Attachment 2_PWS _Gen Cargo_16 Oct 2023.v3.docx

PERFORMANCE WORK STATEMENT

General Cargo, Explosives, Tractor Trailer, Less-Than-Truckload (LTL) and Material Handling Equipment (MHE) Delivery Services for USFK

Part 1 General Information

1. GENERAL:

This is a contract to provide Transportation Services for movement of general cargo (including military equipment), explosives, small parcel delivery and less than truck load (LTL) utilizing both general support and a standardized distribution route system originating within the responsible areas of the 662nd Movement Control Team (MCT), (Uijongbu, Tongduchon Seoul), 665th MCT (Waegwan, Pohang), 138th MCT (Kunsan, Pyongtaek Osan) and 517th MCT (Pusan, Taegu) to any point within the peninsula of South Korea, in accordance with (IAW) the technical specifications stipulated in this contract. The Government will not exercise any supervision or control over the contract service providers performing the services herein. This contract is to provide Major Subordinate Commands (MSCs), to include United States (US) Service Components, commanders of assigned units reporting directly to United States Forces – Korea (USFK) or Eighth United States Army (8A), Defense Agencies, and commanders of units that originate or receive shipments of DOD-sponsored cargo that are authorized support transportation service in support of their missions.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, transportation modes and supervision needed to perform the contract services. This shall include, but is not limited to trucks, materiel handling equipment, lubricants, fuels, tires, tubes, spare parts, canvas covers, blocking and bracing materials, tie-down material, and such other material, equipment, or supplies necessary for the performance of services. Each MCT will use the Transportation Priority designator to determine the method of transport – general delivery or use the standardized distribution routes. General Cargo deliveries shall be completed within 24 hours after loading. LTL shall be delivered IAW Para 5.4 of PWS. Trucks tasked to support this contract will only transport cargo as detailed on their transportation documentation. There shall be no consolidated loads between US Government shipments and commercial shipments.

1.2. Background: This contract shall be designed to transport the US Government property in accordance with all terms and condition of this contract.

1.3. Period of Performance: The effective period of this contract is a one-year base performance period with four (4) one-year Option performance periods for up to five (5) years, from the date of award.

1.4. Quality Control:

The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The plan shall clearly describe the offeror’s quality control methods and practices such as standardized procedures to monitor performance, identify discrepancies, and take corrective action to prevent re-occurrences. As part of the QC Plan, the contractor shall identify what items the contractor will inspect for each task listed in the Performance Requirements Summary (PRS) table. The Government will review and accept the QCP and any subsequent changes within 10 days after receipt of the revised QCP. After acceptance of the QCP the contractor will receive the Contracting Officer's acceptance in writing of any proposed change to his QC system.

1.5. Quality Assurance:

The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor is performing in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6. General Information:

1.6.1. Types of Equipment Required: All vehicles and materiel handling equipment (MHE) that the Contractor provides shall meet the operational and safety standards for both ROK and US Government as specified in this contract, be in good working condition, be suitable for transporting or lifting US Government cargo/equipment and have insurance coverage for any damage or loss of cargo (minimum insurance of $500,000). In the case of a conflict between ROK and US Government standards and regulations, the more stringent rules will be applied. Trucks and MHE that do not meet the minimum capability to carry or load cargo will be rejected by the responsible MCT and the Contractor shall provide replacement trucks or MHE within 3 hours.

1.6.2. Vehicle Markings: Vehicles will be marked, secured and posted IAW the CFR, Title 49, Hazardous Materials Transportation (CFR 49), and comply with international requirements.

1.6.3. Escorts.

1.6.3.1. The Government will escort ammunition and sensitive items cargo IAW Defense Transportation Regulation – Part II, Cargo Movement, Chapter 205, Transportation Protective Services (TPS).

1.6.3.2. The origin MCT will coordinate with the requesting unit for escorts. The escort will be provided by unit military personnel, US Military Police (MP), Security Forces (SF), Korean Military Police (KNP), or ROK MP. The request for escort will be processed by the requesting unit.

1.6.3.3. Prior to departure, the escort will provide all necessary instruction needed to the driver to include the route, rest stops and speed limits for movement.

