W91QVN23R0068-0001.pdf

0011908612

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE NEXT PAGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QVN23R0068

X 9B. DATED (SEE ITEM 11)

09-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2023

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

HUMPHREYS CONTRACTING DIVISION

UNIT 15289

APO AP 96271-5584

UNITED STATES

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QVN23R0068

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by reference:

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.222-46 Evaluation Of Compensation For Professional Employees FEB 1993 52.246-4 Inspection Of Services--Fixed Price AUG 1996

The following have been added by full text:

Solicitation # W91QVN-23-R-0068

Issued 10 August 2023 Questions as of 17 August 2023

Reference

(PWS/RFP)

Question Government Response

1 Solicitation Notice, page 50, Submission Requirements, 2.3

Offerors are instructed to "round up/down all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points."

Can government confirm they intend for offerors to submit their quotes in Korean Won?

Offeror(s) may submit unit prices in United States Dollar (USD) or Korean Won (KRW). Offeror(s) submitting unit prices in KRW shall round up/down all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points. The fiscal year 2024 exchange rate of 1 USD = 1,343.5392 KRW will be used to evaluate offeror(s).

2 Solicitation Notice, page 54, Evaluation

Government states, "For the FACTOR 1, Sub Factors 1.1 through 1.4 are all equal, listed in order of importance, descending from Sub Factor

1.1 (most important) down to

1.4 (least important)."

This language is conflicting, first stating 1.1 through 1.4 are equal, but then stating they are ordered by level of importance.

Can Government clarify how these areas vary in importance relative to each other?

Revised to

"For the FACTOR 1, Sub Factors 1.1 through 1.4 are all equal."

3 Technical Exhibit

Estimated Annual Workload Data is showing the total FTE’s to be 46, however the

Revised to “47” hours equate to 47.

Can Government clarify which number should be followed, the FTE number or the number of hours?

4 Technical Exhibit

The government states that there is RSO and an Asst. RSO in Area III (Camp Humphreys) and an Asst. RSO in Area IV (Camp Walker).

The current contract has an RSO in Camp Walker, is it the government's intention to make the current RSO an Assistant

RSO?

No, the position at Camp Walker will be a RSO.

Revised to “Retirement Services Officer (RSO) (2) / Assistant RSO

(1) (Total 3): The Government requires a RSO (1) and Assistant RSO (1) at Camp Humphreys to provide Retirement Services to Areas I, II, and III; and RSO (1) at Camp Walker to provide Retirement Services for Area IV.”

5 Technical Exhibit

The government states that US Citizen or Local Korean National is authorized. This requirement will not allow any non-Korean national military spouse who holds a Green Card and is authorized to work in the USA the opportunity of employment on the US military installation.

Will the government consider opening this to other foreign nationals that are legally able to work in the US?

Revised to add:

“U.S. Permanent Resident (Green Card holder),”

6 Technical Exhibit

The government states that the Assistant RSO has the same qualifications as the RSO.

Since this is an assistant to the RSO on the installation, and as such should not be expected to have the same qualifications:

Will the government consider reducing the years of experience from 5 years within the last 10 years to 1 year in the last 5 years?

The assistant RSO may be required to cover the duties of the RSO; therefore, the qualifications for the assistant RSO remain unchanged.

7 Technical Exhibit

The government states that the Assistant PAS has the same qualifications as the RSO.

Since this is an assistant to the PAS Chief on the installation, and as such should not be expected to have the same qualifications: Will the government consider reducing

The assistant PAS may be required to cover the duties of the RSO; therefore, the qualifications for the assistant PAS remain unchanged.

the years of experience from 5 years within the last 10 years to 1 year in the last 5 years?

8 Technical Exhibit

Currently the PM role requires a Bachelor’s degree.

Will government consider revising this to "Bachelors preferred but not required with 10 years of management experience within the last 15 years in US Army Human Resources"?

Revised sentence to “The Project Manager shall have at least ten (10) years of experience within the last fifteen (15) years in military human resources, including in-depth knowledge of military HR systems. Bachelor’s Degree from an accredited college is preferred but not required.”

9 Government is requiring letters of commitment for key personnel. Will a company's active employees be required to submit letters of commitment?

Yes, letters of commitment are required for all key personnel.

10 Solicitation P. 18, Clauses

Will the Government be conducting a price/cost realism analysis, and would the Government consider inserting FAR 52.222-46 to help ensure realistic labor pricing as an unrealistically low bid may impair the Contractor's ability to attract and retain competent professional service employees?

The solicitation outlines the evaluation factors for Factor 3:

Cost/Price. The factor will be evaluated for completeness, price reasonableness, and unbalanced pricing utilizing price analysis techniques identified in FAR Part 15.404-1.

The analysis will be conducted on the total price to include the base period, option periods and the evaluation of FAR Clause 52.217-8.

11 Solicitation P. 18, Clauses

We have seen volatile labor demands within this workspace. Will the government consider an Economic Price Adjustment provision for labor?

Consideration has been given to adding FAR Clause 52.216-4, Economic Price Adjustment-Labor and Material, it has been determined the clause will not be added.

