A04_FINAL_SF33_SOLICITATION_W91ZLK-15-R-0044_amend_1_7-23-15.pdf

CODE

(Hour)

PAGE(S)

until 03:00 PM local time 31 Jul 2015

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A X B X C

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X G F 55 - 58

59 - 60 X H 61 - 62 chanel.d.desilva.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 62

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91ZLK 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and chanel.d.w illiams.civ@mail.mil conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

CHANEL D. DE SILVA 443-861-4741

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 7

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

8 - 26 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

27 - 28 29 - 30

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 31 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 32 - 33 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

34 - 53

PART II - CONTRACT CLAUSES

ACC-APG - TENANT DIVISION (W91ZLK)

ACC-APG TENANT DIVISION

6001 COMBAT DRIVE

2ND FLOOR, ROOM C2-101

ABERDEEN PROVING GROUND MD 21005-1846

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

0010706847

5. DATE ISSUED

24 Jun 2015

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91ZLK-15-R-0044

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Preventative Maintenance Base Year

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: 0010706847

NET AMT

0002 1 Job Unscheduled Repairs Base Year

FFP

0003 1 Job Repair Parts Base Year

0004 1 Years Accounting for Contract Services

FFP

Cost for Providing Accounting for Contract Services – RDECOM CC 001-10, Accounting for Contract Services Requirement, has been added to the statement of work, and contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at: https://cmra.army.mil.

For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil.

1001 1 Job Preventative Maintenance Option Year 1

FFP

1002 1 Job OPTION Unscheduled Repairs Option Year 1

1003 1 Job OPTION Repair Parts Option Year 1

1004 1 Years OPTION Accounting for Contract Services

FFP

Cost for Providing Accounting for Contract Services – RDECOM CC 001-10, Accounting for Contract Services Requirement, has been added to the statement of work, and contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at: https://cmra.army.mil.

For further assistance, email the CMRA Help Desk at

2001 1 Job OPTION Preventative Maintenance Option Year 2

FFP

2002 1 Job OPTION Unscheduled Repairs Option Year 2

2003 1 Job OPTION Repair Parts Option Year 2

2004 1 Years OPTION Accounting for Contract Services

FFP

Cost for Providing Accounting for Contract Services – RDECOM CC 001-10, Accounting for Contract Services Requirement, has been added to the statement of work, and contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at: https://cmra.army.mil.

For further assistance, email the CMRA Help Desk at

Section C - Descriptions and Specifications

PWS

Performance-based Work Statement (PWS)

MOBILE CRANE MAINTENANCE AND REPAIRS

C.1 GENERAL.

C.1.1 SCOPE. This is a non-personal services contract to provide scheduled preventive maintenance, unscheduled repairs, recovery operations, repair/replace unserviceable parts, assemblies, subassemblies and components; refinish, fabricate and/or, make modifications to parts; repair accessories, auxiliary equipment, and perform minor body and structural repair, inspections, quality assurance, parts, tires, batteries, and petroleum product disposal, and other services on crane and crane attachments listed on the Density List (Appendix B). The equipment quantity in the inventory may vary as much as +/-10% without a contract modification. Performance shall be in accordance with the terms and standards contained herein, including all referenced publications and instructions. This is a mixed firm fixed price (FFP), reflecting predictable effort for regularly scheduled work, as well as a Not to Exceed, reflecting defined of emergency repairs services.

This effort is in support of the existing and the future mission of ATC located in and around Aberdeen Proving Ground (APG) north and south (Edgewood Area) to include off-site locations in Carroll Island and Churchville, Maryland.

C.1.2 BACKGROUND. The Aberdeen Test Center (ATC) is a multi-purpose test center with diverse test capabilities and facilities. The unique combination of ATC's experienced personnel, state-of-the-art facilities, instrumentation, equipment, automotive courses, firing ranges, and industrial fabrication/repair capabilities provide a comprehensive facility available for testing a wide variety of military items, both domestic and foreign, as well as commercial items. Testing is conducted on full systems, as well as system components and includes such items as:

combat and general purpose vehicles, automotive technologies, weapons and munitions, general support equipment, individual equipment, generators, night vision devices, bridges, sensors, communication systems and robotics. ATC also conducts vulnerability/survivability tests, flammability testing, and crash worthiness testing. ATC conducts and/or supports tests at other locations throughout the world with extensive mobile instrumentation.

C.1.3 PERIOD OF PERFORMANCE. The period of performance shall be one (1) 12-month base year from time of award with two (2) one-year option years.

C.1.3.1 TRANSITION-IN PERIOD. The Contractor shall develop procedures for phasing in Contractor performance to the level prescribed and within the time allowed under the terms of this PWS. The contractor shall submit a FINAL Transition-In Plan at the time of award. The Contractor shall also submit a Transition-Out Plan l that establishes and implements a plan for an orderly transition-out of the Contractor operations at the termination of this Contract Agreement. The Contractor’s transition-out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business. The Transition-In will begin upon notification of contract award, and it will be no longer than thirty (30) calendar days in duration.