1.6.3.4. If cargo/equipment requires an escort, the contracted drivers shall not transport cargo/equipment without an escort provided IAW 1.6.3.2.

1.6.4. Personnel.

1.6.4.1. Driver.

1.6.4.1.1. All dispatched drivers shall possess a driver’s license and a 1st Class Truck Driver’s License that were issued/approved by the ROK Government and must have completed or be in compliance with safety training mandated by the ROK Government. The MCT will inform drivers of any specific safety requirements.

1.6.4.1.2. All drivers shall have communication assets (e.g., mobile phone or radio) and points of contact information with them at all times in order to be able to immediately conduct and follow the proper reporting procedures in case of a traffic accident or other unexpected circumstances which disrupt normal operations.

1.6.4.2. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.4.2.1. Company Identification Badges: The Contractor shall provide each employee with an identification (ID) badge on contract start date or employment start date. The ID badge shall be made of nonmetallic material, easily readable and include employee’s name, Contractor’s name, functional area of assignment, and color photograph.

1.6.5. Contractor Insurance and Replacement Coverage.

1.6.5.1. The Contractor shall have adequate commercial insurance as prescribed by ROK Government law to cover any accidents, damage to cargo, loss of cargo, or property damage caused during operations of Contractor-owned/operated trucks or MHE (Minimum insurance of $500,000). This insurance shall remain current or be renewed so as to ensure a valid insurance policy is in effect at all times covered by the contract. Signed copies of all Valid Auto Insurance and other Insurance Policies shall be submitted to the COR within the ten (10) days after award of the contract and prior to start of the period of performance. All valid auto insurance and other insurance policies shall specify the amounts and types of coverage and all limitations of the insurance policies.

1.6.5.2. The Contractor shall have a responsibility to protect US Government equipment from any damage and, if damage occurs due to negligence on the part of the contractor, the US Government shall be reimbursed for repair costs or the replacement cost of the damaged equipment if the equipment cannot be repaired. The determination of whether or not the equipment can be repaired or needs to be replaced shall be at the sole discretion of the US Government.

1.6.5.3. The Contractor shall assume the cost for any associated testing, calibration, maintenance, or technical inspection necessary to verify the serviceability of any damaged cargo.

1.6.6. Safety:

1.6.6.1. The Contractor shall take all necessary measures to ensure safe operation of equipment while transporting or lifting US Government property under the terms of this contract.

1.6.6.2. All safety measures shall be in conformance with the applicable safety regulations of both ROK and US Governments.

1.6.6.3. The Contractor shall be responsible for ensuring that all work performed under this contract is accomplished in a safe and proper manner. All the Contractor’s employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on the safe operation of equipment and safe working conditions.

1.6.6.4. Safety Plan: The contractor shall have a Safety Plan that demonstrates the contractor’s approach to conducting comprehensive safety control. The plan shall clearly describe the contractor’s safety training, safety methods, and documented safety practices such as standardized procedures to monitor performance, identify discrepancies, perform root cause analysis, and take corrective action to prevent re-occurrences of any safety issues. The safety plan shall be provided to the COR within ten (10) days after contract award.

1.6.7. Technical:

1.6.7.1. Mission Capability: The contractor shall demonstrate a clear understanding and their ability to execute all PWS requirements. The contractor’s technical approach and concept of operations shall address all tasks in the PWS including but not limited to Section 5 of the PWS.

1.6.7.2. Prior Experience as Prime Contractor: The contractor shall have at least two (2) years of experience within the last seven (5) years performing in General Cargo Trucking services, Material Handling Equipment (MHE) services, and Ammunition and Explosives Transportation Handling Services. The experience of a subcontractor cannot be substituted for the prime contractor’s experience.

1.6.7.3. The Prime Contractor shall possess the following valid certifications, registrations, and licenses:

(a) Business License (사업자등록증)

(b) General Cargo Trucking Transportation Business License (화물자동차운송사업허가증)

(c) Certification of Cargo or equipment Transportation Forwarder Business Permission (화물자동차운송주선 사업허가증)

(d) Construction and Machinery Business Registration (건설 기계업 등록증): A sub-contractor's Construction & Machinery Rental Business Registration (건설기계대여업증) may be substituted for the prime's registration.

