Questions_and_Answers_15_July_2016.pdf

W91WFU-16-R-003 TA Services for SAAF Questions and Answers as of 15 July 2016

Question 1. Proposal due date is set as July 18, 2016 at 8:00 am although the solicitation documents do not specify which time zone, the FBO General Information tab states 8:00am Eastern. Is the proposal due at 8:00am EST on July 18th – please confirm.

Answer 1. On 13 JUL 2016, Amendment 1 to the solicitation was posted and extends the proposal due date in block 8 of the SF1449 to Monday, 8 AUG 2016 at 5 pm Central Europe Time. There are system limitations in the FBO system that prevent to government from referencing the time zones outside of the United States on the FBO General Information tab. The official due date listed on the solicitation (SF 1449) is always the official deadline.

Question 2. In the schedule of supplies and services line item 0002 - Phase In Cost – is it acceptable to state “Not Applicable” as the cost entry if there is no cost to be incurred?

Answer 2. No. If Phase In Costs will not be included in the offer, use $0 for the Unit Cost and $0 as the total Amount on the SF1449 Schedule of Services and Supplies.

Question 3. In the schedule of supplies and services line items 7500 through 7504 Contractor Manpower Reporting – is it acceptable to state “Not Separately Priced” as the cost entry?

Answer 3. If the Contractor Manpower Reporting line items 7500-7504 will not be priced separately, $0 should be written for the Unit Cost and “Not Separately Priced” or its abbreviation “NSP” should be written used for the total Amount entry.

Question 4. Who is the current contractor?

Answer 4. Louis Berger Aircraft Services

Question 5. What was the prior award amount?

Answer 5. The total evaluated price at time of award was $906,308.

Question 6. What is the current contract number?

Answer 6. W91WFU-14-P-0012

Question 7. Can the government provide a wage determination?

Answer 7. No. The Service Contract Act and Davis Bacon Act pertain only to contracts performed in the United States, District of Columbia, and some US territories. Therefore, wage determinations are not required when work is performed at an overseas location. A wage determination will not be issued for this requirement.

Question 8. Has the scope of work increased?

Answer 8. The PWS posted with the solicitation represents an accurate and current scope of work for this requirement.

Question 9. Has the scope of work decreased?

Answer 9. The PWS posted with the solicitation represents an accurate and current scope of work for this requirement.

Question 10. Will a DD-254 be provided?

Answer 10. No. The nature of the services performed do not require the use of a DD-254.

Question 11. PWS Para 1.3, line 8 states "Contractor shall perform routine maintenance service on GFE".

What does this entail? Are maintenance facilities & tools available to perform this work?

Answer 11. Refer to revised PWS paragraph 1.3 which has been modified to read:

1.3 Objectives: The contractor shall provide, on a Firm Fixed Price Contract basis, TA services to support operations at SAAF. Scheduled operational hours may be adjusted by the COR as required by mission needs to accommodate contingency operations. Contractor shall perform routine vehicle inspections on GFE such as checking tire pressure, lights, water and oil levels, and hydraulic system checks and notifying the COR when maintenance and repair is required.

Contractor shall ensure personnel possess the necessary qualifications, skills and abilities to perform the services identified in this PWS. The contractor shall be able to simultaneously provide TA services to launch, recover, and provide other services, as defined in this PWS, to all requesting aircraft. Workload data estimates are listed at paragraph 7.3. All services shall be IAW SAAF Standard Operating Procedure (SOP) and appropriate DoD and host nation regulations and publications.

Question 12. PWS Para 1.6.4, Hazardous Waste Management: Is the contractor responsible for all aspects of Hazardous Waste Management including delivering to off-base waste site? Or is there a Government contract for these services?

