W91QVN-18-R-0037-0003.pdf

W91QVN-18-R-0037

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes, Page 2

1. CONTRACT ID CODE PAGE OF PAGES

1 41

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN-18-R-0037

X 9B. DATED (SEE ITEM 11)

29-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Apr-2018

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCC YONGSAN, UNIT #15289

APO AP 96205-5289

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT #0003

A. The purpose of this amendment is to make the following Changes:

1) SCLIN X002AA (Emergency Service Order) - Unit of Issue is changed from hour to job.

2) SCLIN 1002AB (Urgent Service Orders) - Add Quantity (4) and Unit (Job)

3) SCLIN 1002AC (Routine Service Orders) - Add Quantity (4) and Unit (Job)

4) to update PWS (Period of Performance) in accordance with Para 1.5 of PWS

5) to update PWS (Minor Repair) in accordance Para 5.3.2 thru 5.3.2.4 of PWS

6) to delete Paragraphs 5.3.3.1.4 , 5.3.3.2.1, and 5.3.3.3.2 of PWS

7) to update PWS (Major Repair) in accordance with Para 5.4 of PWS

B. The solicitation closing date and time is extended to Thursday, 3 May 2018, 01:00:00 PM (Local Korea

Standard Time), and 2 May2018, 11:59:59 PM (Eastern Standard Time).

C. All other terms and conditions remain unchanged.

The following have been modified:

AMENDMENT #0001

A. The purpose of this amendment is to provide answers to potential offerors' questions.

B. Question #1: Floor Area of 30 buildings (26 Wet, 4 Dry)?

Answer: Floor areas of 30 buildings (23 Wet, 4 Dry) are as shown below:

Facility Name

Facility No.

Area

Area Unit Measure Code

EMERGENCY MANAGEMENT OFFICE & HOUSING STRG 212 7219 SF

MOTOR POOL 214 8692 SF

SUPPLY WAREHOUSE 412 10014 SF

HAZWASTE STG/ VEH WASH 416 4412 SF

MEDICAL/DENTAL CLINIC-CHINHAE 502 8997 SF

CTG/CFAC ADMIN HQ 606 19520 SF

SAC AND CDC 702 6170 SF

BEQ E1-E4, E5-E6 703 3440 SF

OPEN BAY BARRACK (120PN) 706 8045 SF

NGIS DVQ 710 5167 SF

FLEET & FAMILY TOWN CENTER 711 38214 SF

HOUSING SERVICE CENTER 715 10968 SF

BEQ E5-E6 719 3046 SF

NGIS AND BOQ 721 1967 SF

BEQ E1-E4 / BILLETING OFFICE 722 15834 SF

FIRE STATION 737 8477 SF

POLICE STATION 776 3837 SF

BEQ E1-E4, E5-E6 783 6685 SF

BEQ E1-E4 792 2280 SF

NGIS, BOQ O1-O2, BEQ E7-E9 794 11602 SF

BEQ E5-E6 796 7896 SF

80 MAN OPEN BAY BARRACKS 797 4925 SF

TURTLE COVE DINING FACILITY 798 9408 SF

OPEN BAY BARRACKS (80PN) 799 4925 SF

INDOOR FITNESS FACILITY(GYM) 829 14355 SF

B. Question #2: Is there going to be a designated work area to perfom tasks and store additional supplies?

Answer: Additional space and designated work area will not be provided.

C. Question #2: Proposal Due Date be extended to 30 April 2018?

Answer: KO determined extended due date to Monday, 23 April 2018.

D. The solicitation closing date and time is extended to Monday, 23 April 2018, 01:00:00 PM (Local Korea

Standard Time) and 22 April 208, 11:59:59 PM (Eastern Standard Time).

E. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Apr-2018 01:00 PM to 02-May-2018 01:00 PM.

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0002AA

The unit of issue has changed from Hours to Job.

SUBCLIN 1002AA

SUBCLIN 1002AB

The CLIN description has changed from Material Costs to Urgent Service Orders.

The CLIN extended description has changed from:

Provide all materials to perform Unit Priced Labor work per the scope and delivery schedule specified in the order.

Use with ITEM 0002AC

To:

As specified in Section 5.3.3.2 of PWS.per the scope and delivery schedule specified in the order.

