W91QVN-16-T-0054_JA_Brand_Name.pdf

Version – August 2015

Department of Army FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items – Sole Source Justification and

Approval

1. Contracting Activity: 411th Contracting Support Brigade, Korea

2. Description of Action: 8th Army G6 requests a firm-fixed-price contract with brand name only items. The Government projects award for approximately May 2016 and fiscal year 2016, Operations and Maintenance funds will be used.

An acquisition plan is not required because this procurement does not meet the threshold at Defense

Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

(Insert approval authority title) approved an acquisition plan in accordance with DFARS

207.103(d)(i)(B) on (insert date).

The required acquisition plan in accordance with DFARS 207.103(d)(i)(B) is currently awaiting (insert approval authority title) approval.

3. Description of Supplies/Services: The total estimated value of the proposed action is $223,781.65.

Brand name only justification for other than full and open competition for the purchase of a 128x128 fully integrated Audio Video Matrix Switcher: RT Information systems VDM-128X and VDM-16X-A.

The equipment provides multiple and random audio video presentation from multiple sources to multiple destinations. The equipment will be installed at CP Oscar COIC and will be integrated with a same brand name selected from open and full competition at the time of Part I installation. The equipment is composed of full 42U (1.75 inch/1U x 42=73.5 inches equals to 1860 mm) switching unit devices including full digital audio/video interfaces of HDMI, DVI, CAT5 & SDI and backward compatible 16 x 16 channels of analog audio interface cards.

This will consist of 128EA inputs and 128 output capabilities of controls. Part I contract number: W91QVN-15-C-

Period of Performance: 20 DEC 2015 to 16 JAN 2016_ Total Value: $193,334.48 (KRW 212,985,000) _

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5 and Class Deviation – 2015-O00004 for the purposes of:

Unusual and compelling urgency Exclusive licensing agreements Industrial mobilization Other: Matching and maintaining the consistency of the system installed.

5. Reason for Authority Cited: The CP Oscar Part I installation was full & Open competition to select the matrix baseline standard in use by 8th Army G6, Headquarters Support, VTC Section. RT information systems switcher was selected based on price and technical evaluation among the competitors of Extron, Kramer, AMX and I&X. The proposed system will be integrated with an existing switcher system. Although other manufacturers have similar products but there will be control protocol and control differences on top of characteristics differences of AV signal matching, and the use of same company products ensures ease of integration and interoperability with existing equipment. This justification is not based on the reduction of costs through the use of brand name items & Parts but interoperability with the existing system. If the other brand than same brand with part I installation will be used, there will great chances of failures due to interoperability issues with existing system and the warranty issues that two different manufacturer will point the fingers to each other for failure justification.

Version – August 2015

6. Efforts to Obtain Competition: The 8th Army G6, Headquarters Support, VTC Section is continuously evaluating equipment and new technologies from multiple manufacturers according to configuration management standards and CHESS, but there were no manufactures found to produce technically compatible with competitive price.

In accordance with FAR 5.202(a)(12), this action will not be synopsized.

7. Actions to Increase Competition: The 8th Army G6, Headquarters Support, VTC Section will continue to evaluate the products of all manufacturers to look for competitive prices, advances in technology, ease of integration, and increased interoperability.

8. Market Research: Digital AV matrix switcher Systems were analyzed for function and interoperability with existing systems.

a. The RT information system was found to meet all requirements.

b. The Kramer, Extron, AMX and I&X systems were found to have interoperability issues with Part I installation for main controls.

The 8th Army G6, Headquarters Support, VTC Section has solicited quotes from several vendors that can provide the requested equipment. Three quotes were received. Below is a list of vendors that can provide the requested equipment;

WATIL International CNC Networks Inc.

NGT Technology TUSCO Inc.

Hyundai U&I Museum-i

9. Interested Sources:

WATIL International CNC Networks Inc.

NGT Technology TUSCO Inc.

Hyundai U&I Museum-i

To date, no other sources have written to express interest in the acquisition."

10. Other Facts:

a. Procurement History

Contract: W91QVN-15-C-0025 Contractor: WATIL International Award Date: 10-SEP-2015 Competitive Status: Full and open competition Authority: FAR Part 13

b. Class J&A: This Class J&A will cover all future actions for these items/services (as appropriate). Each action will be supported by a memorandum for record stating the action is within the scope of the class J&A in each contract file.

c. Acquisition data availability.

d. Part I contractor was selected and awarded by full and open competition based on technical data packages, specifications, engineering descriptions & statements of work. Part II installation must follow the part I installation brand to fully integrate to avoid the premature failures due to the control program conflict, complexity of dual control program interoperability issues and ease of use abilities for operator’s knowledge level.

(End of page)