Weather_sensor__modification.pdf

0011322558

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this modification is to modify PWS.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN19R0116

9B. DATED (SEE ITEM 11)

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-May-2019

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

SERVICES DIV, UNIT #15289

APO AP 96271

UNITED STATES

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QVN19R0116

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-May-2019 12:00 AM to 07-Jun-2019 12:00 AM.

The solicitation issue date 10-May-2019 has been deleted.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Remote Weather Sensors Maintenance Service Contract

PART 1

General Information

1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance of 18 remote weather sensors as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1. Background: To improve Army aviation flight safety, 18 (eighteen) remote weather observing systems (RWS’) were installed throughout the Republic of Korea to record and disseminate limited weather observations.

1.2. Scope: The contractor shall provide preventative and emergency maintenance, systems engineering, technical and program analysis, hardware, software design & upgrade, development and testing, delivery of associated technical support and all other maintenance to achieve characterization of environmental conditions for 18 (eighteen) installed RWS positioned at fixed locations throughout the Republic of Korea. (See map/data at Attachment 1).

1.2.1 Preventative Maintenance: The contractor shall perform preventative maintenance twice per year for all 18 remote weather sensors IAW specifications outlined in applicable technical manual for the Vaisala Automatic Weather Station, Model number AWS310. The contractor shall provide a report of the completed preventative maintenance taken no later than 15 calendar days after the completion of maintenance. The report must be sent to the COR electronically via email.

1.2.2 Emergency Maintenance: The contractor shall perform emergency maintenance allowing for full mission capable weather reporting services. Maintenance shall be conducted IAW specifications outlined in applicable technical manual for the Vaisala Automatic Weather Station, Model number AWS310. The contractor must be prepared to respond and conduct to emergency maintenance requests within 24 hours of notification. The contractor shall provide a report of the completed emergency maintenance taken no later than 15 calendar days after the completion of maintenance. The report must be sent to the COR electronically via email.

1.2.3 Replacement Parts/Services: The contractor shall arrange service and billing for utilities and replacement parts as required. Communication must be made with the COR prior to purchasing replacement parts or services outside of the scope of this document.

1.2.4 Calibration Testing: The contractor shall perform calibration procedures for all 18 remote weather sensors IAW specifications outlined in applicable technical manual for the Vaisala Automatic Weather Station, Model number AWS310. The contractor shall provide a report of the completed calibration test no later than 15 calendar days after the completion of the test. The report must be sent to the COR electronically via email.

1.3. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 (8AM) to 1700 (5PM) Korean Standard Time (GMT+9) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5. Place of Performance: The work to be performed under this contract will be accomplished at 18 weather sensor location throughout South Korea (See map/data at Attachment 1). A detailed location list will be provided no later than 5 business days to the contractor after contract award. The list will contain local Korean address, Latitude and Longitude, and Military Grid Reference System (MGRS) coordinates.

1.6. Security Requirements: Security clearance is not applicable.

1.6.1. Key Control: Access will be gained at the site per building owners’ contact.

1.6.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor at the KO’s discretion. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor at the KO’s discretion.

1.6.3. The Contractor shall prohibit the use of Government issued keys and key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.7 Special Qualifications/Contractor Qualification: License not required. Contractor will be qualified/ credentialed to perform RWS’s maintenance to World Meteorological Organization standards and USAF METAR criteria. Contractor shall provide appropriate credentials with initial bid, verifying at least two years of similar maintenance experience/expertise.

1.8 Key Personnel: Contract manager.

1.8.1 The contractor must provide a primary and alternate contract manager. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

1.8.2 The contract manager must be in country where work is being conducted. The contract manager or alternate shall be available by telephone during normal duty hours (as mentioned in paragraph 1.4) within two (2) hours to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours.

1.8.3 Contractor Base Pass and Identification, Special and Vehicle Passes: The contractor shall comply with all requirements and procedures. All base access/sensor location requests/ documentation shall be submitted to COR after the contract is awarded.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

Fixed location: infers a permanent, non-moving installation of equipment.