The pricing detail quantity 4.00 has been added.

The unit of issue Job has been added.

SUBCLIN 1002AC

The CLIN description has changed from Equipment Costs to Routine Service Orders.

The CLIN extended description has changed from:

Provide all equipment to perform Unit Price

As specified in Section 5.3.3.3 of PWS.per the scope and delivery schedule specified in the order.

The pricing detail quantity 4.00 has been added.

The unit of issue Job has been added.

SUBCLIN 2002AA

SUBCLIN 3002AA

SUBCLIN 4002AA

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for SUBCLIN 1002AB has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-MAY-2019 TO

30-APR-2020

N/A N/A

FOB: Destination

The following Delivery Schedule item for SUBCLIN 1002AC has been changed from:

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Inspection, Testing and Maintenance of Fire Suppression Systems

Commander, Fleet Activities Chinhae, South Korea

1. GENERAL: This is non-personal service contract to provide inspection, testing, and maintenance (ITM) services for fire suppression systems (FSS) at Commander, Fleet Activities Chinhae (Chinhae, Republic of Korea

((ROK)) The Government will not exercise any supervision or control over the Contractor’s performance of services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction The Contractor shall furnish all the necessary labor, management, supervision, tools, materials, equipment, and transportation necessary to provide inspection, testing, and maintenance (ITM) services for FSS in accordance with all other terms and conditions contained herein.

1.2. Background See the website at http://www.cnic.navy.mil/Chinhae/index.htm for locality information.

1.2.1. This service will be performed in various facilities, which shall include living quarters, retail outlets, recreation facilities, offices, warehouses, medical facilities aircraft shelters, automotive garages, and other miscellaneous structures at Commander, Fleet Activities Chinhae, Commander Naval Forces Korea.

1.2.2. All services shall be provided in accordance with established standards, principles, and ethics of the profession and applicable professional specialty organizations, and current publications of National Fire

Protection Association (NFPA) standards, and Unified Facilities Criteria (UFC) 3-601-02.

1.3. Objectives Provide ITM services for the existing FSS installed in the facilities of US Naval installations, to protect all residing personnel and properties from possible fire hazards.

1.4. Scope The Contractor shall furnish all the necessary labor, management, supervision, tools, materials, equipment, and transportation necessary for FSS ITM services in accordance with all other terms and conditions contained herein.

1.5. Period of Performance The period of performance shall be one (1) Base Year and four (4)

Option Years. The Period of Performance will be as follows:

CLINs Period of Performance

0001-0004 Base PeriodDate 01 Jun 2018 thru 31 May 2019

1001-1004 1st Option Year 01 Jun 2019 thru 31 May 2020

2001-2004 2nd Option Year 01 Jun 2020 thru 31 May 2021

3001-3004 3rd Option Year 01 Jun 2021 thru 31 May 2022

4001-4004 4th Option Year 01 Jun 2022 thru 31 May 2023

1.6. General Information

1.6.1. Hours of Operation: The Contractor is responsible for conducting business, between the hours of

0800-1700 hours Monday through Friday except Korean holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the aforementioned reasons in this paragraph. Requests for work outside of regular hours must be made in writing 5 working days in advance to the Contracting Officer.

1.6.2. Recognized Holidays: The contractor is not required to perform services on holidays.

(1) 1 January (New Year's Day)

(2) 3rd Monday, January (Dr. King’s Birthday)

(3) 3rd Monday, February (President's Day)

(4) Last Monday, May (Memorial Day)

(5) 4 July (Independence Day)

(6) 1st Monday, September (Labor Day)

(7) 2nd Monday, October (Columbus Day)

(8) 11 November (Veterans' Day)

(9) 4th Thursday, November (Thanksgiving Day)

(10) 25 December (Christmas Day)

ROK legal holidays:

(1) 1 and 2 January (New Year)

(2) Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar)

(3) 1 March (Independence Movement Day)

(4) 1 May (Labor Day)

(5) 5 May (Children's Day)

(6) Buddha's Birthday (8 April on the lunar calendar)

(7) 6 June (Memorial Day)

(8) 17 July (Constitution Day)

(9) 15 August (Liberation Day)

(10) Chu-Suk (14, 15, and 16 August on the Lunar Calendar)

(11) 3 October (National Foundation Day)

(12) 9 October (Hangul Day)

(13) 25 December (Christmas Day)

NOTE 1: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which the Contractor’s personnel are scheduled to work is closed due to the holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of nature shall be handled in the same manner.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at Commander, Fleet Activities Chinhae.

