Wacousta - Voice Evacuation Fire Alarm System RFP.pdf

Grand Ledge Public Schools 220 Lamson Street

Grand Ledge, MI 48837

Request for Proposal Wacousta Building

Voice Evacuation Fire Alarm System

School District Contact: John Piper Phone: 517-925-5408 E-mail: piperj@glcomets.net

I. Invitation to Bid Grand Ledge Public Schools, hereby known as “District”, will accept sealed responses (“Bids”) to this Request for Proposal (RFP) which comply with the provisions in this RFP and specifications set forth below and submitted to the District at the following address:

Grand Ledge Public Schools Wacousta – Voice Evacuation Fire Alarm System Attention: John Piper 220 Lamson Street Grand Ledge, MI 48837

II. Pre-Bid Conference A pre-bid walkthrough is scheduled for Wednesday, April 8 at 11:00 AM at Wacousta Building, 9135 Herbison Road, Eagle, MI. Please meet at Door #1 near the flagpole.

III. Bidder Instructions

• All Bid responses to this RFP must be in a sealed envelope labeled as follows: “Wacousta – Voice Evacuation Fire Alarm System”.

• No oral, fax or emailed Bids shall be submitted.

• No Bids will be considered after 11:00 AM, April 16, 2026.

IV. Clarifications and Corrections

Direct any and all questions regarding this RFP by email to John Piper piperj@glcomets.net.

V. Bids will be opened publicly at 11:15 AM on April 16,2026 at the Sawdon Administration Building, 220 Lamson Street, Grand Ledge, MI.

mailto:piperj@glcomets.net

VI. Bid Identification Requirements

• The Bid shall include the full legal name of the Bidder, its business address and telephone number.

• The Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract.

• The Bidder shall complete and submit the Vendor Bid Pricing Sheet in Appendix A.

• Each Bid must be accompanied by a Bid security in an amount of not less than 5% of the total base Bid sum, pledging that the Bidder will enter into a Contract with Grand Ledge Public Schools under the terms state in the Bid Documents. Bid Bonds shall be issued by a bonding company meeting the requirements of Section 006113 Performance and Payment Bond. Bid security may also be in the form of a certified check made out to the School District.

• All Bidders shall provide a familial disclosure in compliance with MCL 380.1267 and attached this information to the Bid. The Bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or employee of the Bidder and any member of the Board of Education of the School District, or the Superintendent of the School District. The Board of Education of the School District will not consider a Bid that does not include this sworn and notarized statement.

• Each Bid must be accompanied by a sworn and notarized statement certifying that the Bidder is not an “Iran linked business” within the meaning of the Iran Economics Sanctions Act.

VII. Rights of Acceptance or Rejection

• The District reserves the right to reject Bids submitted without a signed Bid Signature Page.

• The District reserves the right to reject any and all Bids in whole, or in part, and accept any Bid or portion of the Bid that, in their opinion, best serves the interests of the District.

VIII. Manufacturer(s) Substitutions Any substitution from the specified products and/or services by the manufacturer(s) is acceptable if at no additional cost to the District and approved by an authorized district representative prior to placing the order for said products and/or services. The District reserves the right to refuse any and all manufacturer(s) substituted products and/or services.

IX. Manufacturer(s) Discounts

The District reserves the right to receive any and all manufacturer(s) price reductions, discounts or rebates that are received by the selected vendor/contractor for the specified products and/or services. The selected vendor/contractor agrees to pass any and all cost savings from the manufacturer(s) for the specified products and/or services to the District by way of a setoff of monies owed or refund of monies paid by the District.

X. Federal, State and Local Taxes

All products and/or services furnished by the selected vendor/contractor must comply with all applicable federal, state, and local codes, and regulations. All Bids must include, and the selected vendor/contractor must pay, all taxes levied by the Federal, State, and Local Governments, on both labor and materials. The District reserves the right to require evidence of such tax payments prior to final payment of the contract. The District is exempt from Federal Excise and State Sales Taxes. To comply with these regulations, sales tax is not to be included in the Bid.

