PERFORMANCE_WORK_STATEMENT.pdf

PERFORMANCE WORK STATEMENT

INSPECTION, MAINTENANCE, AND REPAIR OF CRANES, HOISTS, AND LIFTING

DEVICES

ABERDEEN TEST CENTER, APG

15 November 2017 (corrections)

1.0 SCOPE OF WORK. This is a Non-Personal services contract to perform inspections, preventive maintenance, remedial repairs and modifications on stationary cranes, hoists, and lifting devices at the U.S. Army Aberdeen Test Center (ATC), Aberdeen Proving Ground (APG), MD 21005-5059, in accordance with commercial standards. This is a firm fixed price (FFP), reflecting predictable effort for regularly scheduled work, reflecting predictable and clearly defined nature of emergency repairs, contract.

1.1 GENERAL. ATC is a multi-purpose test center with diverse test capabilities and facilities.

The unique combination of ATC's experienced personnel, state-of-the-art facilities, instrumentation, equipment, automotive courses, firing ranges, and industrial fabrication/repair capabilities provide a comprehensive facility available for testing a wide variety of military items, both domestic and foreign, as well as commercial items. Testing is conducted on full systems, as well as system components and includes such items as: combat and general purpose vehicles, automotive technologies, weapons and munitions, general support equipment, individual equipment, generators, night vision devices, bridges, sensors, communication systems and robotics. ATC also conducts vulnerability/survivability tests, flammability testing, and crash worthiness testing.

1.2 APPLICABILITY. This effort is in support of the existing and future mission of ATC located in and around Aberdeen Proving Ground (APG), Aberdeen, Maryland, to include off-site locations in Edgewood and Churchville, Maryland.

1.3 PERIOD AND PLACE OF PERFORMANCE. The period of performance shall be one base year and two option years, commencing on 22 Feb 2018. Performance will take place at

ATC, APG, Maryland, to include off-site locations in Edgewood and Churchville, Maryland.

1.4 DEFINITIONS.

1.4.1 LARGE CRANES. Large cranes are defined as those with 5 ton or greater capacity.

1.4.2 SMALL CRANES. Small cranes are defined as those with less than 5 ton capacity.

1.5 APPLICABLE DOCUMENTS.

a. ATC Regulation 385-20, Inspections and Records for Materials Handling Equipment and Lifting Devices

b. OSHA 1910.179, OSHA Regulations (Standards – 29 CFR) Overhead and Gantry

Cranes

c. TB 43-0142, Department of the Army Technical Bulletin: Safety Inspection and

Testing of Lifting Devices

d. All applicable Occupational Safety and Health Administration (OSHA) regulations

e. All applicable ATC Maintenance Regulations and Standard Operating Procedures

1.5.1 AVAILABILITY OF DOCUMENTS. The government will be responsible for providing the contractor all ATC and/or Department of the Army manuals, regulations, or technical bulletins. The contractor shall be responsible for having access to applicable OSHA regulations.

2.0 PERSONNEL, WORKSITE AND SCHEDULING.

2.1 PERSONNEL REQUIREMENTS AND CERTIFICATIONS.

2.1.1 LANGUAGE. All personnel performing Inspection, Preventive Maintenance, Repair and

Modification (IPMR&M) services shall be capable of reading, writing, and speaking the English language.

2.1.2 GENERAL EXPERIENCE. All personnel performing IPMR&M services shall have at least two (2) years’ experience with IPMR&M services on equipment similar to the equipment identified on Exhibit 1. Contractor shall ensure that employees are qualified to conduct

IPMR&M services in accordance with commercial standards, including OSHA 1910.179 standard.

2.1.3 TRAINING. Personnel shall have received structured training to become familiar with principles and practices of the applicable test method. The training program shall have included instruction in basic principles, products, equipment, operating procedures and test techniques used for hook inspection, in accordance with commercial standards, including OSHA 1910.179 standard.

2.1.4 RESUMES/DOCUMENTATION OF QUALIFICATIONS. Contractor shall submit resumes for all personnel cited to perform services under this contract to assure that proposed personnel have contractually required qualifications. Changes in personnel after contract award shall be submitted in writing, with corresponding resumes, to the Contracting Officer’s

Representative (COR) to assure that proposed substitute personnel have contractually required qualifications.

2.2 WORKSITE SAFETY. Contractor shall cordon off the area below overhead work to minimize the possibility of dropping tools or parts onto other personnel.