12 PWS P. 10, 1.24

Risk Management Process

The link provided in this section appears to be inactive.

Will the Government provide an updated link?

Updated link to:

https://www.usace.army.mil/Missions/Safety-and- Occupational-Health/Activity-Hazard-Analysis/

13 Solicitation P. 52,

3.5 General

Instructions for Preparation of Proposal

Can proposal footers include disclaimer copy or other descriptive copy in addition to the footer requirements described (“Footers shall be in the bottom margin and contain the date of the proposal on the left edge of the page number on the right edge”)?

Revised to “Footers at a shall be in the bottom margin and at a minimum contain the date of the proposal on the left edge of the page number on the right edge.”

14 PWS P. 10, 1.8.5

Quality Assurance

Will the Government provide the Quality Assurance Surveillance Plan (QASP) to ensure offeror comprehension of the manner in which performance standards are

The QASP will not be provided, please refer to the Performance Requirements Summary (PRS) which outlines the contractor service requirements are summarizes the requirements into performance objectives that relate directly to mission essential items.

employed in connection with the contract, along with a clear explanation of the frequency at which contractor oversight is conducted?

15 PWS P. 4, 1.8.2.b Quality Control Report (QCR)

Can the Government confirm if the “’inspection of Services Clause’ list” is intended to refer to FAR 52.246-5?

Add by reference:

FAR 52.246-4 Inspection of Services-Fixed-Price added by reference; and

16 Solicitation P. 54, Factors to be Evaluated

The solicitation states, "For the FACTOR 1, Sub Factors 1.1 through 1.4, are all equal, listed in order of importance, descending from Sub Factor

1.1 (most important) down to

1.4 (least important)." Will the Government clarify if the Sub Factors are of equal importance or in descending order of importance?

Revised to

"For the FACTOR 1, Sub Factors 1.1 through 1.4 are all equal."

17 Solicitation P. 54, Factors to be Evaluated

If the Sub Factors will be evaluated in descending order of importance, please provide the relative weighting of each (e.g., Sub Factor 1.1 is worth 40%, Sub Factor 1.2 is worth 20%, etc.).

Revised to

"For the FACTOR 1, Sub Factors 1.1 through 1.4 are all equal."

18 Solicitation P. 51, 3.5.c General Instructions for Preparation of Proposal

Volume IV is titled "Attachment 4. List of Reps and Certs (52.209-5, 52.209- 7". There does not appear to be an Attachment 4 included with the solicitation files. Can the Government provide Attachment 4?

Revised to List of Reps and Certs (52.209-5 and 52.209-7)

19 Solicitation P. 18, Clauses

FAR 52.228-4 Workers' Compensation and War- Hazard Insurance Overseas applies to public works contracts (e.g. construction) and appears to be nonapplicable to the anticipated effort. Please confirm that this clause is included in error.

The FAR 52.228-4 was not included by error and will remain the solicitation.

20 Solicitation P. 19, Clauses

DFARS 252.228-700

Reimbursement for War- Hazard Losses applies contracts when FAR 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas is included. FAR 52.224-4 applies to public works contracts (e.g., construction) and appears to be

The DFARS 252.228-7000 was not included by error and will remain the solicitation.

nonapplicable to the anticipated effort. Please confirm that this clause is included in error.

21 PWS P. 12, 1.30

Housing Support to Contractor

In PWS 1.30, the government limits LQA to 85% of the amounts specified by the Department of State Standardized Regulations (DSSR). This limitation appears to be intended for the administrative burden of providing receipts. PWS 1.30.2 requires receipts. Will the government consider removing the 85% limitation?

The section remains unchanged. Per PWS 1.30, “Contractor employees are allowed up to 85% (all in group 3) of the amounts specified by the Department of State Standardized Regulations (DSSR) for Living Quarters Allowance (LQA) at http://aoprals.state.gov/Web920/default.asp?menu_id=95 and according to the number of eligible family members and location of duty assignment.”

22 Solicitation P. 58, Factor 3 Cost/Price

Will the Government be evaluating the total cost of the contract, or specifically just labor CLINs? Vendors will use a wide array of plug-in numbers for ODC costs (X008/X009) that would greatly impact the total contract value. This could unfairly lower vendors’ bids if ODCs are underestimated. We recommend the Government provide ceiling values for these costs similar to CLIN X005.

IAW Factors to Evaluated for Factor 3- Cost/Price

“The factor will be evaluated for completeness, price reasonableness, and unbalanced pricing utilizing price analysis techniques identified in FAR Part 15.404-1. The analysis will be conducted on the total price to include the base period, option periods and the evaluation of FAR Clause 52.217-8.”

Ceilings will not be added.

23 PWS P. 7, 1.13

Key Positions

We understand that exceptions have been made on the incumbent contract to allow for key personnel to perform that do not meet the requirements of the PWS. Would the Government allow for offerors to propose Key Personnel who do not meet the qualifications as described in the PWS, but who have received prior approval from the IMCOM Pacific (Korea) COR?