Answer 12. No. The contractor is only responsible for properly handling and disposing of any incidental contractor generated hazardous waste. The nature of the work performed under this contract limits the possibility of this happening, but in an isolated event where the contractor might generate its own hazardous waste, the contractor would need to place it at the Government provided accumulation point located on SAAF. The contractor would not be responsible for removal or any transportation of hazardous waste from the accumulation point. Please refer to PWS Paragraphs 1.6.4 and 1.6.5 which are revised to read:

1.6.4 Hazardous Waste Management: The contractor is responsible for proper handling and disposal of hazardous wastes generated by its operation, if any. If hazardous wastes are generated, they shall be disposed of at the Government provided accumulation point.

Hazardous waste shall be placed in secured, properly labeled containers. Under no circumstances shall the contractor remove any hazardous waste from SAAF without ensuring complete and full compliance with all applicable existing environmental laws and regulations.

1.6.5 Spill Response: Notify Airfield Operations immediately of any HAZMAT fluid spill.

Ensure fuel and/or oil spills are also immediately reported to Base Operations. If any amount of spilled material contacts, or has the potential to contact water, soil or any drain (sanitary or storm) the contractor shall notify Airfield Operations immediately. Spills of HAZMAT or hazardous waste shall be managed IAW the current USAG Stuttgart HAZMAT program. The contractor shall be liable for reimbursement of containment and environmental cleanup of the HAZMAT spills resulting from gross negligence and actions not IAW this PWS.

Question 13. PWS Para 1.6.7, line 2 states "contractor shall use the GFE street sweeper and snow plow as required to remove debris or snow". These pieces of equipment are not included in the GFE list at PWS Para 3.6.2. Should we consider these items as part of the GFE? Is the street sweeper to be used as a runway sweeper? Or is there also a GFE runway sweeper?

Answer 13. Disregard this sentence. Street sweeping and snowplowing services are not required.

Please refer to PWS 1.6.7 which has been revised to read:

1.6.7 Cleanliness: Maintain clean and professional appearance of all work areas during operations and clean work areas at the end of each work shift.

Question 14. PWS Para 3.1, bullet 3 states "As deemed necessary by the Government, use of non-tactical Government and commercial rental vehicles may be provided for official Government purposes". What does this include, e.g., administrative use by the contractor team?

Answer 14. Any non-tactical Government or commercial rental vehicle provided would be Government directed, strictly for performance of work within the scope of the contract, and only for an official Government purpose. Administrative use of such vehicles by the contractor team would not be allowable.

Use of such vehicles is not likely to be needed but this bullet helps ensure operational stability in the event of contingencies.

Question 15. PWS Para 3.6.2 does not include Runway Sweepers or Snow Plows.

Answer 15. Runway Sweepers or Snow Plows are not required for performance of work under this PWS.

See Question 13 response and revised PWS 1.6.7 which now reads:

1.6.7 Cleanliness: Maintain clean and professional appearance of all work areas during operations and clean work areas at the end of each work shift.

Question 16. PWS Para 5.1.1.6 states "Upload/Download Aircraft: Using forklifts, loaders, or other appropriate equipment conduct upload/download of air cargo freight". No mention is made of load planning, pallet build-up/breakdown, etc. Should we assume that these services are provided by the Army?

Answer 16. Yes. Load planning and pallet build-up/breakdown are performed by the Government. Load planning is performed by the aircraft’s load master. The Government customers of SAAF are responsible for having the cargo ready for loading. Pallet build up/breakdown by the contractor is not required.

Question 17. Please confirm if this contract requires the contractor to perform all cargo (pallets, rolling stock, etc.) upload and download.

Answer 17. Yes, the contractor is required to upload and download all cargo such as pallets, rolling stock, containers, pallets, and hazardous material.

Question 18. Is there a requirement to load/offload baggage or baggage pallets?

Answer 18. Yes. Please refer to PWS 5.1.1.6 which has been modified to read:

5.1.1.6 Upload/Download Aircraft: Using forklifts, loaders, or other appropriate equipment conduct upload/download of all air cargo freight which includes pallets, rolling stock, containers, pallets, hazardous materials, baggage or baggage pallets.

