W91QVN-17-R-0125,_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Continuation Page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jul-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN-17-R-0125

X 9B. DATED (SEE ITEM 11)

09-Jul-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jul-2017

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCC YONGSAN, UNIT #15289

APO AP 96205-5289

UNITED STATES OF AMERICA (THE)

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QVN-17-R-0125

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT

1. The purpose of this amendment is to provide answers to the potential offeror’s questions.

2. The closing date and time, 08 August, 2017, 01:00 P.M. Local Korean Time has not changed. Correction was made to Proposal Submission date in the ADDEMNDUM to FAR 52.212-1 INSTRUCTION TO OFFERORS.

3. All other terms and conditions remain unchanged.

Q# Reference

(PWS/RFP)

Questions Answers

Performance Work

Statement, 3.9

FORFEITURES,

CANCELLATIONS,

AND

POSTPONEMENTS

Para 3.9.1 states the government has the right to cancel any game with 1 hour notice, at no cost. Para 5.1.3 requires all officials to be present for scheduled games 30 minutes prior to start time. This means the officials will already be enroute when the government cancels 1 hour prior. Will the government extend this minimum notification time? We suggest:

- the government may cancel at no cost with 4 hour notice

- the contractor and government should agree on a standard cancellation fee for cancellations with less than 4 hour notice.

At this time the Government will not concur to any changes to the notification time or incurring any cost if more than one hour notice of cancellation is given.

ADDENDUM TO

FAR 52.212-1

INSTRUCTIONS

TO OFFERORS –

COMMERCIAL

ITEMS (APR 2014)

ADDENDUM-

FACTOR C – Price

The RFP does not address travel expenses. Is this to be covered?

Page 102 – 103 of the solicitation: Under

Submittal Requirements, FACTOR C –

Price: “The offeror shall estimate total cost to be expended for each line item unit price per sport and submit fully loaded rates accordingly.” There is no separate line item for travel expenses.

How will access to the installations be provided for non-military sports officials?

Access to installations by non-military contract employees will be arranged with and coordinated by the Contracting

Officer’s Representative (COR).

3.4 EMPLOYEES Para 3.4.2 states “The Contract Manager, officials and any other individuals performing services under the contract shall be able to read, write, speak, and understand English.”

This will severely limit the quantity of available, quality officials. Is it acceptable to have at least one member of the officiating crew able to communicate effectively in English, rather than every official?

Para 3.4.2 of the PWS was updated to state “The Contract Manager, at least one official, and any other individuals performing services shall be able to read, write, speak, and understand English.”

3.5 EMPLOYEE

TRAINING

Para 3.5.1 states “The contractor shall ensure that all officials and all necessary personnel meet the requirements to officiate as established by the NFHS for each individual sport.” We note that DoDDS schools in Korea do not play under NFHS rules for all sports (volleyball and soccer, for example). We suggest this paragraph be modified to require officials be trained and certified under the appropriate governing body for each sport.

Para 3.5.1 of the PWS was updated to state

“The contractor shall ensure that all officials and all necessary personnel meet the requirements to officiate as established by the NFHS or appropriate governing body certification for each individual sport.”

3.10 KEY

CONTROL

Several paragraphs imply that officials will be responsible for Keys, conservation of utilities, Physical Security of facilities, equipment and materials. (3.10, 4.4) Is this intended? We believe all this should be the responsibility of the host school. Please clarify.

If keys are issued to the contractor, Section

3.10 KEY CONTROL, paragraphs 3.10.1

through 3.10.4 shall apply.

5. 1 SPECIFIC

TASKS

Para 5.1.10 requires a signed, written statement to the COR within 13 hours of an incident. This does not provide sufficient time to gather all required information, and for the Contract Manager to review it prior to submission. We request this be changed to 24 hours.

A signed, written statement to the COR within 13 hours of an incident is considered sufficient time.

5.2 NON-

PERFORMANCE

BY OFFICIALS

Para 5.2.3 states "At least two officials shall be present for a football game to be played.”

We recommend this be changed to a minimum of 3 officials. We believe playing with only 2 officials would be dangerous.