C.1.3.2 TRANSITION-OUT PERIOD. The transition-out period shall be completed within thirty (30) calendar days after the end of the contract.

Performance will take place in and around APG North and South (Edgewood Area) to include off-site locations in Carroll Island and Churchville, Maryland.

C.1.5 HOURS OF NORMAL OPERATIONS.

The Contractor shall be required to provide support during normal working hours, and deviate from normal hours by providing sufficiently trained and qualified personnel to satisfy the work schedule for each particular test at designated ATC site locations.

ATC is currently operating under an alternative work schedule. Unless deviations are required to support mission requirements, the Contractor shall also work the alternative work schedule. In a two-week pay period, the work schedule is 8 workdays of 9 hours each, 1 workday of 8 hours, and every other Friday off, referred to as Regular Day Off, (RDO) as depicted below. To ensure compliance with Section 778.105 of Interpretative Bulletin, 29 Code of Federal Regulations (CFR) Part 778, the Contractor's base pay-week shall not exceed 40 hours; therefore, the start and end time of the pay-week shall be adjusted accordingly. Notification to work outside normal hours of operation to support government requirements may be received with as little as one hour advance notice. Employees shall not work overtime or on Federal holidays unless approved in advance by the Contracting Officer’s Representative

(COR).

Sunday Monday Tuesday Wednesday Thursday Friday Saturday Week 1 hrs

0 9 9 9 9 8 0

Week 2 hrs

0 9 9 9 9 OFF 0

Currently, normal hours of operation are normally 0700 - 1630 (including a 30-minute meal period) Monday through Thursday. Hours of operation for the 1st Friday in the Government's biweekly pay period are normally 0700

- 1530 (including a 30-minute meal period). Deviations from the normal hours of operation may be required to meet the requirements of the performance work statement. The Government has the option to temporarily or permanently change the hours and days of operations.

C.1.5 .1 PRINCIPAL PERIOD OF MAINTENANCE (PPM). Contractor personnel shall be available for inspections, maintenance and/or repairs during the Regular Work Schedule, Monday through Friday, 7:00 a.m. to 4:30 p.m. Weekends and Federal holidays are excluded, unless otherwise requested by the COR. Inspections and maintenance outside of the PPM may be performed at the contractor’s request, if authorized by the COR, at no additional cost to the Government.

C.1.5.2 INSTALLATION SHUT DOWN. Inclement weather conditions may force a temporary shutdown of APG. Repair and Maintenance shall cease during the duration of the installation shutdown. The Government will not pay for hours when the shutdown occurs prior to normal duty hours pursuant to a public announcement that the installation is shut down.

C.1.5.3 RECOGNIZED FEDERAL HOLIDAYS

New Year’s Day Labor Day Martin Luther King Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

C.1.6 PERSONNEL.

C.1.6.1 Program Management and Key Personnel.

The contractor shall provide an onsite Lead Mechanic (LM) who shall be physically present during normal duty hours and perform overall management of the PWS. The LM shall be the contractor’s primary point of contact and shall have the authority to conduct day-to-day operations as they relate to all aspects of contractor performance of the PWS. The LM shall coordinate with contract management for all higher level functions beyond his authority.

The LM shall interact primarily with the Contracting Officer’s Representative (COR) or Technical Points of Contact (TPOC). The contractor shall designate an alternate who shall be authorized to make decisions in the absence of the LM. The contractor lead or LM shall manage the total work effort associated with the operations, maintenance, repair, and all other services required herein to assure fully adequate and timely completion of these services.

Included in this function is a full range of management duties including but not limited to planning, scheduling, report preparation, maintain records, warranty enforcement, and quality control. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

C.1.6.1.1 Qualifications.

Lead Mechanic shall:

(1) Have 7 years applicable experience.

(2) Possess a valid Crane Operator’s License.

(3) Have 1 year experience leading/supervising.

C.1.6.2 Training, Education and Certification Requirements.

C.1.6.2.1 All services under the contract shall be conducted by a sufficient number of contractor personnel, experienced and skilled to perform required services without unnecessary stoppages or interference with Government functions in accordance with the PWS. The contractor shall provide sufficient personnel possessing the skills, knowledge, training, and experience to perform the tasks as described herein. At a minimum, the contractor shall provide four (4) qualified mechanical personnel onsite and one (1) administrative personnel. The LM shall be one of the four qualified mechanical personnel. The Contractor shall provide replacement personnel that meet or exceed the specified experience and certification requirements identified in this PWS.