2.2.1 LIGHTNING ADVISORY. The COR will notify the crane contractor service department when there is a lightning advisory. It is the responsibility of the contractor management to notify contract service personnel of the lightning advisory and prevent outdoor work on cranes and/or hoists.

2.3 SCHEDULING.

2.3.1 ATC HOURS OF OPERATION. ATC’s current work schedule is a modified work schedule that allows for eight 9 hour work days with the first Friday being an 8 hour work day and every other Friday off for all employees, but could be subject to change. ATC reserves the right to switch back to a Regular Work Schedule which consists of ten 8 hour workdays.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Week 1 hrs

0 9 9 9 9 8 0

Week 2 hrs

0 9 9 9 9 0 0

Current hours of operation are 7:00 a.m. to 4:30 p.m., to include a 30 minute meal period.

The Contractor shall adhere to curtailing operations and ATC closures. Curtailments and ATC closures include any time when ATC is in a non-operational status for events including but not limited to emergency situations, power curtailments, furlough, ATC events, or planned training days. Contractors are expected to adhere to the ATC curtailment or closure schedule. The COR will notify the Contractor of the dates of curtailment and closure.

2.3.2 PRINCIPAL PERIOD OF MAINTENANCE (PPM). Contractor personnel shall be available for inspections, maintenance and/or repairs during the Regular Work Schedule, Monday through Friday, 7:00 a.m. to 4:30 p.m. Weekends and Federal holidays are excluded, unless otherwise requested by the COR. Inspections and maintenance outside of the PPM may be performed at the contractor’s request, if authorized by the COR, at no additional cost to the

Government.

2.3.3 INSTALLATION SHUT DOWN. Inclement weather conditions may force a temporary shutdown of APG. Repair and Maintenance shall cease during the duration of the installation shutdown. The Government will not pay for hours when the shutdown occurs prior to normal duty hours pursuant to a public announcement that the installation is shut down.

2.4 GOVERNMENT FURNISHED EQUIPMENT, MATERIAL, AND SERVICES.

2.4.1 SPECIAL MATERIAL HANDLING EQUIPMENT. Special material handling equipment such as high capacity forklifts or truck cranes required for repair or modification services shall be furnished by the contractor, unless the government determines that it is in the best interest of the government to provide this equipment. The government shall not provide material handling equipment for any inspection or maintenance work. Contractor shall communicate requirements for special material handling equipment with the COR and/or crane site technical POC a minimum of five (5) working days in advance of requirement.

2.5 CONTRACTOR FURNISHED EQUIPMENT.

2.5.1 SAFETY EQUIPMENT. Contractor shall provide all safety equipment required for personnel operating in an industrial area in accordance with OSHA standards and ATC regulations and procedures. Contractor personnel shall have personal protective equipment in their possession at all times while performing IPMR&M services and shall utilize this equipment in accordance with OSHA standards, ATC regulations, and as conditions warrant. This shall include, to safety shoes, hard hats, eye protection, hearing protection, work gloves and personal fall arrest systems.

2.5.1.1 PERSONAL PROTECTIVE EQUIPMENT (PPE).

All contractor personnel shall wear the appropriate PPE when in the following work areas: range areas where entrance is controlled by the Range Operations Team, industrial buildings, at construction sites, test sites and test facilities. Other areas may be reviewed to determine if hazards are present which necessitate the use of PPE. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

2.5.2 VEHICLES. Contractor shall provide its own vehicles and transportation in order to provide services in accordance with the PWS. Vehicles must be properly identified with the company’s logo.

2.5.3 LIFT EQUIPMENT. Lift equipment, including scissor lifts and manlifts, shall be provided by the contractor for all inspection and maintenance services. Lift or crane rental required for repair or modification services shall be separately priced on the repair/modification estimate.

2.5.4 TOOLS. Contractor shall provide all such tools and implements necessary to properly and efficiently maintain the equipment for the life of the contract.

2.5.5 LOAD WEIGHTS AND RIGGING FOR LOAD TESTS.

OPTION 1: The contractor shall be responsible for providing load weights and rigging for test weights. Transportation of load weights and rigging to and from the load test site shall be the responsibility of the contractor.

OR

OPTION 2: ATC shall be responsible for providing load weights and rigging for test weights.

Transportation of load weights and rigging to and from the load test site shall be the responsibility of ATC.

Rigging shall be adequately rated for the load and shall adhere to safety standards in ATC

Regulation 385-20, TB 43-0142, and established industry standards, including, but not limited to

OSHA 1910.179.