1.6.4 Quality Control Plan (QCP): Prior to contract award the Contractor shall provide a detailed QCP to the

Contracting Officers Representative (COR) as listed in Part 7.2 Deliverables that at a minimum covers procedures identified in the paragraph.

1.6.4.1 The QCP shall be used throughout the life of this contract and shall be updated by the Contractor when the changes impact the QCP.

1.6.4.2 The plan shall include:

A description of the FSS inspection and testing program. The description shall specify the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspection, and the title and organizational placement of the inspectors.

A description of the methods to be used to identify and prevent defects in the quality of service performed.

A description of the records to be maintained during inspection and testing, and maintenance along with documentation of corrective or preventive actions taken.

The records of inspections shall be kept and made available to the Government throughout the contract period until the final settlement of any claims is complete.

1.6.5 Quality Assurance (QA):

1.6.5.1 The Government will use the Quality Assurance Surveillance Plan (QASP) to evaluate the Contractor’s performance of tasks listed in 7.1 Performance Requirements Summary (PRS) to ensure the contractor’s performance meets standards as specified in this PWS. For those tasks listed on the PRS, the COR will follow the methods of surveillance in this contract. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the Contract Manager

(CM) to initial the observation. Initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgement that they have been made aware of defective performance. Government surveillance of tasks not listed in the PRS by methods other than those listed in the PRS may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the Contracting Officer (KO) as a result of surveillance will be in accordance with (IAW) the terms of this contract.

1.6.5.2 Performance Evaluation Meetings: The KO may require the Contract Manager to meet with the COR, and other Government personnel as deemed necessary. The Contractor may request a meeting with the KO when they believe such a meeting is necessary. Written minutes of any such meeting shall be recorded in the contract file and signed by the contract managers and the COR or contract administrator. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the COR within 10 calendar days following receipt of the minutes.

1.6.6 Type of Contract: The Government will award a Firm-Fixed-Price with Requirement type contract.

1.6.7 Security Requirements: The Contractor and employees shall comply with all security requirements imposed by local installation commanders at all times while performing work under this contract.

1.6.7.1 Access to Installation: All Contractor employees shall obtain installation access by submitting USFK

Form 82-E and USFK Form 195- EK-E as listed in Part 7.2 Deliverables for required employee and vehicle passes and badges. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within ten (10) calendar days.

1.6.7.2 Identification: Contractor personnel performing work under this contract shall obtain all required corporate and personnel security clearances prior to commencement of work, and shall maintain the level of security required for the life of the contract. All Contractor employees and representatives shall have in their possession Korean Citizen Identification Card during the performance of this contract.

1.6.7.3 Escort Privilege: Key personnel shall be authorized escort privileges for 3 persons & 1 vehicle. This privilege is only for employees working on this contract or those providing supporting roles under emergency conditions and only during hours stated under this contract for fire suppression system related work. It is the escort’s responsibility to ensure he/she maintains full control of all escorted individuals at all times. The COR will not be responsible for providing escorts for the Contractor.

1.6.7.4 Military Restricted Areas: The Contractor shall have a military escort in all restricted areas. This escort will be arranged through the COR and provided by the tenant agency that occupies the space.

1.6.7.5 Employee Listing: The Contractor shall maintain a current Employee List and submit per Part 7.2

Deliverables.

1.6.7.6 Employee Status: The Contractor shall notify the COR immediately of any changes to any employee’s status to include, but not limited to, termination, convictions, arrests, and adverse actions taken on the job for any reason or any other documented misbehavior that may affect, or pose potential threats to federal facilities or IT systems.

1.6.7.7 Vehicles The Contractor shall maintain a current Vehicle List and submit per Part 7.2 Deliverables.

1.6.7.7.1 The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid license plate that complies with installation and ROK laws.