C.1.6.2.2 Training. All mechanics shall possess not less than a high school education or general equivalency diploma; valid state driver’s license; at least 3 years of mechanical experience, meet all health and physical qualifications. The mechanics shall possess the ability to read and understand equipment schematics, research military and commercial manufacturer’s manuals, and diagnose mechanical, fuel, coolant, electrical, drive train, and air systems problems to make repairs in a minimal amount of time. Quick and accurate diagnosis requires problem-solving ability and a thorough knowledge of the equipment’s operation. Physical Demands: This job may require lifting of objects that exceed 50lbs, with frequent lifting and/or carrying objects weighing up to 25 lbs, pushing and/or pull, climbing and/or balancing, bending, stooping, kneeling, crouching, and/or crawling, reaching, and seeing.

C.1.6.2.3 Crane Mechanics Crane Mechanics shall have 3+ years of experience working on Grove, Link Belt, Manitowoc, and P&H manufactured cranes from 5 ton up to 250 ton capacity with hydraulic and cable booms. The crane mechanic shall have the expertise to perform Load Tests and safety inspections according to OSHA standard.

The contractor shall possess and have the ability to use special computerized diagnostic testing equipment to trouble shoot electronic fault codes.

C.1.6.2.4 SAMS-1E. The contractor shall have at least 3 years’ experience working with the SAMS-1E system.

C.1.6.2.5 Government Owned and Leased Equipment. Contractor personnel assigned to operate either government owned or leased equipment in performance of their duties shall be certified, by the contractor and at the contractor’s expense, as being fully qualified to operate the vehicles/equipment which they operate. The contractor shall document all operator qualifications. This documentation shall be provided to the COR before any contract employee engages in any mode of equipment operation. The contractor shall ensure that employees possess a valid state issued driver’s license and meet the operator qualification criteria outlined in AR 600-55, The Army Driver and Operator Standardization Program, federal, state, and local laws before operating any government owned or leased equipment. Contractor employees operating government vehicles must maintain a current license and/or certification for the type vehicle being operated and comply with the safety and security measures outlined in ATC Regulations. Hazardous material endorsement shall be required by drivers to operate vehicles carrying hazardous material. The Contractor is expressly prohibited from acquiring equipment items for the Government, unless specifically authorized by the contract or consent has been obtained in writing from the Contracting Officer or Contracting Officer Representative.

C.1.6.3 Hazardous Conditions. Contractor personnel may be exposed to the following conditions during performance of work:

C.1.6.3.1 High noise levels (impulse and steady state);

C.1.6.3.2 Proximity to electric power sources of high voltage and/or amperage;

C.1.6.3.3 Working with lead acid batteries, radioactive materials such as Depleted Uranium (DU), and ammunition.

C.1.6.4 Identification of Contractor Personnel. The contractor shall ensure all personnel identify themselves as a contractor employee (with the name of their company) when answering the telephone, using the email system, and when attending meetings.

C.1.6.5 Protective Clothing and Equipment (PCE)

C.1.6.5.1 Protective Clothing and Equipment (PCE), The contractor shall provide all required personal protection equipment in accordance with Occupational Safety and Health Administration (OSHA) Standards and job classifications, e.g. respirators, hard hat, bump cap, hearing protection, eye protection, gloves, steel-toed boots, aprons, masks, face shields, reflective vests, etc. The contractor shall be responsible for identifying those job classifications requiring protection equipment IAW OSHA standards.

C.1.6.5.2 Depleted Uranium (DU) PCE. DU contaminated equipment located at Fords Farm/Superbox (Identified on the Density List as DU): The Government will provide Tyvek Coveralls, rubber boots or appropriate boot covers, and disposable gloves to perform scheduled maintenance and unscheduled repairs on DU Contaminated equipment located at Fords Farm. The DU PCE will be provided by the ATC radiation Safety Office. Wrists, ankles, and any other exposed areas must be taped prior to maintenance operations. Other PCE may be used in lieu of equipment noted above, only if previous written approval from the ATC Radiation Safety Officer or designee is obtained. ATC will be responsible for surveying for contamination at the end of the operation and disposal of contaminated PCE.

C.1.7 Contract Management.

C.1.7.1 The Contractor shall continuously evaluate the adequacy and effectiveness of all areas of work being performed under this contract. Each quarter, the contractor shall perform a self-assessment to evaluate all areas of performance, and include a strategy to improve area of concern. The data resulting from the evaluation shall be made available to the Government. The Contractor shall place special emphasis on achieving and maintaining the proper mix of appropriately qualified managerial and technical personnel to accomplish the contractual objectives.

All proposed substitutes to key management personnel will be approved by the COR and must have qualifications that are equal to or higher than the qualifications of the person to be replaced, listed in C.1.6.1 & C.1.6.2.

C.1.7.2 The Contractor shall provide clearly defined policies and procedures for effective and responsive project management. The Contractor shall provide a management system that incorporates continuing quality and process improvement.

C.1.7.3 The Contractor shall manage the workforce to ensure that excessive turnover does not interfere with mission requirements. The Contractor shall track and analyze hiring and termination trends.

