A02 REDACTED - J and A (FAR Part 8 sub ...Limiting Comp- under SAT) 20250807.pdf

Con trol N ol JA-21 -H u a-061 6

Version - February 201 7

Memorandum for Record - L imiti ng Competit ion at or bel ow the Simplified

Acquisition Threshold

Contracting Acti vi ty: Arm y Contracting Command - APG - H uachuca D i vi si on Descripti on of Action :

Nature New Requiremen t Follow-on Requirement

Contract Vehicle Pu rchase Order N umber ---TBD ------------------------- B l an ket Pu rchase Agreem en t ( BPA) N um ber --------------- Order/BPA# ------- against FSS Contract #----- --------- Purchase Order #----- -- against M u l ti p l e Award X D X Q Contract N am e or #--------------

Order #------- against a si ngl e award X DC Contract # -------------------- M odi fi cati on # ------- to exi sti ng PO/TO/DO/Cal l Order #----------------

Pri ci ng/Contract Type Fixed Price Tim e & Materi al s/Labor Hours Cost Reimbursab l e H ybrid

Fu ndsl Operation s & M ai n tenance, Arm y ( OM A) Oth er Funds: -------- FYl 2025

Name of Proposed Contractor( s) and Address:

Pergravis M i ssi on Cri ti cal Faci l i ti es 1 001 2 N Dale M abry H wy Su i te 1 09 Tam pa^ FL 3361 8

Brand N am e B u y: Yes N o

Description of Services or Suppl i es: The U n i ted States Arm y Information System s Engineering Comm and ( U SAISEC) i s refurbishing and modernizing the U n i n terru pti b l e Power Su ppl y ( U PS) system s located i n F t. H uachuca, AZ Bu i l d i ng 53302 ( CM E T-2) Server Room 123 ( model: Eaton Power ware 9390-80 KVA) and ( CM ET-2) External M CC ( m odel : Eaton Power ware 931 5-500 KVA). The U PS system refu rb i shm en t and modernization efforts i nclu de removal & replacemen t of capaci tors, fan s, air fi l ters, batteri es ( 40 each for server room and 1 20 each for external M CC), fi rm ware d i agnostic, l oad testi ng, and general preventi ve m ai n ten an ce i n specti ons of wi ri ng harnesses, subassemblies , connectors, con tacts, ci rcu i t boards, and major com ponen ts for signs of dam age, wear, corrosion , l oose connection s and overheating; with a 1 -year

Verston - February 201 7 b est-effort fol low-on preventive m ai n ten an ce supp ort servi ces. Th e an ti ci pated acti on is a new, fi xed p ri ce, commerci al b ran d n am e b u ys vi a Si m pl i fi ed Acq ui si ti on Proced u res ( SAP ) for P ergravi s M i ssi on Cri ti cal F aci l i ti es to complete al l req u i red U P S refu rbi shm en t an d m od ern I zation efforts on both systems. Th e total estim ated p rice for th e b ase year p rop osed acq u i si ti on i s $1 36, 877# 1 8 u si n g OM A fu n ds wi th fou r ( 4) op ti on years#

Th e fol lowing Eaton Power ware eq u i pm en t i s req u i red to supp ort th e U P S refurb ishm ent and modernization efforts:

1. Capacitor and Fan upgrade, Part Number: 9390-40-80 480V, QTY: 1

2. Fan Assembly Kit, Part Number: EA435ZXX03, QTY: 1

3. Batteries, Part Number: PWHR12330W4FR, QTY: 40

4. Batteries, Part Number: PWHR12540W4FR, QTY: 120

B ase P eri od : 1 5 S ep 25 to 1 4 D ec 26 Val u e: $1 3 6, 877# 1 8 Op ti on P eri od 1 : 1 5 D ec 26 to 1 4 D ec 27 Val u e: $1 0 , 21 9# 65 Op ti on P eri od 2: 1 5 D ec 27 to 1 4 D ec 28 Val u e: $1 0 , 730# 63 Op ti on P eri od 3: 1 5 D ec 28 to 1 4 D ec 29 Val u e: $1 1 , 1 37# 67 Op ti on P eri od 4: 1 5 D ec 29 to 1 4 D ec 30 Val u e: $1 1 , 561 # 1 8 Total : $1 80 , 526# 31