XI. Variations from Specifications The District reserves the right to increase or decrease quantities or modify the specifications.

XII. Withdrawal of Bids

Upon presentation of proper identification, any Bidder may withdraw his/her Bid at any time prior to the bid deadline. No Bid shall be withdrawn for a period of ninety (90) days after the bid deadline.

XIII. Bid Evaluations

Considerations for awarding contracts will include price, product quality, service, delivery, and maintenance of products and/or services, adherence to specifications, past performance to the District, vendor/contractor reliability, warranties and familiarity with the projects and the facilities of the District.

• It is the intent of the District to award the contract to the Bidder submitting the “best” cost effective Bid for the project; provided the Bid has been properly submitted and delivered, including all required documentation herewith, and considered reasonable in price.

• Price being the primary factor, consideration, other than price alone, shall be used in determining the most successful Bid; technical experience, local service and support, and experience in educational environments are used to perform the District’s Bid evaluations.

XIV. Invoice/Payment Requirements

Invoicing for payment(s) will be made upon 100% completion of the project and acceptance by the District. Payments will be paid NET 30.

XV. Project Specifications Please see the project specification sheet included as Attachment 1.

XVI. All bidders are required to furnish Bid Security in the amount of five (5%) percent of the Base Bid.

Form of the security may be a bid bond, certified or cashiers’ check made payable to GRAND LEDGE PUBLIC SCHOOLS. This will be a guarantee that the bidder selected by Owner will furnish the required PLM Bonds; failure to do so could mean forfeiture of the Bid Security.

XVII. All bidders must indicate the cost of Performance and Labor and Material Payment Bonds covering

100% of the value of the Project. Do not include the cost of the Bonds in the Base Bid.

EXHIBIT A

VENDOR BID PRICING SHEET

I have examined the RFP Bid conditions and specifications herein and agree that if my company is awarded a contract to provide any of the products and/or services sought in this RFP, my company will provide the District with the products and/or services according to the provisions and specifications of this RFP and the Bid submitted herewith. Any and all deviations from the RFP Bid specifications are in writing and attached.

Project Name : Wacousta – Voice Evacuation Fire Alarm System

Pricing for the project as specified:

Please provide detailed a detailed materials list, including manufacturer, in support of the above pricing.

Company Name:

Company Address:

City, State & Zip:

Telephone: _

Email: _

Representative Name:

Title:

Signature:

Date: ______________________________________________________________

EXHIBIT B

AFFADAVIT OF BIDDER RELATIONSHIPS

The undersigned, the owner or authorized officer of [Bidder Company Name] (the “Bidder”), pursuant to the familial disclosure requirement provided in the advertisement for Request for Proposals for Wacousta Voice Evacuation Fire Alarm System, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee Grand Ledge Public Schools and any member of the Board of Education of the District or the Superintendent of the District.

List any Familial Relationships:

1.

2.

3.

4.

5.

BIDDER:

By: ___________________________________

Its: ___________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the _______ day of ______________, 2026, by

_____________________________ , Notary Public

__________________________ County, Michigan

My Commission Expires: _____________________

Acting in the County of: ______________________

EXHIBIT C

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

The undersigned, the owner or authorized officer of [Bidder Company Name] (the “Bidder”), pursuant to the compliance certification requirement provided in Grand Ledge Public Schools (the “District”) Request for Proposals for Wacousta Voice Evacuation Fire Alarm System, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

BIDDER:

By: ___________________________________

Its: ___________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the _______ day of ______________, 2026, by

_____________________________ , Notary Public

__________________________ County, Michigan

My Commission Expires: ____________________

Acting in the County of: _____________________

XVII. All bidders must indicate the cost of Performance and Labor and Material Payment Bonds covering 100% of the value of the Project. Do not include the cost of the Bonds in the Base Bid.