Attachment_2_-_Statement_of_Work_-_Medical_Equipment_26_Aug_16.docx

ATTACHMENT 2

STATEMENT OF WORK

AFGHANISTAN NATIONAL ARMY (ANA)

MOD MEDICAL EQUIPMENT

26 August 2016

INTRODUCTION: The objective of this document is to define the requirements for procurement, delivery, and training for medical equipment in partial fulfillment of the annual medical materiel requirement for the Afghan Ministry of Defense (MoD).

1. GENERAL REQUIREMENTS: Requirements for the goods or services reflected in these instructions are specified throughout the document. The vendor must be knowledgeable of and comply with applicable Afghan procurement and customs laws or regulations relevant to fulfilling these vendor instructions. As noted in paragraph 3.1, items requiring electrical power must be compatible with the electrical voltage provided in Afghanistan (European standard 220V).

1.1. REQUIREMENT LIST: See Attachment 1 – MOD Equipment Requirements

1.2. VENDOR QUALIFICATIONS: Vendor must be in compliance with Afghan regulation or law. The preferred vendor will have a documented history of providing medical materiel of acceptable quality in a timely fashion to Afghan military or government customers. The selected vendor must be able to procure and deliver the required quality and quantity of medical equipment within the specified timeframe. The ability to meet quality standards and delivery time are the most important factors for vendor selection.

1.3. DELIVERY INSTRUCTIONS: Vendor will satisfy the terms of this document within 90 days from the date the contract is awarded and in accordance with the delivery schedule outlined in paragraph 1.8.

1.4. METHOD OF PERFORMANCE: Vendor will utilize materials, equipment and work methods sufficient to successfully perform the terms and conditions of this document. Vendor will obtain stock levels of the medical equipment in quantities sufficient to ensure it can deliver the required amounts within the specified timeframe. All medical equipment must be new, undamaged, in the manufacturer’s original packaging, and meet required electrical standards.

1.5. PRIMARY U.S. GOVERNMENT (USG) POINT OF CONTACT (POC):

HQ Resolute Support MSG Byron Craig Phone: 070-778-8204 Byron.t.craig@afghan.swa.army.mil

Location POC VIII NSD Deputy Cmdr Colonel Amiri Phone: 070-029-7459

1.6. ALTERNATE U.S. GOVERNMENT (USG) REPRESENTATIVES: With approval of the Contracting Officer (KO), the primary USG POC may designate USG representatives from the HQ RS Medical Institutional Advisory Team (MED IAT) to assist with coordinating and executing the contract terms and conditions.

1.7. DELIVERY LOCATION:

ANA Logistics Command Compound Class VIII National Supply Depot Qasaba Road (a.k.a. Wings Road) North of Hamad Karzai International Airport (HKIA) Kabul, Afghanistan

1.8. DELIVERY SCHEDULE: Vendor will deliver 100% of all required line items no later than 90 days after acceptance of award. Vendor will coordinate directly with the USG POC or his designated representative to schedule the actual delivery date and time in order to ensure that delivery vehicles are allowed passage through security check points. Vendor will deliver 100% of all required training no later than 180 days after acceptance of award. Vendor will coordinate directly with the USG POC or his designated representative to schedule training.

1.9. DELIVERY COMMUNICATION / COORDINATION: Due to the uncertain security situation in Afghanistan there is a high potential for schedule changes or delays. Also, advanced coordination may need to be conducted for equipment requiring installation and/or training. Therefore, it is essential for the primary USG POC or his designated representative (henceforth known simply as USG POC) and the vendor to coordinate and communicate effectively prior to and during the delivery period to reduce or mitigate potential problems. To this end, within seven (7) days of contract award, vendor will provide a contact list of key personnel managing the delivery and/or installation. This contact list will include names with corresponding email addresses and phone numbers as well as after-hours and weekend contact information so USG POC can reach the vendor for urgent or time-sensitive matters. Vendor will respond to emails or phone calls from USG POC as soon as possible, but no later than 24 hours after the initial contact. Vendor will ensure the crew of every delivery vehicle is able to communicate by cell phone and will provide the USG POC with the crew contact information. See paragraphs 3.2, 3.3, and 3.4 for additional detail on items requiring installation or training.