No change to this requirement.

FAR 52.212-1

INSTRUCTIONS

TO OFFERORS –

COMMERCIAL

ITEMS (APR 2014)

ADDENDUM, 2.

Proposal Submission

The offeror(s) shall submit a Summary Sheet of total proposed amount per each year and it shall be matched with proposed amount via FBO (https://www.fbo.gov) by 28 July, 2017, 3:00PM (Local Korea Standard Time), 27 July 2017, 2:00AM (USA New York Standard Time.

The offeror(s) shall round all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points. The offeror(s) shall round all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points.

What is the purpose of the summary sheet?

The purpose of the summary sheet is to consolidate all the prices per line item, per year as stated under Proposal Submission.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

NOTICE TO OFFERORS

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States

(U.S.) Status of Forces Agreement (SOFA), precludes the U.S. Government from granting Invited Contractor or

Technical Representative status to any offeror, for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. sources, must already have, or obtain the requisite business licenses directly from the

ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea, must submit adequate verification in its initial proposal or quote, that it has the requisite authorization and capacity to compete for the requirement, and to perform the contract. If an initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award. Whether an offeror qualifies shall be determined by the Contracting Officer. All offeror(s) interested in competing for this requirement are required to submit their price proposal, as applicable, in Korean won only. A proposal submitted in currency other than Korean won will not be considered for award.

PERFORMANCE WORK STATEMENT (PWS)

Sports Officiating Services in Korea-wide for DoDDS Schools-Korea

1. INTRODUCTION

1.1 The contractor shall furnish all the necessary personnel, equipment, uniforms, training, and supervision for sports officiating services for all DoD Dependent School-Korea only at US Army Garrison-Yongsan, Osan AB, USAG-Humphreys, and USAG-Daegu area in the Republic of Korea (ROK).

2. BACKGROUND

2.1 This service shall be performed in various facilities at Yongsan, Humphreys, Osan AB, and Daegu in the

Republic of Korea (ROK).

3. SCOPE OF WORK

3.1 GENERAL SCOPE:

3.1 The contractor shall furnish Sports Officials service for Volleyball, Basketball, Soccer, Wrestling, Baseball, Football, Softball, and Swimming for DoDDS Schools, District Superintendent-Korea.

3.2 The effective period of the contract is for five (5) years (Base plus four options) from 20 August 2017 through

19 August 2022.

3.2 Manager

3.2.1 Contract Manager:

3.2.1.1 The contractor shall provide one (1) Contract Manager who will be responsible for scheduling officials’ and all necessary personnel and as a point of contact to resolve any issues regarding this contract.

3.2.1.2 The Contract Manager shall have full authority on all matters relating to the daily operations of this contract.

3.2.1.3 The Contract Manager shall be available during normal duty hours within two (2) hours/120 minutes to meet on the installation with the Contracting Officer Representative (COR) to discuss any problem areas. After normal duty hours, the manager shall be available within 24 hours.

3.2.2. Official(s), Scorer(s), and Timer(s):

3.2.3.1 The Contractor shall provide all required and sufficient number of Officials, Scorers, and Timers, etc., for each individual sport as requested by Contracting Officer Representative (COR).

3.3 CONTRACTOR QUALIFICATION

3.3.1 The Contractor shall possess officiating certification to certify sports officials and all necessary personnel in each individual sport. All officiating standards and rules shall be in accordance with the latest guidelines of the

National Federation of State High School Associations (NFHS).

3.3.2 Manager: Shall have a minimum of (1) year experience in managing of sports officiating service within the last seven (7) years.

3.3.3 The replacement Contract Manager shall have the same or exceed qualification and experience as the individual he/she is replacing.

3.4 EMPLOYEES

3.4.1 The personnel shall present a neat appearance and be easily recognized. Officials and all necessary personnel shall wear proper uniforms standard to the sport and have the proper equipment required to officiate the sport in their possession at each game. Uniforms specified by the Governing rule book will be worn at all games.

3.4.2 The Contract Manager, at least one official, and any other individuals performing services shall be able to read, write, speak, and understand English.

