Catering_PWS_183d_-_Sep_RSD__1.docx

183 WG Capital Airport ANGB

CATERED MEAL SERVICES

PERFORMANCE WORK STATEMENT

(PWS)

FEBRUARY 2019-JANUARY 2020

183D WING

AIR NATIONAL GUARD BASE

SPRINGFIELD, IL 62707

CATERING SERVICES

PERFORMANCE WORK STATEMENT

DATED 20 DEC 2018

1. PERIOD OF PERFORMANCE: The period of performance of any contract awarded as a result of this solicitation shall be from February 1, 2019 through January 31, 2020.

2. PLACE OF PERFORMANCE: All services are to be performed at Room 113, Bldg. 48, 183d Wing, Illinois Air National Guard.

3. MEAL SCHEDULE:

# of Meals Location Date/ Time

300 hot meals 183W Saturday, February 2nd/ 1045-1245

300 hot meals 183W Sunday, February 3rd/ 1045-1245

300 hot meals 183W Saturday, March 9th/ 1045-1245

300 hot meals 183W Sunday, March 10th/ 1045-1245

300 hot meals 183W Saturday, April 6th/ 1045-1245

300 hot meals 183W Sunday, April 7th/ 1045-1245

300 hot meals 183W Saturday, May 4th/ 1045-1245

300 hot meals 183W Sunday, May 5th/ 1045-1245

300 hot meals 183W Thursday, June 13th/ 1045-1245

300 hot meals 183W Friday, June 14th/ 1045-1245

300 hot meals 183W Saturday, June 15th/ 1045-1245

300 hot meals 183W Sunday, June 16th/ 1045-1245

300 hot meals 183W Saturday, August 3rd/ 1045-1245

300 hot meals 183W Sunday, August 4th/ 1045-1245

300 hot meals 183W Saturday, September 7th/ 1045-1245

300 hot meals 183W Sunday, September 8th/ 1045-1245

4.0 GENERAL.

4.1 SCOPE OF WORK.

4.1.1 The contractor shall furnish all personnel, food items, supervision, equipment, tools, materials, facilities (mobile kitchen) and transportation necessary to provide on-site prepared meals at the 183d Wing, Springfield, IL for scheduled quarterly RSD meal periods. The contractor shall provide a menu for review by the COR within 30 days of the schedule quarterly meal period. The contractor shall prepare food according to commercially acceptable standards for the particular menu item and perform to the standards outlined within this PWS.

4.1.2. The 183d Wing, Springfield, Illinois, projects a requirement of 4,800 meals. Each drill day consists of 300 meals total.

4.1.3. All meals shall be prepared at the contractor’s location and delivered, ready to serve, to the 183d according the meal schedule within this PWS. The contractor will not be authorized use of the 183d kitchen to prepare meals.

4.1.4. Mobile kitchens may be brought on the installation and are authorized for use. All kitchens will be subject to inspection by the 183d’s public health inspectors. The contractor shall provide power to their mobile kitchen, upon authorization from the 183d’s CES.

4.1.5 All food prepared and served shall be served in accordance with the 2013 FDA Food Code to guard against food borne illness/ sickness.

4.2 Other observers: Military Public Health personnel, Director of Base Medical Services, Inspector General personnel, and other authorized government personnel shall be permitted to observe operations as necessary. These operations include but are not limited to food preparations at the contractor’s facility, transportation from the contractor’s facility to the 183d and serving of the food at the Dining Facility. Public Health personnel must be allowed to conduct sanitary inspections IAW current FDA code guidelines. All parties involved in this contract will comply with FDA Food Code guidelines.

4.2.1 The contractor shall provide an on-site supervisor who shall be responsible for the quality control and performance of the work. This supervisor will be present at all times that contractor employees are on base.

4.2.2 Contract employees must have current Food Handler Certificate or an equivalent program’s certificate.

4.2.3 The contractor is responsible for serving and monitoring portion control. Buffet style serving is preferred. A La Carte ordering is prohibited.