1.6.7.3 Driver Licenses: The contractor shall maintain at all times an adequate number of drivers with General Cargo Transportation Certification(s) (화물운송자격증) necessary to perform the mission requirements. In addition, the contractor shall have at least thirty 30 drivers who possess a license as a Hazardous Materials Management Technician (위험물운송자격증).

1.6.8. Personnel/Key Personnel.

1.6.8.1. Definition: “Key Personnel” means employees of the Prime Contractor, or any subcontractor(s), affiliates, joint venture partners, team members, or consultants engaged by any of those entities that are considered to be essential to the work being performed under this contract. Key Personnel are as follows: Contract Manager, Quality Control Manager, and Safety Manager.

1.6.8.2. Before removing, replacing, or diverting any of the listed or specified key personnel from this contract, the Contractor shall:

(1) Provide written notification to the Contracting Officer, 14 calendar days in advance of removing, replacing or diverting the key personnel except in circumstances beyond the control of the contractor where this is not possible.

(2) Submit a justification (including proposed substitutions with resumes of equal qualifications stated in this section 1.6.8) in sufficient detail to permit evaluation of the impact on this contract.

(3) Obtain the Contracting Officer's written approval. Notwithstanding the foregoing, if the Contractor deems immediate removal or suspension of any member of its management team is necessary to fulfill its obligation to maintain satisfactory standards of employee competency, conduct, and integrity under the clause at 48 CFR 970.5203–3, Contractor's Organization, the Contractor may remove or suspend such person at once. The Contractor shall notify the Contracting Officer prior to or concurrently with such action.

1.6.8.3. The list of key personnel may, with the consent of the contracting parties, be amended from time to time during the course of the contract to add or delete personnel so long as the aforementioned items are addressed.

1.6.8.3.1. Contract Manager (CM): The CM shall have at least two (2) years’ experience within five (5) years as a CM performing in transportation service.

1.6.8.3.2. Quality Control Manager (QCM): The QCM shall have a minimum of two (2) years of experience within the last five (5) years as a QCM or in equivalent positions with duties relevant to transportation services and administering quality control data for transportation services, conducting inspections and other testing activities to ensure continuous control over contractor personnel, investigating complaints regarding quality of transportation service and establishing corrective action plans for services.

1.6.8.3.3. Safety Manager (SM): The SM shall have a minimum of two (2) years of experience within the last 5 years as a SM or in equivalent positions with duties relevant to transportation service and an Industrial Safety Engineer License (산업안전기사자격증).

1.6.9. Management Approach.

1.6.9.1 Staffing Plan: The contractor shall have a staffing plan that clearly demonstrates how they plan to perform day to day operations of transportation services. At a minimum the staffing plan shall include a chart that clearly identifies the drivers, MHE operators, and quantities by major task listed in paragraph 5 “Specific Task” of the PWS. In addition, the plan shall include a written replacement strategy, backup policy, retention policy and any other information pertinent to the execution of this requirement. The feasibility of the proposed Staffing Plan will be assessed against the contractor’s overall Technical Capability and Management Approach to ensure the contractor has an adequate number of qualified personnel in appropriate labor categories to satisfy all PWS requirements.

1.6.9.2 Key Personnel: The plan shall take special care to clearly identify Key Personnel and each of their responsibilities in the management of the operations of the transportation services. Furthermore, the contractor shall describe each of the Key Personnel including detailing responsibilities of each position and how each of the key persons will support the operation of transportation services.

1.6.9.3 Other Personnel: The plan shall also address any other personnel assigned to work on this requirement and their roles in the operations of the transportation services. The contractor shall describe the proposed “other personnel”, both full time and part-time staff, detailing responsibilities of each position supporting the operation of transportation services.

1.6.9.4 Ammunition and Explosives Transportation Plan: The contractor shall have an Ammunition and Explosives Transportation Plan. The Plan shall identify at least thirty (30) drivers who possess a license as a Hazardous Materials Management Technician (위험물운송자격증) and at least thirty (30) Trucks that meet the required minimum qualification in the PWS. A copy of the licenses shall be submitted to the Contracting Officer as a part of technical evaluation factor with their proposal submission. The plan shall identify the required Work/Rest cycle for safe vehicle operation. The Initial Ammunition and Explosives Transportation Plan shall be provided in response to the solicitation. Any changes or updates shall be provided to the COR no later than ten (10) days prior to implementation.