1.10. DELIVERY INSPECTION / INVENTORY: Vendor will identify personnel, material, protection, transportation resources and scheduling necessary to ensure equipment are preserved, protected and otherwise free of damage upon delivery. The USG POC must be present to accept delivery in conjunction with MoD personnel. For equipment not requiring installation and/or training, the USG POC will inventory, inspect for compliance and, if compliant, accept delivery. For equipment that requires installation and/or training, see paragraphs 3.2, 3.3, and 3.4 for additional details relating to acceptance by the USG POC. Vendor will submit the invoice to the USG POC identified in paragraph 1.5 once the delivery is accepted. After acceptance, the USG POC will submit the vendor’s invoice together with a signed DD250 to the Afghanistan Wide Area Workflow (WAWF) POC or KO for payment.

2. STORAGE / HANDLING / SHIPPING REQUIREMENTS: All storage, handling, and shipping costs will be included in the price quoted. Vendor will ensure medical equipment items are stored and shipped in accordance with the manufacturer’s specifications. In particular, any specifications for temperature, humidity, or package orientation during storage and/or shipment of a given item must be strictly observed.

2.1. DEGREE OF PROTECTION: Vendor will use the amount and type of packaging and packing material to the degree necessary to preserve, protect or otherwise preclude damage to shipping containers and the contents thereof under normal shipping and handling conditions. The degree of protection will conform to standard commercial practices, applicable carrier regulations, and manufacturer’s specifications for shipment of the item or materiel from the provider to the receiving location(s) cited in the contract.

2.2. BIOHAZARDOUS ITEMS: Vendor will package and mark flammable, biohazardous and chemical materiel in accordance with industry standards and as required by applicable law. Such items will be shipped in separate containers that are appropriate to properly and safely store the material throughout shipment.

2.3. LABELING: Material will be labeled or marked in accordance with industry standards, applicable law and regulation, or as otherwise specified herein. Commercial markings on packaging or containers that interfere with the clarity or positioning of required markings must be removed or covered.

3. ADDITIONAL REQUIREMENTS / CONDITIONS / SPECIFICATIONS. Contractor will be required to provide the following:

3.1. ELECTRICAL REQUIREMENT: Vendor will ensure that medical equipment requiring a source of electrical power has an electrical safety certification (i.e. UL or CE rating) from the country of origin. Vendor will also ensure that medical equipment designed to utilize building / facility power outlets (whether for normal operation or to recharge batteries) are capable of operating on a 220 Volt system.

3.2. INSTALLATION / TRAINING COORDINATION MEETINGS: Depending on the nature of the equipment being delivered, it may require installation at the end-user facility and/or a training program for the end-users. Planning the installation equipment and/or the implementation of a training program will require coordination prior to delivery and throughout the installation and/or training process. To that end, for equipment requiring installation, vendor will conduct a site survey and coordination meeting at the end-user facility no less than 30 days before delivery. For equipment requiring training, vendor will develop and provide an electronic copy of a training program to the USG POC no less than 30 days before delivery. Additional coordination meetings to evaluate and/or discuss the progress of installation or training activities will be conducted as needed at the direction of the USG POC. Vendor will attend a final coordination meeting during which the USG POC and end-users will assess the installation and/or validate the competency of end-user trainees before accepting contract completion.

3.3. EQUIPMENT INSTALLATION: The All medical equipment installation costs will be considered and included in the price quoted. Vendor will ensure that equipment is properly installed at the end-user facility, and that it is aesthetically and functionally integrated with the facility structure and/or utilities (i.e. electrical, plumbing, data network, etc.). Vendor is authorized to subcontract the installation if necessary, but vendor will retain responsibility for the timeliness and quality of the subcontractor’s work. The vendor must have Defense Base Act Insurance within 14 days of award of the contract. That insurance must be in place before any installation and training can occur.

3.4. EQUIPMENT TRAINING: The contractor shall provide all personnel, equipment, supplies, facilities, and transportation to perform training. TRAINING IS TO BE COMPLETED NO LATER THAN 180 DAYS AFTER AWARD. The contractor shall provide a breakdown for all training to include type, length, location, and the total price of the training from tabs 3, 5, 6, 7, 9, 10 and 11 in Attachment 1, will be reflected in CLIN 0014 total. All medical equipment training costs will be considered and included in the price quoted. Regarding the training program described in paragraph 3.2, at a minimum the training program will specify and/or provide: the training curriculum and schedule; the materials and facilities needed to support training; the identity and qualifications of the trainer(s); and any life-support requirements needed for the trainer(s); transportation cost for trainee(s) from Kabul to the vendor approved training site. Vendor is authorized to subcontract the training program if necessary, but vendor will retain responsibility for the timeliness and quality of the subcontractor’s work. The training program shall be completed within the 90-day timeline after the equipment has been delivered and installed. All training will be conducted in Dari to facilitate a clear understanding of the how the equipment is to be used, stored and maintained. As reference in 3.2, vendor will develop and provide an electronic copy of a training program to the USG POC no less than 30 days before delivery. Those electronic copies of the training programs will be provide in both English, Dari.