3.0 SPECIFIC TASKS.

3.1 INSPECTIONS. The COR will forward a list of scheduled inspection services on an annual calendar to the contractor showing annual & monthly (frequent) inspections. The total number of inspections required is an estimate. The contractor will be paid the fixed rate for the actual inspections performed.

3.1.1 FREQUENT INSPECTIONS. Frequent inspections for cranes specified in Exhibit 1 shall adhere to ATC Regulation 385-20, TB 43-0142, and established industry standards, including, but not limited to OSHA 1910.179.

3.1.2 ANNUAL INSPECTIONS. Annual inspections for cranes specified in Exhibit 1 shall adhere to ATC Regulation 385-20, TB 43-0142, and established industry standards, including

OSHA 1910.179. In addition to the annual and periodic inspections the contractor shall perform an annual survey and inspection of all equipment covered by this contract and provide the COR with a written report, including any noted functional, safety or code compliance deficiencies. The survey shall be conducted by a qualified person, independent of the technician(s) performing other specific work.

3.1.2.1 MARKINGS. Re-stencil of equipment with “NEXT INSPECTION DUE (DATE)” after annual inspection is completed. Re-stencil load rating of equipment if rating is missing, illegible, or load rating of hoist has changed. Stencil shall be of sufficient size to be clearly visible from the ground. Stencil shall be composed of black lettering on a yellow background or yellow lettering on a black background, as appropriate for the color of the crane. Old stenciling shall be repainted with colors matching the crane, if new stencils are placed in a different location.

3.1.3 DEFECT NOTIFICATION. Any serious defect encountered during inspection service shall be fully documented on the inspection record. OSHA violations will be noted as such. In the event that serious defects are detected, the contractor shall affix a warning tag adjacent to the crane controller to read “Warning – Safety Deficiency – Contact Facility Custodian / ATC Safety

Office”. The purpose of this “tag out” is to prevent inadvertent use of equipment before area personnel are notified of the exact deficiency. These tags shall be removed only by facility custodians or ATC Safety Office personnel. The facility custodian and the COR will be notified when equipment is tagged out.

3.2 PREVENTIVE MAINTENANCE (PM) SERVICE. Preventive maintenance services shall be performed monthly, bi-monthly, quarterly, semiannually or annually, as required by operating conditions and applicable regulatory standards. The COR will forward a list of scheduled PM services for the month to the contractor on the first work day of the month. The total number of PM visits required is an estimate. The contractor will be paid the fixed rate for the actual PM actions performed. The contractor shall furnish all services, parts and material to maintain the equipment listed in Exhibit 1.

PM services for cranes specified in Exhibit 1 shall adhere to ATC Regulation 385-20, TB 43-

0142, and established industry standards, including, but not limited to OSHA 1910.179.

3.3 REPAIRS / MODIFICATIONS.

3.3.1 REPAIRS. Repairs may be required by the COR at any time during the PPM. When the results of the inspection/maintenance service indicate an urgent need for repairs, the contractor shall contact the COR immediately after inspection or maintenance procedures have taken place.

3.3.1.1 24-HOUR ON-CALL REPAIR. During normal work hours, Monday through Friday, 7:00 a.m. to 3:30 p.m. the Contractor shall be at the crane site ready to perform repair work within 2 hours after notification by the COR that service is required. Response time for evenings, weekends and holidays shall be within 4 hours. The contractor shall furnish the COR a telephone number designated specifically for the initiation of on-call repair procedures.

3.3.1.2 LOAD TEST AFTER REPAIR. Any repair work which may affect the load carrying ability of a crane will require a load test of the unit. Repair estimates shall specifically note if a load test is required. A load test shall not be performed without prior approval of the COR. All load tests shall be documented on the record of repair. Estimated costs for load tests shall be included as a separate labor line on the repair estimate.

3.3.2 MODIFICATION SERVICES. Modification services shall include services to maintain crane functionally up-to-date and operating at the highest efficiency. Typical modifications include services such as, but are not limited to:

a. Replacement of motor controls with more modern units.

b. Addition of pendants or remote controls, rearrangement of cab controls.

c. Addition of hydraulic or electro-hydraulic brakes.

d. Modification of cab access ladders and platforms.

e. Modification or replacement of electrification.

f. Addition of anti-collision devices.

g. Relocation of cranes or hoists to different work areas.

h. Conversion from hand powered to motor powered operation.