IAW PWS paragraph 1.13, The contractor shall provide qualified personnel to fill each of the Key Positions and perform the Key Position duties stated in Technical Exhibit 3.

24 PWS P. 50,

Technical Exhibit

The hours represented equal 47 FTEs; however, the table states total FTE is 46. Can the Government confirm which is correct?

Revised to “47”

25 Solicitation P. 51,

4. Signed Solicitation and Amendment

The Government indicates proposal submissions must include "Signed first page of the solicitation (SF1449) and each amendment (SF30) (if any amendment were issued)".

Can the Government clarify if

Signed first page of the solicitation (SF1449) and each amendment (SF30) (if any amendment were issued) must be included in submission; however, they are not required to be included in a volume.

these signed pages are to be included within a specific proposal volume?

26 Solicitation pp. 7, 11, 15, SF1449 –

Continuation Sheet

Can the Government clarify what type of price is required for the CLIN x009 series?

(Fixed Price, Cost)

Added to CLIN description:

“Cost reimbursable, no-fee basis”

27 Solicitation p. 15, SF1449 –

Continuation Sheet

CLIN 2009 states 'Estimated War Hazard Losses is Zero (0).' Can the Government clarify what is intended in this statement?

Revised CLIN description:

“Cost reimbursable, no-fee basis”

28 Solicitation, Page 1, Clauses Incorporated By Reference

If this contract was previously held by a WOSB, can you please explain why it is now going Full and Open?

Full and open was the procurement method used for the previous contract.

29 Solicitation, Page 18, 2. Submission Requirements

The Government has indicated that 52.222-42 Statement of Equivalent Rates for Federal Hires is included by reference (page 18). Can the Government please provide a completed version of the clause?

Removed FAR 52.222-42 Statement of Equivalent Rates for Federal Hires

30 Solicitation, Page 50, 2. Submission Requirements

Can the Government confirm that prices must be rounded to the nearest whole USD ($)?

Currency fluctuation risk makes it difficult to price in the Korean Won and may result in varied pricing across vendors.

Offeror(s) may submit unit prices in United States Dollar (USD) or Korean Won (KRW). Offeror(s) submitting unit prices in KRW shall round up/down all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points. The fiscal year 2024 exchange rate of 1 USD = 1,343.5392 KRW will be used to evaluate offeror(s).

31 Solicitation, Page 50, 2. Submission Requirements

Can the Government please confirm that we are pricing in the US dollars and do not need to provide the exchange rate to be used in converting US dollars to Korean Won?

Offeror(s) may submit unit prices in United States Dollar (USD) or Korean Won (KRW). Offeror(s) submitting unit prices in KRW shall round up/down all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points. The fiscal year 2024 exchange rate of 1 USD = 1,343.5392 KRW will be used to evaluate offeror(s).

32 Solicitation, Page 50, 2. Submission Requirements

Does the Government plan to pay the selected Contractor in

USD?

The contract will be paid in the currency submitted on proposal.

33 Solicitation, Page 50, 2. Submission Requirements

Does the Government expect the selected Contractor to pay employees in USD?

The Government does not dictate how the contractor pays its employees. The contract will be paid in the currency submitted on proposal.

34 Solicitation There is no mention of COLA which helps to offset the cost of living in the designated country. Will the Government permit inclusion of COLA in the offeror’s proposed price?

COLA is not authorized.

35 Performance Work Statement (PWS), Page 6, Section 1.10.3

Section 1.10.3 indicates that the Government will not provide price adjustments for any relocations. As changes to

PWS 1.10.3 remains unchanged place of performance are a material change to the contract (since each location is a separately priced CLIN), would the Government please reconsider this position? Price adjustments will allow Contractors to recover additional costs for relocations to higher cost areas, as well as allow the Government to reduce costs when moving to lower cost of living areas.

36 Performance Work Statement (PWS), Page 6, Section 1.10.3

Does the Government have a projected timelines for any possible relocation of services from one area to the next over the life of the contract?

Not at this time. Most adjustments have already been made but there is still a possibility of additional changes.

37 Performance Work Statement (PWS), Page 7, Section 1.11.3

How important is IPPS-A knowledge or experience to the contract? The system is still basically new with new modules coming out periodically. A learning process for all. Understand that with the annual turnover of green suiters roles are consistently changing.

IPPS-A is important as it is the new Army military HR system that will subsume many of the current Army military HR systems.

38 Performance Work Statement (PWS), Page 9, Section 1.16

Can the Government please remove the requirement for a Contractor supplied dress code? These are difficult to enforce and create HR and legal issues around gender and religious discrimination, as well as issues around reimbursement for directed attire. We suggest including the following language as replacement, "Contractor Personnel Appearance and Performance. All Contractor personnel shall meet the highest standards of professionalism and personal integrity. Contractor personnel shall be neatly groomed and dressed in industry-wide, acceptable business casual attire to present a professional appearance at all times."

Revised PWS 1.16 to

“1.16 Appearance, Identification, and Performance:

Contractor personnel shall meet the highest standards of professionalism and personal integrity. Contractor personnel shall be neatly groomed and dressed in industry-wide, acceptable business casual attire to always present a professional appearance. Contractor shall provide nametags and employees will always wear them. Nametags will be visible at all times.”