4.2.4 The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7 Standards of Conduct

4.3 PHYSICAL SECURITY.

4.3.1 The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

4.4 SAFETY RULES AND REGULATIONS. In performing the services required hereunder, the contractor shall conform to all safety rules and regulations applicable to the building and facilities which are in effect during the time of performance of this contract and shall take such other precautions as may be reasonably required hereunder to insure accident free performance. All accidents, which may arise out of or in connection with the performance of services required hereunder, and which result in injury, or property damage, shall be reported in writing to the Contracting Officer within 24 hours after such accident occurs. Such reports shall give full details of the accident involved including statements of witnesses. If any claim is made by a third party against the contractor on account of any accident which occurs in connection with performance of this contract, the contractor shall report the facts, in writing, to the Contracting Officer.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The Government shall furnish the following:

5.1 FACILITIES - Food service facilities, (Bldg. 48):

5.2 UTILITIES – Water is provided within Bldg 48 only.

5.3 REFUSE – Dumpsters are available and are located south of building 48

5.4 EQUIPMENT – All storage locations such as the walk-in refrigerator, food warmers, serving line, desert, cases and salad bars will be authorized.

5.5 ADDITIONAL ITEMS. If during the performance of this contract, the contractor considers that the furnishing by the Government, of additional items of equipment will materially improve the services being furnished hereunder, the contractor shall request such additional equipment/supplies, in writing, from the Contracting Officer. If the Contracting Officer determines that it is in the best interest of the Government, he/she will take appropriate action to obtain the equipment. Such purchased equipment will be furnished to the contractor for use in performing the services required hereunder and will be added to the list of equipment set forth in the Performance Work Statement.

6.0 CONTRACTOR FURNISHED ITEMS.

6.1 The contractor shall be required to furnish all food items, any appropriate condiments, equipment, and supplies including but not limited to individually wrapped heavy duty utensils, heavy duty disposable cups, napkins, and/or “to-go” containers for each meal required for the life of this contract.

6.2 Site Superintendent - The contractor shall provide a primary and alternate site superintendent to oversee and manage the project. No less than one site superintendent shall be present during all serving times listed in the Performance Work Statement. The contractor shall submit the site superintendent’s contact information to the Contracting Officer and Services P.O.C. upon award.

6.2.1 All employees will be required to complete and pass a background check that is completed on a 183d Contractor Access Questionnaire prior to being granted access to the installation.

6.2.2 The Site Superintendent shall ensure that contract employees do not loiter in any working or patron area. Upon satisfactory completion of their assigned shift and after being released by their shift supervisor, employees shall promptly depart from the dining facility and from the 183d Wing.

6.2.3 The Site Superintendent shall ensure a strict adherence to the installation’s drug and alcohol policies. The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. Any violation shall be cause for immediate removal of the offender(s) by the contractor from the installation. Removal of employees for such causes does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform the service required.

6.2.4 The site superintendent shall ensure that contractor employee’s fingernails are cut short, so they do not extend beyond the end of the fingers, and are kept clean.

6.3 The contractor will ensure that personnel have proper identification for entry into the 183d Air National Guard Base. This includes ensuring that all of the contract employees completing work under this contract have completed their 183d Contractor Access Questionnaires and been approved prior to arrival at the 183d Wing. All employees are encouraged to car-pool as their vehicles are subject to be searched, and they must have proper registration and proof of insurance in order to be allowed onto the base. All employees must have a picture ID to gain access onto the base. Each employee should be prepared to exchange their ID for a temporary badge from the 183d main gate for the duration they are on the 183d Wing. While on the 183d Wing, the temporary badge must be displayed on the outermost garment and above the waist for positive contractor identification purposes. Except as necessary to accomplish your contract, the following items are prohibited on the 183d Wing due to the interest of public safety:

6.3.1 Explosive material, narcotics/drugs, alcohol, any instrument which has the capacity to inflict death and from the manner in which it is used to likely to produce or may easily and readily produce death, and/or instruments capable of propelling a projectile by compressed air, gasses, springs or other mechanical or physical means.

6.4 All traffic/safety regulations will be followed while on the 183d Wing. Illinois State Motor Vehicle Law applies to all drivers and is enforced on the 183d Wing.

7.0 SPECIFIC TASKS TO BE PERFORMED.

7.1 Wrap up leftover food: At the end of each meal, store leftover food in designated area. All food leftovers should be left at the installation.

