(Final) SOLICITATION W91QVN20R0034.docx

W91QVN20R0034

SEE ADDENDUM

(No Collect Calls)

W91QVN20R0034

29-Jan-2020

b. TELEPHONE NUMBER 315-755-0633

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 02 Mar 2020

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA

ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 23.

CODE

10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QVN

9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MS. YI, HYE KYONG

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER 30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

PAGE 1 OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

ADDENDA

ARE

ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:

SET ASIDE:

UNRESTRICTED OR

X

SMALL BUSINESS

17a.CONTRACTOR/

CODE

FACILITY

OFFEROR

CODE

411TH CSB, KOREA - SERVICE TEAM

POC: MS. YI, HYE KYONG

TEL:0503-355-0633

HYEKYONG.YI6.LN@MAIL.MIL

APO AP 96271

UNITED STATES

18a. PAYMENT WILL BE MADE BY

CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A 13b. RATING

CODE

15. DELIVER TO

CODE

W582LG

16. ADMINISTERED BY

12. DISCOUNT TERMS

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

X

DPW, USAG YONGSAN

SO, CHONG OK

UNIT #15333

APO AP 96205-5333

UNITED STATES

TEL: 724-4477 FAX:

FAX:

TEL:

315-755-0633

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730 X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICES

ITEM NO.

QUANTITY

UNIT

UNIT PRICE

AMOUNT

24.

22.

21.

19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________ 32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED

INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINAL

PARTIAL

COMPLETE

36. PAYMENT

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER

39. S/R VOUCHER NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42a. RECEIVED BY (Print) 42b. RECEIVED AT (Location) 42c. DATE REC'D

(YY/MM/DD)

42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY

UNIT

22.

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

NOTICE TO OFFERORS

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States (U.S.) Status of Forces Agreement (SOFA), precludes the U.S. Government from granting Invited Contractor or Technical Representative status to any offeror, for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. sources, must already have, or obtain the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea, must submit adequate verification in its initial proposal or quote, that it has the requisite authorization and capacity to compete for the requirement, and to perform the contract. If an initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award. Whether an offeror qualifies shall be determined by the Contracting Officer.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

PERIOD OF PERFORMANCE

GRASS CUTTING AT YONGSAN CLUSTER

FFP

The Contractor shall perform the Grass Cutting services in accordance with Para. 5.1.1. of the PWS.

MFR PART NR: s208

ESTIMATED

NET AMT

0001AA

IMPROVED AREA

Grass Cutting during April thru October

FOB: Destination

PSC CD: S208

ESTIMATED

0001AB

SEMI-IMPROVED AREA

Grass Cutting during April thru October.

ESTIMATED

LEAF RAKING AT YONGSAN CLUSTER

The Contractor shall perform the Raking Leaves and Debris services in accordance with Para. 5.1.2. of the PWS.

ESTIMATED

0002AA

IMPROVED AREA

Leaf Racking during November and December

ESTIMATED

0002AB

SEMI-IMPROVED AREA

Leaf Racking during November and December

ESTIMATED

GROUND MAINTENANCE OF HILLTOP HOUSE

The Contractor shall perform the services during April thru March (1.35 Acres) in accordance with Para. 5.1.3. of the PWS.

ESTIMATED

CLEARING PERIMETER FENCE

The Contractor shall perform the Clearing Permeter Fence services during May thru September in accordance with Para.5.1.4 of the PWS.

(Cp Morse: 937 + CP Tango: 3,798 + Madison Site: 1,025 + Koryosan Site: 478 = 6,238 Linear Meter (LM)

ESTIMATED

POST POLICING

The Contractor shall perform the Post Policing (Mainpost: 56.31 Acres + South Post 80.96 = 137.27 Acres) in accordance with Para. 5.1.5. of the PWS.

ESTIMATED

HEDGE MAINTENANCE

The Contractor shall perform the Hedge Maintenance services in accordance with Para. 5.1.6. of the PWS.

ESTIMATED

Accounting for Contract Services (CMR)

CMR requirement must be reported by 31 October of each calendar year during the life of the contract in accordance with Para. 5.2. of the PWS. NOTE: Not to exceed 20 Man hours for data collection and report.

NET AMT

Estimated Cost for War Hazard Losses is

Zero (0).

