RFI_&_Responses_-_Case_Mgmt.pdf

Non‐Clinical Medical Case Management Services ‐ RFIs

Combined Synopsis/Solicitation via FBO: W91ZRS‐19‐R‐0003

Number Recevied RFI Answer

1 3/25/19 15:41 Is their an incumbent currently staffing these positions? There is a current contract for this requirment:

W91ZRS‐15‐C‐0003 ‐ VESA Health & Technology Inc

2 3/25/2019 18:52 The solicitation doesn’t state how many Clinical Case Managers, can you let us know how may are needed ?

Determined by the offeror

3 3/26/2019 12:34 1. Is this a new requirement? If not, would the government provide the name of the incumbent and current contract number to include dollar value upon award?

2. Would the government provide a seniority list?

3. The solicitation provides a Statement of Equivalent Rates, however, it does not provide a list of the employees class required nor does it provide how many?

4. If this is not a new requirement, potential bidders are at a disadvantage without knowing the number of personnel and labor category types to compete on this effort?

1. W91ZRS‐15‐C‐0003 ‐ VESA Health & Technology Inc; dollar amount will not be provided

2. Service Contract Labor Standards applies

3. 2xRNs and 4xAdmin (Medical Record Clerk); employee classes are listed in 52.222‐42, pg. 9

4. Determined by the offeror, previous contract staffing is provided

4 3/26/19 12:48 Can you please tell me if this is a new requirement? If not, who is the incumbent, and what is the contract number?

W91ZRS‐15‐C‐0003 ‐ VESA Health & Technology Inc

5 3/28/19 14:05 Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number W91ZRS19R0003 on FBO contains requirements similar to any work performed currently or in the past, or will this be a new requirement?

If possible, can you please provide the most recent contract or task order number?

There is a current contract for this requirment:

W91ZRS‐15‐C‐0003

6 4/1/19 17:36 Does the Government have an estimated workload data or level of effort available? Included in the PWS pg.22: CTARNG has approximately 3,520 soldiers and 300‐450 will go through PHA on a monthly cylce.

7 4/2/19 11:04 1. Is there an incumbent vendor in this work ? If so, please provide the name of the incumbent, contract number, and contract value.

2. If there is an incumbent, what staffing levels have been provided historically to support this requirement?

3. If there is an incumbent in this work, is there a Collective Bargaining Agreement (CBA) associated with it?

4. Are there any overtime requirements associated with this opportunity? If not, does this presume Schedule Flexing or alternative scheduling?

5. Are positions on this task considered to be Full‐Time?

6. Are Resume`s required for all personnel proposed for assignment to this task?

7. Given the government's statement of Equivalent Rates and its inclusion of the DoL Wage

Determination, are we to assume all positions are covered by Service Contract Law (Service

Contract Act / SCA) ? If so which SCA category would be associated with the Licensed

Clinical Social Worker (LCSW)?

8. Are there travel requirements associated with this opportunity?

9. Are there Materials, or other non‐travel Other Direct Costs (ODC's) associated with this opportunity?

10. Are there security requirements for this task in terms of a potential vendor having a

Facility Security Clearance (and a Facility Security Officer / FSO)?

11. Are individuals assigned to this task required to have a clearance, i.e. SECRET ?

1. W91ZRS‐15‐C‐0003; VESA Health & Technology Inc; value will not be provided

2. 2xRNs and 4xAdmins (Medical Record Clerk)

3. No CBA

4. No overtime; hours are listed in the PWS 1.4.4

5. Yes, full‐time employees

6. No

7. SCA applies; LCSW shall be equivalent to RNI (12311)

8. Per PWS 1.4.12, no travel will be authorized

9. Per PWS 3.0, GFP/M/E/S will be provided by the Government

10. No security clearance requirements

11. No clearnace required

8 4/2/19 11:20 1) We did not receive total scope of work explanation‐ is there a particular port or link we can access?

2) Is the position required to be stationed out of Nadic?

1. The solicitation is posted on FBO.gov <http://FBO.gov> , W91ZRS‐

19‐R‐0003

2. Duty location is Niantic, CT; see PWS

9 4/2/19 16:00 1. How many FTE’s are currently staffing the existing contract?

2. What are the labor categories of the current FTE’s working on the existing contract?

3. As FAR 52.222‐17 applies to this effort, and length of employment will influence pricing strategies, will the Government provide job tenure information for each FTE currently working the existing contract?

4. To assure the government receives fair and competitive bids, will you provide the number of billable hours, for each FTE, to be used in our response?

5. The PWS states a requirement of 10 recognized holidays that contractor shall not perform services, while the Wage Determination included in the Solicitation requires a total of 11 paid holidays (including Good Friday). Will the government please provide further explanation for this discrepancy?

6. The PWS states the possibility of work to be performed on weekends. Is overtime authorized for this contract, or will contractor personnel be required to exchange weekend work for weekday work?

7. Is there an incumbent? What was the winning bid/Contract # for that contract?

8. FAR 52.222‐17 Nondisplacement of Qualified Workers applies to this solicitation. Will we have access to the existing workers resumes?

