Attachment__1_Response_to_Contractors_Questions.pdf

Netcents II – Data wall and VTC Support Osan AB

Questions Submission

No. RFP Reference Line No./ Para. No. Question

Response

1 1.6.7.2 Subcontracting

Can the Government please clarify the “letter of agreement from the subcontractors” stated in Amendment 0001 to Solicitation W91QVN-16_R-0127 Section 1.6.7.2? Is the Letter of agreement the same as a Teaming Agreement, Letter Contract/Subcontract or is it a letter authorizing the Prime to release the Subcontractors prior experience in performing “the same or similar type of services for Data wall and VTC Maintenance and Technical Support.”?

If a subcontractor is to be used in the performance of this contract, the government will require “a letter of agreement” from the subcontractor indicating that the subcontractor agrees to perform work for the prime contractor in the performance of this contract.

2 INSTRUCTIONS TO

OFFERORS - 3.

SUBMISSION

REQUIRMENT

FACTOR A –

TECHNICAL

Subfactor 1 - Prime Contractor’s Prior Experience

Bullet #5 The RFP states that a, “complete POC of employer (including name, phone no, and e-mail) and validating POC” should be listed for the contractor’s prior experience. Should offerors interpret this to mean that they should list a customer point of contact who can be contacted regarding the information contained in the corporate experience write up? It appears the reference to employer would be associated to the key personnel resumes and not intended for Subfactor 1.

Should offerors interpret this to mean that they should list a customer point of contact who can be contacted regarding the information contained in the corporate experience write up?

YES

3 INSTRUCTIONS TO

OFFERORS - 3.

SUBMISSION

REQUIRMENT

FACTOR A –

TECHNICAL

Subfactor 1 - Prime Contractor’s Prior Experience

Bullet #5 Can the government clarify what a validating POC is?

The validating person is a POC who can confirm prior experience of the contractor.

4 INSTRUCTIONS TO

OFFERORS - 3.

Can the government clarify if there is a difference between the

The offeror can use the same contact

SUBMISSION

REQUIRMENT

FACTOR B-Past Performance information required in Subfactor 1 - Prime Contractor’s Prior Experience and FACTOR B-Past Performance? Is it the government’s intention that the offeror use the same contract information submitted for Subfactor 1 and Factor B?

information in prior experience for past performance if relevant and recent.

5 1.6.7.4.1. Key Personnel

The RFP states that the name of the contract manager’s alternate must be submitted in writing. Is it the government’s intention to have offerors identify our alternate contract manager in our proposal submission or would this be a post-award requirement?

Post Award.

6 1.6.7.4.2.1.1 Personnel Qualification

The RFP states, “The Contractor shall ensure that employees performing the aforementioned types of work have the required current and valid professional licenses (if applicable).” What required licenses are needed for this type work? Are certifications considered licenses?

The minimum certification required for this solicitation is Security + (plus) per the solicitation.

7 1.6.7.4.7.2 The RFP states, “The contractor shall provide certificates of all employees First Aid Training and Cardiopulmonary Resuscitation (CPR) Training within one month of contract award and award of each option.” Will the government provide the training for CPR?

Offerors Will be allowed to attend in-house training.

Certificates will be provided upon completion of training.

8 5.5 Hardware/Software Repair Replacement

Line 9 The RFP states, “Contractor shall be excluded from participating in any data wall or VTC procurement action while the maintenance contract is in effect.” We understand how it relates to major recommended solution upgrades, but how does this relate to CLIN 0002 purchases? We also request scope be limited to the rooms contained under this maintenance agreement.

It does not relate to

CLIN 0002. CLIN

0002 is for maintenance parts only… not for new procurement of full systems. The scope of work will remain the same, but specific room numbers may change if/when renovation of a room is required.

9 5.5.1 Contractor Acquire/ Major

Line 5 The RFP states, “All material/parts costs will be paid

Parts that needs to be replaced will be

Repair Parts/Material

(CAP/M) CLIN 0002

under the CLIN of X002. Types and quantities of parts necessary for Service Order shall be negotiated and issued via a Task Order modification.” Will there be an exception for system down emergencies?

accomplished under CLIN 0002. A task order will be issued when parts are required. Parts required for emergencies will also be accomplished via this CLIN with a Task Order Modification.