C.1.7.4 The Contractor shall establish and maintain a financial tracking system that will meet the reporting requirements.

C.1.7.5 The Contractor shall provide the COR and designated personnel access to Contractor databases/ spreadsheets for data review. A list of these designated Government personnel will be provided by the Government within thirty (30) days after the start of the transition period.

C.1.8 Mission Support Contracts Timekeeping System.

C.1.8.1 The Contractor shall enable employees with the capability of entering data into a time capturing Contractor owned commercial program that is compatible with the government programs to meet the requirements of this PWS.

During the Transition-In period, the Contractor shall complete a Request for Access (DD Form 2875 System Authorization Access Request) and a Non-Disclosure Statement to Aberdeen Test Center Information Assurance Manager for the designated employees. Subsequent training that may be required because of personnel changes shall be the responsibility of the Contractor.

C.1.8.2 The Contractor shall maintain a daily record of regular, overtime, and shift hours worked, specifying the Work Breakdown Structure (WBS), Internal Order, Cost Center, labor category, delivery order number, and contract number which will be provided electronically and uploaded daily to the ATC Contractor time tracking system. On the next workday after the work performance, the Contractor shall enter the aforementioned data into their system by 1300. If problems develop, in which the Contractor is unable to enter time into their system, the contactor shall notify the COR immediately in order that the problem can be documented. The Contractor is responsible to verify timekeeping data and make corrections as necessary.

C.1.9 SAFETY & ENVIRONMENTAL

C.1.9.1 Health and Safety Plan.

C.1.9.1.1 Environmental Compliance The Contractor is required to be environmentally responsible in performing its activities under this contract. The Contractor shall institute a waste management program to minimize the amount of materials being placed into the trash from contract activities and maximize recycling opportunities.

C.1.9.1.2 General Requirements

1. Within thirty (30) calendar days after contract award, the Contractor shall submit to the COR a plan describing procedures which will be utilized to implement the recycling requirements of this contract.

2. The Contractor shall reclaim and properly dispose of refrigerant and used oil. The Contractor shall keep a record of the times and costs incurred for the disposal of these items.

3. The contractor shall formulate and submit, within 30 days after the conditional contract award date, a written safety and health plan for acceptance by the Government. The contractor shall have a central POC for safety and health related issues. The POC shall be identified in writing to the COR.

C.1.9.1.3 Accident Notification. The contractor shall follow ATC procedures for notification of all accidents/incidents involving employee use of and/or damage/injury to facilities, equipment, or personnel.

C.1.9.1.4 Personnel Involved in DU Operations. All individuals will need to have annual physicals and take part in the ATC Biological (BIO) Assay programs for Depleted Uranium. BIO Assay program, analytical results can be obtained from ATC radiation safety office upon request. Annual DU training is required. All tools must be scanned for radiation contamination at the end of each operation. If contamination is found, tools will be decontaminated by the ATC radiation safety office. All tools must be approved and inspected by a member of the ATC radiation safety staff prior to use in a contaminated area. Preventative measures may be performed on tools to prevent potential contamination such as covering wood surfaced tools. Individuals may not eat, drink, smoke, apply makeup, etc.

while performing maintenance operations on DU contaminated equipment unless first scanned for contamination by a member of the ATC radiation safety staff.

C.1.9.2 Environmental Requirements.

C.1.9.2.1 The contractor shall comply with all federal, state, and local environmental laws, and EPA policies and regulations to include but not limited to Resource Conservation and Recovery Act (RCRA), Safe Water Drinking Act (SWDA), the Clean Air Act (CAA), and Federal Facilities Compliance Act (FFCA).

C.1.9.2.2 The use, handling, storage, and disposal of all toxic, hazardous, special or radiological wastes/materials shall be IAW all local, state, federal, and environmental regulations and procedures. The government, ATC, will not provide spill materials, used oil funnels, or secondary containment pallets. Personnel shall be trained by the Government on proper procedures to include spill response and clean up.

C.1.9.2.3 The contractor shall provide a complete environmental plan to assure compliance with all environmental statutes and regulations. One copy of the plan shall be provided to the COR at the pre-performance conference and as changes occur.

C.1.10 SECURITY

C.1.10.1 Unescorted Access into Restricted Areas

C.1.10.1.1 The contractor is responsible for hiring personnel eligible for unescorted access to service equipment in the APG restricted areas. Unescorted access shall be granted to contractor personnel who possess a current secret security clearance, or higher, issued by the Defense Industrial Security Clearance Office (DISCO) or who were the subject of a favorably completed National Agency Check (NAC) or National Criminal Information Check (NCIC).

The contractor shall advise employees that the NCIC shall be used to review criminal history records and that adverse information may result in an employee being denied access into the restricted areas. Unescorted access shall be authorized provided no more than 24 months have lapsed since the date of the termination of the security clearance or break of service and there is no known adverse information. Work performed inside the restricted areas shall require all non-US persons be escorted and no foreign nationals (non-US citizens) will be used in the employment of this contract.