39 Performance Work Statement (PWS), Page 11, Section 1.26

PWS Section 1.26. Contractors are generally allowed to charge M&H to cover the costs of processing the reimbursement.

Added the following to PWS Section 1.26

“These costs are directly reimbursable, and no fee/profit or additional burden will be paid on the actual costs incurred.”

40 Performance Work Statement (PWS), Page 12, Section 1.30

PWS Section 1.30. Will the Government please clarify that Government will only reimburse up to 85% of the DSSR LQA? If this is the case then we request the inclusion of COLA to account for the increase in prices for commodities other than the actual cost of housing. Will the offeror be able to invoice monthly for the total LQA or is the expectation that the Government will pay the contractor an annual amount for the total LQA?

Per PWS 1.30, “These costs are directly reimbursable, and no profit will be paid on the actual costs incurred.

Contractor employees are allowed up to 85% (all in group

3) of the amounts specified by the Department of State Standardized Regulations (DSSR) for Living Quarters Allowance (LQA) at http://aoprals.state.gov/Web920/default.asp?menu_id=95 and according to the number of eligible family members and location of duty assignment.”

Added the following to PWS Section 1.30 “COLA is not authorized. LQA is paid monthly.”

41 Performance Work Statement (PWS), Page 32, Section 5.3.9.10.2

Will the Government please clarify if the Duty Location for Area IV is at Camp Walker or Camp Henry?

Added the following to PWS section 5.3.9.10.2:

“The current duty location for Area IV is Camp Walker.”

42 Performance Work Statement (PWS), Page 34, Section 5.3.16.1

Can the Government please clarify if it is the Contractors responsibility to find a suitable facility for the Transition Center (TC)? Per PWS Part 3, we request that the TC be specifically identified as GFE and Services.

PWS 5.3.16.1 has been revised to

“5.3.16.1 The TC will be in a permanent or semi-permanent building near the MPD, finance office, and, if practical, the transportation office. The TC is attractively furnished to display professional decorum. Sufficient space should be maintained to provide a comfortable waiting room. Transition briefings are conducted virtually. Plan the layout to accommodate assembly line processing to avoid back-tracking while processing. Maintain interviewing booths or partitioned interview areas to ensure privacy.

Maintain a suitable space for the U.S. Army Recruiting Command RC transition noncommissioned officer (NCO).

The contractor shall always maintain a professional environment. Maintain an adequate filing system to ensure rapid handling of requests for information. The TC will issue all eligible retirees and their Families the Army Retiring Soldier Commendation Package.

The standard of service for this task is the TC is operational IAW regulatory guidance and laws.”

PWS Part 3, paragraph 3.1 states “The Government (each garrison within Installation Management Command Pacific in Korea) will provide all facilities, AND computers, fax, digital sender, printers, AS INCIDENTAL TO PLACE OF PERFORMANCE IAW AFARS 5145.000(b)(5)(S-90) and

AS REFERENCED IN ATTACHMENT 3

GOVERNMENT PROPERTY.”

43 Performance Work Statement (PWS), Page 34, Section 5.3.16.1

Can the Government please clarify that furnishing and decorating the Transition Center is all part of GFE?

PWS Part 3, paragraph 3.4 states “The Government (each respective garrison) will supply office furniture, i.e., desks, filing cabinets, chairs, office phones, copiers, etc., as needed or at the end-of-life cycle periods.”

44 Performance Work Statement

If price the furnishings/decorations for the

PWS 5.3.16.1 has been revised to

(PWS), Page 34, Section 5.3.16.1

Transition Center are not GFE, please confirm which CLIN offerors should price furnishings/decorations?

“5.3.16.1 The TC will be in a permanent or semi-permanent building near the MPD, finance office, and, if practical, the transportation office. The TC is attractively furnished to display professional decorum. Sufficient space should be maintained to provide a comfortable waiting room. Transition briefings are conducted virtually. Plan the layout to accommodate assembly line processing to avoid back-tracking while processing. Maintain interviewing booths or partitioned interview areas to ensure privacy.

Maintain a suitable space for the U.S. Army Recruiting Command RC transition noncommissioned officer (NCO).

The contractor shall always maintain a professional environment. Maintain an adequate filing system to ensure rapid handling of requests for information. The TC will issue all eligible retirees and their Families the Army Retiring Soldier Commendation Package.

The standard of service for this task is the TC is operational IAW regulatory guidance and laws.”

PWS Part 3, paragraph 3.1 states “The Government (each garrison within Installation Management Command Pacific in Korea) will provide all facilities, AND computers, fax, digital sender, printers, AS INCIDENTAL TO PLACE OF PERFORMANCE IAW AFARS 5145.000(b)(5)(S-90) and

AS REFERENCED IN ATTACHMENT 3

GOVERNMENT PROPERTY.”

PWS Part 3, paragraph 3.4 states “The Government (each respective garrison) will supply office furniture, i.e., desks, filing cabinets, chairs, office phones, copiers, etc., as needed or at the end-of-life cycle periods.”