3.4.3 The COR reserves the right to question any official’s certifications and/or language ability and notify the or of deficiencies/discrepancies

3.5 EMPLOYEE TRAINING

3.5.1 The contractor shall ensure that all officials and all necessary personnel meet the requirements to officiate as established by the NFHS or appropriate governing body certification for each individual sport.

3.5.2 The contractor shall conduct a training camp prior to the start of each sports season, updating the officials and all necessary personnel on current rules as publicized by each sporting association. The Contractor shall keep records of certifications or the certification provided by a national governing body on each official and provide copies to the COR prior to the start of each season.

3.6 HOURS OF PERFORMANCE FOR VARSITY SPORTS, INTRAMURAL SPORTS, and SPECIAL

EVENTS HOURS OF OPERATION

3.6.1 Normal hours are 0900 – 2200 hours, Monday thru Saturday. However, availability could be from 0600 –

2400 hours, seven (7) days a week during tournament without any additional cost to the Government.

3.6.2 Base wide Exercises/School Break: The School is closed during exercises/summer and winter breaks and sports events will normally not be scheduled. However, the schools reserve the right to schedule games and/or tournaments during these breaks.

3.7 SPECIAL EVENTS/PROGRAMS

3.7.1 On occasions, the contractor will be required to provide officials and other personnel for special events as needed. The Athletic Department will make a request and provide a schedule at least three (3) days advance notice of all sporting events.

3.8 SCHEDULE SUBMITTALS

3.8.1 The schools shall be required to submit sport schedules to the contractor 30 days prior to the beginning of each sport season and any changes to that schedule as they occur. The schedule will depict the amount of games to be played and game times.

The Contract Manager shall submit all personnel required for each sport schedules to the Contracting Officer and

Contracting Officer Representative at least two (2) weeks prior for upcoming games and/or within three (3) days of a schedule change. The schedule must depict the Officials’ name, day of the week of game, and which position

(Official/Scorer/Timer) they are working.

3.8.2 The Contractor shall be required to provide service based upon sport schedules provided by the Contracting

Officer Representative.

3.9 FORFEITURES, CANCELLATIONS, AND POSTPONEMENTS

3.9.1 The Government reserves the right to cancel any game at no cost if the contractor is notified at least one (1) hour prior to the start time. If a single game is forfeited or cancelled without one (1) hour notification, 100% of payment will be made. If several games are cancelled without one (1) hour notification, payment will be made for only the first game scheduled. Base wide exercises or an actions that affect the entire base will automatically cancel games at no cost to the Government.

3.9.2 In the event that a series of scheduled games (more than one game played on the same day, one right after another) are cancelled due to weather, unplayable field conditions, or faulty lighting, Officials will be paid for the first game that begins that series and no others. Lighting, equipment faults, or late teams will be given 30 minutes from the official start time of content for correction. Compensation will only take place if Officials are present 15 minutes prior to the official game time. In the event of a cancellation, the COR will be notified immediately. All factors surrounding the reason for cancellation will provided to the COR.

3.10 KEY CONTROL

3.10.1 The Contractor shall establish and implement methods of ensuring that any Keys issued to the Contractor or by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor or by the Government shall be duplicated.

3.10.2 In the event keys, other than the master keys are lost or duplicated, the contractor shall be required, upon direction of the COR, to re-key or replace the affected lock or locks, however, the government, at its option, may replace the affected lock or perform re-keying. When the replacement of locks or re-keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

3.10.3 The Contractor shall prohibit the use of keys issued by the Government by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than the Contractor’s employees engaged in the performance of assigned work in those areas.

3.10.4 Outdoor Sports Officials shall have the sole responsibility to pick up and return all game equipment to the

Fitness Center front counter.

3.11 CONSERVATION OF UTILITIES

3.11.1 The Contractor shall be responsible for operating under conditions which preclude the waste of utilities.

3.11.2 Light shall be used only in areas where and when the sporting event is actually being performed. Outdoor field lights will be turned off at the conclusion of last scheduled game.

