Performance Work Statement v2 (31JUL23).pdf

PERFORMANCE WORK STATEMENT (PWS)

SHIP’S AGENT AND HUSBANDRY SERVICES

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide to employ a shipping agent to manage port services for the LSV-3 ISO TkS23 as well as crew logistical support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction/Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the role of Ships Agent, and accompanying tasks and crew logistics, as well as to provide husbandry port services in support of the US Government vessel USAV SOMERVELL LSV3 in accordance with this PWS, paragraph 5’s specific tasks, and applicable technical exhibits. The contractor shall perform to the standards in this contract.

Due to the variables at sea and during exercises, the contractor shall remain flexible to requested time or date changes and possible extensions of the period of performance;

quantities may increase, as well. Any changes shall be bilateral in nature under 52.212-4 commercial contracting.

1.2. Period of Performance: 12 August 2023 – 19 August 2023

Port of Moresby – 11 - 12 August 2023 Port of Lae – 15 – 16 August 2023

*dates are subject to change

1.3. General Information

1.3.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and/or Quality Surveillance Checklist, if applicable. Quality Assurance is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. Quality Assurance Plans (if applicable) define how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.2. Recognized Holidays: The contractor is required to work during Host Nation and/or United States holiday periods if such dates are within the stated period of performance in paragraph 1.2.

1.3.3. Hours of Operation: The contractor is responsible for conducting business daily and as required to satisfy the requirements in paragraph 5, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Working hours must follow all applicable local labor laws.

1.3.4. Place of Performance: The work to be performed under this contract will be performed at Motukea Port, Port Moresby and Port of Lae, Papua New Guinea.

1.3.5. Type of Contract: The government intends to award a Commercial Firm-Fixed- Price Contract.

1.3.6. Base/Port Access Passes: the contractor must be able to obtain access, without USG assistance, to all locations required for performance.

1.3.7. Host Nation Safety Laws and Regulations: The Contractor shall comply with all applicable Federal and local laws in the country they are working in. This includes local labor laws. It is the Contractor’s responsibility to provide the appropriate Negative Covid-19 tests at, but not limited to, required border crossings and work areas. It is the sole responsibility of the Contractor to obtain any necessary permits or tests for its employees to travel in compliance with Host Nation Safety Laws and regulations related to COVID-19.

1.3.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.3.9. Contracting Officer Representative (COR): The COR will be identified by separate letter, if applicable. Oversight may be retained by the PCO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.3.9. Liability: The U.S. Government accepts no liability for the actions of the Contractor or his employees and/or agents.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. The Contracting Officer’s Representative (COR) is designated as a representative of the Contracting Officer for the purpose of technical supervision, inspection, and acceptance under this contract. CORs for this contract are identified by title of position or by name of individual, and organizational component. These appointed CORs are the only designated representative that are authorized to sign for items under this contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Typically, Monday through Friday. Note: contractors follow work schedule in contract regardless of work week definition.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TKS Tamiok Strike USG United States Government

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Services. The Government shall not provide any services for this contract.

3.2. Facilities. The Government shall not provide any facilities for this service.

3.3. Utilities. The Government shall not provide any utilities for this service.

3.4. Equipment. The Government shall not provide any equipment for this service.

3.5. Materials. The Government shall not provide any materials for this service.

3.6. Fuel. The Government shall not provide any fuel for this service.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General. The Contractor shall furnish all supplies, equipment, facilities, personnel, and services required to perform work under this contract, less those, if any, that are listed under Section 3 of this PWS.

4.2. Reserved

4.3. Materials. The Contractor shall furnish all materials necessary to perform work under this contract to meet the requirements under this PWS.

4.4. Equipment. The Contractor shall provide all equipment necessary to perform work

4.4. Facilities. The Contractor shall furnish all facilities necessary to perform work

4.4. Life Support. The Contractor shall be responsible for providing all necessary life support for Contractor personnel executing the requirements in this PWS.

4.4. Transport. The Contractor shall provide the necessary transportation and fuel for its workforce to and from the place of performance indicated in this PWS.

4.4. Sustainment. The Contractor shall be responsible for providing, if required, food, water, sanitation, and general life support for its workforce.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1. SHIPS AGENT & HUSBANDRY SUPPORT

5.1.1. GENERAL. The Ships Agent contractor is responsible for customs and clearance of the vessel and all cargo IAW the Rules and Regulation of the host nation Government, Port Authorities, or any other organization in order to enable US Army Vessel Brehon B. Somervell to dock for a sufficient time to allow upload/download and resupply of the vessel. The contractor is required to coordinate with the host nation Government and port authorities as necessary to achieve such tasks. The Ships Agents is also responsible for ship and crew logistics, as stated in the specific tasks.