NET AMT

FFP

ESTIMATED

1001AA

ESTIMATED

1001AB

ESTIMATED

The Contractor shall perform the Raking Leaves and Debris services in accordance with Para. 5.1.2. of the PWS.

ESTIMATED

1002AA

ESTIMATED

1002AB

FFP

Leaf Racking during November and December

ESTIMATED

FFP

The Contractor shall perform the services during April thru March (1.35 Acres) in accordance with Para. 5.1.3. of the PWS.

ESTIMATED

FFP

The Contractor shall perform the Clearing Permeter Fence services during May thru September in accordance with Para.5.1.4 of the PWS.

(Cp Morse: 937 + CP Tango: 3,798 + Madison Site: 1,025 + Koryosan Site: 478 = 6,238 Linear Meter (LM)

ESTIMATED

FFP

The Contractor shall perform the Post Policing (Mainpost: 56.31 Acres + South Post 80.96 = 137.27 Acres) in accordance with Para. 5.1.5. of the PWS.

ESTIMATED

FFP

The Contractor shall perform the Hedge Maintenance services in accordance with Para. 5.1.6. of the PWS.

ESTIMATED

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract in accordance with Para. 5.2. of the PWS. NOTE: Not to exceed 20 Man hours for data collection and report.

NET AMT

NET AMT

FFP

ESTIMATED

2001AA

ESTIMATED

2001AB

ESTIMATED

The Contractor shall perform the Raking Leaves and Debris services in accordance with Para. 5.1.2. of the PWS.

ESTIMATED

2002AA

ESTIMATED

2002AB

FFP

Leaf Racking during November and December

ESTIMATED

FFP

The Contractor shall perform the services during April thru March (1.35 Acres) in accordance with Para. 5.1.3. of the PWS.

ESTIMATED

FFP

The Contractor shall perform the Clearing Permeter Fence services during May thru September in accordance with Para.5.1.4 of the PWS.

(Cp Morse: 937 + CP Tango: 3,798 + Madison Site: 1,025 + Koryosan Site: 478 = 6,238 Linear Meter (LM)

ESTIMATED

FFP

The Contractor shall perform the Post Policing (Mainpost: 56.31 Acres + South Post 80.96 = 137.27 Acres) in accordance with Para. 5.1.5. of the PWS.

(137.27 Acres * 12 times = 1,647.24)

ESTIMATED

FFP

The Contractor shall perform the Hedge Maintenance services in accordance with Para. 5.1.6. of the PWS.

ESTIMATED

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract in accordance with Para. 5.2. of the PWS. NOTE: Not to exceed 20 Man hours for data collection and report.

NET AMT

NET AMT

PERFORMANCE WORK STATEMENT (PWS)

GROUND MAINTENANCE SERVICES IN YONGSAN CLUSTER

1. GENERAL: This is a non-personal services contract to provide Grounds Maintenance Services for Yongsan Cluster. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

1.1. DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance at Yongsan cluster as defined in this Performance Work Statement (PWS).

1.2. BACKGROUND: DPW plan is to keep and improve the sustainability of the existing landscaping condition thru maintenance of weed elimination, vegetation, vegetation cutting, walkways trimming and tree trimming which contributes to mitigate risk and enforces installation Force Protection measures with controlled growth for an unobstructed view of the entire perimeter, and control healthy atmosphere through a reduced insect population.

1.3. OBJECTIVES: The Contractor shall ensure all work accomplished maintains and presents a healthy, uniform, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors to the installation.

1.4. SCOPE: The Contractor shall maintain Improved and Semi-Improved Grounds as identified in this PWS. When the contractor is performing of cutting the vegetation with weed cutter the protectors have to follow the weed cutter to avoid any injuries to the person and damages to the vehicles or other properties. If there is any damage then the contractor is responsible to pay for. COR can stop the Contractor’s work at any time when there will be any safety issue brought up while they are working. During the life of the contract, the service areas may be increased/decreased due to Yongsan Relocation Plan (YRP).

1.4.1. IMPROVED GROUNDS: These areas will generally be the developed areas of the installation and will require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing vegetation, edging and trimming vegetation, removing vegetation trimmings from paved areas, irrigating, aerating lawn areas, applying herbicide to lawn and landscape areas, maintaining plants, shrubs, and flowers, performing seasonal planting of plants and flowers, removing leaves, applying mulch, pruning trees, removing vegetation from cracks in sidewalks and pavements, and litter control.