Proposal submissions should not include furnishings/decorations.

45 Performance Work Statement (PWS), Page 34, Section 5.3.16.2

Is the TC Human Resources Supervisor a Government employee?

The TC HR Supervisor is the Senior Transition Analyst identified as a key position.

Adding the following to PWS 5..3.16.2:

“The Government requires a Sr. Transition Analyst (who serves as the TC HR Supervisor) that has oversight for following Transition Center (TC) locations: Camp Casey:

Area I; Yongsan: Area II; Camp Humphreys: Area III; and Camp Walker: Area IV.”

Revised the first sentence of the Senior Transition Analyst description in Technical Exhibit 3 to” “The Government requires a Sr. Transition Analyst (who serves as the TC HR Supervisor) that has oversight for following Transition Center (TC) locations: Camp Casey:

Area I; Yongsan: Area II; Camp Humphreys: Area III; and Camp Walker: Area IV.”

46 Performance Work Statement (PWS), Page 3, Section 5.3.16.2

Is the TC Human Resources Supervisor an “other duty” for one of the Contractor positions?

The TC HR Supervisor is the Senior Transition Analyst identified as a key position. Revised the first sentence of the Senior Transition Analyst description in Technical Exhibit 3 to

“The Government requires a Sr. Transition Analyst (who serves as the TC HR Supervisor) that has oversight for following Transition Center (TC) locations: Camp Casey:

Area I; Yongsan: Area II; Camp Humphreys: Area III; and Camp Walker: Area IV.”

47 Performance Work Statement (PWS), Page 34 and Page 7, Section 5.3.16.2 and Section 1.13

Can a Key position also be designated as the TC Human Resources Supervisor?

The TC HR Supervisor is the Senior Transition Analyst identified as a key position. Revised the first sentence of the Senior Transition Analyst description in Technical Exhibit 3 to

“The Government requires a Sr. Transition Analyst (who serves as the TC HR Supervisor) that has oversight for following Transition Center (TC) locations: Camp Casey:

Area I; Yongsan: Area II; Camp Humphreys: Area III; and Camp Walker: Area IV.”

48 Performance Work Statement (PWS), Page 50, Technical Exhibit

PWS Technical Exhibit 2 indicates a total of 46 FTEs, however, the TOTAL HOURS column includes 47 FTEs worth of labor. Can the Government please clarify?

Revised to “47”

49 Performance Work Statement (PWS), Page 50, Technical Exhibit

PWS Technical Exhibit 2 indicates an FTE is equal 2,080 hours per year. Does the Government expect the “fully burdened labor rates” required under FACTOR 3:

COST/PRICE instructions for CLINS X001 (RFP page 58 ) to be multiplied by 2,080? We should note that 2,080 hours includes PTO, Sick leave, and Holidays, the cost of which is usually included as the fringe benefits portion of the fully burdened rate. The fully burdened rate is then multiplied by the number of hours worked per year (1912, 1872, etc.) to get a price.

Fully burden rates should be multiplied by estimated hours.

50 Performance Work Statement (PWS), Page 50, Technical Exhibit

Please confirm if the Government is expecting Offerors to perform overtime work to meet the equivalent of 2080 hours per FTE?

Revise Technical Exhibit 2 to include:

“Overtime is not expected.”

51 Performance Work Statement (PWS), Page 50, Technical Exhibit

How do Korean Holidays impact the schedule, could the Government please list the Korean Holidays that are in observance?

There are two Korean holidays (Chuseok and Seollal) that may be observed depending on the day of the week the holiday falls on.

52 Performance Work Statement (PWS), Page 51, Technical Exhibit

Can the Government please provide the staffing requirements and desired qualifications for the “TC

Revised to

“The Government requires a Sr. Transition Analyst who has oversight for following Transition Center (TC)

3: Senior Transition Analyst

Transition Analysts located at each area?”

locations: Camp Casey: Area I; Yongsan: Area II; Camp Humphreys: Area III; and Camp Walker: Area IV. The Sr.

Transition Analyst shall be located at Camp Humphreys:

Area III and will provide oversight for all the TC Transition Analysts located at each area.”

53 Performance Work Statement (PWS), Page 51, Technical Exhibit

3: PAS

Chief/Assistant Chief

Can the Government please clarify if both a Chief and an Assistant Chief are needed at Camp Humphreys and both a Chief and an Assistant Chief are needed at Camp Walker (four total FTEs)?

Revised to “The Government requires PAS Chief (1) and an Assistant PAS Chief (1) at Camp Humphreys; and an Assistant PAS Chief (1) at Camp Walker.”

54 Performance Work Statement (PWS), Page 52, Technical Exhibit

Can the Government please provide the education and experience qualifications required for each type of non-key position?

The qualifications the Government requires is listed, refer to Non-Key Position Qualification section in PWS Technical Exhibit 3.

55 Performance Work Statement

(PWS)

Is it a requirement to hire Korean nationals or optional? I understand that the current contractor does not have any Korean Nationals on staff.