Emergency maintenance: immediate repair, returning to operational service an electronic device Operational readiness; state of an electronic device for which it is designed to function in use

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CCE Contracting Center of Excellence CFR Code of Federal Regulations COR Contracting Officer Representative COTS Commercial off The Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OR Operational Readiness METAR Meteorological Aviation Report PIPO Phase In/Phase Out POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RWS Remote Weather Observing Sensor WMO World Meteorological Organization

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED EQUIPMENTS / PROPERTIES AND SERVICES:

3.1. Services: The Government provides detailed physical positions of each sensor fixed location.

3.2. Equipment: The Government provides full access to the 18 RWS’s for maintenance purposes.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all personnel, supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor shall ensure that employees have specialized permits, licenses and certifications required to operate or utilized the equipment. The Contractor shall operate and maintain the equipment in a safe status in accordance with AR 385-10 and host nation laws. The Contractor shall not use any government-owned tools, materials, or parts to maintain Contractor equipment without prior written approval of the ACO. The Contractor shall furnish everything needed to perform requirements of this Contract on a cost reimbursable basis except for those items specifically listed in Section 3 of this PWS as Government

4.2 Equipment: The Contractor shall provide all the equipment suitable for the maintenance on the existing sensors with the existing electrical power sources. The Contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The Contractor shall ensure that if commingling of U.S. Government-and Contractor-furnished equipment occurs, respective equipment is easily identifiable and retrievable.

4.3 Vehicles: The Contractor shall meet vehicle safety requirements in accordance with Section 1 of this PWS. All Contractor furnished vehicles shall be maintained in a neat, presentable, and operational condition and shall meet Government safety inspection standards. The Contractor’s vehicles not meeting standards shall not be operated nor stored on U.S. Government installations. The Contractor shall provide a sign on the right and left side of Contractor furnished vehicles with the Contractor's company name and telephone number.

4.4 Schedule and planning: The contractor shall complete a schedule that includes all tasks and frequencies listed in Part 5 of this PWS. The schedule shall be provided to the COR for acceptance within 5 days after award of the contract.

4.5 Verification of equipment: The contractor shall be responsible to verify this contract and all the location of equipment, and inventory equipment, within 30 days of the contract award. Any discrepancies will be corrected and if necessary, re-negotiated with the contractor. In the event a discrepancy is noted after 30 days of award, the contract shall perform services as stated within this document with no additional cost to the government.

4.6 Materials and supplies: The Contractor shall furnish all supplies and materials necessary to meet the requirements of the Contract, except those specified as Government-furnished in Section 3. Supplies and materiel provided by the Contractor shall be of equal or better quality than those being replaced by the maintenance, repair, or servicing action. All supplies and materiel shall meet applicable codes or manufacturer's specification.

4.6.1 The Contractor shall maintain a sufficient quantity of on-hand materials and supplies to perform all work required under this Contract. Any failure on the part of the Contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The Contractor shall also maintain stocks to ensure continuous operation of critical systems as approved by the ACO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The Contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks. This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

PART 5

SPECIFIC TASK

5. SPECIFIC TASK:

5.1. The contractor shall provide services for utility use, and sensor operational readiness. Contractor will submit a detailed monthly report of the daily operational readiness on each sensor. Contractor must inventory the equipment and submit serial numbers to G3 Aviation COR.

5.2. Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

5.3 The Contractor must abide by all WMO applicable regulations, publications, manuals, and local policies and procedures:

Performance Requirement Summary

PWS

Paragraph

Standard AQL

Method of Surveillance

Remedy

1.2.1 Preventative Maintenance

The contractor shall perform preventative maintenance twice per year for all 18 remote weather sensors IAW specifications outlined in applicable technical manual for the Vaisala Automatic Weather Station, Model number

AWS310.

100% 100% Verified

Customer Complaints

Contractor must perform preventative maintenance within 5 days after notification from the COR

1.2.2 Emergency Maintenance

The contractor shall perform emergency maintenance allowing for full mission capable weather reporting services. Maintenance shall be conducted IAW specifications outlined in applicable technical manual for Vaisala Automatic Weather Station, Model number AWS310. The contractor must be prepared to respond and conduct to emergency maintenance requests within 24 hours of notification.

100% 100% Verified

Customer Complaints

Contractor must perform emergency maintenance within 48 hours after notification from the COR

1.2.4 Calibration Testing

The contractor shall perform calibration procedures for all 18 remote weather sensors IAW specifications outlined in applicable technical manual for the Vaisala Automatic Weather Station, Model number AWS310.

100% 100% Verified

Customer Complaints

Contractor must perform calibration testing services within 5 days after notification from the COR

5.3.1 APPLICABLE PUBLICATIONS (CURRENT EDITIONS) for the Vaisala Automatic Weather Station, Model number AWS310.

5.4. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

ATTACHMENT/TECHNICAL EXIBIT

6. Attachment/Technical Exhibit List:

6.1. Attachment 1: South Korean Map of graphic fixed locations of 18 sensors.

(End of Summary of Changes)

SaChangRi

HongChon GwangJok

GimHwa

GaPyeong

Gonju

GeumSan

MunSan DaeGwallYeong

GwangJueup

DaeSan

GuMi

SinNam

BuRon

SanJu

BangSan

MiRyang

RWS Location Map

RWS (18):