1.5. PERIOD OF PERFORMANCE (POP): The period of performance shall be for one (1) Base Year and two (2) 12 months option years. The period of performance reads as follows:

1.6. GENERAL INFORMATION:

1.6.1. HOURS OF OPERATION: The Contractor shall be responsible for conducting business between the hours of 0730 to 1630 or during daylight hours from Monday through Friday except Korean Legal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.2. PLACE OF PERFORMANCE: The work under this contract shall be performed at Yongsan Main Post and South Post, Intake Towers near Han River, K-16 Airfield, CP Tango, Camp Morse, Camp Market, Camp Yongin, Madison site, Koryosan Site as defined in Attachment#1 and Attachment#2.

1.6.3. This contract may be terminated for Government convenience as a part of Yongsan Relocation Program at any time during the contract period. The Contracting Officer will notify the contractor in writing at least 60 calendar days prior to the termination of the contract with issuing modification to the contract.

1.6.4 This is a Requirements type of contract, therefore, the quantity are estimate and the total quantity of task orders during the life of the contract may be lower than contracted quantity due to Yongsan Relocation Program.

1.6.5. WORK SCHEDULE: The Contractor shall submit a monthly schedule to the COR for approval at least seven (7) calendar days before starting of following month. The schedule shall be included service areas, number of workers, and equipment, and a time frame of the ground maintenance. No changes to the schedule shall be made without prior approval by COR.

1.6.6. QUALITY CONTROL PLAN (QCP): The Contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. An electronic copy of a comprehensive written QCP shall be submitted to the COR within ten (10) Calendar days after the contract award. At minimum, the QCP shall include the following:

1.6.6.1. The Contractor’s QCP shall contain, as a minimum, the following items:

1.6.6.1.1. A description of the inspection system to cover all services. Description shall include specifies as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

1.6.6.1.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

1.6.6.1.3. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

1.6.6.2. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6.7. TYPE OF CONTRACT: The Government will award a Requirements type of contract.

1.6.8. CONTRACTING OFFICER’S REPRESENTATIVE (COR): Use of the Joint Appointment Module (JAM) of the Procurement Intergrated Enterpirse Environment (PIEE) (https://wawf.eb.mil) for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9. PRIME CONTRACTOR’S QUALIFICATIONS: The Contractor shall maintain all required ROK licenses and qualifications for ground maintenance service within the PWS of this contract. The Contractor shall maintain all required licenses throughout the contract period to perform the work specified hereinafter.

1.6.9.1. Prime Contractor’s License: The Prime Contractor shall possess the Special Construction Registration for i) Landscaping and Planting (전문건설업 중 조경식재공사업) or ii) Comprehensive Landscaping Construction Registration (종합건설업중 조경공사업) issued by the Republic of Korea (ROK) Government.

1.6.9.2. Prime Contractor’s Prior Experience: The Prime Contractor shall have at least two (2) years of prior experiences in grass cutting service.

1.6.10. KEY PERSONNEL:

1.6.10.1. CONTRACT MANAGER (CM):

1.6.10.1.1. CM’s Qualification: The CM shall have at least two (2) years of experience as a CM in grass cutting services.

1.6.10.1.2. The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the contracting officer. The CM or alternate CM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM shall be available at the performance site between 0730-1630hrs, Monday through Friday except Korean holidays or when the Government facility is closed for administrative reasons.

1.6.10.1.3. The CM shall be able to read, write, speak, and understand English at a level that will enable them to perform all assigned duties.

1.6.10.1.4. The CM shall fully understand the requirements of this contract and shall report to the COR any problems encountered in any of the facilities covered by this contract. The CM shall demonstrate adequate knowledge of equipment, tools and techniques, and shall be able to recognize situation or circumstance under defined in this PWS that may be hazardous to the facilities or to personnel. Immediately upon recognition of such situation and/or circumstances, the CM shall notify to the COR.