Personnel are required to meet the qualifications outlined in the PWS. Status of Forces Agreement (SOFA) status is not guaranteed for this proposed contract.

56 Performance Work Statement

(PWS)

What percentage if any of the current performing contractor staff are US national's vs Korean Nationals?

The Government does not dictate a personnel ratio of US citizen vs Korean Nationals; however, personnel are required to meet the qualifications outlined in the PWS.

Technical Exhibit

(TE) 3

Technical Exhibit (TE) 3 says there is a requirement for one

(1) Personnel Automation Section (PAS) Chief and two

(2) Personnel Automation Section (PAS) Assistants for a total of three (3) FTE;

however, the government also stated in TE 3 that both Camp Humphrey’s and Camp Walker require one (1) PAS Chief and one (1) assistant, which totals four (4) FTE. Does the government require a PAS Chief at both Camp Humphrey’s and Camp Walker?

Revised to “The Government requires PAS Chief (1) and an Assistant PAS Chief (1) at Camp Humphreys; and an Assistant PAS Chief (1) at Camp Walker.”

Technical Exhibit

(TE) 2

Technical Exhibit (TE) 2 states there are 46 total FTE.

However, the total hours for all areas is 97,760. When 97,760 is divided by 2,080, the result is 47 FTE.

a. Does the government require 46 or 47 FTE?

b. If the government requires 46 FTE, can the government

Revised to “47” please reduce one of the areas by 2,080 hours?

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0009

The CLIN extended description has changed from:

ESTIMATED WAR HAZARD LOSSES

To:

ESTIMATED WAR HAZARD LOSSES, Cost reimbursable, no-fee basis

CLIN 1009

Cost reimbursable, no-fee basis

CLIN 2009

Estimated War Hazard Losses is Zero (0)

Estimated War Hazard Losses is Zero (0), Cost reimbursable, no-fee basis

The following have been modified:

ADDENDUM

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2, EVALUATION - COMMERCIAL ITEM PRODUCTS AND

COMMERCIAL SERVICES

NOTICE TO Non-Local OFFERORS

U.S. Contractor may be designated as Invited Contractor (IC) under Article XV of the U.S. – Republic of Korea (ROK) Status of Forces Agreement (SOFA) in accordance with United States Forces Korea (USFK) Regulation 700-19. (See Reference Provision 5152.225-4020 Invited Contractor or Technical Representative Status under U.S.

– ROK)

During the life of this contract some or all contract requirements may be reduced or increased due to the Yongsan Relocation Plan (YRP) of U.S. Forces.1.

1. CONTRACT AWARD

1.1 In accordance with FAR 52.212-1, Instructions to Offerors – Commercial Items (NOV 2021), the Government reserves the right, based on the Government’s best interests, to make a determination to: 1) Award without discussions; 2) Make a single award for this requirement; 3) Establish a competitive range in order to conduct discussions; and/or 4) Make no award if, upon evaluation, none of the offers are deemed likely to meet the requirements.

1.2. Availability of Funds: Funds are presently available for this Acquisition.

2. SUBMISSION REQUIREMENTS:

2.1 These instructions are designed to ensure submission of essential information in order for the Government to understand and evaluate proposals. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make award based on initial offers received, without discussions with Offerors.

2.2 Offerors are cautioned to submit adequate information to enable the Government team to fully ascertain each Offeror’s capability to perform all of the requirements identified in the solicitation. All commitments made in the proposal shall become a part of the resultant contract. Offerors are cautioned that “mirroring/copying” the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

2.3 Offerors are required to submit complete offers ((1) Technical, (2) Past Performance, (3) and Cost/Price) by e-mail to Contract Specialist, MAJ Shevock, Adam at adam.t.shevock.mil@army.mil and Contracting Officer, Ms.

Mullen, Jamika at jamika.d.mullen.civ@army.mil by 13:00 hours Local Standard Time (KST) on the closing date of RFP. Once submitted, offerors are required to confirm with the Contract Specialist, MAJ Shevock, Adam, Tel (0503) 355-3376 that the offer was received properly via email before closing time and date.

Failure to submit offers via email as required in this solicitation shall be grounds for determining the offer to be ineligible for contract award.

The Offeror(s) SHALL submit Technical, Past Performance, and Cost/Price as SEPARATE attachments. Offeror(s) may submit unit prices in United States Dollar (USD) or Korean Won (KRW). Offeror(s) submitting unit prices in KRW shall round up/down all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points. The fiscal year 2024 exchange rate of 1 USD = 1,343.5392 KRW will be used to evaluate offeror(s). The contract will be paid in the currency submitted on proposal.

All questions shall be submitted via email to the Contract Specialist, MAJ Shevock, Adam at adam.t.shevock.mil@army.mil and Contracting Officer, Ms. Mullen, Jamika at jamika.d.mullen.civ@army.mil within one (1) week after the solicitation is issued. Questions received after this date may not be answered.

3. COMPLETION OF PROVISIONS/CLAUSES:

Offeror(s) shall fill out the following FAR clauses and submit as the final part of the price proposal:

FAR Clause 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation.