Vehicles shall meet all other requirement of the Korean Vehicle Code, such as safety standards, and shall carry proof of insurance and registration, if applicable.

1.6.7.7.2 List of vehicles to be utilized during the contract period shall be submitted per Part 7.2 Deliverables in accordance with USFK Reg 190-1 Motor Vehicle Traffic Supervision 01 Mar 2010.

1.6.7.8 Physical Security: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

1.6.7.9 Key Control The Contractor shall establish and implement methods of ensuring all keys or key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.7.9.1 Lost Keys/Key Replacement: The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks may be deducted from the monthly payment due to the Contractor. If a master key is lost or duplicated, all locks and key for that system will be replaced by the Government and the total cost may be deducted at the KO’s discretion from the monthly payment due to the Contractor.

1.6.7.9.2 Key Cards The Contractor shall ensure the use of Government issued keys or key cards are not used by any persons other than the Contractor’s employees. The Contractor shall ensure that employees do not open locked areas to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.10 Lock Combinations The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications The Contractor shall maintain all required ROK or US licenses and qualifications for the ITM of FSS within this PWS. The Contractor shall employ personnel who are knowledgeable of all relevant FSS. The Contractor shall provide all documentation for licensing and certification when submitting their proposal to the 411th CSB.

1.6.8.1 License Requirements:

1.6.8.1.1 The Prime Contractor shall have a Fire Protection Facilities Management Business Registration

(소방시설관리 유지업 등록증) issued by Republic of Korea (ROK) to perform ITM of FSS.

1.6.8.1.2 1.6.8.1.2 Engineering Supervisor: The Engineering Supervisor shall be an individual meeting one of the following conditions:

(1) A registered professional engineer (P.E.) who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES).

Or

(2) A registered P.E. in a related engineering discipline with a minimum of 5 years of experience, dedicated to fire protection engineering that can be verified with documentation.

1.6.8.1.3 Fire Engineering Technician shall be certified as Level II or above by the National Institute for

Certification in Engineering Technologies (NICET) or he/she shall have Engineer Fire Protection System-

Mechanical (소방설비기사(기계)) and/or Engineer Fire Protection System-Electrical (소방설비기사(전기)) certifications.

1.6.8.2 The Contractor shall ensure that all employees have knowledge to perform the work in this PWS. The following personnel are considered key personnel by the Government: Contract Manager (CM), Engineering

Supervisor, and Fire Engineering Technicians. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the contracting officer. The CM shall have a full authority to act for the Contractor on all contract matters relating to operation of this contract. The CM shall be available between 08:00 hours to 17:00 hours, Monday through Friday except Federal and Korean holidays or when the Government facility is closed for administrative reasons.

1.6.8.2.1 The Government has the right to restrict employment under this contract of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, or general well-being of the installation and its population.

1.6.8.2.2 Contractor personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation shall abide by all the regulations of the installation.

1.6.8.2.3 The Contractor shall employ only personnel skilled and qualified in performing FSS related work. The

Contractor shall ensure that employees operate equipment only if they have been trained to do so safely.

1.6.8.2.4 The Contractor shall maintain full control over all employees at all times. The Contractor shall ensure that employees only enter base facilities for the performance of work under this contract. Employees found in unauthorized areas or facilities will be removed from the installation.

1.6.8.2.5 Contractor personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation are allowed to perform work only for this contract while on the Government installation. Contract personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation performing work not related to this contract on the Government installation shall be reported to the installation military police.

1.6.8.2.6 The Contractor shall be responsible for safeguarding all government furnished facilities and materials provided for Contractor use. At the close of each work period, government facilities and materials shall be secured.

1.6.9 Key Personnel

The Contractor shall provide a Contract Manager (CM), Engineering Supervisor, and Fire Engineering

Technicians as key personnel. Qualifications for all key personnel are listed below.

1.6.9.1 Contract Manager: The CM shall be a full-time CM and physically present at a central site of the

Contractor’s choosing during normal duty hours to handle all issues that occur, conduct overall management, coordination, and furnish liaison with the Government and shall be responsible for the overall performance of

ITM services for FSS under this Contract. The CM shall have at least two (2) years of satisfactory experience within the past seven (7) years as CM in managing fire suppression system related projects. The historical work evidence of the Contractor and resume/qualification of the CM shall be submitted as part of the contractor’s technical proposal. The CM shall be given authority to make on-site decisions on behalf of the Contractor on contractual matters.

