B01 COMBINED SYNOPSIS _SouthWestern KO Revised.pdf

Southwestern Industries Equipment Maintenance TRAK Machines

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 (5 May 2024).

The solicitation number for this requirement is W91ZLK-24-R-0005. This solicitation issued as 100% Small Business Set Aside under the associated North American Industry Classification System (NAICS) Code 811210, Electronic and Precision Equipment Repair and Maintenance.

The Government contemplates the award of a Firm-Fixed-Price (FFP) contract. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13.5, Simplified Procedures for Certain Commercial Items. Contractor shall provide a price to perform the requirements of the attached Performance Work Statement (PWS). Please see attached schedule of service:

The contract is to provide preventative maintenance including all necessary replacement parts for maintenance and provide calibration certifications and testing results on the TRAK Machines and related components (listed under Equipment) as recommended by the original manufacture.

On a quarterly basis the contractor shall provide all necessary maintenance, labor (including travel time), documentation, repair parts, maintenance supplies, any and all fluids, tools, test equipment, transportation and other related services in good operating condition per OEM’s standards onsite at Aberdeen Proving Ground (APG) Edgewood Area.

INSTRUCTIONS AND INFORMATION TO OFFERORS:

52.212-1 Instruction to Offerors Commercial Items/Services

This clause applies in its entirety and there are currently no addenda to the provision.

The provision at FAR 52.212-2 - Evaluation -- Commercial Items, applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The lowest price technically acceptable (LPTA) process described in FAR 15.101-2 will be used, meaning the award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The technical evaluation will be a determination based on information furnished by the Contractor. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions. To be considered technically acceptable, Contractor responses must provide:

Proposals shall be submitted in two (2) separate Volumes:

Volume I: Technical Proposal

Volume II: Pricing Proposal

Volume-I Technical Proposal

The offeror shall clearly state in its proposal how it intends to accomplish this contract. Mere acknowledgment or restatement of a requirement or task is not acceptable and offeror is cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirements or capability to perform.

Relevance to the effort listed herein is critical. Each factor shall be specific and complete.

All the requirements under the solicitation are mandatory. The information in the proposal shall be presented in a clear, coherent, and concise manner. Offeror shall address in their proposal the following Technical factors:

Factor 1: Technical Understanding of Requirement:

The offeror’s proposal shall include a narrative adequately describing and presenting a clear understanding of the requirements specified in the PWS to include the ability to perform maintenance services under conditions described in paragraph 3.2. of the PWS. To be rated acceptable, offeror shall comply

Factor 2: Technical Capability:

The Offeror’s proposal shall include, at a minimum, a narrative describing its experience, in at least two most recent years within the past five years of providing preventive maintenance and repair of Southwestern Industries Equipment which are similar in size and complexity to those described in the PWS sections 3.0 through 3.6. Offeror shall identify and include in their submission contract information (Government or private sector) such as contract number, dollar amount, and agency/company name. Offerors shall demonstrate that they meet the above requirement and that the services are supported by certified factory trained Southwestern technician. To be rated acceptable, offeror shall comply.

Volume-II Price Proposal

The offeror’s pricing response to the PWS will be the basis for the price proposal. Please complete price proposal using the format below:

The Price Volume shall clearly identify the proposed firm-fixed price unit prices for CLINs 0001 0002 1001, 1002, 2001 and 2002.

To include the following:

CLIN 0001

Preventative Maintenance Base Year

CLIN 0002

Reactive Maintenance Base Year

JOB

$___$10,000____ NTE

$__________Hourly Rate

CLIN 1001

Preventative Maintenance Option Year One (1)

CLIN 1002

Reactive Maintenance Option Year One (1)

$____$10,000___NTE

$_________ Hourly Rate

CLIN 2001

Preventative Maintenance Option Year Two (2)

CLIN 2002

Reactive Maintenance Option Year Two (2)

$___$10,000____ NTE

$________Hourly Rate

Incomplete price proposal will not be evaluated. Information requested in the Price Proposal is not intended to be restrictive or all-inclusive. Offeror's cost/price proposals will be evaluated based on the applicable criteria in FAR 15.404-1 based on competition and other factors.