1.6.11. IDENTIFICATION OF CONTRACTOR EMPLOYEES: The Contractor’s personnel shall present a neat appearance and be easily recognized as a Contractor. All Contractor personnel shall be identifiable by wearing a clearly visible, readable identification badge and vest with reflective material made of durable material, consisting of the Contractor’s company name, employee’s name in English. These badges shall be consecutively numbered and made accountable by the Contractor. The Contractor shall provide a list of badge numbers and personnel to the Contracting Officer’s Representative no later than ten (10) Calendar days after contract award and shall be updated as changes occur.

1.6.12. CONTRACTOR PERSONNEL CONDUCT: The Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non- disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

1.6.13. BASE PASS:

1.6.13.1. A list of personnel and equipment shall be submitted to the COR for Base Pass and Vehicle Permit processing within ten (10) calendar days of contract award. All Contractor employees and representatives shall have in their possession a Korean Citizen Identification Card during performance under this contract.

1.6.13.2. The Contractor shall ensure that employees have a current and valid driver’s license before allowing the employee to operate a Contractor-owned vehicle on the base. The Contractor and its employees shall comply with all security and vehicle/equipment operating-requirements imposed by the local installation commander at all times while on the military installation. Any Contractor traffic violations may result in the denial of driving privileges on the installations. A copy of all licenses shall be provided to the COR ten (10) Calendar days of contract award.

1.6.13.3. All Contractor employees shall abide by all Government installation regulations during performance under this contract.

1.6.13.4. The CM will be authorized escort privileges for people working under this contract and only during hours stated under this contract. If the additional employee require escort privilege to perform contract requirement, the Contractor shall submit the written document with to a COR for approval.

1.6.14. SAFETY:

1.6.14.1. Safety Requirements: The Contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of Contractor personnel, the property of the U.S. Government as well as the private individuals and firms who may be exposed to or endangered by the Contractor’s actions to maintain minimal accidents/incident, zero loss of life and minimal damage to property. The Contractor shall submit safety plan to the COR within ten (10) Calendar days after award of this contract. The safety plan shall clearly describe the Contractor’s Safety training, safety method, and practices such as standardized procedures to monitor performance, identify discrepancies, and take corrective action to prevent re-occurrence of any safety issue. The safety plan shall be confirmed and accepted by COR within five (5) Working days if there is any changes after COR review. The safety plan shall comply with EM 385-1-1, the US Army Corps of Engineers Safety and Health Requirements Manual and the Korean Occupational Safety and Health Act (KOSHA). The Contractor shall take measures to protect pedestrians from flying debris during grass cutting, edging, trimming, and sweeping (blowers) operations. The Contractor shall exercise safety and health precautions as necessary to prevent safety hazards to personnel, materials, and equipment. Unsafe practices and/or conditions will be immediately called to the attention of the Contract Manager for remedial or corrective action. Conditions beyond the Contractor’s responsibility will be referred to the COR for corrective action. Contractor’s employees shall be thoroughly indoctrinated on safe operating procedures and precautions essential to the accomplishment of their tasks. Safety measures shall be implemented and adhered to by the Contractor.

1.6.14.2. Accident Investigations, Reports, and Logs: The safety plan shall include a copy of the Contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than 30 minutes of accident occurrence to the Contracting Officer/Representative (KO/COR). The Contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO/COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum.

(1) Contract Number/Description

(2) Name of Contractor

(3) Date/Time of Accident

(4) Date report was completed

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Corrective action(s) to prevent recurrence

1.6.14.3. The following require immediate accident notification and written accident report:

(8) A fatality

(9) A permanent total or permanent partial disability

(10) The hospitalization of three or more people resulting from a single occurrence

(11) Property damage of $200.00 or more

1.6.14.4. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the COR/Quality Assurance Representative (QAR), and shall notify the COR of the corrective action to be taken.

1.6.15. ANTITERRORISM AND OPERATIONS SECURITY (OPSEC)

1.6.15.1. AT Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within fourteen (14) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR within fourteen (14) calendar days after completion of training by all employees and subcontractor personnel. AT level 1 awareness, training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.15.2. Access and General Protection/Security Policy and Procedures: Contractor’s and all associated sub-Contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.15.3. iWATCH Training: This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR NLT thirty (30) calendar days after completing the training.

1.6.15.4. For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of contract award. All Contractor employees must complete annual OPSEC awareness training.