4. Authority: FAR 13.106-1(b)(1) FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization. Pergravis, is the only source that possesses proprietary equipment Eaton UPS Service Tool laptop, with Eaton service software, to download, record, analyze, and complete the system diagnostic checks, providing the government with a Field Service Report (FSR) for repairs, and has DPW Self Help vendor approval.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

a. It was determined that a logical follow-on utilizing Pergravis would be in the best interest of the government since they have already completed a UPS system site diagnostic assessment, has DPW Self-Help vendor approval and were the previous vendor, which provided maintenance support services on the UPS systems.

b. Brand specific equipment identified in section 3 is required to ensure a continued stable, reliable, and operational system in support of both UPS systems. The UPS Systems are required for ISEC to provide clean filtered power and remove line noise from AC utility power ensuring that mission critical Information Technology (IT) and Operational Technology (OT) lab equipment receives the proper input power during interoperability & cybersecurity testing. The UPS systems also safeguard the connected IT & OT devices by providing continued operations utilizing the stored battery power during power outages/failures.

c. This contract is critical to Operation and Maintenance of the UPS System in that it offers a proactive and programmed service replacement of batteries, capacitors, filters, and fan components ensuring extension of UPS systems life and protection of the mission critical IT & OT equipment systems being evaluated in the test labs.

d. The supplies and services required must be procured as brand name only because the support for this equipment and networks must be obtained from the original source or its licensed resellers/dealers due to compatibility, proprietary data rights, and form, fit, function requirements to existing equipment and systems. The system is designed using Eaton Power ware hardware and software for specific technical specifications that must be adhered to in order to be compatible with their current environment.

e. This contract addresses the urgent need for equipment maintenance on the nonoperational UPS systems; one system is in bypass mode, due to faulty capacitors that have signs of leakage and swelling; the other system has a critical alarm for a defective fan assembly, which is causing the system to overheat; both systems have outdated batteries that have signs of swelling and leakage.

Control No: JA-21-Hua-0616 Version – February 2017

f. The failure to acquire only Eaton Powerware hardware and software will result in the UPS System failing and not achieving the expected life of the UPS systems thereby affecting the day-to-day support requirements for IT & OT system interoperability and cybersecurity testing efforts in support of the global modernization and transformation initiatives. Furthermore, not acquiring the proper named brand hardware exposes the UPS systems to greater risk of failure, overheating and causes the load to be transferred to bypass, leaving mission critical IT & OT systems unprotected and compromise employee safety, due to swollen or leaking UPS batteries and capacitors.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202(a)(6)_____________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A) Action is NOT a brand name restriction and is under $150K, no posting required Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market research consisted of conducting comprehensive internet search for authorized Eaton UPS systems vendors capable of performing, systems services, maintenance repairs and parts replacement distributors. The market research started on 8 May 2025 and completed on 12 Jun 2025. Unified Power, Somerset Power Systems, Alpine Power Systems and Pergravis. Unified Power, Somerset Power Systems, and Alpine Power Systems all needed to perform their own site diagnostic assessment, which would take 30-60 days to schedule and complete. These three companies would also have to complete the Directorate of Public Works (DPW) SelfHelp vendor registration to perform UPS system repair on Fort Huachuca, AZ. Pergravis was identified as the only authorized repair technicians for the existing Eaton UPS systems installed in CMET 2 that completed a UPS system site diagnostic assessment and have DPW Self-Help vendor approval.

8. Other Facts: N/A

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition and provided that the services or supplies herein described have otherwise been authorized for acquisition.