The offerors shall provide two representations under FAR 52.204-24(d)(1)&(2):

To certify whether they will or will not PROVIDE covered telecommunications equipment or service to the Government

To certify whether it does or does not USE covered telecommunications equipment or services, or use any equipment, system, or services that uses covered telecommunications equipment or Services

Also, the offerors to provide one (1) representations under FAR 52.204-26 (c).

To certify that it does or does not PROVIDE covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

Failure to submit the above requirements may be grounds for determining the proposal to be non-compliant and not eligible to be considered for award.

4. Signed Solicitation and Amendment: Signed first page of the solicitation (SF1449) and each amendment (SF30) (if any amendment were issued)

5. General Instructions for Preparation of Proposal

a. Offerors are required to submit complete proposals (Technical Proposal, Past Performance Proposal, and Cost/Price Proposal) and also submit the documents listed below via email to Contract Specialist MAJ Shevock, Adam at adam.t.shevock.mil@army.mil and Contracting Officer, Ms. Mullen, Jamika at jamika.d.mullen.civ@army.mil by 13:00 hours (Local Korea Time) on closing date of Block #8 of the SF 1449 as following format:

Write Solicitation Number (including amendment number, if applicable) in the Subject Line Identify Company Information including Company Name, POC, UEI and CAGE Code in the Proposal.

Provide Name and Phone Number of the email sender at the bottom of the email.

The only acceptable file formats are PDF, Microsoft Word, and Microsoft Excel.

The maximum size of e-mail is limited 20MB to the Government email address.

Emails sent from Commercial email services of Gmail and Hotmail are acceptable. Other commercial email addresses may be blocked.

The confirmation of receipt of email to ensure that all submittal requirements are received prior to the solicitation closing date and time is the Offeror’s responsibility. Contact number is (0503) 355-3392 or (0503) 355-3340.

b. Point of Contact (POC): Offeror shall provide the Name(s), office/mobile telephone numbers, and e-mail address of person(s) authorized to conduct discussions/negotiations and to financially bind the company.

c. Formatting Instructions:

VOLUME TITLE DIGITAL COPIES MAXIMUM PAGES

I Technical 2 (1 original +1 copy w/company name or symbol redacted) 40 not including individual resumes and Letters of Commitment

II Past Performance 2 (1 original + 1 copy w/company name or symbol redacted)

No page limit

III Cost/Price 2 (1 original + 1 copy w/company name or symbol redacted)

Up to a maximum of 5 references for

Prime contractor and Subcontractor over

25% in total IV List of Reps and Certs

(52.209-5 and 52.209-7)

1 ORIGINAL

N/A

i. Offerors shall use 8.5 x 11-inch size paper using a font point size no smaller than twelve (12) Arial or New Times Roman fonts for each page. Tables and illustrations may use a reduced font size of no less than 8-point and may be landscape. Each paragraph shall be separated by at least one blank line.

ii. 11X17 folded pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two (2) pages.

iii. Line spacing and font requirements apply to bullets and other special text formatting, except for tables and graphic displays, which can be single- spaced. Line spacing greater than single-spacing is at the Offerors discretion, keeping in mind there are page limitations that apply.

iv. Last Page means the number in the maximum pages column of the table that corresponds Volume of the offeror's submission. The Government will only evaluate page 1 to the Last Page of each Volume with a page limitation. For example, for Factor 1 the Government will only evaluate page 1 to 40 of the offeror's submission. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

v. Headers shall be in the top margin and contain the name of the Offeror on left edge (with the exception of redacted copies) and on the right edge “W91QVN-23-R-0068 MPD and TC Support Services”. Footers shall be in the bottom margin and at a minimum contain the date of the proposal on the left edge of the page number on the right edge. Each volume shall contain pages that consecutively numbered.

vi. Each volume shall be submitted as separate attachment. All information shall be confined to the appropriate file. All factor narratives shall be separate and clearly identified, ensuring each section independently addresses the evaluation criteria of each factor.

vii. All proposal volumes must:

Include a title page, a table of contents, and the body of the proposal. A title page and a table of contents are not counted in the page limit.

Provide a list of Tables and Figures for each Volume as applicable. A list of Tables and Figures for each Volume is not counted in the page limit.

Provide a Glossary of Abbreviations and Acronyms for each Volume. A Glossary of Abbreviations and Acronyms for each Volume are not counted in the page limit.

At a minimum, all cover sheets shall contain the following information:

o Proposal for W91QVN-23-R-0068 MPD and TC Support Services o Volume Number and Title o Name and Address of Offeror o Identification of either Original or Redacted o Date of Submission

viii. The use of hyperlinks in proposals is prohibited in all volumes.

ix. No classified material shall appear anywhere within the proposal.

d. Any proposal which does not comply with these instructions may be deemed non-compliant and may result in the proposal being eliminated from further consideration.

6. PRE-AWARD SURVEY

A pre-award survey may be conducted on all firms, to include joint venture partners and subcontractors indicating firm commitments to this acquisition, submitting proposals. The pre-award survey is to determine the prospective contractor’s responsibility in accordance with FAR Part 9.104-1. Information may be requested as required by the Contracting Officer and the information shall be submitted within three working days of the request.