3.3.3 ESTIMATES. The Contractor shall submit a written estimate detailing required repairs, proposed timetable, and all material and labor required for repair and modifications. This estimate shall be provided to the COR within three (3) working days after notification of the request. The COR may grant an extension of the estimate deadline on a case-by-case basis.

After the review of the cost estimate, the COR will approve or disapprove and establish a timeline for completion.

3.3.4 LABOR VERIFICATION. Labor hours will be routinely scrutinized. Upon notification by the COR (usually with notification of estimate approval), service personnel will be provided a local Point of Contact (POC) for the verification of on-site labor hours. Service personnel shall contact the labor verification POC upon entry and exit from the job site, on a daily basis, throughout the course of the repair/modification effort. If, for some reason, the labor verification

POC cannot be located, the lead service person will immediately contact the COR.

3.3.5 REPLACEMENT PARTS/MATERIAL. The contractor shall obtain all material, supplies, and parts for IPMR&M services. Parts and materials shall be billed against the appropriate CLIN of the contract, at no more than manufacturer’s list price at the time of replacement. Replacement parts shall be supported by a copy of the supplier’s invoice and submitted to the COR. All parts at list price exceeding $500 shall require prior approval of the

COR. The contractor shall ensure that all parts and supplies required to perform repair services are available for use within five (5) working days after the COR has approved the contractor’s cost estimate. Parts required for modification services shall be available within ten (10) working days after the COR has approved the contractor’s cost estimate. Allowances will be provided for special order parts or items no longer in production.

3.3.5.1 SPARE PARTS INVENTORY. All replacement parts and materials shall be OEM parts for the unit which they will be used. Any substitute parts must have written approval by the COR prior to use. The COR will randomly inspect to ensure compliance with OEM only parts.

3.3.6 WARRANTY. The contractor shall honor all warrantees on parts provided by manufacturers and on all labor in accordance with commercial standards and/or as stated in the contractor’s proposal and accepted by the Government.

3.3.7 OPEN FLAME PERMITS. Contractor shall coordinate with the US Army Garrison Fire

Department and/or building custodian prior to the use of open flame operations required for repair or modification services. The contractor shall adhere to open flame permit restrictions, which may include protection of other assets or posting of fire watches during welding/burning operations.

3.3.8 USED OIL. All used oil shall be collected and disposed by the contractor and placed in a sealed container, provided by the contractor. The contractor shall immediately label the used oil container as to specific crane and gearbox from which the oil was removed, type of oil and date the container label. The contractor shall leave the oil container at the job site. The contractor shall notify the COR and the building custodian so that the COR may initiate disposal procedures.

3.3.9 SCRAP MATERIAL. The contractor shall coordinate with the COR for the disposal of all scrap material. Contractor shall assure that high value scrap (such as copper conductor bar) is protected from inadvertent loss.

4.0 DOCUMENTATION.

4.1 RECORDS. The contractor shall produce and maintain all IPMR&M records in accordance with industry standards in an electronic form. The contractor will email the records to the COR to avoid the use of computer disks, thumb drives or other electronic data storage. The contractor shall provide the COR with documentation of scheduled inspections and preventive maintenance actions on a monthly basis, within five (5) working days after the end of the month. The contractor shall provide the COR with documentation of repair and modification services within five (5) working days of completion of the action. The contractor shall provide to the COR a written service report at the completion of each inspection or emergency call, identifying the serviced, a description of the trouble and how repaired and any recommendations regarding the equipment.

4.2 INVOICING. The contractor shall use the Wide Area Work Flow (WAWF) to submit invoices for services provided to the Government, inspected and accepted by the COR. At a minimum the invoice shall include the invoice number, date, contract number, crane number, description of services, and total amounts invoiced by CLIN. Invoices shall be input as Invoice

2-in-1. The contractor shall notify the COR when invoices have been input into WAWF.

5.0 IDENTIFICATION AND BADGE REQUIREMENTS.

5.1 SECURITY BADGE REQUIREMENTS. Unescorted access to secure areas of ATC, APG, MD, is essential for the performance of this contract.

a. Contractors or contractor employees who will require unescorted access to the ATC

Restricted Area are to adhere to ATC Policy Bulletin No. 3-16, Access to the Restricted Area and adhere to Army Regulation 600-8-14, Identification Cards for Members of the Uniformed

Services, Their Eligible Family Members, and Other Eligible Personnel.

b. The contractor shall only submit a credential request for contractor employees who will have a need for access to the ATC Restricted Area for a duration greater than 90 days and an active contract to support that access. In order for an individual to be issued an ATC photo credential they must first obtain a DA 1602, Rapid Gate Pass, or Common Access Card in accordance with ATC Policy Bulletin No. 3-16. In situations where individuals are unable to obtain one of the three IDs mentioned, an escort required visitor badge would be utilized for those personnel.

c. The contractor shall submit to the COR, for each employee requiring access, a completed:

1) IMAP-HR Form 1, Application for DA Civilian Identification Card (DA Form

1602). The ID card permits access to the APG Installation.