3.12 GENERAL:

3.12.1 The Contractor shall not allow any employee to perform any work, under this contract, who is under the influence of alcohol, drugs, or incapacitating agents. It may require the Contractor to remove and/or bar from the job site, any Contractor employee found to be under the influence of alcohol, drugs, or any other incapacitating agent, or who used profanity or abusive language or gestures towards players, coaches, spectators, fellow officials, etc. Removal or barring of such employees shall not relieve the Contractor of the requirement to perform all work described in this contract in a complete and timely manner.

3.12.2 The Athletic Director or School Administrator will be responsible for removing any disruptive spectator.

4. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): QASP is a document used by the COR to conduct surveillance over the Contractor to ensure the Contractor is performing according to the standards and task listed in this contract.

4.1 Quality Control

4.1.1 The Contractor shall provide all personnel and supervision necessary for officiating at DoD Schools-Korea.

Payments will not be made for services not received or for unsatisfactory service pursuant to the terms and conditions of this contract. The contractor shall advise the COR of any issues requiring clarification or resolution.

4.1.2. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. One copy of the contractor’s Quality Control Plan shall be provided to the

Contracting Officer, COR and Athletic Department prior to the start of the sport season. Periodic verification of

Quality Control Plan will be performed by the Contracting Officer to ensure contract compliance.

4.1.3 The plan shall describe the methods(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. A system for coach/Athletic Director feedback on the performance of the contractors employee’s shall be initiated.

4.2 Quality Assurance

4.2.1 The Government will evaluate the contractor’s performance through the COR to ensure adherence to terms and conditions.

4.3 Performance Evaluation Meetings. The Contract Manager and COR will meet at least prior to beginning of each sports season with input from Athletic Department. However, if the contractor requests, a meeting will be held whenever a Contract Discrepancy Report is issued. The written minutes of these meetings shall be signed by the

Contract Manager and COR. Should the Contractor not concur with the minutes, the contractor shall so state any areas of non-concurrence in writing through the COR to the KO within three (3) calendar days of receipt of the signed minutes. COR will maintain copies of minutes in the COR File.

PERFORMANCE REQUIREMENT SUMMARY

Performance

Objective

Performance

Standard

Acceptable

Quality Level

(AQL)

Contract

Reference

Method of

Surveillance

Remedy of

Failure

1. All officials provided by or shall be trained/ certified based

The contractor shall be responsible for training

100% Paragraph

3.5.1 of PWS

Certification list provided by or and sport checking for

First untrained official, or will be warned.

Second or on NFHS rules officials and providing a list of all trained officials for a sport prior to the start of each sport’s season.

List will be updated as needed

NFHS

certification more incident will result in a

25% penalty for the services provided by uncertified official

All officials will show up on time, at least 30 minutes prior to game or match, unless arrangements were made or school call officer was notified of

Official presence at scheduled games

It is important that all officials check the facilities, score books, and any safety issues 30 minutes prior to game.

late arrivals per official 3 times per month, 15 minutes late

Paragraph

5.1.3 of PWS

Survey of

Athletic

Directors, personal observation, Random

Inspections

5% penalty on the invoice for the month the late arrivals took place in

3. Officials will wear proper uniform and use proper equipment based on NFHS recommendatio ns

Professionalism is important and proper uniforms and equipment will be used at all times

Up to 3 games per month without proper uniform or equipment

Paragraph

3.4.1 of PWS

Survey of

Athletic

Directors, personal observation

If a individual official does not wear proper uniform on three occasions, there will be a

5% penalty on the invoice for the month that it occurs in

4. Quality officiating, respectful behavior will be demonstrated at all matches and games will be performed by all certified officials

It is important for officials to demonstrate consistency and knowledgeable officiating

Two complaints in a month on one official

Paragraph 3.4 of PWS

Survey of athletic directors, official complaints filed

If there are two complaints on an individual official in a month, a 2% penalty will be enforced on that month’s invoiced services

5. All games/ matches will have the required number of officials

NFHS rules requires a certain number of officials for a game for safety of the athletes

Game per month is the maximum accepted

Paragraph

3.2.3.1 of

PWS

Athletic

Director

Survey

If there is more than one game or match without the proper number of officials in a month’s period of time, a 1% penalty will be placed on invoice

4.4 PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all Government property provided for or use. At the close of each work period, Government facilities, equipment and materials shall be secured.