The CM shall be available during normal duty hours (0800-1700, Monday thru Friday) and shall respond within two (2) hours to any requested meetings to discuss performance of this contract with the COR and/or the KO.

After normal duty hours, the CM shall be available within four (4) hours of notice. The Contractor shall ensure that communications between the CM and Contractor employees are established within 30 minutes of any notification delivered to CM by the COR during normal working hours.

The CM shall be able to read, write, speak and understand English efficiently.

The CM shall have full authority to act or make decisions for the Contractor on all contract matters pertaining to the operations of ITM of FSS.

The CM shall fully understand the requirements of this contract and shall report to the COR any problems encountered in any of the facilities covered by this contract. The CM shall demonstrate adequate knowledge of equipment, tools and techniques, and shall be able to recognize situations or circumstances defined in this PWS that may be hazardous to the facilities or to personnel. Immediately upon recognition of such situations and/or circumstances, the CM shall notify the KO and/or the COR.

pon the request of the KO or COR, the CM shall make himself/herself present to discuss contract performance at a date and time specified in the request.

1.6.9.2 Engineering Supervisor: The contractor shall provide one (1) onsite Engineering Supervisor for all who shall be responsible for supervision or work performance. The Engineering Supervisor shall have at least two (2) consecutive years of experience within the last seven (7) years of fire protection system related work. The

Engineering Supervisor shall be present on site whenever Contractor personnel are executing ITM and repair tasks and maintain direct control and close surveillance over all Contractor personnel who are performing maintenance and repair work.

1.6.9.3 Fire Engineering Technician: The Contractor shall provide a minimum of one (1) Fire Engineering

Technician who shall be onsite and responsible for inspection, testing, and maintenance (ITM) work.

The Fire Engineering Technician shall have at least two (2) consecutive years of experience within the last seven (7) years.

1.6.10. Safety

1.6.10.1 Safety Requirements: The contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of contractor personnel, the property of the U.S. Government, the Republic of

Korea, as well as the private individuals and firms who may be exposed to or endangered by the contractor’s actions to maintain minimal accidents/incident, zero loss of life and minimal damage to property. The contractor shall submit a safety plan to the COR for review 14 days prior to the start of performance under this contract. The safety plan shall be confirmed by Contracting Officer’s Representative (COR) then accepted by KO within 5 working days if there are any changes after award. The safety program shall comply with EM 385-1-1, the US Army Corps of

Engineers Safety and Health Requirements Manual and the Korean Occupational Safety and Health Act (KOSHA).

The Contractor shall comply with its written program for the life of the contract. Any changes or modification to its safety program will be coordinated and reviewed by the COR, or his/her duly authorized representative.

1.6.10.2 Risk Management Process. The safety plan shall include detailed job related hazards and controls for each work activity. The plan shall include an Activity Hazard Analysis (AHA) for each work activity. The AHA shall include at a minimum the name of the activity/job, the job steps, the job hazards, the tools or equipment required to perform the job, control measures to eliminate or reduce the hazard(s), and a Risk Assessment Code

(Risk Assessment Code is an assessment of the probability of the hazard occurring and its potential impact). The contractor shall assure that the safety control measures are implemented. The contractor may use the sample AHA forms in http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazardAnalysis.aspx or develop their own.

1.6.10.3 Accident investigations, reports, and logs: The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than 30 minutes after accident occurrence to the COR. The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum:

(1) Contract number and contract name/description.

(2) Name of contractor

(3) Date/time of accident

(4) Date report was completed

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Contributing factors

(8) Corrective action(s) to prevent recurrence http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazardAnalysis.aspx

The following require immediate accident notification and written accident report:

(1) A fatality;

(2) A permanent total or permanent partial disability;

(3) The hospitalization of three or more people resulting from a single occurrence;

(4) Property damage of $200 or more.

1.6.10.4The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer’s Representative (COR)/Alternate Contracting Officer’s Representative

(ACOR)/Quality Assurance Representative (QAR), and shall notify the COR of the corrective action to be taken.