2) Credential Request Memo (Supplied by ATC Security to the COR). This is the request form for individuals to receive an ATC photo badge. The ATC photo badge is required for individuals to gain access to the ATC Restricted Area unescorted. The contractor shall verify

U.S. citizenship before completing the request memo. For this contract, access is authorized for restricted areas C (ATC, to include gates 24 and 25) and D (Edgewood Area). The contractor is not authorized a camera pass. Once the Credential Request Memo is completed, it needs to be sent to the COR with the Access Credential Agreement mentioned in 5.1.c (3).

3) Restricted Area Access Credential Agreement (Supplied by ATC Security to the

COR). This document explains the rules of badge security and requires signed acknowledgement by the applicant. Once the Access Credential Agreement is completed, it needs to be sent to the COR with the Credential Request Memo mentioned in 5.1.c (2).

d. The contractor shall advise employees that information provided to the government via the mentioned applications will be used to review criminal history records. Adverse information may result in an individual being denied access to the APG Installation and the ATC

Restricted Area.

e. Cleared contractor personnel will be granted access to the ATC Restricted Area by issuance of an ATC photo badge. Un-cleared contractor personnel will only be granted access to the ATC Restricted Area by issuance of an ATC escorted required visitor badge. Upon termination or completion of the contract or individual’s employment, whichever comes first, the contractor shall collect the badges and all badges should be returned to the COR or the issuing government office listed on the back of the badge immediately. All visitor badges should be returned when the visitor leaves the installation for any time greater than 3 business days.

f. The contractor shall be responsible for ensuring that employees who are issued badges properly safeguard them and that they are only utilized in the performance of contract related actions. Any badge that is stolen or lost shall immediately be reported to the COR who will then notify ATC Security.

g. FOREIGN NATIONALS and/or IMMIGRANT ALIENS WILL NOT WORK ON

THIS CONTRACT.

h. CAUTION. Contractor shall be responsible for delays caused by untimely submission of required forms or denial of security area access due to his employee’s disqualification for a security badge.

5.2 CIVILIAN ID CARDS FOR ACCESS TO APG. Contractor shall submit form IMAP-HR

Form 1, Application for Civilian ID Card (DA 1602), so that personnel may gain access to APG.

All forms shall be submitted to the COR no less than 3 weeks prior to the start of contract, or within 5 days of receiving the form.

6.0 ADDITIONS OR DELETIONS OF EQUIPMENT FOR MAINTENANCE SERVICE.

During the contract period, the Government may, at its option, add additional items similar to equipment already listed or may discontinue the service of any item upon 5 days written notice to the contractor of its intention to increase or decrease any item(s).

7.0 CONTRACTING OFFICER REPRESENTATIVE (COR)

7.1 COR. The COR for this requirement is Patrick J. Gervais Jr., ATC, Automotive

Directorate, Automotive Operations Division. Phone 410-278-2024/2027. FAX 410-278-3696.

Email is patrick.j.gervais2.civ@mail.mil

8.0 NON-PERSONAL SERVICES STATEMENT. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees shall perform their duties independent of, and without the supervision of, any

Government official. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal

Acquisition Regulation (FAR).

9.0 CONTRACTOR MANPOWER REPORTING. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) has established a secure data collection site, entitled

Contractor Manpower Reporting System, for the purpose of capturing contractor (and subcontractor) manpower utilized during the performance of this contract. As a result, the contractor shall report all the information required by the Contractor Manpower Reporting

System. The information requiring completion by the contractor includes, but may not be limited to the following: Contracting Office, Contracting Officer, Contracting Officer's

Technical Representative, Contract number, Requiring activity identification code (UIC), Command, Obligated Dollars, Fund cite information, Contractor name, address, phone number, e-mail address, Direct labor hours, Direct labor dollars, Federal Service Code (FSC) and

Locations of service. The contractor shall submit all required information before final invoice.

The contractor shall access the Contractor Manpower Reporting System database on the internet and fill-in the required data entry fields. The system can be accessed at the following internet address: https://cmra.army.mil.

END OF SECTION