4.5 SAFETY: Officials shall ensure that safety procedures are paramount and shall be followed in accordance with the governing rule book. Any unsafe acts shall be stopped and appropriate action taken pursuant to the rules of the sport.

1. PERFORMANCE REQUIREMENTS

5. 1 SPECIFIC TASKS:

5.1.1 The Contract Manager shall submit by 15 August of each year a list of updated certified/qualified officials prior to each sports season to the COR.

5.1.2 The Contract Manager shall coordinate with the Athletic Director all game Officials, Scorers, Timers, etc., for all athletic events 15 days prior to each sports season start.

5.1.3 The Contract Manager shall ensure that all Officials shall be present for scheduled games at least 30 minutes prior to the start time for all individual games and Tournaments

5.1.4 All Officials and Scorekeepers shall be required to print and sign the scorebook and/or time sheets provided by the fitness center to verify performance of duties. These documents will be used to verify payment to the contractor.

5.1.5 Officials shall provide quality officiating of all games in accordance with the rule book and by-laws governing the particular sport.

5.1.6 Officials shall report to the assigned game location before the scheduled playing time and review with the coaches’ applicable rules and procedures prior to game time.

5.1.7 The Contract Manager shall instruct, as applicable, Scorers, Timers, and all game Officials of their duties prior to game beginning time.

5.1.8 Officials shall inspect all playing surfaces, fields, facilities, equipment and athletics for safety and legality prior to game time.

5.1.9 The Contract Manager shall furnish the Athletic Directors or designee with pertinent result information on all contests winners/losers and scores in an official scorebook. The scorebooks will be completely filled out for each contest to include the date and time of the event. The Lead Official shall clearly print and sign his/her name on each completed score sheet provided the Scorebook to the Athletic Directors designee at the conclusion of each days scheduled contests.

5.1.10 In the event of a protest, player ejection, or any other disruptive incident, the contractor shall submit a written statement signed by the assigned personnel to the COR within 13 hours of said contest, and if deemed necessary, attend follow up meetings with the COR and others involved to resolve incidents. Participation in all meetings by contractor employee shall be at no additional cost to the Government.

5.2 NON-PERFORMANCE BY OFFICIALS

5.2.1 In the event an Official, Scorer, or Timekeeper, does not arrive for a scheduled game, the Government will take a deduction from the payment for the said game, and the contract price will be adjusted accordingly.

The deduction will be equal to the sum which would have been received by the or for that service if the

Official would have been present.

5.2.2 For events requiring two (2) Officials, and only one is present, that game shall be played, except for football. The Government will take an appropriate deduction from the payment for said game and the Contract price will be adjusted accordingly. If however, the Government determines that the game cannot be played and must be rescheduled, no payment will be made to the or until the game is played.

5.2.3 At least two officials shall be present for a football game to be played. If only one Official is present, that game will be rescheduled at the discretion of the respective Ordering Officer. No payment will be made to the contractor.

5.3 CONTRACTING OFFICER REPRESENTATIVEs WILL

5.3.1 Perform all duties required by the KO.

5.3.2 Meet with Contract Manager to resolve any conflicts, and submit in writing any unresolved issues to the KO within three (3) calendar days.

5.4 MATERIALS, EQUIPMENT AND SERVICES

5.4.1 The Government will provide facilities, equipment, materials, and/or services as listed in Appendix A.

5.4.2 Facilities: The Government will furnish and/or make the following facilities/sports surfaces available:

Softball/Baseball Fields, Soccer/Football Fields, Basketball/Volleyball Courts. No alterations to the facilities shall be made without specific written permission from the Fitness Director and/or Contracting officer. The contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications accepted. The contractor shall use the facilities for the performance of this only. Facilities not meeting sport playing requirements shall be identified to the Athletic Director.

5.4.3 Equipment:

5.4.3.1 The Government shall provide for each game played: scorebooks, softballs, baseballs, footballs, soccer balls, basketballs, and volleyballs as needed for games (See Appendix A).