Question 19. No mention is made of providing Passenger Services, aircrew/passenger transportation, aerospace ground equipment maintenance & operations, delivery of meals & ice, Fleet Services, etc.

Should we assume these services are provided by the Army?

Answer 19. Yes, all of the above services are provided by the Army. None of these services are required to be performed by the TA Services contractor.

Question 20. Section L, page 37, 2.3.3, TAB A requires Representations and Certifications unless they are updated in SAM). On page 44 of the RFP, 52.212-3 Offeror Representations and Certifications start.

The first paragraph states that only paragraph (b) of this provision is to be completed if the annual Representations and Certifications in SAM are current. What is required for the proposal? A copy of our SAM record or Provision 52.212-3, paragraph (b) (2), or both?

Answer 20.

a) Addendum 52.212-1 Instructions to Offerors, 2.3.3 Tab A is modified to read:

TAB A – The completed SF 1449, to include full Contractor name, address, cage code, and DUNS number and EXCEPTIONS/ASSUMPTIONS. The contractor shall identify and explain any exceptions or deviations. Additionally, any assumptions used in the Proposal preparation must be identified.

b) The guidance in solicitation provision 52.212-3 Offeror Representations and Certifications applies.

In accordance with 52.213-3, only Offerors who filled out portions of the provision 52.213- 3 Offeror Representations and Certifications as based on the guidance in the provision will need to need to insert this section into Tab A of the proposal.

Offerors who have no changes or exceptions to their online Reps and Certs will not need to take any action or submit anything. Submission of an offer indicates that the representations and certifications currently listed in solicitation provision 52.212-3, Offeror Representations and Certifications-- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201). The Contracting Officer can verify the electronic SAM record and Representations and Certifications.

Question 20. PWS paragraph 1.9.1.1 Driver’s License – Can the Government please clarify what a TMP driver’s license requires/how is it different from a regular driver’s/truck driver’s license?

Answer 20.

A Transportation Motor Pool (TMP) license is a US Government Motor Vehicle Operator’s Identification card. To obtain this license, an individual’s must already have an existing EU, NATO, USAREUR, or German driver’s license and complete an online wheeled vehicle accident avoidance course. The US

Government Motor Vehicle Operator’s Identification card enables already licensed drivers to operate a Government owned vehicle up to 1 ½ tons gross weight.

Question 21. PWS paragraph 3.4.1 Training for driving on the flight line – Can the Government please clarify what specific license(s) is/are needed – in the addition to the TMP driver’s license mentioned in question 9 above – and what training is required to obtain this/these license(s)?

Answer 22. A Transportation Motor Pool (TMP) license is a US Government Motor Vehicle Operator’s Identification card. To obtain this license, an individual’s must already have an existing EU, NATO, USAREUR, or German personal driver’s license with the appropriate endorsement indicating the individual is qualified to drive a vehicle in excess of 1 ½ ton gross weight or special purpose vehicles (if the granting driver’s license authority offers such endorsements on its licenses). Individuals must also complete an online wheeled vehicle accident avoidance course. The US Government Motor Vehicle Operator’s Identification card will care the same endorsement as the individual is qualified for under their personal license. The Government license enables already licensed drivers to operate a similar Government owned vehicle at the same endorsement level as the individual is qualified for under their own personal driver’s license. The Government is not going to provide any driver’s training under this contract. Contractors must already know how to drive pickup trucks, forklifts and loaders.

Question 23. PWS paragraph 1.7.6 states that training is at the Contractor’s expense except when the Government has given prior approval for training to meet special requirements that are peculiar to the contract. Will the Government please list the training that is peculiar to this contract?

Answer 23. Contractor employees should be trained to perform the duties required under the PWS. The is no additional training anticipated. The purpose of this paragraph is to assure the contractor that if something arose

Question 24. PWS paragraph 1.3, line 8: Please explain what “GFE if above is correct as defined in this PWS” means!