1. 6 personnel

2. 2xRNs and 4xAdmins (Medical Record Clerk); employee classes are listed in 52.222‐42, pg. 9

3. Employee tenure is not available, Wage Determination applies

4. Full‐time employees, not billed hourly to the government

5. The CT National Guard workforce does not receive paid time off for

Good Friday

6. Contractor personnel exchange a day off during the week for each day worked on the weekend

7. W91ZRS‐15‐C‐0003 ‐ VESA Health & Technology Inc

8. Resumes are not available

10 4/2/19 18:23 Volume I Technical:

1. The Government has limited the response page count to 50 pages – does this exclude

Cover Page, Cover Letter, TOC, and resumes?

2. In the staffing plan, the Government is requiring the Offeror to identify all proposed staff – to clarify, is the Government wanting Offerors to identify the labor categories/positions needed to complete the work OR does the Government expect a name associated with every position required to complete the work?

3. The Government wants offerors to provide sufficient information to ensure that proposed staff meet the min certifications necessary – please clarify what certifications are required?

4. Please clarify if resumes are required for ALL personnel, not just key.

5. If resumes are required for ALL personnel, this would be a huge advantage to the incumbent/incumbent team. Will the Government removing this requirement so all

Offerors are on the same playing field?

Volume II Past Performance:

1. Is there a limit to the number of past performance references offerors can provide or are we only limited to the page count?

Vol I

1. 50 pages is all inclusive

2. Per pg 4 of the Synopsis/solicitation, Section 1‐Subfactor 1: Offeror is not required to list Staffing Plan by name

3. See PWS 1.4.7 Special Qualifications

4. No

5. Is not required, see #4

Vol II

1. No limit except page count on Past Performance

11 4/3/19 15:05 1 RFP Synopsis, Pg. 3, Section 2 Please confirm that the Title page and Table of contents are not included within page count for volumes I and II.

2 RFP Synopsis, Pg. 3, Section 2 Is the Cover Letter included in the page count?

3 RFP Synopsis, Pg. 4, Section 2 Please identify what positions are considered Key

Personnel.

4 RFP Synopsis, WD 15‐4111 What are the current applicable Occupation Codes for the

Case Manager and Administrative Support personnel?

5 RFP Synopsis, Pg 2 Technical Proposal – Quality Control Plan Pg. 2 Technical Proposal

Evaluation states “Subfactor 3 – Management/Quality control plan.

Pg. 4. Volume I, Section 3 – Subfactor 3, Management; does not specifically address the

Quality Control Plan.

Is the Quality Control Plan to be included with the Management Plan or as a separate amendment?

6 RFP Synopsis, Pg 2 Technical Proposal – Quality Control Plan Is the Quality Control Plan included in the page count of the Technical Volume I

7 PWS 1.4.7, Special Qualification Are the Case Managers currently on the contract RNs, LPNs/LVNs or Licenses Clinical Social Workers?

8 PWS 1.4.7, Special Qualification What are the specific qualifications for the

Administrative Support personnel?

9 PWS, Technical Exhibit 1 – Performance Requirements Summary Are the PRS’ detailed in

Technical Exhibit 1 currently being met on the existing contract?

10 PWS, Technical Exhibit 3 – Estimated Workload Data How many cases per year does the

CTARNG handle?

1. Page count is all inclusive

2. Page count is all inclusive

3. See PWS 2.1.6 Key Personnel

4. Employee classes are listed in 52.222‐42, pg. 9

5. Quality Control Plan is not required but may be included under

Subfactor 3‐Management

6. If Quality Control Plan is included, it will count toward the page count of Volume I

7. 2xRNs

8. Proficient in administrative and clerical tasks

9. PWS Technical Exhibit 1 PRS items are currently met under existing contract

10. Approximately 15‐20% of the total workforce

12 4/3/19 16:26 1) Can the Government provide the staffing mix (number and types of positions) currently utilized by the incumbent contractor?

2) Are all incumbent positions currently full? Are there any vacancies?

3) Regarding the instructions for Volume II – Past Performance, is there a minimum or maximum number of references that can be provided by offerors?

1. 2xRNs and 4xAdmins (Medical Record Clerk)

2. Current contract is fully staffed

3. Past Performance has no minimum or maximum, other than page count

13 4/4/19 6:24 1. Point of clarification: are we allotted 50 pages for Past Performance as outlined in

Section 2.C (page 3) of the Solicitation or is it a smaller number?

2. How many full‐time contractor employees are currently assigned to support this initiative, and what are their titles?

3. PWS 5.0 (page 13): Can you please provide a syllabus, with an expected timeline, for the initial eCase training that the Government is going to provide in support of the contract?

4. As an SDVOSB, can we use resumes of corporate officers in lieu of corporate past performance?

5. Can you please confirm if resumes of Key Personnel count towards the page count of

Volume I – Technical?

6. Will the contractor ever have to support more than one state unit on a drilling weekend?

1. 50 page limit for Past Performance

2. 2xRNs and 4xAdmins (Medical Record Clerk)

3. Training is informal, provided by the Government on location

4. Resumes may be used to show past performance if clearly indicated and describe past actions

5. All Resumes count toward the page limit of Volume I

6. Contractor shall support all CTARNG Soldiers scheduled for PHA on a drilling weekend, regardless of their unit of assignment