1.6.9.5 General Cargo Transportation Plan: The contractor shall have a general cargo transportation plan with General Cargo Transportation Certification(s) (화물운송자격증) for each driver(s) for the size and type of trucks and equipment necessary to meet mission requirements. The Plan shall identify the required Work / Rest cycle for safe vehicle operation. The Initial General Cargo Transportation Plan shall be provided in response to the solicitation. Any changes or updates shall be provided to the COR no later than ten (10) days prior to implementation.

1.6.9.6 Materiel Handling Equipment Plan: The contractor shall have a materiel handling equipment support plan with Materiel Handling Equipment Certification(s) (건설기계조종사 면허증증) for each operator for the size and type of MHE necessary to meet mission requirements. The equipment plan shall include a list of all equipment and MHE by quantities by major task listed in paragraph 5 “Specific Tasks” of the PWS. The Plan shall identify the required Work / Rest cycle for safe MHE operation. The Initial Materiel Handling Equipment Plan shall be provided in response to the solicitation. Any changes or updates shall be provided to the COR no later than ten (10) days prior to implementation.

1.6.10. Hours of Operation:

1.6.10.1 The hours of this mission will be executed until mission complete. The hours of execution will be variable to flight scheduling and changes. The contractor is responsible for managing the hours of operation for their employees to cover and support all hours of the day (0000-2400). Hours of operation for vehicle operators shall be scheduled as in the Contract Line Item Numbers (CLINs). Hours of operation for MHE operators shall be scheduled as in the Exhibit Line Item Numbers (ELINs). Transportation requests may be submitted and requested outside the normal duty day due to required mission support or unit mission requirements. When the contractor’s work schedule conflicts with a mission requirement, advise the COR and reschedule the work to minimize disruption.

1.6.10.2. Holidays: Unless specifically authorized in writing by the COR, no services will be provided, and no charges will be incurred and/or billed to any order on this contract on any of the holidays listed below:

U.S. Government legal holidays

ROK legal holidays

NOTE 1: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which contract personnel is scheduled to work is closed due to the holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of nature shall be handled in the same manner.

1.6.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the US or ROK Government.

1.6.12. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and coordinate site entry for Contractor personnel. A letter of designation will be issued to the COR with a copy sent to the Contractor stating the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, and changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13. Base Passes: The contractor shall be responsible for arranging base passes and necessary vehicle permits required for entry onto US installations prior to performing any work under this contract. The COR will not be responsible for providing escorts for the contractor.

1.6.14. Phase-In: The phase-in period shall be 60 days. The contractor shall assume responsibility for obtaining necessary base passes and vehicle permits for contractor personnel and equipment within 60 days of phase in. The government leaves to the discretion of the follow on contractor to determine how to successfully transition in its full work force into operations. The contractor shall ensure successful transition to full performance of work by the conclusion of the phase in period. If unable to meet any task timeline, notify the KO and COR.

1.6.15 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.15.1. Antiterrorism Training (AT Level I Training): All contractor employees, to include subcontractor employees, requiring access to US installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract award. The contractor shall submit certificates of completion for each contractor employee and subcontractor employee to the COR and KO within 7 calendar days after completion of training. New employees shall take this training within 14 days after starting work under the contract.

1.6.15.2. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by US government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the US Government may require changes in contractor security matters or processes.

1.6.15.3. iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism and Operations (ATO)). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 14 calendar days of new employees commencing performance. The contractor shall submit iWATCH training record to the COR 14 calendar days after completion of the training.

1.6.16. Data Rights: The US Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be US Government owned and are the property of the US Government with all rights and privileges of ownership/copyright belonging exclusively to the US Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the US Government shall be the sole property of the US Government and may not be used for any other purpose. This right does not abrogate any other US Government rights.

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance (QA): The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Line Haul: Shipment on a single Bill of Lading where reimbursement is made based on a short ton mile. Service ordered by the US Government under line haul basis shall normally invoice mileage distance from the shipping point to discharge location in excess of twenty (20) miles.