10 5.7 Configuration Management Report, Problem Report Logs and System Update Report

The RFP states, “As-built drawings shall be in AutoCAD”. Does the government wish to require any particular version of AutoCAD?

2010 or better is fine.

11 5.8.1 Specific Required Task Support

Letter g. The RFP refers to Rm 14C. What building is room 14C in?

Bldg. numbers were left out for security reasons.

12 General Instructions for Preparation of Proposals (2), the page limitations are not provided for each of the factors/sections2.

Will the Government please provide any intended page limitations?

FACTOR A,

Technical: No more than 50 pages FACTOR B, Past Performance: 1 0 pages FACTOR C, Price Proposal: No Page Limit

13 Factor A/Subfactor 1 and Factor B

Can Offerors include the past performance and experience of subcontractors in addition to its own?

Yes, if the use of subcontractors is contemplated.

14 Section 1.6.7.4.2.1

There is a reference Data Wall & VTC Maintenance Technician in a singular context—i.e., “The Contractor shall provide a Data Wall & VTC Maintenance Technician who shall be responsible for technical requirements of the PWS. The Data Wall & VTC Maintenance Technician shall have a minimum of two (2) years’ experience as a Data Wall & VTC Maintenance Technician within the last five (5) years in project similar to this one.” However, proposal instructions for Subfactor 2, Key

2 Techs are required.

1 Data Wall

1 VTC

The technicians can have experience in both data wall and VTC, but 2 technicians are required.

The technicians are considered Key personnel and resumes shall be provided as required in the solicitation.

Personnel Qualifications, appear to discuss Data Wall & VTC Maintenance Technicians in a plural context, instructing Offerors to provide multiple resumes. Please clarify whether or not the Government intents this to be a lead Data Wall & VTC Maintenance Technician or if all Data Wall & VTC Maintenance Technicians are considered key and, therefore, should be identified by name with associated resumes per proposal instructions.

Section 1.6.7.4.1

After review of the responsibilities listed for the Contract Manager position, it appears the duties listed align with those of a Project Manager.

Is it the intention for this to be a Project Manager?

The title in the RFP references a Contract Manager the duties for that position is specified in the RFP.

There is no title in the RFP for a Project Manager. This is not intended to be full time position.

16 INSTRUCTIONS TO

OFFERORS – 4.

Signed Solicitation and Amendments

Full Paragraph

The Government does not specify where Signed Solicitation and Amendments should be included in Offerors’ proposals. Would it, therefore, be acceptable for Offerors to present Signed Solicitation and Amendments with a cover letter specifying additional items identified in

52.212-1, INSTRUCTIONS TO

OFFERORS--COMMERCIAL

ITEMS (OCT 2015), and/or additional items not elsewhere addressed in proposal instructions—e.g., period for acceptance of offers, point of contact information, etc.? If not, where does the Government prefer Signed Solicitation and Amendments be included in the proposal?

Yes, but solicitation and Amendments must be acknowledged with signature of offeror.

17 INSTRUCTIONS TO

OFFERORS - 3.

Bullet 5 The Solicitation states that “For FFP CLINs, the Offerors shall

Excel.

SUBMISSION

REQUIRMENT-

FACTOR C – PRICE

(a) fully support the price by providing a narrative on the estimating methodology, the pricing assumptions, and additional pricing detail that supports the proposed price as it relates to the proposed management approach. The offeror must show a clear audit trail from the technical capability to the associated FFP CLINs” However, the Solicitation also states that, “FACTOR C, Price Proposal: 1 Original shall be provided by Excel sheet.” Where does the Government wish Offerors to include this narrative in the proposal, when the Price Proposal appears to be limited to an Excel workbook?

Excel can accommodate text.

18 Do you require the technician to have security clearance?

Yes as referenced in PWS Para 1.6.7.4.3 for all contractors including sub-contractors.

19 Will a proposal be accepted via FBO or email?

Accepted in AFWAY only