2. DEFINITIONS AND ACRONYSM:

2.1. DEFINITIONS:

2.1.1. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2. PROVIDE. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.3. PRUNING. Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner.

2.1.4. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.5. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.6. REAL PROPERTY. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.7. SENSITIVE PROPERY means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.8. TRIMMING. Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

2.1.9. UNIT ACQUISIITION COST means:

For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and For Contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.10. WIDE AREA WORK FLOW(WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13. VEGETATION. 6 inches or over height of grass and bush and tree shoots.

2.1.14. IMPROVED AREA. High Visibility area where are main road or main street.

2.1.15. SEMI IMPROVED AREA. Common area

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control QCP Quality Control Plan TE Technical Exhibit WAWF Wide Area Work Flow

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: NONE

NOTE: The Government may provide a space for land area to install the Contractor’s container office by Contractor Furnished Material and storage space for keeping the Contractor’s equipment but the space may be returned or new space may be assigned based on Yongsan Relocation Plan (YRP).

The Government may provide a space for land area at Yongsan, Cp Market, and K-16 for the organic debris but the pace may be returned or new space may be assigned based on Yongsan Relocation Plan (YRP).

UTILITIES: The Government will provide utilities, such as water and electricity without charge.

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. GENERAL: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

4.2. The Contractor shall furnish a sufficient number of vehicles suitable for the transportation of personnel, materials, and equipment for use in the performance of this contract. The contractor’s motor vehicles shall be operated and maintained in accordance with applicable local vehicle standards, USFK Regulation 190-1, Army installation regulations, and shall be maintained in a serviceable condition. The Contractor shall display its company name, and telephone number on all vehicles to be used in the performance of grounds maintenance activities. The Government does not, by providing such office and storage space and such utilities, assume any liability for damage to or loss of Contractor’s property or for injury or death of any person resulting from fire, theft or any other cause. Contractor shall indemnify the Government from any and all such potential liability.

4.3. The Contractor shall furnish all the equipment and its related items, such as fuel oil and gasoline for use in Vehicles and equipment necessary to perform grounds maintenance services.

4.4. Equipment for execution of this contract is the responsibility of the contractor. All equipment used under this contract will be inspected by the COR/QAE prior to its use. If the equipment is at any time deemed unsafe or unserviceable by the COR/QAE, the Contractor shall remove equipment from the post within 24 hours or have it repaired to provide a safe and continuing operation. The Contractor is responsible for ensuring that the equipment shall be of the appropriate type for the work to be accomplished, that it is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition. The Contractor shall submit a list equipment as a part of technical proposal.

4.5. The Contractor shall comply with the provisions of the Army Regulation 420-1, Chapter 25, Section VIII, located on the Web Page, http://www.apd.army.mil/. The Contractor shall provide suitable fire extinguishers at any material storage area and/or office area used or constructed by the Contractor.

4.6. ENVIRONMENTAL COMPLIANCE: The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation in accordance with industry standards, local, federal and state laws, and according to manufactures' recommendations. The Contractor will submit Material Safety Data Sheets (MSDS) for COR approval on all materials 15 days prior to use. The Contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the Government’s request to view the records.

5. SPECIFIC TASKS

5.1. BASIC SERVICE: The Contractor shall provide grounds maintenance services for improved area and semi-improved area, Leaf Control, Post Policing, Perimeter Vegetation Clearing and Hedge maintenance for Yongsan cluster. Upon receipt of written Task Order from the Contracting Officer, the Contractor shall provide services in accordance with the following provisions and technical specifications.

5.1.1. GRASS CUTTING (CLIN X001)

5.1.1.1. The Contractor shall provide all necessary labor, material, tools equipment and transportation required for grass cutting services.

5.1.1.2. The Contractor shall mow the grass at the designated areas as specified in Attachment #1 and #2.

5.1.1.3. The Contractor shall mow grass only when the minimum height of six (6) inches is reached or exceed for High Visibility (Improved Grounds) and Common Areas (Semi-Improved Grounds) during greenery season April thru October. The contractor shall set the mower height to three (3) inches for all areas.

5.1.1.4. Before operating weed eaters, power mowers, or riding mowers, the Contractor shall clear the area of any wire, bottles, cans, rocks, stones, loose trash or any other debris which may cause damage to real property, vehicles and injury to personnel. The Contractor shall dispose of these items off base at the Contractor’s expense.

