PWS - CYP Overnight Camp 2025_vmth.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

AKNG Child & Youth Program Overnight Camp Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Facility Rental, Catering, Transportation and Specialized Activities Services, as defined in this PWS.

1.1.1 Objectives The Alaska National Guard Child & Youth Program (AKARNG CYP) requires a facility in the South-Central Alaska area within driving distance from JBER to host an overnight camp.

1.2 Background: The AKARNG CYP hosts camps throughout the summer for AKNG dependents ages 12-18. Under the program fiscal guidance for 2025, the CYP may conduct activities within their available budget provided that the events have defined learning objectives that meet the intent of the ARNGCYP. The program must maximize utilization of community partnerships to reduce overall cost. Program training areas include Art, Recreation and Leisure; Sport, Fitness and Health; and Life skills.

This camp will include daytime and overnight portions for youth ages 12-18.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and 4 12-month option years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide Base Year services between the hours of 1000 – 1600 beginning June 29, 2025 through July 3, 2025. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 RESERVED

1.4.1.2

1.4.1.3 RESERVED

1.4.1.4 Not applicable

1.4.3 1.4.3 RESERVED

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 RESERVED

1.4.6 RESERVED

1.4.6.1

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for water and shooting sports safety in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 RESERVED

1.4.13 RESERVED

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 RESERVED

3.2 RESERVED

3.3 RESERVED

3.4 RESERVED

3.5 RESERVED

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Contractor shall provide sleeping cabins with individual bunks, toilet and shower facilities.

Contractor shall provide hot cooked meals and a warm, dry place for 47 participants to eat meals. Contractor shall provide waterfront activities including swimming, kayaking and/or canoeing. They shall provide lifeguards and properly certified staff to oversee waterfront activities for 6 hours. They shall provide facilities for shooting sports – archery and/or riflery as well as certified instructors/staff to oversee shooting sports activities for 4 hours. Contractor shall provide field space for field sports and walking trails on the property.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 RESERVED

4.3 RESERVED

5.0 Requirements:

5.1 The Contractor shall provide a facility that is be able to sleep up to 40 youth and 7 adults in separate bunks. Option years may vary in number of attendees. Males must be separate from females. The facility is not required to provide linens. The facility must include bathrooms within reasonable walking distance to the sleeping areas to ensure safety of the youth. Sleeping areas must include doors that close securely.

5.2 The Contractor shall provide a facility that has an indoor meeting/eating space and outdoor space including waterfront, shooting sports area, field sports area, and hiking trails. Youth will have the opportunity to rotate through all areas of the camps while under supervision to maximize the number of activities they can participate in.

5.3 The Contractor shall provide properly certified instructors and lifeguards for 6 hours of watersports and 4 hours of shooting sports per day.

5.4 The Contractor shall provide three (3) nutritious meals and one (1) snack per day for all participants. Special meal accommodations may be necessary if any campers or adult volunteers have food allergies.

5.5 The Contractor shall provide a locked room with locked cabinets to safely secure all medications for participants.

5.6 The Contractor shall provide safe transportation for 40 youth and 7 adults from

JBER to the facility on day one and back to JBER on day 5. Option years may vary in number of attendees.

5.7 RESERVED

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management 10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

http://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in http://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://www.esd.whs.mil/Directives/issuances/dodi/ http://www.esd.whs.mil/Directives/issuances/dodm/ http://www.esd.whs.mil/Directives/issuances/dodd/ http://armypubs.army.mil/ProductMaps/PubForm/AR http://armypubs.army.mil/ProductMaps/PubForm/AR

Form Date Website

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ http://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Camp Facility

for 47 individuals within driving distance of

JBER

provide a facility that will sleep up to 40 youth and 7 adults in separate bunks for the base year. Males must be separate from females. The facility must include bathrooms within reasonable walking distance to the sleeping areas to ensure safety of the youth. Sleeping areas must include doors that close securely.

Meets standard 100% of the time

Random / Periodic Inspection/ Octavia Thompson or designated representative

5.2 Provide facility

with indoor space for eating and outdoor space for water, shooting, hiking, and field activities

Provide a facility that has an indoor meeting/eating space and outdoor space including waterfront, shooting sports area, field sports area, and hiking trails.

Meets standard 100% of the time

Random / Periodic Inspection/ Octavia Thompson or designated representative

5.3 Provide

instruction for waterfront and shooting sports activities

Provide properly certified instructors and lifeguards for 6 h o u r s o f watersports and 4 hours of shooting sports.

Meets standard 100% of the time

Random / Periodic Inspection/ Octavia

Thompson or designated representative

5.4 Meals for 47 individuals

Provide three (3) nutritious meals and two (2) snack per day for all participants. Special meal accommodations may be necessary if any campers or adult volunteers have food allergies.

Meets standard 100% of the time

Random / Periodic Inspection/ Octavia

Thompson or designated representative volunteers have food allergies.

5.5 Provide a safe, locked space for

first aid and medication

Provide a locked room with locked cabinets to safely secure all medications for participants.

Meets standard 100% of the time

Random / Periodic Inspection/ Octavia

Thompson or designated representative

5.6 Transportation

for 47 individuals and luggage

Provide safe transportation for 40 youth and 7 adults from JBER to the facility on day one and back to JBER on day 4.

Meets standard 100% of the time

Random / Periodic Inspection/ Octavia

Thompson or designated representative