2.1.13. Local Drayage: Shipment on a Bill for Accessorial Service where reimbursement is based on short ton hours. This service shall be ordered in all cases where the distance from the loading point to the cargo or equipment unloading point is 20 miles or less. Payable hours for computation of payment for local drayage deliveries shall be in accordance with the “Payable Hour Table” provided in Schedule of Item, not truck by truck.

2.1.14. Commitment: Tasking of the Contractor’s service shall be made when MCT requests to arrange and prepare transportation service for the US Government. Commitment will be made orally or in written by the Ordering Officer to the Contractor’s designated representative.

2.1.15. Cargo or equipment: Property ordered by the US Government to be transported, in accordance with (IAW) this contract.

2.1.16. Cargo or equipment Loading Point: A platform, warehouse, or location designated by the consignor as a loading point where the designated cargo or equipment will be loaded into the Contractor’s vehicle(s).

2.1.17. General Cargo: Cargo or equipment of all types other than bulk POL, water, perishable items, and non- perishable commissary items.

2.1.18. Installation Transportation Officer (ITO): An individual who is a military officer, warrant officer, or American civil service employee and is authorized to execute transportation documents such as GBLs for services rendered by the Contractor. The ITO has no authority to issue commitment documents and to place orders with the Contractor directly.

2.1.19. Loading: Physical movement of cargo or equipment from a general location into or onto a mode of transportation.

2.1.20. Less-than-Truckload (LTL): Quantity of cargo weighing less than 6,000 pounds or 375 cubic at one consignor occupying less than one truck and billed based on CWT, IAW the “Payable Hour Table” provided in Schedule of Item.

2.1.21. Movement Priority: Transportation priorities are assigned based on the priority designator s of the requirements being shipped. Category 1: (1-3); Category 2: (4-8); Category 3: (9-15).

2.1.22. Movement Control Team (MCT): A sub-element of the 25th Transportation Battalion (25th Trans Bn) responsible for commitment, coordination, monitoring and supervision of all transportation services committed within a responsible area.

2.1.23. Shipment: The lot of cargo or equipment offered for transportation from a consignor to consignee(s) under a single order pursuant to the rates stipulated in this contract. Computation of cost for movement on a single order is based on a shipment, disregarding the number of trucks utilized to complete the shipment, and is calculated in short-ton/miles if 21 miles or greater. Short-ton/hours will be applied for shipments of 20 miles or less. A transportation movement request (TMR) number issued by 25th Trans identifies a shipment.

2.1.24. Short-Ton Mile: One short ton (2,000 pounds) of cargo or equipment transported over one mile. To compute short ton-miles for a shipment, the total short tons of cargo or equipment ordered on a single order shall be multiplied by distance in miles from the shipping point to the receiving location. The distance shall be than miles as listed in the 25th TB Mileage Distance Table in effect at the time of commitment. In the event two or more routes are available between the shipping and receiving points, the shortest distance shall be taken for computation of ST miles, unless the specific route is designated by the COR.

2.1.25. Short Ton-Hours: A figure derived by multiplying the number of short tons of cargo or equipment ordered on a single order on local drayage basis by the number of hours necessary to complete one round trip between the specified locations.

2.1.26. Spotting of Vehicles: The spotting area for a vehicle at a cargo or equipment deck, platform or warehouse for loading of cargo after inspection of the vehicle by the Government has been satisfactorily completed.

2.1.27. Transportation Movement Release Number (TMR): TMR issued by 25th Trans is the authorization of the contract can deliver cargo and is consisted of numbers and letters. TMR number is issued on each shipment and is written on all transportation documents (GBL and TCMD) to prove that the shipment is properly authorized.

2.1.28. Transportation Control and Movement Document (TCMD): DD Form 1384 is used as documentation for shipments and is the basis for issuance of a GBL or BAS (Bill for Accessorial Service) when contractual transportation is used. Issuance of this document is required by Defense Transportation Regulation (DTR).