5.1.1.5. The Contractor shall ensure the cut grass presents an even and uniform appearance.

5.1.1.6. Concurrent with each mowing cycle, the Contractor shall trim and edge the grass along building, structures, curbs, sidewalks, walks, ditch-lines, tree plant beds, hedges, fences, shrubs, wear outlets, signs, valve boxes, driveways, and roadways. The Contractor shall trim the grass so that its height does not exceed height of the adjacent mowed grass.

5.1.1.7. The Contractor shall trim grass around trees, shrubs, flower beds, facilities, fence lines, ditch-lines, and any ground protrusions concurrently with mowing. The Contractor shall trim carefully to ensure trees, shrubs, flowers, facilities, and protrusions are not damaged, and shall ensure that the height of the trimmed grass does not exceed height of the adjacent mowed grass.

5.1.1.8. The Contractor shall edge all sidewalks and curbs concurrently with mowing, to ensure there is a clean ½ (Half) inch to 1 (one)-inch break line between the grass and concrete, with no overlapping of grass. The Contractor shall remove all weeds from cracks in sidewalks, pads, ditch-lines, pavement, and curbs joints.

5.1.1.9. Any areas damaged by the Contractor shall be repaired by the Contractor at no additional cost to the Government, to the satisfaction of the Contracting Officer or COR.

5.1.1.10. The Contractor shall remove grass cuttings from cracks and expansion joints in sidewalks, curbs, pavements, ditch-lines, and gutters at the end of each workday and after each grass cutting cycle. At the end of each day of grass cutting services, the Contractor shall remove all grass cuttings from the installation.

5.1.1.11. When cutting grass around the fuel tank areas identified, the Contractor shall not use grass cutting equipment powered by electrical motors or internal combustion engines. The Contractor shall trim the grass so that its height does not exceed height of the adjacent mowed grass.

5.1.1.12. The Contractor shall ensure all streets, parking lots, sidewalks, pads, and curbs are free of yard debris immediately after grass cutting. The Contractor shall remove all grass cuttings or other yard debris discharged on streets, parking lots, sidewalks, pads, and curbs generated by grass mowing activities.

5.1.2. RAKING LEAVES (CLIN X002)

5.1.2.1. The Contractor shall provide all necessary labor, materials, tools, equipment, and transportation required for raking leaves and debris from the Improved Ground area (High Visibility) and Semi-improved ground area as specified in Attachment #1 and #2.

5.1.2.2. The Contractor shall rake and collect all the fallen leaves and debris during falling season during November thru December from the grass areas, roads, sidewalk, open and metal grate cover ditch and drop box drains, and litter control. The Contractor shall rake and collect all the fallen leaves and debris from the areas specified in Attachment #1 and #2 and remove the collected materials from the installation at the end of each workday. Debris is defined as paper products, cans, bottles, cigarette butts, wood scraps, fallen branches, plastic products, cloth products, food stuffs and other articles obviously discarded and considered trash.

5.1.3. GROUNDS MAINTENANCE AT HILLTOP HOUSE (CLIN X003)

5.1.3.1. The Contractor shall perform ground maintenance to the same standard as Improved Area paragraph 5.1, Leaf Control 5.2, and the below. The Contractor shall provide ground maintenance service from Monday thru Friday at Hilltop House Building #4401.

5.1.3.2. MAINTAIN BEDDING/PLANTED AREAS: The Contractor shall fertilize, water, edge, trim, prune shrubs, eliminate weeds, maintain bedding material, and repair or replace damaged plants in shrub and plant beds.

5.1.3.3. SHRUBS, TREES, AND PERENNIAL PLANTS: The Contractor shall maintain all existing shrubs and perennial plants. The contractor will only be reimbursed for replaced shrubs found not to have been damaged as a result of contractor negligence. Trees that become diseased or die will be removed and replaced with like trees. Trees that are installed shall be of two inch (2”) to two and a half inch (2½”) caliper. Shrubs and trees shall be reimbursed in accordance with the applicable CLIN price in the bid schedule.