Appendix A

LIST OF MATERIALS AND EQUIPMENT

ADMINISTRATIVE MATERIALS COMPETITIVE EQUIPMENT

Scorebooks/Cards Time Keepers Bell

Charts Stop Watches

Registration Forms Electronic Scoreboard

Results Forms Display Timers

Pins Measuring Tapes

Pens, Pencils, and Markers Down Markers

Tape, Paper Clips, Stapler, Tacks PA System, Megaphone

Softballs

Baseballs

Footballs

Soccer balls

Basketballs

Volleyballs

5.4.4 Services:

5.4.4.1 Utilities: The Government will furnish water, sewage, electrical, and refuse disposal services in reasonable quantities in the course of performing official business during sporting events.

5.4.4.2 Telephone: The Government will allow the use of an on base telephone if available in the course of performing official business during sports events.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (APR 2014) ADDENDUM

1. Contract Award

The Government intends to execute a Requirement type contract for sports officiating services for all DoD

Dependent School-Korea only at US Army Garrison-Yongsan, Osan AB, USAG-Humphreys, and USAG-Daegu area in the Republic of Korea (ROK). Award will be made to the responsible Offeror submitting the Lowest Price

Technically Acceptable (LPTA) offer in accordance with the Federal Acquisition Regulation (FAR) Part 12 using

Simplified Acquisition Procedures (FAR Part 13) that satisfies all terms and conditions of the solicitation. Offers will be evaluated for acceptability, but not ranked using the non-cost factors/subfactors. All non-cost factors and subfactors will be rated as either "acceptable" or "unacceptable". In order to be considered for award, there must be an acceptable" rating in every non-price factor/subfactor. In other words, a rating of "unacceptable" for any factor or subfactor will result in the entire offer being rated

"unacceptable".

http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

2. Proposal Submission

1). The offeror(s) shall submit a Summary Sheet of total proposed amount per each year and it shall be matched with proposed amount via FBO (https://www.fbo.gov) by 08 August, 2017, 1:00PM (Local Korea Standard

Time), 08 August 2017, 12:00 Midnight (USA New York Standard Time. The offeror(s) shall round all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points. The offeror(s) shall round all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points.

2). Offerors are cautioned to submit enough information to enable the evaluation committee to fully ascertain each offeror’s capability to perform all of the requirements of this solicitation. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make a contract award determination without any discussions with offerors.

3). Local Clause 5152.204-4032, Representations and Certifications: The offeror shall submit completed Local

Clause 5152.204-4032, Representations and Certifications. The offeror shall indicate specific types and quantities of POL products upon which offeror’s based and for which tax exemption is allowed in the “Representations and

Certifications.”

3. Official Means of Disseminating Information

1) Official Means of Disseminating information after solicitation issued through FBO such as requests for clarification and/or information concerning this solicitation shall be submitted in writing or electronically as followed information: (for each question, comment or observation, identify the Paragraph number being referenced)

411th CSB

Services Division, Team Dragon

Attn: Mr. Levi Alexis

Reference: W91QVN-17-R-0125, Sports Officiating Services in Korea-wide for DoDDS Schools-Korea

E-mail: levi.b.alexis.civ@mail.mil and yangi.no.ln@mail.mil

2). No information concerning this solicitation or requests for clarification will be provided in response to Offeror initiated telephone calls. All such requests must be made in writing and submitted to the above email address.

Written inquiries will be answered in writing and provided to all Offerors. The deadline for submission of questions regarding this solicitation is 17 July 2017.

4. General Instructions for Preparation of Proposal

Offerors are required to submit proposals electronically in response to this solicitation in the following:

FACTOR A Technical Capability – Prime Contractor’s Qualification: 2 Copies

(1 Original + 1 Redacted Copy without company name or symbol)

FACTOR B, Past Performance: 1 Original

FACTOR C, Price Proposal: 1 Original

5. Submittal Requirements

FACTOR A – TECHNICAL: All subfactors under technical factor are of equal importance and shall be evaluated on an acceptable or unacceptable basis. A rating of unacceptable for any factor or subfactor will result in technically unacceptable rating. Failure to provide below requirements will result in a rating of “Unacceptable”.