3.4.1. The out-of-country training for specified equipment in the CLINs requirements will be in a country that is in close proximity to Afghanistan. The training for this effort will be in a facility that provides treatment to individuals of the type of procedures that the equipment is used for.

3.4.2. In-country End-User initial training: The duration of the training program may vary depending on the operational complexity of the equipment, but the program will be no shorter than 1 hour and no longer than three months without submitting written justification to – and receiving permission from – the contracting officer (KO). The aforementioned notwithstanding, the vendor will train to a competency standard, not a time standard. If at the end of the contracted training program, the end-users are deemed not competent by the USG POC, vendor is required to continue training until competency is achieved.

The regional hospital training programs are listed below. Both in-country and out-of-country locations are identified below.

ANA Regional Military Hospitals & Clinics (Tab 3):

Training for Items 1 through 5: maximum two-month out-of-country (India, Turkey, or other Asian country in close proximity to Afghanistan) training program for biomedical technicians / engineers (up to 9 people)

Herat Regional Military Hospital (Tab 5):

Training: Vendor will provide a minimum one-week in-country training program for end-users (up to 12 people) at the Herat Regional Military Hospital

Kabul National Military Hospital (Tab 6):

Training: Vendor will provide maximum two-month out-of-country (India, Turkey, or other Asian country in close proximity to Afghanistan) training program for biomedical technician / engineer (1 person)

Training: Vendor will provide maximum one-week in-country training program for end users (up to 10 people) Kabul National Military Hospital

Gamberi and Shorabak Regional Military Hospitals (Tab 7):

Training: Vendor will provide a three-week in-country training program for biomedical technicians per site (4 person) (2 people for Gambari Regional Military Hospital / 2 people at Shorabak Regional Military Hospital)

Kabul National Military Hospital (Tab 9):

Training Item #2: Vendor will provide a three-month (maximum length) out-of-country (India, Turkey, or other Asian country in close proximity to Afghanistan) training program for one doctor and one biomedical technician (2 people)

Training #3: Vendor will provide a three-week (maximum length) in-country training program for one doctor and one biomedical technician (2 people) Kabul National Military Hospital

Kabul National Military Hospital (Tab 10):

Training: Vendor will provide a three-month (maximum length) out-of-country (India, Turkey, or other Asian country in close proximity to Afghanistan) training program for one doctor and one biomedical technician (2 people)

Herat and Mesar-E-Sharif Regional Military Hospitals (Tab 11):

Training: Maximum two-month out-of-country (India, Turkey, or other Asian country in close proximity to Afghanistan) training program for biomedical technician / engineer (2 people)

3.5. EQUIPMENT WARRANTY / MANUALS: Vendor will ensure that any warranties assigned to the medical equipment procured for this contract are valid, current, and at full-strength at the time of delivery and come with the standard commercial warranty associated with that piece of equipment. As a minimum the warranty will not be less than one year. Vendor will ensure all warranty documents, instruction or operator manuals, and service or maintenance documents associated with the equipment are provided in both the English and Dari languages. Vendor will arrange document translation as needed and will take appropriate measures to ensure translations accurately convey technical and/or medical information as intended in the original language.

3.6. VARIATIONS / SUBSTITUTIONS: Only the Contracting Officer (KO) can authorize any variations or substitutions to the requirements, terms and conditions set forth in this contract. Vendor will not substitute a brand-named or generic product for the specified requirement without first obtaining permission from the KO.

3.7. U.S. GOVERNMENT-FURNISHED ITEMS / MATERIAL: If applicable, the USG POC will provide guidance for pre-installation site surveys and/or equipment training programs associated with the installation and/or implementation of the equipment. Said guidance will be provided either as part of the request for proposal process or during the pre-delivery coordination period.

3.8. VENDOR-FURNISHED ITEMS / MATERIAL: Vendor will furnish all personnel, labor, vehicles, fuel, tools, food, or any other items or material necessary to perform the services specified in this document.

3.9. VENDOR LIABILITY: Vendor will be held liable for any damage to the medical equipment caused by the vendor’s – or any subcontractor’s – failure to follow manufacturer specified shipping, handling, and installation procedures and/or by any negligent or careless acts on the part of the vendor or subcontractor.