A01_Statement_of_Work_Base_+_2_OY.pdf

PERFORMANCE WORK STATEMENT: DEIONIZED WATER SYSTEM

MAINTENANCE AND SUPPORT

BACKGROUND: The US Army Public Health Center (APHC) Laboratory Sciences (LS) requires the use of Deionized (DI) water to perform high quality environmental and occupational health sample analysis. The quality of the DI water and the constant, reliable functionality of the water systems are critical to maintain the highest quality sample analysis to support the mission of the APHC.

DESCRIPTION AND OPERATION – The referenced DI water system is a Hydro Ultrapure Series A, Reverse Osmosis (RO) System installed o/a 1988. The RO System has a 1,020 gallon capacity Storage Tank that provides and distributes pretreated deionized water throughout the labs in Building E2100. There are (12) Point of Use water purification systems as well to be covered under this contract that will require (2) semi-annual services per contract year.

Consumable supplies must be replaced and provided by the Contractor in accordance with manufacturer specifications for each Point-of-Use system. Please see attached equipment list for make and models of all systems covered under this contract.

EQUIPMENT, INSTALLATION, AND EQUIPMENT EXCHANGE –

Building E2100 Main House RO System:

Location is the Penthouse of Building E2100, Edgewood Area of Aberdeen Proving

Ground There are two (2) banks of Exchangeable Carbon and DI tanks on the Main RO System.

- Two (2) Carbon Exchange Tanks (14” x 47”)

- Four (4) Mixed Bed DI Exchange tanks (14” x 47”)

NOTE - No elevator access to the penthouse for tank exchanges.

The RO System is self-contained, pre-plumbed, pre-wired and ready for immediate installation. Upon completion of installation the system is required to be a fully functioning system such that the DI water meets ASTM Type I specifications being generated at all point of use locations.

If the incumbent contractor does not receive the new contract award[JGJMCUA1][JLNC2], a complete system evaluation will be required and an exchange of equipment and tanks (as applicable), as well as flushing and cleaning of DI water supply lines must be completed within (2) business days (16 hours) following contract award. Any cost incurred in this evaluation, exchange or flushing of the system must be reflected in the proposal. No additional costs may be incurred above the proposal price.

All system parts, to include a service manual(s) and diagrams are required for a fully functioning system and must be included in the installation service. (i.e. Storage Tank, Switches, Pumps, Power cords, Gauges, Meters, Timers and Filters, Service/Operator Manual etc.)

Building E2100 Room 3300:

This is a PicoSystem

Building E2100 Room 3301:

This is a Picopure UV Plus

Includes 185 NM UV

Includes 254 NM UV

Includes Ultra Filter

Building E2100 Room 3304:

Includes 185 NM UV

Includes Ultra Filter

Building E2100 Room 2300:

This is a Picosystem UV Plus

This is a Barnstead Easypure UV

This is a DI system

Two (2) Mixed Bed DI tanks

Building E2100 Room 2200:

This is a Milli-Q System

Building E2100 Room 2204:

This is a Barnstead Nanopure Diamond

Building E2100 Room 2104:

This is a Barnstead nanopure

Building E2100 Room 2407:

This is a Barnstead nanopure System

Contains an additional final filter .22 micron – Not routine set up.

Building E2100 Room 1200F:

Includes a 185 NM UV

Includes a 254 NM UV

Includes an Ultra-Filter

Building E2100 Room 0200:

This includes a 185 NM UV

This includes a 254 NM UV

Building E2100 Room 0304:

This is a Milli-Q Advantage System

SITE PRE-INSPECTION – A site pre-inspection may be coordinated during the solicitation period for this requirement. The Contracting Officer will communicate any pre-inspection requests to the Government COR Heidi Taylor (410)436-4336 or heidi.l.taylor10.civ@mail.mil for scheduling and availability to the system.[JGJMCUA3][JLNC4] mailto:heidi.l.taylor10.civ@mail.mil

SERVICES AND TECHNICAL ASSISTANCE –

• Training – Contractor shall provide system training overview to facility maintenance team, conduct a site evaluation to determine power source needs and equipment placement, and provide operator training to those performing daily system performance checks.