Offerors are encouraged to submit any other price or financial information that may be helpful in the understanding and evaluation of the Price Proposal; However, superfluous or elaborate documents are discouraged. The provision at FAR 52.212-2 - Evaluation -- Commercial Items, applies to this acquisition. The contract shall be awarded to the Lowest Priced Technically Acceptable (LPTA) offeror. The evaluation will be a determination based on information furnished by the vendor in the submitted proposal. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions

EVALUATION & BASIS FOR AWARD

Basis for Award: The Government intends to award one Firm-Fixed Price (FFP) contract to the Lowest Priced, Technically Acceptable (LPTA) proposal, in accordance with FAR 15.101-

2. To receive consideration for award, a rating of "Acceptable" must be achieved for ALL of the Technical factors.

PROPOSAL EVALUATION

Technical Evaluation Factors: The Technical volume of the proposal shall be evaluated against the requirements described in the Performance Work Statement (PWS) contained in this solicitation. The Technical Volume will be determined to be "Acceptable" or "Unacceptable", using the following ratings:

Acceptable-Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable-Proposal does not clearly meet the minimum requirements of the solicitation.

Price Factor Evaluation: The Government will evaluate the price proposal for award purposes by adding the Total Cost (base plus 2 option years) of each offeror using price analysis techniques described in FAR 15.404-l(b). Accordingly, the analytical techniques and procedures described in FAR 15.404-1 may be used singly or in combination with others, as determined by the Contracting Officer, to ensure the costs are fair and reasonable. Any significant inconsistency, if unexplained, may raise a fundamental issue of the Offeror's understanding of the nature and scope of the work required and may be grounds for rejection of the proposal as inadequate.

Determination of Responsibility; All proposals from responsible sources will be fully considered. Offerors shall have active registration in the System for Award Management (SAM) database at the time an offeror quotation is submitted. Contractors may register on SAM on-line for free at www.sam.gov In accordance with FAR 9.103, contracts will be placed only with Contractors that the Contracting Officer determines to be responsible. Prospective offerors, in order to qualify as sources for this acquisition must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. No award shall be made to an Offeror who has been determined non-responsible by the Contracting Officer.

DISCUSSIONS

The Government intends to award without discussions. Therefore, the offeror's initial proposal should contain its best terms from both technical and price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

SUBMISSION PROCEDURES:

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-24-R-0005 PROPOSAL FROM (INSERT COMPANY NAME)

The offeror shall include Company name, Point of contact, Company CAGE code.

Partial quotes will not be evaluated by the Government.

All questions regarding this solicitation must be submitted to the Contract Specialist, Tien Nguyen via email no later than 3:00 p.m. Eastern Time, 20 Aug 2024 to the Contracting Officer Tien Q Nguyen tien.q.nguyen.civ@army.mil and the Contract Specialist Lesha Moore lesha.n.moore.civ@army.mil.

Responses to this solicitation must be signed, dated, and received no later than 3:00 p.m.

Eastern Standard Time 21 Aug 2024 via email to the Contracting Officer Tien Q Nguyen tien.q.nguyen.civ@army.mil and the Contract Specialist Lesha Moore lesha.n.moore.civ@army.mil

NO TELEPHONE INQUIRIES WILL BE HONORED.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: www.acquisition.gov

FAR 52.252-1 - Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at the following address:

www.acquisition.gov

52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements-Representation (Jan 2017).

52.204-7, System for Award Management (Oct 2016).

52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Feb 2016).

52.215-1, Instructions to Offerors—Competitive Acquisition (Jan 2017).

mailto:tien.q.nguyen.civ@army.mil mailto:lesha.n.moore.civ@army.mil mailto:tien.q.nguyen.civ@army.mil mailto:lesha.n.moore.civ@army.mil http://www.acquisition.gov/ http://www.acquisition.gov/

52.216-31, Time-and-Materials/Labor-Hour Proposal Requirements—Commercial Item

Acquisition (Feb 2007).

52.217-5, Evaluation of Options (Jul 1990).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021).

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021).

52.204-26, Covered Telecommunications Equipment or Services-Representation. (Oct 2020).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

52.219-28, Post Award Small Business Program Representation (July 2013) (15 U.S.C.

632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332).

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O.13495). Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 1998) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C.

351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub.

L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph

(d) of FAR clause 52.247-64.

While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.217- 9 Option to Extend the Terms of the Contract (Nov 1999

EXEMPTION CERTIFICATE FROM MARYLAND RETAIL SALES AND USE TAX (OCT

2012) ACC-APG 5152.229-4900 Exemption Certificate No. 30005004 covers exemption from Maryland Retail Sales and Use Tax.

ATTACHMENTS:

Combine Synopsis/Solicitation

Performance Work Statement

52.217- 9 Option to Extend the Terms of the Contract (Nov 1999