C.1.10.1.2 NCIC Requests. The contractor shall have completed a SSB Form 1199, Application for Civilian ID Card/Security Badge, and FD 258, Application Finger Print Card, for each employee requiring unescorted access who does not meet one of the requirements above. Upon contract award, the contractor shall obtain required forms from the COR and return the completed forms to the COR within 10 working days. Until a favorable NCIC is completed, contractor personnel shall be continually escorted into, out of, and within the restricted areas by other contractor or government personnel who possess a photographic security identification badge. Processing time for the NCIC is approximately 30-45 days. The government will not provide escorts beyond the first 45-days of the contract period. The contractor shall be responsible for delays in the performance under this contract caused by the disqualification of employees for unescorted. Contractor employees who do not receive a final security clearance in 120 days shall be terminated by the contractor.

C.1.10.2 Security Badges. Security badges will only be issued to contractor personnel in accordance with APGR 190-4. Security badges shall be approved and issued by ATC Security personnel to contractor personnel upon written request from the COR and after the investigation or security clearance has been verified. Contractor personnel shall wear the security badge above the waist at all times while in the restricted (security) areas of APG.

Contractor personnel shall only display the security badge while inside the restricted area and ensure that it is out of sight once they exit the restricted area. The badge shall not be used as identification to gain access to the installation or for identification off the installation. The contractor is responsible for ensuring security badge compliance by contractor personnel.

C.1.10.3 Security Policies:

C.1.10.3.1 Per Army Regulation 190-13 (The Army Physical security program), Para. 8-2.c,

(1) A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. The FBI permits the use of NCIC III for vetting visitors to ensure the security of military installations.

(2) A similar records check will be conducted at OCONUS locations per status of forces agreement (SOFA) and other theater regulations.

C.1.10.3.2 Per DoD Directive Type Memorandum (DTM) 09-012 (Interim Policy Guidance for DoD Physical Access Control), Attachment 3, Para2.b.(4), Installation government representatives shall query the following government authoritative data sources to vet the claimed identity and to determine fitness, using biographical information including, but not limited to, the person's name, date of birth, and social security number:

(a) The National Crime Information Center (NCIC) database.

(b) The Terrorist Screening Database.

(c) Other sources as determined by the DoD Component or the local commander and/or director.

These can include but are not limited to

(1) Department of Homeland Security (E-Verify)

(2) Department of Homeland Security (U.S.VISIT)

(3) Department of State Consular Checks (non-U.S. citizen)

(4) The FVS-CM

C.2. APPLICABLE DOCUMENTS AND AVAILABILITY.

C.2.1 Forms and Publications. All required ATC, ATEC, Army and Department of Defense forms, regulations and directives will be furnished by the Government if not available electronically.

Army publications series 750, Maintenance of Supplies and Equipment

Technical Manuals for all serviced equipment

TB 43-0142, Department of the Army Technical Bulletin Safety Inspection and Testing of Lifting devices

All applicable Occupational Safety and Health Administration (OSHA) regulations

APG Regulation 750-3, Maintenance of Supplies and Equipment Inspection, Testing and Maintenance of Lifting Devices

All applicable ATC Regulations and Standard Operating Procedures

AR 700-141 Hazardous materials Information Resource System

APG Guidance for the Management of Used Oil

C.2.2 Upon contract award, the Government will be responsible for providing the contractor with all APG, ATC and/or Department of the Army manuals, regulations, or technical manuals. The contractor shall be responsible for having access to Technical Manuals and all applicable OSHA regulations.

C.3 REQUIREMENTS

C.3.1 Scheduled Maintenance

C.3.1.1 The contractor shall perform all scheduled maintenance, annual, semi-annual, quarterly, monthly, hourly, mileage, and lubes, in accordance with the manufacturer's manuals, lube orders (LO), or Technical Manuals (TM) inspection policies, procedures, and standard inspection methods as prescribed by ARs 750-1, and 58-1, TM 38- 600, FM 4-30.3, DA PAM 750-8, and ATEC Maintenance Exception Policy. Technical inspectors shall be qualified per the provisions of AR 750-1 and other pertinent regulations applicable to the equipment or vehicles.

The contractor shall perform required scheduled maintenance for items listed on the density list utilizing the maintenance schedule outlined in SAMS-1E or other maintenance tracking system provided by the government. It is expected that repairs will normally be accomplished by on-site Contractor personnel; however, the Government recognizes that occasionally there are certain repairs that require specialized skills outside the skill sets of the Contractor’s on-site personnel. If the Contractor believes that a repair is of such a nature that a specialty subcontractor is required to properly complete the repair, the Contractor shall provide advance written justification for approval by the COR or his/her designee prior to work performance. If approved, the cost of the subcontractor will be treated as a repair part and material cost for the purposes of calculating the service request threshold. The subcontractor's cost shall be appropriate and approved in advance by the COR or his/her designee.

