B08 Solicitation Amendment W91QV125RA016-0002 KO Signed.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submittal and Inquiries.

1. Proposal shall be submitted via email to the Contract Specialist (KS), Rickey G. Hampton, at email:

rickey.g.hampton.civ@army.mil no later than (NLT) 5:00 PM Eastern Time on 2 June 2025. The size per e-mail shall not exceed 20MB. If necessary, Offerors may submit multiple emails. If a complete proposal is not submitted by this closing time, the Offeror's proposal will not be considered for award. If the Offeror does not receive confirmation of receipt, it is the responsibility of the Offeror to contact the KS identified above to confirm receipt of its proposal.

2. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer (KO) via the Contract Specialist. Address all questions or concerns the Offeror may have to the Contract Specialist, Rickey G. Hampton, at rickey.g.hampton.civ@army.mil, or the Contracting Officer, Kenneth L. Mitchell, at kenneth.l.mitchell.civ@army.mil. All questions regarding this solicitation shall be submitted in writing via email.

B. General Instructions

1. The Government contemplates award of a single Firm Fixed Price (FFP) contract resulting from the Solicitation's Request for Proposal (RFP). The selection process for this award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Noncompliance with the Request for Proposal (RFP) requirements may impede the Government's ability to properly evaluate the proposal and may result in the elimination from further consideration of the proposal.

2. The Government intends to evaluate offers and may make awards without discussions or exchanges with Offerors. Therefore, Offerors' initial offer should contain the best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

3. The selection of a source for award purposes will be conducted utilizing source selection procedures in accordance with the Federal Acquisition Regulation (FAR) Part 13.5. The offer will be evaluated using the criteria under Addendum to FAR 52.212-2, Evaluation Factors for Award. Noncompliance with Solicitation Number W91QV1-25-R-A016 requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

4. The Offer. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS) and contract type.

5. Instructions outlined in paragraph C below, prescribe the format for the proposals and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Proprietary information shall be clearly marked.

6. Price information shall not appear in the Technical Proposal. Proposals that fail to separate price information from the Technical Proposal will not be considered for award.

7. Offerors that are found unacceptable for Volume I - Technical may not be evaluated for Volume II - General/Price.

8. The entire proposal shall remain valid for a minimum of ninety 90 days from receipt by the Government and shall not contain classified data or information. Proposals offering a shorter period will

W91QV125RA0160002

not be considered for award.

C. Proposal Preparation Instructions

1. The Offeror's proposal shall consist of two volumes: I. Technical and II. SF1449/Price Proposal Summary.

2. Proposal Format

(a) The electronic submittal shall consist of separate files as set forth and named in the table below. MS Office 2020 software or higher shall be used to create the required files. To reduce proposal size, proposals shall be limited to the number of pages as outlined below for each volume. All proposal information shall be confined to the appropriate file. The page limit (identified in the table below) is viewed as total pages within a file, which includes, but is not limited to, a table of contents, cover page, glossary page, etc. The Government will not evaluate any pages that exceed the page limitation(s) identified below. Pages containing text shall be typewritten using the standard letter size (8.5 x 11) in Microsoft Word. Text shall be a minimum of 12-point Times New Roman or Arial font and no less than one (1) inch margins/borders. Any table or graphic shall use a minimum of 10-point Times New Roman or Arial font. Drawings or other graphics shall be reduced only to the extent legibility is not lost.

V ol u m e

Docume nt File Name Notes

I Technica l Proposal

* xxxxTECHx xxx.docx (or

PDF)

50 page limitation

II SF 1449

Solicitation, Offer and

Award (SF 1449)

See instructions at paragraph C.3.(b) Volume II - SF 1449/Price Proposal Summary below.

II

Price Pr oposal S ummary

* xxxxPRICE xxxx.xlsx

Price Proposal Summary - Offerors shall submit its Price Proposal utilizing an Excel document format. Unit Price and Total Price dollar figures shall be rounded to the nearest penny. The Price Proposal

Summary

(xxxxPRICExxxx.xlsx) shall include individual company's information outlined in paragraph B and remain valid for

90 days from receipt by the

Government.