5.2.2 DESCRIPTION OF RESPONSIBILITY. The contractor shall conduct all planning assistance and administration support functions as identified in the below specific tasks in a timely and professional manner. Furthermore, the contractor ensures the coordination for all items contained in the specified tasks will be facilitated and prepared for the crew. The Ships Agent contractors will coordinate with, but not limited to, all required local entities, to include government, military and civilian organizations in order to achieve the demands of the contract’s specified tasks.

ITEM DESCRIPTION for SHIP’S

AGENT & HUSBANDRY

SERVICES IAW the accompanying PWS IAW PWS Section 5.2.3 and 5.2.4

QTY Unit of Issue

0001 Management / Customs / Integration / Husbandry Services

1 Job

0002 Line Handler Services 1 Job 0003 Pilot / Port Authority Integration

Services 1 Job

0004 Trash Removal 1 Job

5.2.3. SPECIFIED TASKS: Port Motekea, Port Moresby, Papua New Guinea

5.2.3.1. The Period of Performance for Papua New Guinea port operations are as follows:

Port Motukea, Port Moresby, PNG: 11-12 August 2023 Grid Coordinates: 9°25'30.07"S, 147°6’20.63"E

*Dates are subject to change.

5.2.3.2. The contractor shall coordinate, complete, and process all customs, environmental, and clearance documentation required by the host nation government in order for the vessel to enter local waters and dock for the allotted times in 5.2.3.1. The contractor shall possess expert knowledge of the host nation Government customs/immigration procedures.

5.2.3.3. The contractor shall reserve a berthing space for the vessel to dock for the allotted times in 5.2.3.1. The location must be capable of handling the size, draft, and logistical needs of the vessel (see technical exhibit 1 for vessel details). The contractor shall book wharfage, as required, through Motukea International Terminal Limited at Port Moresby at marketingpng@ictsi.com or www.ictsispl.com website and Port Lae PNG Wharf Office at +675 472 4899 or customs.gov.pg or +675 321-1400 or www.pngports.com.pg.

5.2.3.4 The contractor shall provide a qualified berthing party of sufficient size to safely and appropriately wrangle the ship into dock at Motukea Port, Port Moresby; the berthing party personnel’s tasks include, but are not limited to, line handling for arrival and departure, fenders, and fender placement, if required.

5.2.3.5. The contractor shall coordinate and provide any entry requirements into the port, to include facilitating a Pilot for all movements in and out of port, and port authority guides as required. Tug boats are required for entrance and exit of Port Moresby. Tugs will be utilized if current is above five knots. The contractor must provide to the ship’s crew any changes to port regulations or infrastructure that may affect navigation and the advice of any dangers to navigation or warning in force for the area not promulgated in Warning Signals or Notice to Mariners. The contractor shall notify Chief Warrant Officer I Michael Arnett of any alerts prior to the ship’s entry into the port; +1 757-805-1449 and michael.a.arnett12.mil@army.mil.

5.2.3.10. The contractor shall provide the vessel’s crew advice on security and wharf access requirements. The USG will provide security for its vessel.

5.2.3.11. The contractor shall provide one (1) 10 cubic meter industrial waste bin upon arrival of the vessel for refuse; the contractor shall empty the waste bin as required to prevent overflow of the refuse. The contractor must coordinate with the port authorities and vessel crew for the best placement of the waste bin.

5.2.3.12. The contractor shall provide one (1) large skip bin for general rubbish. The contractor shall empty the bin each day while the vessel is in port.

5.2.4. SPECIFIED TASKS: Port of Lae, Lae, Papua New Guinea

5.2.4.1. The Period of Performance for Lae port operations are as follows:

Port of Lae –15 – 16 August 2023 Grid Coordinates: 9°25'30.07"S, 147°6’20.63"E

*Dates are subject to change

5.2.4.2. The contractor shall coordinate, complete, and process all customs, environmental, and clearance documentation required by the host nation government in order for the vessel to enter local waters and dock for the allotted times in 5.2.4.1. The contractor shall possess expert knowledge of the host nation Government customs/immigration procedures.