2.1.29. Weight of Shipment: The weight of shipment shall be provided in TCMD and GBL. For computation of payment of services rendered by the Contractor, the weight of shipment shall be written in short tons (1ST = 2,000 lbs). When converting the weight from pounds to short-tons, any fractions of less than 5/100 of one shot short tone shall be deducted and 5/100 or greater shall be added as 1/10 of a short-ton(200 lbs). When converting the weight from cubic feet to short tone, the total cubic feet will divide by 125. The higher of the two weights (short ton and cubic feet) shall be used to determine the payment.

2.1.30. US Government Bill of Lading (GBL): USFK Form 79-3EK, a serially-numbered, bilingual, and accountable document. This document is required for procurement of transportation services from the Contractor pursuant to this contract.

2.1.31. Flat Bed Tractor-Trailers: The Contractor shall provide tractors and flat trailers to deliver cargo and/or equipment that weight 20 tons up to 30 tons.

2.1.32. Low Bed (Low Boy) Tractor-Trailers: A semi-trailer with two drops in deck height: one right after the gooseneck and one right before the wheels. This allows the deck to be extremely low compared with other trailers. It offers the ability to carry legal loads up to 12 ft (3.66 m) tall, which other trailers cannot. Lowboys are used to haul heavy equipment. The Contractor shall provide tractors and low bed (low boy) trailers to deliver cargo and/or equipment that weight 20 tons up to 70 tons.

2.1.33. Air-Ride Trailers: Air ride trailers are a type of vehicle that uses an air suspension system for a smooth, level ride. The airbags automatically adjust air pressure to match the level of load. The suspension system keeps the load level and the wheels at their full usable travel regardless of trailer loading. The Contractor shall provide air-ride trailers to deliver sensitive cargo and/or equipment that weight 1 ton up to 20 tons.

2.1.34. Outsized Cargo: Any cargo and/or equipment exceeding the following dimensions: Length 18.0m / 708in; Width 2.6m / 102in; Height 3.9m / 154in. Additional surcharges are not authorized.

2.1.35. Over-weighted Cargo: Any cargo and/or equipment exceeding its weight of 44 short-tons.

2.1.36. Consignee: The recipient (unit, depot, or person) to whom cargo is addressed or consigned for final delivery and the activity that receives the shipment.

2.1.37. Consignor: The individual, unit, or activity that request shipment of the cargo or equipment.

2.2. Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES: None.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work as specified in the PWS.

4.2. Materials: The Contractor shall provide materials to include but not limited to lubricants, fuels, tires, tubes, spare parts, canvas covers, blocking and bracing materials, tie-down material, and such other material, equipment, or supplies necessary for the performance of services to meet the requirements under this PWS.

4.3. Equipment: The Contractor shall provide all transportation modes including trucks and other vehicles/methods of transportation and material handling equipment (MHE) necessary for the performance of services to meet the requirements under this PWS. The contractor shall provide the correct number of people to meet the Government requirements for crane operations on USFK installations. 25-50 ton Cranes require minimum of 3 personnel, 75 ton and above require 5 personnel.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Performance Requirements:

5.1.1. The Contractor shall provide all personnel, equipment, tools, transportation modes and supervision needed to perform the services identified in the PWS. This shall include, but is not limited to trucks, materiel handling equipment (MHE), lubricants, fuels, tires, tubes, spare parts, canvas covers, blocking and bracing materials, tie-down material, and such other material, equipment, or supplies necessary for the performance of services. Each MCT will use the Transportation Priority designator to determine the method of transport – general delivery or using the standardized distribution routes. General Cargo deliveries shall be completed within 24 hours after loading, LTL shall be delivered IAW Para 5.4. If cargo cannot be delivered within this timeframe, the Contractor shall notify the origin MCT. In addition, the Contractor shall request in writing to the COR an extension to the deadline. The COR may grant a written extension to the deadline in the event of extenuating circumstances. Trucks used to support this contract shall only transport cargo as detailed on their transportation documentation. There shall be no consolidated loads between US Government shipments and commercial shipments.

5.1.1.1. Equipment Requirements. The contractor trucks shall be capable of transporting the cargo or equipment required to meet the scheduled and un-scheduled work requirements associated with this contract. Ordering Officers may request a different size or type of transportation asset if the truck spotted at the loading point cannot meet the capability to transport the requested cargo or equipment. If the changes to the transportation assets are determined to be due to the contractor not providing an asset capable of transporting the cargo or equipment, the Contractor shall not request any cancellation or extra charges to the US Government.