5.1.3.4. FLOWERS AND ANNUAL PLANTS: The maintenance of flowerbeds must be minimized considering the high cost of maintenance (plant renewal, weeding, watering, mulching, and fertilizing). Only low maintenance, indigenous flowering plants shall be acceptable candidates for planting. The contractor shall plant and maintain flowers. Annual plants shall be removed at the end of each growing season. New flowers and annual plants shall be planted in accordance with industry standards at the beginning of each growing season. No additional compensation will be made to the contractor for removal and replanting of flowers and annual plants. The owner of the Hilltop House will pay for the plants that need to be replacing.

5.1.3.5. TREE REMOVAL: The Contractor shall identify dead or mortally damaged trees to the COR within seven (7) calendar days of identification by contractor personnel. Tree removal includes chipping/grinding the tree stump to a depth of ten inches (10”) below ground level and disposal of all other debris. All debris shall be removed within ten (10) Calendar days of tree removal and damaged area shall be raked, leveled and seeded. The contractor shall remove all tree removal debris the same day that tree removal is performed.

5.1.3.6. The Contractor shall remove all snow and ice from roads and sidewalks to keep the area as safe and as slip free as possible. The Contractor shall remove all snow and ice from the area and as needed apply an ice melt type product in this area.

5.1.3.7. The Contractor shall assign one primary and one alternate employee to perform tasks for Hilltop House Building #4401.

5.1.3.8. The contractor shall submit the employee information of one primary and one alternate employee to the COR to perform tasks for Hilltop House Building #4401 within 3 calendar days after contract award due to checking Security Clearance.

5.1.3.9. The Contractor shall coordinate with the COR to obtain Security Clearance for contractor personnel (both primary and alternate) assigned to work at Hilltop House Building #4401 at least 45 days in advance of replaced employee from starting work.

5.1.3.10. The alternate employee may be substituted for the primary employee upon notification of the COR who will coordinate with through General Flag Officers' Quarters (GFOQ) Housing Manager Hilltop House. Security Notification of substitution must be in writing and submitted ten (10) Calendar days in advance unless an emergency causes the primary employee to be out of work. Advanced notice shall be provided for routine holiday or vacation and/or sick leave for planned medical exams for the primary employee.

5.1.3.11. If the primary employee resigns, retires or is removed from the contract, the contractor shall notify the COR immediately, assign the alternate to work at Hilltop House Building #440 immediately nominate a replacement for the primary, and obtain the necessary security clearances. If the alternate employee resigns, retires or is removed from the contract, the Contractor shall notify the COR immediately, nominate a replacement for the alternate, and obtain the necessary security clearances.

5.1.4. CLEARING PERIMETER FENCE (CLIN X004)

5.1.4.1. Upon receiving separate delivery order, the Contractor shall provide all necessary labor, materials, tools, equipment, and transportation for clearing security clear zone along the perimeter fence lines at CP Tango, Camp Morse, Madison site and Koryosan site.

5.1.4.2. The Contractor shall remove vegetation arrow root vines from the fence, and trim all the trees on 2 meters in and outside of the perimeter fence alongside.

5.1.4.3. Branches of trees extending over the clear zones shall be pruned to provide a clear height of three (3) meters above ground level.

5.1.4.4. Remove Debris: At the end of each work day, the Contractor shall deliver all debris generated by this work at DPW holding area or a place designated by the COR in Yongsan and K-16.

5.1.5. POST POLICING (CLIN X005)

The Contractor shall pick-up and remove all forms of litter and rubbish from area specified in Task order. The Contractor shall pick up and remove all paper, cans, bottles, cigarette butts, wood products, plastic, cloth, food, tree limbs, dry bush, rodent habitats, dead animals, man-made debris and all other articles which obviously have been discarded.

5.1.6. HEDGE MAINTENANCE (CLIN X006)

The Contractor shall uniformly mulch hedges and shrubs as required to maintain a depth of three to four inches (3 - 4”) from area specified in Task Order. Hedges shall be maintained to their natural mature height and shape. At the end of each work day the contractor shall collect, remove, and dispose of all clippings at the area designated by the COR.

5.2. CONTRACTOR MANPOWER REPORTING (CMR): (CLIN X007)

5.2.1. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ground maintenance service in Yongsan cluster. The Contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

5.2.2. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website".

5.3. PERFORMANCE REQUIREMENTS SUMMARY (PRS):

The Contractor service requirements are summarized into performance…