C.3.1.2 The contractor shall include testing of the equipment when all maintenance is complete. Any deficiencies identified during quality assurance inspections shall be repaired within 4 hours. If a repair is expected to take longer than 4 hours, the Contractor shall coordinate the repair with the COR. Vehicles shall not be released with any defective safety item that would violate Maryland State Law or AR 385-55. A repair work order shall be created when discrepancies outside of the scheduled maintenance are found and those discrepancies render the vehicle or equipment unsafe or unserviceable. The contractor shall release completed work by placing the work order in E status and notifying the TPOC. The TPOC will perform final inspection and close out work orders after review of all records pertinent to the work performed.

C.3.1.3 Priorities will be determined by the COR and assigned based on mission needs.

C.3.1.4 Scheduled maintenance is reported on the 1st working day of each month through the SAMS-1E. The contractor shall schedule and complete all items reported prior to the next month’s report. An extension may be granted by the COR when additional deficiencies are found during the service. The contractor shall contact the COR when scheduled maintenance is not scheduled with the customer by the 15th of each month.

C.3.1.5 The contractor shall provide on-site maintenance for vehicles or equipment that because of their design or immobility cannot be delivered to the maintenance facility. The contractor shall develop a list of these assets, by equipment ID number, update changes to the list to keep it current, and provide the COR a copy within 10 days after contract awarded and as changes are updated.

C.3.1.6 Equipment Movement. Movement of vehicles/equipment between shops and buildings shall be the responsibility of the contractor. The contractor shall have the capability to transport vehicles and equipment requiring scheduled maintenance weighing up to 15,000 lbs. Vehicles and equipment exceeding the 15,000 pound limit will be transported by the Government.

C.3.1.7 Non- Chargeable Maintenance. Vehicles and equipment being transported to and from the maintenance repair facility for scheduled maintenance shall be included in the firm fixed price for this contract to include mileage on and around the Aberdeen Proving Ground (APG) area, the Aberdeen Test Center Ranges on APG, Edgewood, Churchville, and Carroll Island. If damage is caused by Contactor negligence, the Contractor shall be liable for the full cost of the repair, any other provisions notwithstanding.

C.3.1.8 Army Oil Analysis Program. The contractor shall run the program IAW AR 750-1, DA PAM 750-8, and

TB 43-0211.

C.3.2 Unscheduled Repairs.

C.3.2.1 The Contractor shall maintain a work reception center, which is manned continuously during regular working hours, to receive all requests for equipment maintenance, including unscheduled repair calls. The contractor shall log all unscheduled repair notifications utilizing DA Form 2405, Maintenance Request Register. The log shall be provided to the COR by the 5th working day of each month reflecting the previous months service calls.

C.3.2.2 The contractor shall not respond to maintenance request notifications from any government entity without a verified open work order in SAMS-1E.

C.3.2.3 Upon receipt of an open work order, the contractor shall inventory and inspect all items listed on the work request and prepare a written cost estimate to the TPOC within two (2) duty days of receiving notification of a fault.

Actual repair work shall begin within one (1) working day of COR approval of cost estimate (Appendix F). The contractor shall post work order status changes in SAMS-1E as they occur. The repair cost estimate shall be submitted electronically or in hard copy when the system is down and shall include the repair parts list, including cost, a breakdown of other anticipated miscellaneous costs, and the total repair estimate.

C.3.2.4 Repair Cost Estimate. Written cost estimates shall be completed electronically and submitted to the government within 48 hours of identification prior to performing any maintenance work. When electronic submission is unavailable, a hard copy shall be submitted to the TPOC. All extensions require prior approval from the COR. Should an extension be granted by the COR, the Contractor shall provide e-mail notification to the requesting customer identifying the estimated start and completion dates, as well as a point of contact in the event of any questions. Should any changes to the schedule occur throughout the waiting period prior to the start date, the customer shall be notified immediately by e-mail. Cost estimates under $500.00 may be approved on-site by the TPOC or telephonically by the COR with a written estimate prepared within 24 hours of the completed work.

The estimate shall be marked “COR/TPOC ON-SITE APPROVAL”.

C.3.2.5 The contractor must be capable of performing unscheduled repair work on equipment listed on the Density List. The Contractor shall provide all necessary parts, materials, labor and services to accomplish all unscheduled repairs on equipment. This service includes emergency on site repair and recovery operations on vehicles/equipment weighing up to 15,000 pounds.

C.3.2.6 Replacement Part Estimates The contractor shall provide all necessary replacement parts, materials, labor and service to accomplish unscheduled repairs.