7.2 Clean and sanitize: dishes, pots, pans, kitchen, equipment, and dining areas in accordance with the FDA Food Code.

7.3 Spot clean all floors to remove food spills and debris on an as needed basis.

7.4 Clean all floors (kitchen, serving line, dining area, kitchen office, kitchen restroom, storeroom, and entrance/exit areas) so that no visible dirt or dust remains on floors, floor mats or runners, in corners, behind doors, or under furniture and equipment. Do not place chairs on tables at any time. The bare floors must be swept with a broom first, and then mopped or cleaned with soapy solution (i.e. pressure washed), finally sanitized with an approved sanitizing solution. Carpeted floors must be vacuumed on a daily basis completely removing any visible soil or waste.

7.5 Walk-In Cooler Cleaning: (Walk-in Coolers and storeroom area are located inside the 183d Services Storeroom Bldg. P-48, this area is a controlled area, contract personnel may only enter this area under escort of storeroom personnel.) Spot clean floors to remove food spills and debris on an as needed basis. Sunday afternoon both walk-in cooler boxes, including dry storage areas will be swept and mopped. The floor must be swept with a broom first, and then mopped with soapy solution, finally mopped with a sanitizing solution.

7.6 Refrigerator/ Hot Box Cleaning: All interior kitchen refrigerators, freezers, and hot boxes will be cleaned and sanitized Sunday after the lunch meal. Both the interiors and exteriors of the above listed items will be cleaned, sanitized, and or polished.

7.7 After Sunday lunch meal all work areas will be cleaned by contract personnel. This will include washing and sanitizing tables on an as needed basis. The hand-washing stations must be kept clean on a daily and as needed basis. Mop well areas will be clean and free from debris and food.

7.8 Remove all dishware and utensils, clean, and sanitize dining room tables, chairs, or benches as needed, at a rate sufficient to ensure availability to customers. Replenish dining table items (napkins, salt, pepper, condiments, etc.) so that they are available to all patrons without waiting. After each meal all dining tables will be cleaned, sanitized, and prepped for next day’s meal. After the completion of Sunday’s last meal; tables will be cleaned, sanitized, and condiment holders/napkin holders/ and all other dispensers will be collected and secured in the kitchen in a place directed by the Services P.O.C.

7.9 Contract personnel will set-up all tables and chairs in a formation and at a time designated by either the Food Service Officer/ Manager (FSO/M) or Quality Assurance Evaluator (QAE). Once tables are appropriately arranged condiment holders/ napkin holders/ and other applicable dispensers will be placed on the tables.

8.0 MEALS REQUESTED: Please list price per person.

Meals should be similar to the menus provided in the attached monthly menu spreadsheet. If the exact specified meal cannot be provided, meals should be in accordance with the requirement listed below.

Protein (6oz) Protein (6oz) Starch (1/2c) Vegetable (1/2c) Vegetable (1/2c) Bread (2 slices) Soup (1c) Tossed Lettuce Salad (1c) 3 Assorted Dressings/ 1 low calorie dressing Fruit Punch/Tea

8.1 Proteins and starches shall not be duplicated within the same month.

9.0 Cancelation Policy

9.1 If a RSD weekend is cancelled, the contractor will be notified within 24 hours and the government will incur no additional costs.

9.2 If there is a short notice cancelation of meals that causes the vendor to incur otherwise non-billable costs for perishable food, the vendor shall be reimbursed for those food costs provided the food has no alternative business use and is itemized and approved by the contraction officer for reimbursement.

10.0 Contractor Manpower Reporting

10.1 IAW Sections 235 and 233a of Title 10, United States Code, and the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Illinois Army National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://ecmra.mil.

10.2 Upon award, the contracting office, with assistance of the ILARNG requesting activity, will create the contract in CMRA. They will also provide the contractor with a “Contractor Manpower Reporting Application (CMRA) Worksheet and Guide” with information on how to register in the website and instructions for completing the data.

10.3 Reporting inputs will be for the labor executed during the period of performance. The CMRA data must be complete prior to the contractor being paid in full for the task order. Contractors may direct questions to the help desk at https://cmra.army.mil.

11.0 TECHNICAL EXHIBITS

11.1 Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

This Performance Requirements Summary includes performance standards. The government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

CATERING SERVICE PERFORMANCE WORK STATEMENT

183d WING, SPRINGFIELD, IL image1.wmf oleObject1.bin