5.2.4.3. The contractor shall reserve a berthing space for the vessel to dock for the allotted times in 5.2.4.1. The location must be capable of handling the size, draft, and logistical needs of the vessel (see technical exhibit 1 for vessel details).

5.2.4.4. The contractor shall provide a qualified berthing party of sufficient size to safely and appropriately wrangle the ship into dock; the berthing party personnel’s tasks include, but are not limited to, line handling for arrival and departure, fenders, and fender placement, if required.

5.2.4.5. The contractor shall coordinate and provide any entry requirements into the port, to include facilitating a Pilot for all movements in and out of port, and port authority guides as required. Tug boats are required for entrance and exit of Port Lae. Tugs will be utilized if current is above five knots. The contractor must provide to the ship’s crew any changes to port regulations or infrastructure that may affect navigation and the advice of any dangers to navigation or warning in force for the area not promulgated in Warning Signals or Notice to Mariners. The contractor shall notify Chief Warrant Officer I Michael Arnett of any alerts prior to the ship’s entry into the port; +1 757-805-1449 and michael.a.arnett12.mil@army.mil.

5.3. OTHER REQUIREMENTS.

5.3.1. Contractor Qualifications. All work is to be performed by a competent person, and qualified pursuant to host nation law certification requirements, or standard business practices, to provide the services as stated in this PWS. The contractor shall abide by all host nation labor laws.

5.3.2. Safety & Security. The contractor and their hired employees shall be responsible for ensuring all safety requirements are adhered to and shall not at any time place the ship’s crew in any kind of danger. The Contractor is required to comply with force protection measures as directed by the Contracting Officers Representative and host nation government representative.

5.3.2.1. If the Contractor becomes aware of a situation that could harm the training participants, they are required to immediately contact the Contracting Officers Representative identified in the Contract.

5.4. ANTI-TERRORISM AND OPERATIONAL SECURITY.

5.4.1. Base Access. Contractor will coordinate with host nation authority to obtain access to host nation military bases or areas to perform this contract, as necessary. Host nation military may alter or limit the access times to the contractor. Contractor will plan accordingly to adhere to limited access times and still meet the requirements of this description of items. If host nation representatives restriction impact the contractor ability to comply with contract terms, then the contractor shall immediately contact the contracting officer for resolution of terms. The point of contract for base access is located in TECHNICAL EXHIBIT 1.

5.4.2. Background Check Standards. Contractor will ensure that employees requiring access to host nation military bases meet the background check requirements and ID requirements for access to military bases. If requested, Contractor will submit all documentation on company and employees to perform background checks in a timely manner.

5.4.3. Information Disclosure. The contractor is restricted under the terms of this order from distributing information via Social Media posting to include identities of military personnel, routes, schedules, or any other operational information unless expressly authorized by the Contracting Officer. Contractor will ensure that all employees and sub-contracted employees receive this guidance and drafted posts are submitted with English translation to the Contracting Officer, with subsequent approval, prior to posting. The contractor will enforce this requirement throughout the operation. Photographs of the vessel or operations are restricted to approved public affairs agents or designated officials.

5.4.4. Increases in Force Protection Conditions. Host nation military or US military personnel may increase security measures at any time during the execution of the contract. Contractor will need to maintain communication with host nation military for access control and the Contracting Office or his/her designated representative to stay aware of possible changes.

5.4.5. Emergency. The contractor shall provide a point-of-contact (POC) available 24-hours for all emergency requirements. The contractor shall be able to provide a response/support within six (6) hours for all emergency calls relative to this requirement.

5.4.6. Licenses and Permits. The Contractor shall, at no additional cost to the Government, obtain all licenses and permits required for work and for complying with all applicable local, state, and federal laws, rules, and regulations. Contractor shall submit a request to obtain all appropriate permits required to fulfill the requirements of this PWS.