All repairs shall use supplies, materials, and parts of the highest quality available that are appropriate for the repair of the given equipment or system. Any replacement parts used during the course of this contract shall be of comparable or higher quality. Energy-consuming items shall be the most efficient in their class. The Contractor shall stock commonly used items and have a network of suppliers at their disposal. The contractor shall acquire tactical vehicle and equipment parts using the Standard Army Maintenance System, SAMS-1E. Replacement parts required for Non-Tactical Vehicles and equipment shall be supplied by the contractor. The supplier’s invoice shall be submitted to the COR. Parts exceeding $500.00 shall not be purchased without prior approval of the COR/TPOC.

C.3.2.7 The contractor shall include testing of the equipment when all maintenance is complete. Vehicles shall not be released with any defective safety item that would violate Maryland State Law or AR 385-55. A new repair work order shall be created when discrepancies outside of the initial unscheduled work order are found and those discrepancies render the vehicle or equipment unsafe or unserviceable. The contractor shall comply with and post all applicable work order status changes in SAMS-1E as they occur. The contractor shall release completed work by placing the work order in E status and notifying the TPOC. The TPOC will perform final inspection and close out work orders after review of all records pertinent to the work is performed.

C.3.2.8 Tires. The contractor shall repair or replace vehicle and equipment tires IAW EPA directives and manuals.

C.3.2.9 Emergency Support Response Times. Upon notification from the COR of an unscheduled emergency repair, the contractor shall immediately dispatch (within 15 minutes) to the location of the disabled vehicle/equipment. If initial repairs are of a temporary nature, permanent repairs shall begin within 4 hours of notification of the Contracting Officer Representative (COR). If the emergency is outside the contractor area of responsibility, the contractor shall follow the guidance stated in the maintenance SOP.

C.3.2.10 Normal Support Response Times. The contractor, upon notification from the TPOC/COR of a disabled vehicle or equipment, shall arrive within 60 minutes to the location of the disabled vehicle/equipment.

C.3.2.11 Evenings, Weekends and Holiday Response Times. The contractor, upon notification from the COR shall arrive within 120 minutes to the location of the disabled vehicle/equipment.

C.3.2.12 Non-Chargeable Maintenance. The contractor shall not invoice for Work Order Estimates, to include trips (mileage and associated expenses) to remote locations within the Aberdeen Test Center’s area of responsibility.

The contractor shall only invoice for actual repairs and/or maintenance conducted after estimates are approved by the COR.

C.3.2.13 Performance of Unscheduled Repairs. Upon receipt of an unscheduled Maintenance work order, the Contractor shall inspect all items listed on the work request, perform a safety inspection, and prepare a written cost estimate. The estimate shall be submitted to the TPOC for verification When the COR determines the equipment to be economically repairable, the contractor shall proceed with the repairs. When the Equipment Manager determines the equipment to be non-economical to repair, the COR shall notify the contractor to prepare technical inspection documentation for turn-in. Should the contractor’s personnel be unable to determine the cause of failure, the contractor has two (2) duty days (excluding weekend and holidays) to obtain additional assistance to determine the failure. The additional assistance obtained through authorized manufacturer personnel for resolution of the problem will require prior approval from the COR.

C.3.2.14 Parts in-Stock The contractor shall initiate repairs within one (1) working day of COR approval for equipment and vehicles when parts are readily available or in stock.

C.3.2.15 Parts Out-of-Stock. The contractor shall initiate repairs within five (5) working days of COR approval for equipment and vehicles when parts are procured from outside suppliers.

C.3.2.16 Road Service. The Contractor shall perform road service (on site repairs) and vehicle recovery operations within 50 miles of the mission support area. Road service shall include the performance of minor repairs and adjustments, repairing/changing tires, jump starting/replacing batteries, and other services as required to return the equipment to an operational status. Equipment that cannot be repaired on site shall be towed into the shop.

C.3.2.17 Non Density List Equipment. The contractor shall notify the COR immediately when equipment is identified as needing repairs but not listed on the density list, Appendix B. The contractor shall not perform maintenance on equipment not listed on the Density List until approved by the COR.

C.3.2.18 Unserviceable Parts Disposal. The contractor shall clean and dispose of unserviceable parts IAW local policies and EPA directives and manuals. The contractor shall ensure that unserviceable parts are free of contaminates such as oil and placed in the steel scrap containers located at B402 and ensure the steel scrap containers are emptied to avoid overflow by contacting the TPOC/COR.

C.3.2.19 Unserviceable Tire Disposal. The contractor shall not store unserviceable tires in or around the maintenance facilities. The contractor shall safely transport unserviceable tires to B501 for disposal.

C.3.2.20 Battery Program. The contractor shall acquire, store and dispose of all batteries IAW local policies and TB 43-0134, Battery Disposition and Disposal. Unserviceable batteries shall not be stored in or around the maintenance facilities. The contractor shall safely transport unserviceable batteries to the battery shop (B338) for disposal.