Subfactor 1: Prime Contractor’s Qualification:

mailto:yangi.no.ln@mail.mil

i. The Contractor shall provide Officiating Certification issued by the National Federation of State High School

Associations (NFHS) or local Korean equivalent certification to perform officiating service and have authority to train and certify officials in each individual sport.

ii. The contractor shall submit all valid and current Certificates of Business Registration and Permission in accordance to ROK Law.

Subfactor 2: Staffing Plan: The Contractor shall provide a staffing plan that clearly demonstrates how the offeror will provide training and certification of official or officials for each individual sport.

Subfactor 3: Prior Experience: The contractor shall have minimum two (2) years of experience within the last seven

(7) years in sports officiating services. The offeror(s) shall provide evidence of relevant prior experience as required below:

- The title of the contract/project

- A description of work completed

- Name of contract/project

- Length of contract/project (year/month/date – year/month/date)

- Value of contract/project in KW for total amount

- Complete name of point of contact at Client Organization

- Phone number of POC of Client/ Reference

FACTOR B – PAST PERFORMANCE

Past Performance: The offeror shall have recent and relevant past performance in the same or similar projects related to this requirement. Recent past performance is within the last five (7) years from the solicitation issue dates.

Relevant past performances those that are the same or similar services based on size, scope, complexity, and contract type.

Past Performance of offerors will be evaluated based on the following processes:

(1) Review of the detailed explanation submitted by offerors, demonstrating the relevance of the references to the requirements of the solicitation.

(2) References will be contacted by phone or email to verify contents by providing a detail explanation and to determine record of compliance with contract requirements, accuracy of reports, technical and quality awards/certificates.

(3) The Government reserves the right to obtain past performance information from any reasonable source available, including the Government database; Past Performance Information Retrieval System (PPIRS) website http://www.ppirs.gov in order to evaluate offerors' past performance. Also CPARS, if applicable, will be used for evaluation of the past performance.

Note: As part of the Responsibility Determination, the Contracting Officer will evaluate past performance to determine the offeror's capability to perform the contract. Failure to submit data or lack of any performance history will not in itself be a reason for determination of non-responsibility. The Contracting Officer is not limited to the information provided. The Contracting Officer may use this data along with data obtained from other sources the

Contracting Officer determines appropriate to obtain sufficient information on the offeror's past performance to make a responsibility determination.

FACTOR C – PRICE

Price analysis will be conducted for each proposal to ensure completeness and adequacy. Proposed price shall be evaluated the price on fair and reasonableness in accordance with FAR 13.106-3.

The offeror shall estimate total cost to be expended for each line item unit price per sport and submit fully loaded rates accordingly.

The offeror shall provide complete the pricing information for each Contract Line Item Number (CLIN) and Sub

Contract Line Item Number (Sub-CLIN) identified to include:

(a) Schedule of Services (CLINs/SubCLINs) of the RFP for all five (5) years;

(b) Prices shall be in local currency (Korean Won)

(c) Any escalation in option year pricing shall be identified

Note 1: The Government will examine price proposals for artificially low unit prices. Offers found to be unreasonably high, unrealistically low (an indication of “buy-in”), or unbalanced, may be considered unacceptable and may be rejected on that basis.

Note 2: Price is not scored. The Government will review the price proposal to determine the extent to which it is reasonable and consistent with the technical proposal. The lowest price for award purposes will be the combined total of the effective period five (5) years from the date of award. Price shall include all CLINs and Sub-

CLINs as listed on the Price Schedule including all five (5) years. The Government intends to evaluate proposals and award a contract without discussions. Therefore, Offerors are instructed that submitted proposals should contain their best pricing.

Option Clause 52.217-8. As part of price evaluation, As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8 - Option to Extend Services) by adding one-half of the Offeror’s final option period price to the Offeror’s total price. Thus, the Offeror’s total price for the purpose of evaluation will include the 1st year, 2nd year, 3rd year, 4th year, 5th year, and one-half of the 5th year. Offerors are required only to price the five (5) years.