1.6.10.5 Fire Prevention The Contractor shall comply with the provisions of the installations’ Fire Protection

Program.

1.6.11. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.12. Contracting Officer’s Representative (COR): The COR Tool (CORT) is in WAWF

(https://wawf.eb.mil) for nomination, tracking, documentation, and management of CORs will be used. The

COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13. Identification of Contractor Employees: The Contractor shall employ only personnel skilled and qualified in performing fire suppression system related work. Contractor personnel shall present a professional appearance and shall be easily recognizable by wearing a uniform and identification badge. All Contractor personnel shall be identified by wearing Contractor furnished identification badges made of durable material and shall include the Contactor’s company name, employee’s name and current photo.

1.6.14. Contractor Travel: Contractor will be required to travel throughout Commander, Fleet Activities

Chinhae during the performance of this contract.

1.6.15. Other Direct Costs: All fees associated with disposal are the responsibility of the Contractor.

1.6.16. Antiterrorism (AT) and Operations Security (OPSEC)

1.6.16.1. AT Level I Training: This provision/contract text is for contractor employees with an area of performance within any Department of Defense controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Naval installations, facilities, and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 14 calendar days after completion of https://wawf.eb.mil/ training by all employees and subcontractor personnel.

1.6.16.2. Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of

Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.16.3. iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 14 calendar days after contract award.

1.6.17. Emergency Services

1.6.17.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor’s employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR within 30 minutes of the incident. The accident investigation reporting format shall be in accordance with this PWS paragraph 1.6.10.3.

1.6.17.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.18. Contractor Performance Assessment Reporting System (CPARS): QA Representative (QAR) should register new service contract/task orders exceeding $1M within 30 calendar days after contract/order award and

COR initiate the evaluation immediately following the period of performance. Registering the contract/order will establish the record and facilitate subsequent CPARS reporting. CPARS should be an objective report of the performance during a period against the contract/order requirements. The CPARS Automated Information

System (AIS) collection tool and other CPARS information can be accessed at https://www.cpars.gov.

2. DEFINITIONS AND ACRONYMS:

2.1. General Definitions

2.1.1. Contractor; A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contractor Acquired Property; Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.3. Contracting Officer (KO); A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. Contracting Officer’s Representative (COR); An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

https://www.cpars.gov/

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Day Unless otherwise specified, means calendar day.

2.1.6. Defective Service; A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. Deliverable; Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or

2.1.8. Equipment; A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9. Government Furnished Property; Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government- furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10. Government Property; All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel; Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by 411th CSB Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12. Lot; The total number of potential service outputs in a surveillance period.

2.1.13. Material; Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14. Maintenance; includes both scheduled repairs (preventative maintenance) and unscheduled, non-emergency repairs (defined in UFC 3-601-02 as self-evident or “fix-it-when-it-breaks”). Emergency repairs are otherwise provided for in this contract. To restore by replacing part(s) or correcting other defects in the system and returning the system back to its original operating condition after malfunction. Requiring less than four man-hours and only bench stock parts.

2.1.15. Non-Personal Services; The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16. Performance Rating; Evaluation by COR of Contractor’s performance using Contract Performance

Report (CPR) or CORT at WAWF (https://wawf.eb.mil) for documenting quality of Contractor’s services.

2.1.17. Performance Requirement; The point is that divides acceptable and unacceptable performance according to the performance requirement summary and the Inspection of Services clause. It is the number of defectives or maximum percent defective in the lot that is deemed acceptable. Requiring less than eight man-hours and only https://wawf.eb.mil/ bench stock parts.

2.1.18. Performance Requirement Summary; A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.19. Physical Security; Actions that prevent the loss or damage of Government property.

2.1.20. Property; All tangible property, both real and personal.

2.1.21. Property Administrator; An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.22. Quality Assurance; A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established, products and services conform to established technical requirements, and satisfactory performance is achieved. For purposes of this RFP/contract, quality assurance refers to actions by the Government.

2.1.23. Quality Assurance Surveillance Plan; An organized document written by the government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.24. Quality Control; All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.25. Real Property; See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.26. Sample; A sample consists of one or more service outputs drawn from a lot for quality assurance surveillance.