5.1.2. Scheduled Work:

5.1.2.1. Adherence to Delivery Schedule: The contractor shall keep delivery schedule as detailed in Exhibit Line Item Numbers (ELINs) attached to this contract. If Supply Support Activity (SSA) personnel are not on hand when the truck arrives, the driver shall not wait more than 30 minutes. However, the truck driver or a representative of the Contractor shall contact the responsible MCT before leaving the loading point and follow the responsible MCT’s instruction. If any delays are not resolved within 30 minutes, the driver may note this fact on his trip ticket. If the driver and the transport equipment cannot arrive prior to the normal duty hours, the driver shall immediately provide notification to the origin MCT via phone call or radio and report the issue with the following minimum information:

a. Reason for the delay.

b. Estimated arrival date and time at destination.

c. Method of securing and storing the loaded cargo.

5.1.2.2. If coordination can be made between the MCT and consignor/consignee, and the consignor/consignee concurs with on and off loading, late pick-up and delivery may be possible after the normal duty hours and the MCT will provide specific guidance to the driver. If late pick-up and/or delivery is not possible, the MCT will provide guidance to the driver as to where to transport the cargo for securing and storage until delivery can be made.

5.1.3. Un-scheduled Work.

5.1.3.1. Equipment. The Contractor shall provide transportation vehicles and MHE capable of hauling and handling the loads tasked in accordance with the Exhibit Line Item Numbers (ELINs).

5.1.3.2. Ordering Procedures:

5.1.3.2.1. Ordering of the Contractor’s services by a duly appointed Ordering Officer will be made no later than (NLT) 1600 hours of the day prior to each individual operation. The order will be issued in writing by the Ordering Officer unless an emergency or urgent situation necessitates verbal order. In that case, the verbal order will be confirmed by a written order from the Ordering Officer as soon as possible but not later than 24 hours after the initial verbal order. The COR shall ensure that orders are only made by an appointed Ordering Officer. The Contractor shall only accept orders made by an appointed Ordering Officer. The Contracting Officer will provide the COR and Contractor the name(s) of the Ordering Officer(s) appointed by the Director of the Korea Contracting Center. NOTE: Delegation of authority by the ordering officer is not authorized. The Contracting Officer will officially notify the COR and Contractor in writing about any changes to the Ordering Officers.

5.1.3.2.2. Upon receipt of an order in writing or verbally, the Contractor shall confirm the order with the Ordering Officer in writing with the number and type of vehicles and equipment to be utilized not later than 1700 hours of the day prior to each individual operation.

5.1.3.2.3. Ordering Officers will provide the following minimum information (as applicable) when ordering services: Transportation Movement Release (TMR), consignee name, location where the cargo or equipment is to be loaded and unloaded; reporting time at loading point, shipment completion time, short-tons and cubes to be transported, number and type of vehicle(s), payable mileage, any special handling requirements for Hazardous Materials or Ammunition, and if material handling equipment (MHE) is required.

5.1.3.2.4. Drivers for the ordered transportation services shall report to the consignor at the required location and time on the ordering sheet to receive detailed instruction as to location of cargo or equipment (warehouse, loading dock, etc.) and to receive any additional precautionary measures for handling the cargo or equipment. At this time, using EATC Form 114 (Inspection of Commercial Vehicle), the consignor or the responsible MCT will conduct an inspection of the Contractor’s transportation equipment to determine suitability and acceptability for movement of the intended cargo or equipment. Any of the transportation equipment failing to meet the inspection criteria shall be replaced within three (3) hours by the Contractor with a suitable one. In this case, the Contractor shall not request any additional cost from the Government.

5.1.3.2.5. In the event the cargo or equipment requested for shipment by the consignor at the cargo loading point differs from the information that was provided by the Ordering Officer in the Order in terms of commodity, weight, cube, or consignee (destination), the Contractor shall immediately contact the MCT to request instructions prior to loading or transporting the requested cargo or equipment.