The contractor shall not perform any work required by the issuance of a permit prior to obtaining the required permit.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (or current edition equivalent)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

JP 4-01, Joint Doctrine for the Defense Transportation System, 19 March 2003 JP 4-01.5, Joint Tactics, Techniques, and Procedures for Transportation Terminal Operations, 9 April 2002 ATP 4-0.1, Army Theater Distribution, 29 October 2014 ATP 4-11, Army Motor Transport Operations, 14 August 2020 ATP 4-12, Army Container Operations, 12 February 2021 ATP 4-13, Army Expeditionary Intermodal Operations, 16 April 2014 ATP 4-16, Movement Control, 05 April 2013 FM 4-01, Army Transportation Operations, 3 April 2014

In the event that applicable governing regulations and/or directives conflict, the more stringent of the governing regulations and/or directives shall take precedence.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List

7.1 Technical Exhibit A – U.S. ARMY BESSON CLASS HYDROGRAPHIC

SURVEY SHIP BERTHING REQUIREMENTS

7.2 Technical Exhibit B – Performance Requirements Summary (PRS)

7.3 Technical Exhibit C – Equipment List that will be loaded on LSV

7.4 Technical Exhibit D – Route Layout and Port Photos

TECHNICAL EXHIBIT A

U.S. ARMY BESSON CLASS HYDROGRAPHIC SURVEY SHIP BERTHING

REQUIREMENTS

Vessel Dimensions Length O/A (LOA – Length Overall) 85 m Beam 19 m Displacement – amidships 1643.5 t Draught fwd – loaded 4 m Draught aft – loaded 4 m Bow to Bridge Draught at propellers–Loaded

60 m 4 m

Mast Height 27 m

Berthing Requirements Bridge Marker

No. of Catamarans/ Fenders

Catamaran/ Fender Positions

No. of Lines Supplied by Ship

No. Required in Berthing Party

No. of Tugs Required

Position (Bow to Bridge)

Required

22 m 3 20m between fenders

6 4 0

Brow Requirements (include brows carried by ship) Portable gangway provided by shore support (as requested by logistic requisition) One brow carried by ship 4 m x 0.8 m

Brow Positions (Port and Starboard) One brow positioned forward of the house

TECHNICAL EXHIBIT B

PERFORMANCE REQUIREMENT SUMMARY (PRS)

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE QUALITY

LEVELS (AQLs)

METHOD OF SURVEILLANCE

1) PWS Parts 1, 3, 4 Contractor shall comply with PWS provisions in this part

Report Pass / Fail criteria towards past performance report

>100% Percent Total Overall PRS Inspection Checklist Compliant Rate

Periodic Inspection

2) PWS 1.2 Period of Performance Contractor shall comply with PWS provisions relating to this part and subsection

Report Pass / Fail criteria towards past performance report

100% compliance 100% USG POC and KO surveillance

3) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to this part

Inspection Checklist and Surveillance Summary Report Pass / Fail criteria

>100 Percent Total Overall PRS Inspection Checklist Compliant Rate

100% Inspection Using COR Inspection Checklist and Surveillance Summary Report

TECHNICAL EXHIBIT C

LIST OF EQUIPMENT TO BE LOADED ONTO THE LSV

Port of Lae

Description Model

Bumper# Serial Number Weight (lbs.)

Height (in)

Width (in)

Length (in)

TRICON

CONTAINER

TYII

STY1

3555 USAU0863555 5016 96 96 78

TRICON

CONTAINER

TYII

STY1

1650955 USAU1650955 5765 96 96 78

TRICON

CONTAINER

TYII

STY1

2533151 USAU2533151 4487 96 96 78

Container Freight, Utility

TYII

STY1

HHC-S-

USAU2533296 7860 82 96 96

TRICON

CONTAINER

TYII

STY1

2533188 USAU2533188 6030 96 96 78

POWER TMSS HHC TMSSP-27553 4200 78 85 191

PLANT,UTILIT -M 6DT (May change)

Y (MD) 20KW

POWER PLANT TMSS HHCME TMSSP-28392 4200 78 85 191

UTLY(MED) -M DDT (May change)

20KW

GENERATOR 20KW HQ- GET07112002 4200 78 86 194

SET DIESEL TMSS 60GET 59 (May

ENGINE -M change)

TRAILER

Port of Moresby Description Model# Bumper# Serial Number Weight

(lbs.)

Height (in)

Width (in)

Length (in)

TRICON

CONTAINER

TYII

STY1

HHC-S-2 USAU253331-5 8147 96 96 78

TRICON

CONTAINER

TYII

STY1

2533125 USAU2533125 2170 96 96 78

TECHNICAL EXHIBIT D

PORT PHOTOS

Port Motukea, Port of Moresby, PNG

POM: Port Motukea Location: 9°25'30.07"S, 147°6’20.63"E

Port of Lae, PNG

Lae: Port of Lae Location: 9°25'30.07"S, 147°6’20.63"E