2.1.27. Service order; Any service orders. Service orders are defined as emergency urgent or routine distress calls that relate to the maintenance of the system and require the response times as stated in this contract.

2.2. Technical Definitions

2.2.1. Adjustment; To make minor repair(s) or corrections to a fire detection and suppression system to return the system back to its original operating condition.

2.2.2. Customer; Those personnel within a facility that receive fire detection and suppression system routine inspections, maintenance, or testing service.

2.2.3. Expendable Materials; Items will not be supplied by the Government that may include screws, nuts, bolts, washers, electrical tape, lubrication, etc.

2.2.4. Replace; To remove a non-working (damaged) part and install a new, like part in place of the non-working part.

2.2.5. Reset; To return non-functioning fire detection or suppression system back to its original operating condition after an alarm has activated.

2.3 Acronyms

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AFFF Aqueous film forming foam

AR Army Regulation

CAP Contractor Acquired Property

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

F&ES Fire & Emergency Service COMFLEACT Chinhae, ROK

FFP Firm Fixed Price

FSS Fire Suppression Systems

GFP Government-Furnished Property

IAW In accordance with

IDIQ Indefinite Delivery Indefinite Quantity

ITM Inspection, testing and maintenance

KO Contracting Officer

NTE Not to exceed

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

WAWF Wide Area Work Flow

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will provide all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General The Contractor shall furnish all supplies, equipment, facilities and services required to perform the work listed on this PWS. The Government will not be responsible for providing, any equipment, tools, or space to the Contractor for use in performing the requirements of this contract

4.2 Equipment and Tools

4.2.1 The Contractor shall furnish all equipment and tools necessary to properly perform the ITM (Inspection, Test, and Maintenance) of Fire Suppression Systems work defined in this contract.

4.2.2 All Contractor equipment shall be safe, noise limiting and in a safe operating condition at all times. Any equipment found to be defective by the COR shall either be repaired, replaced, or removed by the Contractor, at the

Contractor's expense. All test equipment, as required, shall be calibrated and certified IAW manufacturer recommendations.

4.2.3 The Contractor’s equipment shall be in good operational condition and have the ability to operate efficiently and safely. The Contractor shall provide a list of equipment and tools proposed under this contract to the

Contracting Officer’s Representative (COR) 10 days after contract award.

4.2.4 The Contractor shall be responsible for providing and using appropriate safety equipment and gear for performance under this contract to prevent Contractor injuries and warn the general public.

4.3 Vehicle:

4.3.1 The Contractor shall provide vehicles that are equipped with the required safety devices.

4.3.2 The Contractor shall display its company name, and telephone number on all vehicles to be used in the performance of the ITM work.

4.3.3 The Contractor shall provide and maintain vehicles in an operational condition to meet the requirements of this contract in accordance with applicable local vehicle standards, USFK Regulation 190-1, and

COMFLEACT

Chinhae instructions.

4.3.4 If the vehicle is at any time deemed unsafe or unserviceable by the COR, the Contractor shall remove equipment from the post and replace the defective vehicle with a serviceable one within 24 hours. Vehicular repairs shall not be performed on post.

5. SPECIFIC TASKS:

5.1 General Tasks

5.1.1 Prior to the Contractor starting fire suppression system ITM services, the Contractor shall notify the COR and the installation Fire & Emergency Service COMFLEACT Chinhae, ROK(F&ES) in writing of the intended work to be accomplished. The Contractor shall provide and inform the COR and the F&ES the facility number(s) and how long the installed fire protection system of the facility(ies) will be out of service. This will preclude the unnecessary response of emergency equipment.

3.1.1. After completing work at each facility, the Contractor shall again notify the F&ES that the work has been accomplished in the facility.

3.1.2. The Contractor shall be responsible for notifying the COR and facility manager prior to testing or deactivating any system. The Contractor shall also be responsible to notify the COR and facility manager after completion of the test or reactivation of any system.

5.2. Requirements

5.2.1 The Contractor shall be responsible for performing ITM service on FSS in accordance with UFC 3-601-

02 (Part 7.3 ITM Tasks), manufacturer’s recommendations, and the latest revision of the NFPA standards for the listed buildings in Attachment C-Fire Suppression System Building List, and Equipment…