5.1.3.3. Ordering Procedures for Task Orders(s).

5.1.3.3.1. When the Government requires work under the multiple Indefinite Delivery Indefinite (IDIQ) contracts for “Transportation Services, the procedures in this clause will be followed. In accordance with FAR 16.505(b) “Orders Under Multiple Award Contracts”, the contracting officer must provide each IDIQ awardee a fair opportunity to be considered for each order exceeding KW150,000,000 unless one of the following statutory exceptions applies:

a. The agency need is so urgent that providing a fair opportunity would result in unacceptable delays.

b. Only one contractor is capable of providing the requirement at the level of quality required because the requirement is unique or highly specialized.

c. The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

d. It is necessary to place an order to satisfy the minimum ordering guarantee.

e. For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

5.1.3.3.2. Task Order Award Decision

5.1.3.3.2.1. Streamlined Ordering Procedures. Whenever possible for requirements under KW150,000,000 task orders will be awarded without a Request for Proposals (RFP) or discussions with the contractors. The Government will use information available from the fixed price line items in the contracts and past performance history under the contracts to select the order awardee which represents the best value. The contracting officer may also consider other factors such as capacity of the contractor(s) or unbalanced pricing which would result in an unacceptable risk to the Government. If placing an order with a particular contractor poses an unacceptable risk to the Government due to unbalanced pricing, the contractor officer will not award to the contractor and proceed to the next lowest price contractor whose pricing is balanced. The Government will notify all contractors when a Task Order is awarded under these procedures.

5.1.3.3.2.2. RFP Ordering Procedures.

5.1.3.3.2.3. For requirements over KW150,000,000 an RFP will be issued and will include a list of the type and quantity of vehicles and the estimated arrival dates at the facility. The Task Order award will be made based on award clause included in the RFP. In the event a Contractor is unable to submit an offer in response to an RFP, the Contractor shall notify the Contracting Officer in writing by the date and time identified in the solicitation.

5.1.3.4. Transportation Control and Movement Documents (TCMD).

5.1.3.4.1. When the driver and transportation equipment arrive at the loading point, the Contractor shall verify and tally the cargo or equipment to be loaded IAW the list on the TCMD (DD Form 1384) presented by the consignor to ensure it is the same as provided in the Order from the Ordering Officer. The Contractor shall affix its signature and time/date on all copies of the TCMD and return one copy to the consignor and deliver the remaining copies of TCMD to the consignee along with the cargo or equipment.

5.1.3.4.2. When the delivery is completed, the Contractor shall present the TCMD to the consignee, and the consignee will sign over the typed or printed name in block 28 of all copies of the TCMD presented after verifying, tallying, and receipting for the cargo or equipment. Two copies of the TCMD shall be retained by the Contractor. The Contractor shall retain one of these copies for its records and the other copy shall be submitted to the origin MCT, who will issue a Government Bill of Lading (GBL).

5.1.3.4.3. The Contractor shall sign and date all copies of the TCMD verifying the amount of the cargo or equipment loaded and condition of the cargo or equipment as shown on the TCMD. For the purpose of this verification, the Contractor shall tally the load during the loading process. The Contractor’s signature in the TCMD shall constitute evidence of receipt for the cargo or equipment from the consignor as indicated on the TCMD.

5.2. Vehicles for Ammunition and Explosives:

5.2.1. Ammunition and explosives cargo shall not be double stacked. Transportation equipment shall be arranged at the loading and unloading site in an orderly manner in accordance with proper safety guidelines. All vehicles utilized to transport ammunition will be inspected by the US Government using DD Form 626 (Motor Vehicle Inspection). The US individual designated to inspect the vehicles will approve or reject the vehicles based on the results of the inspection. Rejected vehicles shall be replaced by the Contractor within 3 hours at no additional cost to the US Government. A US Government designated inspector will inspect all vehicles prior to release. Vehicles will only be released once all noted discrepancies are corrected. The consignor will supply explosive placards to be posted on the vehicle. The Contractor shall adhere to the loading guidance from the US Government representative.

5.2.2. The Contractor shall deliver the hazardous cargo to the destination without delay. The Contractor shall shut down engines, lock the brakes and chock the wheels on all transportation vehicles while loading and offloading…