* Offerors shall replace, "xxxx" with the "Offeror's Company Name" and the "date of proposal submittal. For example: ABCINCPRICE20250602.xlsx, or ABCINCTECHNICAL20250602.pdf (or .docx).

3. Proposal Content

(a) Volume I - Technical Volume

-TAB A - Table of Contents

-TAB B - Technical Proposal

-TAB C - Special Qualifications

-TAB D - Key Personnel

-TAB E - Quality Control Plan (QCP)

- Technical Proposal: The information provided by the offeror will be a significant factor in the Government's determination of technical capability. The Contractor shall provide technical proposal detailing capability information to include product literature, catalog pricelists if available, warranty, guarantee, technical specifications and delivery information. To be considered for award, the Offeror shall submit a detailed description of how the offeror will meet the requirements as outlined in the Performance Work Statement. At a minimum, Offeror's response shall address, in detail, PWS section 5.

- Special Qualifications: The resume(s) and certifications of the technical personnel that clearly provide evidence: that technical personnel are employed by a DAQ Value Added Reseller (VAR), have at least five (5) years' experience working with ICIDS equipment, possess current SMS and DAQ Electronics ICIDS certifications, and meet all other special qualifications required.

- Key Personnel:

1. Project Manager: The Project manager shall, at minimum, have five (5) years of experience in managing projects similar in scope to this contract. The contractor shall provide records showing five (5) or more years of employment in that role. Acceptable submittals may be an employee's resume, employment record, or any other verifiable documentation.

2. Service Technician: The Service Technician shall, at minimum, have five (5) years of experience involving projects similar in scope to this contract. The contractor shall provide records showing five (5) or more years of employment in that role. Acceptable submittals may be an employee's resume, employment record, or any other verifiable documentation.

- Quality Control Plan: The contractor shall develop and maintain an effective quality control program to ensure services are rendered in accordance with the PWS paragraph 1.5.1. The basis of the plan is that the Contractor is responsible for maintaining quality over the life of the contract.

(b) Volume II - SF 1449/Price Proposal Summary

i. The Offeror is required to submit a completed SF 1449 document (Solicitation, Offer and Award (including acknowledgment of Amendments)), and Price Schedule. The Unit Price and Total Price amounts entered into the Price Proposal's Excel document shall be rounded to the nearest penny.

Solicitation, Offer and Award (SF1449)- Each base and option CLIN must have an associated unit price and total price displayed in the appropriate text field. The Contractor's CAGE Code shall be

1.

1.

1.

entered in block 17a and blocks 30a, b, and c need to be filled in accordingly. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF1449.

NOTE: The Offeror shall be registered in SAM prior to contract award.

ii. Pricing Proposal Summary (separate from the SF1449 and the technical proposal) - Offerors shall submit its Price Proposal utilizing an Excel document format (.xslx). and Total Unit Price Price figures shall be rounded off to the nearest penny to prevent floating decimal calculations. It shall contain the Offeror's prices for the established Contract Line Items Numbers (CLINS). The price breakdown must include prices for each Period of Performance (PoP) to include the base period and all option periods. The fully burdened labor rate for the LCATs listed in PWS TE 4 shall be captured in the price breakout. The prices shall be consistent with the written portion of the technical proposal. Offerors proposed price will be evaluated in accordance with FAR 13.5.

NOTE: Factor in the annual escalation rate percentage for the associated option year CLINs starting with OY1 thru OY4.

(End of provision)

Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued. Offerors shall review all

1.

1.

1.

1.

1.

1.

1.

documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

Will issue a complete, properly formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

9410 JACKSON LOOP SUITE 101, FORT BELVOIR VA 22060-5116

FORT BELVOIR, VA 22060-5116

UNITED STATES

RICKEY HAMPTON, EMAIL: RICKEY.G.HAMPTON.CIV@ARMY.MIL TELEPHONE: (520) 669-8732

AdminBy:

SCD: PAS: