PWS Tomb_Guards_Area_HVAC_Replacement.pdf

PERFORMANCE WORK STATEMENT

(PWS)

Tomb – Guards Area – Replace HVAC Unit (Split System) Arlington National Cemetery (ANC) Date: August 2026

PART 1: GENERAL INFORMATION

1. General

This is a non-personal services contract to provide a complete turnkey replacement of the split system HVAC unit serving the Tomb Guards Area at Arlington National Cemetery (ANC). The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the complete decommissioning, demolition, installation, commissioning, and testing of a new split system HVAC unit (condenser and evaporator) to match existing capacity at the Tomb – Guards Area. The contractor shall perform to the standards and specifications defined in this Performance Work Statement (PWS).

1.2 Background

Arlington National Cemetery (ANC), a national shrine hosting 4–6 million visitors annually, conducts approximately 6,000 funerals and 2,000 ceremonies yearly, including high-profile events with dignitaries, heads of state, and media. The Tomb of the Unknown Soldier is the symbolic heart of ANC, guarded 24/7 by the Tomb

Guards (3rd U.S. Infantry Regiment, "The Old Guard"). Maintaining stable environmental and climate controls within the Tomb Guards Area is critical to support their continuous, high-profile operations. There is zero tolerance for operational disruptions, noise violations, or system downtime during funerals or ceremonies. The Contractor's services must reflect ANC's symbolic importance, adhering to FAR 46.4, AR 702-11, and DoD 5000.02 for quality assurance.

1.3 Objectives

The objectives of this project are:

• Safely recover refrigerant and decommission the existing failing split system HVAC unit.

• Procure and install a high-efficiency replacement split system HVAC unit in the same physical footprint.

• Modify existing ductwork and electrical connections with minimal physical impact to the historic structure.

• Install new stand-alone controls for independent local operation.

• Ensure zero operational interference with the Tomb Guards' ceremonial and administrative duties.

1.4 Scope

The services to be performed involve the turnkey demolition of the old split system and installation of a new, matched-capacity HVAC split system in the same physical locations.

• Included Services: Refrigerant recovery; disconnecting of ductwork, piping, and electrical; temporary removal of obstruction ductwork (as needed to access the mechanical room); physical demolition and off-site disposal of the old condenser and evaporator; installation of the new split system; running of new refrigerant lines; pressure testing and dehydration; charging with low Global Warming Potential (GWP) refrigerant; reconnection and modification of existing ductwork/electrical; and installation of stand-alone controls.

• Specific Exclusions: This contract explicitly excludes Direct Digital Control (DDC) integration work into the main Campus Building Automation System (BAS), electrical service heavy-ups/capacity upgrades, independent design or structural drawing generation, and any overtime or off-hours work unless pre-authorized by the Contracting Officer (KO).

1.5 Period of Performance

The period of performance shall be a total of thirty (30) calendar days from the date of the Notice to Proceed (NTP), which includes a ten (10) day Phase-In period for administrative onboarding, security vetting, and material coordination.

• Phase-In Period: 10 Days from NTP / Award Date.

• Project Execution: 20 Days from the end of the Phase-In Period.

1.6 General Information

1.6.1 Quality Control

Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services and supplies to the government (see FAR 52.246- 1, Contractor Inspection Requirements).

The contractor shall develop, implement, and maintain an effective Quality Control Plan (QCP) specific to this replacement project. The QCP shall implement standardized procedures for monitoring, verifying, and documenting contract performance to ensure all task requirements are met. The contractor’s QCP must contain a systematic approach to monitor operations to ensure acceptable workmanship.

At a minimum, the project-specific QCP shall address:

1. Procedures for scheduling and coordinating the rigging, shut-down, and installation phases with the COR.

2. Discrepancy identification and immediate corrective actions.

3. Refrigerant recovery logging and EPA-mandated tracking.

4. Verification checklist for pressure testing, dehydration, and charging.

5. Methodology for collecting and addressing government feedback.

Following contract award, three (3) copies of the comprehensive written QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer Representative (COR) within five (5) working days for approval.

1.6.2 Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a government-only document focused on the methods the government will use to assure that the contractor has performed in accordance with the metrics in Technical Exhibit 1.

1.6.3 Federal Government Holidays

The contractor is not required to perform routine work on Federal holidays. If emergency or critical work is required on a holiday, it must be coordinated with the COR at least 48 hours in advance. The recognized Federal holidays are:

• New Year's Day (January 1st)

• Martin Luther King Jr. Day (3rd Monday of January)

• Presidents Day (3rd Monday of February)

• Memorial Day (Last Monday of May)

• Juneteenth National Independence Day (June 19th)

• Independence Day (July 4th)

• Labor Day (1st Monday of September)

• Columbus Day (2nd Monday of October)

• Veterans Day (November 11th)

• Thanksgiving Day (4th Thursday of November)

• Christmas Day (December 25th)

1.6.4 Hours of Operation

The contractor is responsible for conducting business between the hours of 5:00 AM and 7:00 PM, Monday through Friday, except on Federal holidays or when the government facility is closed due to emergencies, administrative closings, or similar government-directed closures. The contractor must at all times maintain an adequate workforce for the uninterrupted execution of tasks. Contractor personnel shall cease any high-noise activities immediately upon direction from the COR to accommodate un-scheduled cemetery ceremonies or high-profile events.

1.6.5 Place of Performance

The work to be performed under this contract will be performed at:

• Arlington National Cemetery (ANC): Tomb of the Unknown Soldier (Guards Area / Mechanical Room), 1 Memorial Avenue, Arlington, VA 22211.

1.6.6 Type of Contract

The government will award a Firm-Fixed-Price (FFP) construction/service hybrid contract for this turnkey project.

1.6.6.1 CLIN Structure

The requirement consists of the following Contract Line Item Number (CLIN) structure:

• CLIN 0001: Phase-In, Mobilization, and Administrative Submittals (FFP / Job)

• CLIN 0002: Turnkey Demolition & EPA Refrigerant Recovery (FFP / Job)

• CLIN 0003: Procurement & Installation of Match-Capacity HVAC Split System

(FFP / Job)

• CLIN 0004: Ductwork Modifications & Electrical Reconnections (FFP / Job)

• CLIN 0005: Stand-Alone Local Control System Installation & Startup (FFP / Job)

• CLIN 0006: Disposal, Final Cleanup, and Handover Documentation (FFP / Job)

1.6.7 Security Requirements

Contractor personnel (including subcontractors) performing work under this contract must successfully pass all required background checks and obtain the necessary access credentials at the time of proposal submission, maintaining this eligibility for the life of the contract. The contractor is responsible for ensuring all personnel comply with the following:

• Regulatory Compliance: Comply with FAR 4.4 (Safeguarding Information), AR 190-13 (Physical Security), and all applicable ANC directives.

• Personnel Access: All personnel require a Joint Base Myer-Henderson Hall (JBMHH) Automated Installation Entry (AIE) ID. For RFID access, an ANC ID Badge from the G2 Security Office is also required.

• Personnel Documentation: The contractor must submit a completed JBM-HH Form 190-16a for all personnel within five (5) workdays post-award and must provide updates for any changes in personnel within 24 hours.

• Vehicle Access: All contractor vehicles require ANC-issued passes. The contractor must maintain an updated vehicle list (including make, model, color, and license plate number) with the COR.

• Background Checks: Conduct limited background checks for all personnel via the National Crime Information Center (NCIC-III) and the Terrorist Screening Database (TSDB) in accordance with Army Directive 2014-05.

####### 1.6.7.1 Physical Security The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

####### 1.6.7.2 Key Control The contractor shall establish and implement methods to ensure all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop key control procedures and include them in the QCP. The contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer.

1.6.7.2.1 Lock Replacement Cost Deductions

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the contracting officer, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. The total cost of re-keying or replacement performed by the government shall be deducted from the project payment due to the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the contract.

1.6.7.2.2 Prohibited Use of Keys

The contractor shall prohibit the use of government-issued keys/key cards by any persons other than the contractor’s authorized employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas.

1.6.7.3 Lock Combinations

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Personal Identity Verification (PIV)

N/A.

1.6.9 Visit Notification

In addition, the contractor must provide a minimum 24-hour advance visit notification to the COR for any non-vetted visitors requiring access to the facilities.

This notification is required for any individual not previously cleared for routine access under the security requirements outlined in this PWS.

1.6.10 Special Qualifications

The contractor is responsible for ensuring all employees possess and maintain the following qualifications and certifications throughout the execution of this contract:

Technicians:

• Licensing: All technicians must be licensed by the Virginia Department of Professional and Occupational Regulation (DPOR) for work performed in Virginia. Contractor shall adhere to all State and Federal laws.

• Experience: Technicians must have successfully completed an accredited HVAC apprenticeship program plus have a minimum of two to four (2-4) years of relevant commercial field experience on split system replacements.

• Certification: All technicians must hold a current EPA Section 608 Universal Certification for proper refrigerant handling.

• Labor Standards: All personnel must comply with FAR 22.10 (Service Contract Labor Standards) regarding prevailing wages.

Key Personnel:

• Project Manager (PM): Must have a minimum of five (5) years of experience managing HVAC or similar government construction and replacement contracts. Project Management Professional (PMP) certification or an equivalent is preferred.

• Quality Control (QC) / Safety Officer: Must hold a current OSHA 30-hour certification and have a minimum of two (2) years of relevant safety and mechanical quality management experience. This individual shall perform both QC Manager and Safety Officer roles.

Security Vetting:

• All contractor personnel must comply with FAR 52.204-9, Personal Identity Verification of Contractor Personnel.

1.6.11 Post Award Conference/Periodic Progress Meetings

The contractor agrees to attend a post-award conference convened by the contracting activity in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, will meet periodically (weekly during this 30-day contract) with the contractor's Project Manager to review project progress, coordination of equipment rigging, and shut-down scheduling. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR)

The COR will be identified by a separate designation letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections; maintain communications with the contractor; coordinate availability of government-furnished property and site entry; and notify both the KO and contractor of any deficiencies. The COR is not authorized to change any of the terms, pricing, or conditions of the resulting order.

1.6.13 Key Personnel

The following personnel are considered key personnel by the government: Project Manager, and the combined Quality Control / Safety Officer. The contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The Project Manager shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract and shall be reachable between 5:00 AM and 7:00 PM, Monday through Friday.

1.6.14 Identification of Contractor Employees

The contractor (to include subcontractors) shall provide each employee an identification (ID) badge, which includes at a minimum, the company name, employee name, and a color photo. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times in a conspicuous place on the front of exterior clothing and above the waist. The contractor shall collect all ID badges upon completion of the contract.

1.6.15 Anti-Terrorism and Operations Security Requirements

• Contractor/subcontractor employees must complete iWatch training per ANC Antiterrorism Officer (ATO) standards.

• Training must be completed within the 10-day Phase-In period; certificates and records must be submitted to the COR before physical work on-site commences.

• The contractor shall comply with all DoD and Department of the Army antiterrorism policies.

1.6.16 Supervision of Contractor Employees

The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, who, in turn, is accountable to the government.

1.6.17 Contractor Travel

N/A.

1.6.18 Other Direct Costs

N/A.

1.6.19 Data Rights

The government has unlimited rights to all documents, submittals, and test logs produced under this contract. All materials supplied to the government shall be the sole property of the government.

1.6.20 Organizational Conflict of Interest

a. Purpose: The primary purpose of this clause is to aid in ensuring that:

6. The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

7. The Contractor's objectivity and judgment are not biased because of its present or future interests; and

8. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions: "Contractor" means the organization entering into this agreement with the Government, including affiliates, parents, and joint ventures.

c. Organizational Conflicts of Interest Examples:

9. Biased Ground Rules: If a company sets the ground rules for a future competition, it may obtain an unfair advantage.

10. Impaired Objectivity: A conflict exists where a Contractor’s obligations under a contract require objectivity, but another role casts doubt on its ability to be truly objective.

11. Unequal Access to Information: A conflict arises when a Contractor has access to nonpublic or proprietary information as part of its performance that gives it an unfair advantage in a future competition.

d. General Constraints: The provisions of FAR Subpart 9.5 govern this contract.

The Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer.

e. Non-Disclosure Agreements: The Contractor shall obtain from each employee who has access to proprietary information under this contract a written agreement which shall provide that such employee shall not disclose or use proprietary information received in connection with the work.

f. Training: The Contractor shall effectively educate its employees, through formal training and company policies, regarding the safeguarding of information and organizational conflicts of interest.

g. Subcontracts: The Contractor agrees that it shall include these provisions in consulting agreements, teaming agreements, and subcontracts of all tiers.

h. Additional Constraints: The Contractor represents that it has disclosed to the Contracting Officer, prior to contract award, all facts relevant to the existence or potential existence of organizational conflicts of interest.

i. Conflicts Involving Future Procurements: The award of this contract does not constitute a determination that the Contractor is eligible to participate in future related procurements.

j. Representations and Disclosures: If the Contractor discovers an organizational conflict of interest after award, a prompt and full disclosure shall be made in writing to the Contracting Officer.

k. Remedies and Waiver: For breach of any of the above restrictions, the Government may terminate this contract for default, disqualify the Contractor, and pursue other legal remedies.

1.6.21 Combat Trafficking in Persons

IAW FAR 52-222-50, the Contractor shall notify its employees of the U.S.

Government's zero-tolerance policy regarding trafficking in persons and actions that will be taken against employees for violations. The Contractor shall take appropriate action and maintain a procedure for notifying the Contracting Officer if information is received.

1.6.22 IAW FAR 39.2

N/A (No IT services are provided under this turnkey equipment replacement contract).

1.6.23 Phase In / Phase Out Period

The 10-day Phase-In period from the date of award shall be utilized to onboard personnel, submit security clearances and vehicle lists, obtain badges, complete iWatch training, deliver the Quality Control Plan and safety submittals, and perform a preliminary site and equipment coordination walkthrough with the COR.

PART 2: DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions

• Contract Administrator: The official government representative delegated authority by the contracting officer to administer a contract.

• Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government.

• Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

• Contracting Officer's Representative (COR): An employee of the U.S.

government appointed by the contracting officer to administer the technical aspects of the contract.

• Defective Service: A service output that does not meet the standard of performance associated with the performance work statement.

• Deliverable: Anything that can be physically or electronically delivered, such as quality control plans, test logs, closeout binders, and waste disposal records.

• Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

• Key Personnel: Contractor personnel evaluated in the source selection process who are required for the performance of the contract.

• Physical Security: Actions that prevent the loss or damage of government property.

• Quality Assurance: The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards.

• Quality Control: All necessary measures taken by the contractor to assure that the quality of an end product or service meets contract requirements.

• Subcontractor: One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

• Work Day: The number of hours per day the contractor provides services in accordance with the contract.

• Work Week: Monday through Friday, except for federal holidays unless specified otherwise.

2.2 Acronyms

• AIE: Automated Installation Entry

• AHU: Air Handling Unit

• ANC: Arlington National Cemetery

• ASHRAE: American Society of Heating, Refrigerating, and Air-Conditioning

Engineers

• ASME: American Society of Mechanical Engineers

• BAS: Building Automation System

• BMS: Building Management System

• CLIN: Contract Line Item Number

• COR: Contracting Officer Representative

• DPOR: Department of Professional and Occupational Regulation (Virginia)

• EPA: Environmental Protection Agency

• FAR: Federal Acquisition Regulation

• FFP: Firm-Fixed-Price

• GWP: Global Warming Potential

• HVAC: Heating, Ventilation, and Air Conditioning

• JBMHH: Joint Base Myer-Henderson Hall

• KO: Contracting Officer

• NTP: Notice to Proceed

• OEM: Original Equipment Manufacturer

• OSHA: Occupational Safety and Health Administration

• PWS: Performance Work Statement

• QCP: Quality Control Plan

• SDS: Safety Data Sheet

• SLIN: Sub-Line Item Number

PART 3: GOVERNMENT FURNISHED PROPERTY,

EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services

N/A.

3.2 Facilities

The government will provide access to the ANC Tomb Guards mechanical room and exterior condenser pad locations for service performance.

3.3 Utilities

The government will provide water and electricity required for the contractor’s use in the performance of tasks outlined in this PWS. The contractor shall instruct employees in utilities conservation practices and shall be responsible for operating under conditions that preclude the waste of utilities. This includes turning off water faucets or valves promptly and minimizing energy consumption. All operations must comply with energy and water conservation requirements outlined in AR 420- 1.

3.4 Equipment

The government will provide no general-purpose equipment, rigging tools, or specialty instruments.

3.5 Materials

The government will provide no materials, piping, refrigerants, or controls.

PART 4: CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities

4.1 General

The Contractor shall furnish all supplies, equipment, facilities, labor, and services required to perform work under this contract, in accordance with FAR 37.1 and AR 420-1. The contractor shall accomplish all work in accordance with ASME B31.1 (Power Piping), ASME B31.5 (Refrigeration Piping and Heat Transfer Components), NFPA 70 (National Electrical Code), and NFPA 90A (Standard for the Installation of Air-Conditioning and Ventilating Systems).

4.2 Secret Facility Clearance

N/A.

4.3 Materials

The contractor shall furnish all materials, supplies, and parts necessary to meet the requirements under this PWS.

• New Split System: The contractor shall procure and install a brand-new, commercial-grade HVAC split system matching the capacity, physical footprint, and performance characteristics of the existing system.

• Buy American Act: All materials shall be compliant with the Buy American Act, as specified in DFARS 252.225-7001.

• Environmental Sustainability: For all refrigeration work, the contractor shall use low Global Warming Potential (GWP) refrigerants, in compliance with EPA Section 608 regulations and Executive Order 14057 on Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability.

• Ancillary Parts: The contractor shall provide new refrigerant lines, insulation, liquid line filter-driers, isolation dampers, mounting brackets, vibration isolators, electrical disconnects, and conduit as required.

4.4 Equipment

The contractor shall furnish all tools, safety barriers, personal protective equipment (PPE), rigging gear, recovery machines, EPA-certified cylinders, vacuum pumps, micron gauges, manifolds, and testing equipment necessary to execute this project safely and in accordance with manufacturer standards.

PART 5: SPECIFIC TASKS

5. Specific Tasks

5.1 Basic Services

The contractor shall perform the complete turnkey replacement of the HVAC split system serving the Tomb – Guards Area. The work shall be executed in a professional, clean, and safe manner, minimizing any system down-time to the extent possible. The contractor shall coordinate all rigging and high-noise operations with the COR to prevent interference with ceremonial operations at the Tomb of the Unknown Soldier.

5.2 Technical Requirements & Installation Steps

5.2.1 Electrical Isolation and Safety

The contractor shall coordinate with the COR to shut off and secure the electrical power serving the indoor air handler and the outdoor condensing unit. The contractor shall implement strict Lock-Out/Tag-Out (LOTO) safety procedures in accordance with OSHA standards.

5.2.2 Refrigerant Recovery

The contractor shall recover the refrigerant from the existing split system using EPA-certified recovery equipment and cylinders. The contractor shall document the weight of recovered refrigerant and submit recovery logs to the COR in accordance with EPA Section 608 guidelines.

5.2.3 Disconnection of Utilities

The contractor shall disconnect the existing electrical wiring, control wiring, condensate drains, refrigerant piping, and supply/return ductwork connections from both the existing indoor evaporator/air handler unit and the outdoor condenser.

5.2.4 Temporary Ductwork Removal (If Required)

To facilitate the removal of the existing split system and structural access to the mechanical room, the contractor may temporarily remove ductwork that serves the secondary unit in the mechanical room. All temporarily removed ductwork must be carefully labeled, stored safely, and reinstalled to its original operating condition immediately following split system replacement.

5.2.5 Demolition and Disposal

The contractor shall demolish and remove the old split system units (evaporator, condenser, old lines sets, and control panels). The contractor shall haul away and legally dispose of all demolished equipment, packaging, and waste off-site. Disposal records and EPA recovery/destruction certificates shall be provided to the COR.

5.2.6 Installation of New Split System

The contractor shall mount and install the new indoor air handler/evaporator and the new outdoor condenser in the exact same physical locations as the demolished units. The contractor shall secure the units using new heavy-duty mounting brackets and vibration isolators to minimize acoustic transmission through the structural walls of the Tomb Guards Area.

5.2.7 Refrigerant Line Set Installation

The contractor shall run brand-new copper refrigerant lines between the indoor air handler and the outdoor condenser. All refrigerant lines shall be neatly routed, supported with appropriate pipe hangers, and insulated using closed-cell elastomeric insulation.

5.2.8 Pressure Testing and Dehydration

• Pressure Test: The contractor shall perform a structural pressure test of the complete system using dry nitrogen charged to a minimum of 1.5 times the system operating pressure, holding the pressure for a minimum of 24 hours with zero leakage.

• Dehydration: The contractor shall dehydrate the system using a deep vacuum pump, achieving and holding a vacuum level of 500 microns or lower for at least one (1) hour with the vacuum pump isolated. All pressure and vacuum logs must be submitted to the COR.

5.2.9 Refrigerant Charging

The contractor shall charge the system with the proper, manufacturer-recommended weight of low-GWP refrigerant, utilizing digital scales to ensure precision.

5.2.10 Electrical Reconnection

The contractor shall connect the existing electrical service wiring to the new indoor and outdoor units, utilizing minimal modifications. All electrical connections must utilize new liquid-tight flexible conduit, disconnect switches, and wire terminations matching the manufacturer's rating.

5.2.11 Ductwork Connection and Modification

The contractor shall reconnect the existing supply and return ductwork to the new indoor air handler. The contractor shall perform any minor sheet metal ductwork modifications and transitions required to adapt the existing duct system to the new equipment collar dimensions, ensuring a completely airtight seal using mastic sealants and duct tape.

5.2.12 Stand-Alone Controls Installation

The contractor shall install a new, non-proprietary stand-alone local digital thermostat and control network. Controls work shall remain independent of the campus-wide DDC network, utilizing local programmable thermostats to manage temperature and humidity setpoints directly in the Tomb Guards Area.

5.2.13 Startup, Testing, and Commissioning

The contractor shall start the system and perform a comprehensive startup checklist, verifying correct fan rotation, compressor amp draw, superheat, subcooling, supply air temperature, return air temperature, and condensate drain flow. The contractor shall document all start-up parameters on a formal startup log and submit it to the COR.

5.2.14 Final Cleanup

The contractor shall clean up all construction debris, dust, packaging, and scrap metal created during this installation process, returning the mechanical room and exterior pad to a broom-clean, orderly state.

5.3 Safety

The Contractor shall safeguard and maintain all government property as well as provide for the safety and well-being of personnel employed in the administration of this contract. The Contractor is solely responsible and liable for following all applicable Federal, Department of the Army, and State of Virginia safety mandates.

The Contractor shall comply with AR 385-10, Army Safety Program, and develop a project-specific Accident Prevention Plan (APP) during the Phase-In period.

5.3.1 Occupational Safety & Health

The Contractor shall comply with the Occupational Safety and Health Act (OSHA).

The Contractor shall be responsible for ensuring adherence to all applicable State of Virginia and Federal rules and regulations.

5.3.2 Health & Safety Liability

The Contractor shall assume all liability for compliance with all applicable regulations pertaining to the health and safety of personnel during execution of work. The Contractor shall hold the Government harmless for any action on its part or that of its employees or subcontractors which results in illness, injury, or death to anyone on the Cemetery grounds.

5.3.3 Safety Data Sheets (SDS)

The Contractor is responsible for advising its employees of all environmental and hazardous/universal materials handling and is required to maintain SDS for all materials used on-site (such as oils, refrigerants, and coil cleaners) in accordance with AR 200-1. The SDS binder shall be submitted to the COR within five (5) days post-award.

5.3.4 Environmental Preferred Products

The Contractor shall use contractor-obtained environmentally preferred products.

The Contractor shall provide the COR with a listing of hazardous materials, quantities to be used, and copies of applicable SDS five (5) days after contract award.

PART 6: APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1 Compliance

The contractor must abide by all applicable federal, state, and local laws, regulations, publications, manuals, and policies. The publications listed below form a part of this PWS to the extent referenced.

6.2 Federal and Department of Defense (DoD) Publications:

• Army Regulations (AR):

• AR 190-13: The Army Physical Security Program

• AR 420-1: Army Facilities Management

• Army Directive 2014-05: Policy and Implementation for Interim Personnel

Vetting

• Federal Acquisition Regulation (FAR):

• FAR 4.4: Safeguarding Classified and Sensitive Information Within Industry

• FAR 22.10: Service Contract Labor Standards

• FAR 37.1: Service Contracts—General

• FAR 52.204-9: Personal Identity Verification of Contractor Personnel

• FAR 52.246-1: Contractor Inspection Requirements

• Defense Federal Acquisition Regulation Supplement (DFARS):

• DFARS 252.204-7012: Safeguarding Covered Defense Information and Cyber

Incident Reporting

• DFARS 252.225-7001: Buy American and Balance of Payments Program

• Other Federal Standards and Laws:

• Environmental Protection Agency (EPA) Section 608: Refrigerant Handling and Recycling Rule

• Executive Order 14057: Catalyzing Clean Energy Industries and Jobs Through

Federal Sustainability

• National Institute of Standards and Technology (NIST) SP 800-53: Security and Privacy Controls

• Occupational Safety and Health Administration (OSHA) Standards

• The REAL ID Act

6.3 Industry and Technical Publications:

• American Society of Heating, Refrigerating, and Air-Conditioning Engineers

(ASHRAE):

• Standard 90.4: Energy Standard for Data Centers

• Standard 180: Standard Practice for Inspection and Maintenance of

Commercial Building HVAC Systems

• American Society of Mechanical Engineers (ASME):

• ASME B31.1: Power Piping

• ASME B31.5: Refrigeration Piping and Heat Transfer Components

• National Fire Protection Association (NFPA):

• NFPA 70: National Electrical Code®

• NFPA 90A: Standard for the Installation of Air-Conditioning and Ventilating

Systems

6.4 State and Local Requirements:

• Virginia Department of Professional and Occupational Regulation (DPOR) Licensing Requirements

• All applicable state and local building, electrical, and mechanical codes for the jurisdiction of Arlington, Virginia.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

The Contractor service requirements are summarized into performance objectives that relate directly to project success. The performance threshold describes the minimum acceptable levels of service.

Performance Objective

Standard Performance Threshold

Incentive / Disincentive

PRS #1 Quality Control Plan (Ref:

PWS 1.6.1)

Develop and implement an approved, project-specific QCP.

100% compliant and submitted within 5 days of award.

Positive or negative performance reflected in CPARS.

PRS #2 Vetting & Security (Ref:

PWS 1.6.7)

All contractor personnel must successfully pass background checks and maintain badges.

100% compliance at all times. Zero security breaches.

Breach results in immediate removal of personnel and cure notice.

PRS #3

Refrigerant Recovery (Ref:

PWS 5.2.2)

Recover refrigerant in accordance with

EPA 608

guidelines and document weight.

100% compliant.

Recovery logs submitted to COR.

EPA fines are the sole responsibility of the contractor.

PRS #4 Pressure Testing & Dehydration (Ref:

PWS 5.2.8)

Hold 1.5x operating pressure for 24 hours;

dehydrate system below 500 microns.

100% pressure and vacuum standards met and verified by COR.

Re-testing required at contractor's expense if threshold is missed.

PRS #5 Systems Installation & Commissioning (Ref: PWS 5.2.6 & 5.2.13)

Install new split system and stand-alone controls;

complete full startup checklist.

System fully operational within 30 days of NTP.

Liquidated damages apply for un-excused schedule delays.

PRS #6 Waste Disposal & Cleanup (Ref:

PWS 5.2.14)

Dispose of demolished unit, packaging, and debris legally off-site.

Mechanical room and pad left in 100% broom-clean condition.

Cleanup completed at contractor's expense if not met.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan

(QCP)

Within 5 days of award.

3 Electronic Copy (PDF / MS Word)

KO and COR

Accident Prevention Plan (APP)

Within 7 days of award.

2 Electronic Copy

(PDF)

COR

Completed JBM-HH Form 190-16a

Within 5 days post-award.

1 Electronic Copy

(PDF)

COR and G2 Security

Vetted Vehicle List

Within 5 days post-award.

1 Electronic Copy

(PDF)

COR

EPA

Refrigerant Recovery Log

Upon completion of recovery task.

1 Electronic Copy

(PDF)

COR

System Pressure and Vacuum Test Logs

Prior to charging system.

1 Electronic/Paper COR

Manufacturer Startup Checklist &

Within 3 days of commissioning.

2 Electronic / Hard Copy Binder

COR

commissioning Logs

Equipment O&M Manuals & Warranties

Upon project completion.

2 1 Electronic (PDF) / 1 Hard Copy Binder

COR

TECHNICAL EXHIBIT 3

Equipment List (Tomb Guards Area)

This list identifies the exact equipment to be decommissioned and replaced under this contract:

Location Equipment Description

Model Number

Serial Number

QTY

Amphitheater / Tomb Guard Building

Cool Air Split System Air Handling Unit / Evaporator

B2G3AS /

E2G3AS

0507051 (Evaporator)

Amphitheater / Tomb Guard Building (Exterior Pad)

Cool Air Split System Condensing Unit

B2G3AS /

E2G3AS

0507052 (Condenser)

INDEPENDENT GOVERNMENT

ESTIMATE (IGE)

Project Name: Tomb – Guards Area – Replace HVAC Unit (Split System)

Location: Arlington National Cemetery (ANC), Arlington, VA

Date: August 1, 2026

Scope of Estimate: Turnkey labor, equipment, materials, submittals, and closeout for the split system replacement at the Tomb Guards mechanical room.

1. Labor Breakdown

Labor Category Hourly Rate Estimated Hours Estimated Cost

Project Manager (Submittals, meetings, oversight)

$115.00 24 $2,760.00

HVAC Lead Technician (Rigging, demo, installation, commissioning)

$95.00 80 $7,600.00

HVAC Apprentice / Helper (Demo assistance, piping, cleanup)

$65.00 80 $5,200.00

Quality Control / Safety Officer (Site safety, QCP, inspections)

$90.00 30 $2,700.00

Subtotal Labor Cost

$18,260.00

2. Materials & Equipment Procurement

Material / Equipment Description

Unit Quantity Unit Cost Total Cost

Commercial HVAC Split System Unit

EA 1 $98,450.00 $98,450.00

(Match existing capacity, low- GWP, premium high-efficiency condenser and indoor evaporator coil)

Stand-Alone Programmable Thermostat & Local Control Package

LOT 1 $4,850.00 $4,850.00

Refrigerant Line Set & Piping Accessories (Copper piping, pipe insulation, hanger supports, filter-driers)

LOT 1 $6,200.00 $6,200.00

Electrical Reconnection Components (Liquid-tight conduit, disconnect switches, wire, terminations)

LOT 1 $3,450.00 $3,450.00

Ductwork Modification Materials (Sheet metal transitions, dampers, mastic, insulation)

LOT 1 $5,800.00 $5,800.00

Vibration Isolators & Structural Mounting Brackets

LOT 1 $2,500.00 $2,500.00

Low-GWP Refrigerant Charge

LBS 35 $45.00 $1,575.00

Subtotal Material Cost

$122,825.00

3. Specialty Equipment & Disposal Costs

Specialty Description

Unit Quantity Unit Cost Total Cost

Rigging & Crane Rental (Required to lift outdoor condenser unit onto pad)

DAY 1 $3,150.00 $3,150.00

EPA

Refrigerant Recovery Machine & Cylinder Rental

JOB 1 $480.00 $480.00

Legal Equipment Disposal &

EPA

Reclamation Fee

JOB 1 $800.00 $800.00

Subtotal Specialty Cost

$4,430.00

4. Cost Summary & Profit Calculation

Cost Element Basis of Calculation Cost

Estimated Base Project Cost

Sum of Labor, Materials, and Specialty Costs

$145,515.00

Estimated Contractor Profit

15.00% of Base Project Cost

$21,827.25

TOTAL INDEPENDENT

GOVERNMENT

ESTIMATE (IGE)

$167,342.25

5. Basis of Estimate

This Independent Government Estimate is structured using commercial construction standards, historical local rates for premium commercial mechanical installations in the Northern Virginia/Arlington area, and prevailing wage structures under FAR 22.10. Material cost assessments utilize actual manufacturer product listings for match-capacity premium split systems. Profit is benchmarked at a standard 15% rate, matching the regional average for high-security, low-tolerance administrative work at federal facilities.