Answer 24. The language in PWS 1.3 has been clarified and corrected.

PWS 1.3 now reads:

1.3 Objectives: The contractor shall provide, on a Firm Fixed Price Contract basis, TA services to support operations at SAAF. Scheduled operational hours may be adjusted by the COR as required by mission needs to accommodate contingency operations. Contractor shall perform routine vehicle inspections on GFE such as checking tire pressure, lights, water and oil levels, and hydraulic system checks and notifying the COR when maintenance and repair is required Contractor shall ensure personnel possess the necessary qualifications, skills and abilities to perform the services identified in this PWS. The contractor shall be able to simultaneously provide TA services to launch, recover, and provide other services, as defined in this PWS, to all requesting aircraft. Workload data estimates are listed at paragraph 7.3. All services shall be IAW SAAF Standard Operating Procedure (SOP) and appropriate DoD and host nation regulations and publications.

Question 25. Please advise if the Government provides pallet covers, nets, straps, and tie down devices.

Answer 25. No. These items are not furnished by the Government because they are not required for performance of the work in this PWS. All cargo will already be sufficiently packed in accordance with military regulations and will be ready for loading by the TA services contractor.

Question 26. Reference PWS Para 5.1.1.6; is the contractor required to provide full cargo load and unload services or is the contractor to only assist? If the contractor is to assist only, what is the scope and frequency of the assistance?

Answer 26. The contractor is required to provide full cargo loading and unloading services.

Refer to revised PWS paragraph 5.1.1.6: Upload/Download Aircraft: Using forklifts, loaders, or other appropriate equipment conduct upload/download of all air cargo freight which includes pallets, rolling stock, containers, pallets, hazardous materials, baggage or baggage pallets.”

Question 27. Does the contractor have to provide:

- Ground Power Unit (GPU) mobile power supply to aircraft

- Air Start Unit (ASU) mobile unit for engine start support

- conveyor belts

- passenger steps

- lower deck and main deck loaders

- baggage and cargo trailers and dollies?

Answer 27. No. SAAF Base Operations will ensure this type of equipment and operators for the equipment are available, when they are required. The TA Services contractor will not be responsible for providing or operating such equipment when it is used.

Question 28. Can you please provide historical flight data (flight times and aircraft types) for a certain period? How many turnarounds/handling events are to be expected simultaneously in regular operations?

Answer 28. The historical workload estimates provided in Attachment 3 is the only information available. Specific flight times and aircraft types per any given time period is not available. As stated in PWS 1.2, Military flight operations are conducted “24 hours/day on weekdays, 16 hours/day on weekends, and on-call for contingency operations other times. SAAF supports Distinguished Visitor (DV)/Very Important Person (VIP) flights, as well as cargo flights, both fixed wing and rotary.” The TA services contractor is required support scheduled operations in accordance with duty hours in PWS 1.5.3 Hours of Operation/Place of Performance.

Question 29. Does servicing include any kind of maintenance (e.g. refueling, oil, hydraulics and oxygen services, de-icing)? If yes, please clarify.

Answer 29. No. Only the services specifically listed in the PWS are required.

Question 30. Who is responsible to load the rolling stock onto the aircraft, and who brings it to the aircraft?

Answer 30. The customer brings cargo, including rolling stock, to a specified location at the airfield. The TA services contractor then loads rolling stock on and off the aircraft.

Question 31. Will responses be posted to FBO and any other questions from the site visit?

Answer 31. Yes. All questions are received in writing and will be responded to in writing via Q&A postings to FedBizOpps.

Question 32. Does the contractor have to provide lavatory services to aircraft?

Answer 32. No. Only the services listed in the PWS are required.

Question 33. Does the contractor have to provide freshwater services to aircraft?

Answer 33. No. Only the services listed in the PWS are required.

Question 34. Does the contractor have to tow aircraft (positioning on the ramp, towing into and out of hangar)?

Answer 34. No. Only the services listed in the PWS are required.