• Warranty - Provide warranty on equipment, supplies, and services provided.

• System Inspections and Testing – Detailed descriptions of services provided when inspection and testing services provided.

o Monthly System Inspections will be done verifying that the system is performing optimally.

o Quarterly Water Quality Testing will be done in a manner that sufficiently confirms the water generated and delivered to the point of use locations meet the ASTM Type I specification.

ONSITE SERVICE AND REPAIRS – The location of the water systems are in Building E2100 on the Edgewood Area of Aberdeen Proving Ground, Maryland. Onsite services and repairs must be performed during normal operating hours (0800-1600) Monday through Friday unless otherwise coordinated with the Contracting Officer’s Representative (COR). This work shall not be performed on a Federal Holiday. The contractor’s technician shall report to the COR (or designated representative) at Building E-2100 Bush River Road prior to proceeding to the site of the equipment being repaired, serviced, or maintained. After completing services, the contractor’s technician shall report back to the COR (or designated representative) to check out and provide a service report or receipt of services performed.

TECHNICIAN QUALIFICATIONS - All contractor personnel performing services or maintenance under this contract must be contractor trained and certified to maintain the covered water purification equipment before the effective date of this contract. Contractor shall provide proof of this certification for servicing the specified water purification equipment in the contract and the personnel must have a minimum of one (1) year experience servicing and repairing all water purification equipment covered in the contract.

REPORTING –

1. Contractor shall provide a written service report each time service is rendered within 5 business days of completion of the service.

2. Any service or repair requiring parts not covered on contract must be quoted to the COR for preparation of a separate Purchase Request to fund the repair. Services may NOT be performed using parts or labor that is NOT covered under the contract or a purchase request.

3. Monthly system inspections must take place and a written report detailing system running parameters within 5 business days of completion of the service.

WATER QUALITY TESTING – Quarterly water testing must be performed on the central deionized (DI) water system to include TOC, resistivity and bacteria levels. These dates will be coordinated with the COR prior to arrival. A written report must be provided with the results of these tests within 5 days of completion of the onsite testing.

ROUTINE AND PREVENTIVE MAINTENANCE – All provided supplies and services included with routine and preventive maintenance services should be listed and/or described by the Contractor when responding to this solicitation.

EMERGENCY SERVICE CALLS – Contractor must provide at least (2) emergency service calls per (12) month period or contract year. Contractor must be onsite within (4) hours for call placed NLT 1000hrs of a business day and NLT 1000hrs the next business day for calls placed by 1600hrs of the call being placed by the government COR (or designated representative) unless otherwise negotiated with the COR.

MISCELLANEOUS/EMERGENCY REPAIRS – The contract includes a line item for critical or emergency repairs that are not covered by the contractor’s service agreement. If repairs are identified by the contractor as required, the contractor must supply a quote to the COR for approval prior to performing any service not covered under the Annual Maintenance Agreement.[JGJMCUA5][JLNC6]

EQUIPMENT – Contractor shall provide all supplies and services for each the water systems on the attached equipment list.

ANTI-TERRORISM AND OPERATIONAL SECURITY (AT/OPSEC) –

1. Since no more than 30 days of consecutive onsite service exists, an OPSEC Standing Operating Procedure/Plan is not required.

2. Contractor will be escorted by a government employee 100% of the time while in the APHC building.

3. No requirement for the contractor to complete iwatch awareness training.

4. There is no access to classified information.

5. The contractor will have access to APHC IT systems through the government POC.

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

Accounting of Contract Services –

Cost for Providing Accounting for Contract Services – APG 5152.237-4900, Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. The cost, if any, for providing this data shall be entered into the space provided at the appropriate CLIN. If no direct cost is associated with providing the data, enter “No Cost”.

Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at:

https://cmra.army.mil <https://cmra.army.mil>.

https://cmra.army.mil/ https://cmra.army.mil/