NOTE 1 CONTRACTOR TEAM ARRANGEMENTS: Contractor team arrangements including partnership, joint venture, subcontractors shall be fully disclosed in an offer identifying the arrangements and company relationships or for arrangements entered into after submission of an offer, before the arrangement becomes effective. Joint venture and partnership teaming arrangements shall propose under a joint UEI number or provide proof of submission and status with their offer.

a. Contractor Team Arrangement (CTA) means an arrangement in which two or more companies form a partnership or joint venture to act as a potential prime contractor or a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. A CTA is not an arrangement in which two or more companies form a separate legal entity, such as a corporation or limited liability company, to act as a potential prime contractor.

b. The government will, when applicable, recognize the integrity and validity of CTAs when identified and fully disclosed to the Contracting Officer. Offerors proposing a CTA must identify and fully disclose contractor team arrangements relationships in their offer/proposal. A CTA must be in writing.

c. For offerors proposing a partnership/joint venture CTA: The CTA must do business under the CTA name, must register in SAM under the CTA name, must provide documents vesting an individual with the authority of the partners to bind the CTA, and must designate a single point of contact for the CTA.

d. The government will perform a responsibility determination on a CTA just as it would on any prospective contract awardee.

(End of provision)

End of FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (NOV 2021)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See Addendum to FAR 52.212-2 Evaluation – Commercial Items (NOV 2021)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS (NOV 2021)

In accordance with FAR 15.101-1, Contracting by Negotiation, the Basis for award is a Best Value Subjective Tradeoff. The Best Value Subjective Tradeoff process permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal where it may be in the best interest of the Government. The award will be made based with appropriate consideration given to the three (3) evaluation factors below. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

Factors to be Evaluated:

The following evaluation factors and sub factors will be used to evaluate each proposal. The award will be made to the offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below.

FACTOR 1 – TECHNICAL

SUB FACTOR 1.1: Personnel Qualification

SUB FACTOR 1.2: Technical Approach

SUB FACTOR 1.3: Staffing Plan

Element #1: Organization Chart

Element #2: Recruitment, Development, Retention, and Training Plan

Element #3: Phase-in Plan

SUB FACTOR 1.4: Prior Experience

FACTOR 2 - PAST PERFORMANCE

FACTOR 3 - COST/PRICE

FACTOR 1 – Technical: This factor evaluates the Offeror’s technical capability and qualifications to perform the requirements of this contract.

The Technical Evaluation Factor (Factor 1) is more important than the Past Performance Evaluation Factor (Factor 2), and the Past Performance Evaluation Factor (Factor 2) is more important than the Cost/Price Evaluation Factor (Factor 3). For the FACTOR 1, Sub Factors 1.1 through 1.4 are all equal. All Sub Factors (1.1 through 1.4) combined will determine the overall Technical Evaluation Factor (Factor 1) rating.

SUB FACTOR 1.1: Personnel Qualification: The offeror shall provide resume for all individual key personnel and signed letter of commitment. The resume shall identify the minimum qualifications that proposed key personnel (PWS Paragraphs under 1.13 and Technical Exhibit 3) will possess throughout the contract period in order to be able to accomplish all tasks in the PWS. The qualifications shall clearly address the following (Key Personnel or Non-key positions), skillsets/knowledge, experience, qualifications, and other pertinent information for each position identified, as required, to provide services identified in the Performance Work Statement (PWS). The offeror shall explain why these qualifications are necessary and beneficial to the Government. Special attention will be paid to compliance with DOD Directive 8570.01M and the ability to utilize personnel with maximum autonomy in accomplishing tasks independent of support from information technology service providers.

SUB FACTOR 1.2: Technical Approach. The offeror’s proposal shall demonstrate how they will complete the following four (4) specific tasks, to include sub-tasks contained in PWS paragraphs/Part 5, to show their clear understanding and capability in accomplishing the requirements. Offerors are cautioned that “mirroring/copying” the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

1. Task 5.3.3 - Personnel Automated System (PAS) Support

2. Task 5.3.9 - MPD Reassignment Work Center

3. Task 5.3.16 - Transition Center (TC)

4. Task 5.3.17 - Retirement Services Office (RSO)

SUB FACTOR 1.3: Staffing Plan. Elements 1 through 3 under Sub Factor 1.3. Staffing Plan are all equal and combined will determine the overall Sub Factor 1.3: Staffing Plan.”

The offeror shall provide a Staffing Plan to substantiate the offeror’s Staffing for the following Elements listed below:

Element #1: Organization Chart. The offeror shall provide an organization chart which clearly demonstrates existence of positive supervision control from top to bottom of the management team, including all positions, and paying close attention to key personnel (PWS Paragraphs under 1.13 and Technical Exhibit 3).

Element #2: Recruitment, Development, Retention, and Training Plan. The offeror shall demonstrate a program to recruit, develop, retain, and train skilled and experienced personnel in sufficient numbers to…