C.3.2.21 Petroleum, Oils, and Lubricants program. The contract shall acquire, store, and dispose of all petroleum, oils, and lubricants IAW local policies and EPA directives and manuals. The contractor shall dispose of contaminated petroleum, oils, and lubricants in approved containers located at the maintenance facilities. To avoid spills and possible contamination, the contractor shall contact the TPOC/COR to request drainage of full containers.

C.3.3 Documentation:

C.3.3.1 The contractor shall maintain strict control of all accountable documentation. This includes logs and registers required by ATC. If the Contractor provides the parts and materials, or if the work is subcontracted, the Contractor shall furnish on request copies of invoices, vendor quotes, or receipts, either with the Contractor's as substantiating documentation with the Contractor's invoice after completion of the work. All documentation such as schematics, hardware and software manuals, diagnostic routines and other aids received by the Government as part of a routine procurement action will be made available to the contractor for use during the life of the contract.

Further documentation pertinent to performing maintenance under this contract shall be acquired by the contractor at no cost to the Government, labeled as contractor property, and will remain contractor property.

C.3.3.2 Records and Reports. All maintenance, scheduled maintenance or unscheduled repairs, will be documented by the contractor utilizing the Standard Army Maintenance System (SAMS-1E) or any other ATC-designated system available. The contractor shall post status as it changes in the SAMS-1E and complete work orders on all equipment maintained under this PWS in SAMS-1E within 24 hours of work completion. A copy of the completed work order shall be forwarded to the COR. The contractor shall maintain maintenance records and reports outlined in Appendix D, Regulations, Manuals and Forms. The contractor shall keep all maintenance records and reports current and made available to the COR upon request. All records and copies of reports shall be turned over to the Contracting Officer or designated representative within five (5) calendar days after contract completion.

C.3.3.3 The contractor shall maintain sufficient inventory of space and replacement parts necessary to maintain the equipment listed on the density list. Contractor shall provide all such tools and implements necessary to properly and efficiently maintain the equipment for the life of the contract. Only new approved parts or parts equal in performance to new parts will be accepted for use to complete repairs. Those parts which have been replaced become the property of the contractor and the contractor is responsible for proper disposal.

C.3.3.4 All parts, components, and equipment that require removal from the Government installation for repair shall be transferred at the contractor’s risk. The contractor shall be responsible for the equipment until it is returned to the Government installation. The contractor must obtain written approval from the COR prior to moving any government equipment from the installation.

C.3.3.5 The contractor shall not exchange equipment without written consent of the COR. The Contracting Officer shall be notified when the service would affect a change in serial number listed in Attachment B.

C.3.3.6 Prior to termination or expiration of this contract or removal of equipment from contract, the equipment shall be subject to inspection by COR. If the equipment is not in operating condition upon inspection, the contractor agrees to return the equipment to operating condition or to reimburse the Government for charges, travel, repair parts, and labor by another contractor required to place the equipment in operating condition.

C.4 DELIVERABLES AND DELIVERY SCHEDULE

C.4.1 Table of Deliverables and Delivery Schedule

PWS

PARAGRAPH

NUMBER

DESCRIPTION QTY MEDIA DUE DATE-

CALENDAR DAYS

AFTER AWARD OR

FREQUENCY

DELIVE

R TO

C.1.7.1 PERFORMANCE

ASSESSMENT

1 MSWORD 2007 QUARTERLY

(EVERY THREE

MONTHS)

COR

C.3.3.2 MONTHLY STATUS

REPORT

1 E-MAIL LAST WORKING

DAY OF EACH

MONTH

COR

C.6.2 SEMI-ANNUAL

GOVERNMENT

PROPERTY

INVENTORY

2 E-MAIL EVERY SIX

MONTHS

COR

C.10 CONTRACTOR

MANAGEMENT

REPORTING

1 HTTPS://CONTR

ACTORMANPO

WER.ARMY.PE

NTAGON.MIL

31 OCT PENTAG

ON

WEBSIT

E

C.5 GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, AUTOMATION SYSTEMS,

MATERIALS AND SERVICES

C.5.1 General. The Government will provide the facilities, equipment, services and materials listed herein.

C.5.2 Emergency Services. The Government will provide fire protection services. The Emergency Telephone Number is “911”.

C.5.3 Facilities, Grounds, and Furniture. The services required under this contract shall be performed at the Government facilities identified by ATC. While Contractor personnel are at any of the Government facilities utilized by ATC, whether Government-owned or Government-leased, the Contractor shall comply with all applicable laws, rules, and regulations. Those laws, rules, and regulations shall include, but not be limited to, those governing conduct with respect to health and safety, not only as they relate to Contractor employees and agents, but also to other personnel, including Government employees or agents of the Government, and to the protection of property at the site, regardless of ownership. The Government and the contractor will share designated areas as identified by ATC, located on APG. The facility includes office space and furniture for the contractor’s representatives and designated assistants, space for repairs, and storage facility for oils, fluids, grease and spare parts. The government will provide preventative maintenance and repair of Government-owned facilities.