W91QV125R0023P00001 ICIDS Maitenance Amendment 1.pdf

0012213692

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is as follow s:

1. Please submit tw o copies of both the technical and pricing proposals. One copy should be the original version, w hile the other must be the redacted version of the technical and pricing proposals.

2. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Feb-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QV125R0023

X 9B. DATED (SEE ITEM 11)

07-Feb-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Feb-2025

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV125R0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS - ADDENDUM to FAR 52.212-1 The Contractor will submit two copies of both a Technical proposal and a separate Price proposal, one original and one redacted as follows:

A. Proposal Submittal and Inquiries

1. Final proposals shall be submitted, in writing via email, prior to 1200 (EST, local Ft Belvoir time) on Monday, March 3, 2025 on the SF 1449 or amended SF 1449 solicitation W91QV1-25- R-0023. The Point of Contact (POC) for this requirement is Heidi K. Boyer at Heidi.k.boyer.civ@army.mil.

2. The POC can also be reached by phone at (520) 669-8073.

3. All questions shall be submitted to the POC, Heidi K. Boyer at Heidi.k.boyer.civ@army.mil, and the alternate POC, Jodi E. Woods , at Jodi.e.woods.civ@army.mil. All questions regarding this solicitation must be submitted prior to 1600est on Tuesday, February 25, 2025.

4. There will be a site visit on 24 February 2025 at 1000 EST at Building 6619 Mapes Rd. All parties will meet at the Fort Meade Visitor Control Center, Building 902 Reece Road and will be escorted through the gate. If you have any additional questions, please contact Heidi Boyer, Heidi.k.boyer.civ@army.mil.

B. General Instructions

1. The selection process for this award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Noncompliance with the Request for Proposal (RFP) requirements may impede the Government’s ability to properly evaluate the proposal and may result in the elimination from further consideration of the proposal.

2. The submission of documentation will constitute the offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and contract type.

3. The offeror’s updated proposal shall consist of the following:

1. Amended Solicitation- Each base and option CLIN must have an associated price listed in the document.

2. Technical Capability Proposal must include the following:

A. A detailed narrative that outlines the offeror’s specifics of approach, staffing and support to meet/exceed the technical requirements and support outlined in the Performance Work Statement

(PWS) .

B. The resume(s) and certifications of the technical personnel that clearly provide evidence: that technical personnel are employed by a DAQ Value Added Reseller (VAR), have at least five (5) years’ experience working with ICIDS equipment, possess current SMS and DAQ Electronics ICID certifications, and meet all other special qualifications required by PWS paragraph 1.6.8.

C. Evidence that proposal technical personnel possess a minimum of US Secret security clearance; validated with a joint personnel adjudication system (JPAS), the security investigations index (SII) printout or memorandum from supporting security office and a local police file check in the individual’s area of residence.

3. Offerors shall provide information on no more than three (3) current or previous contracts performed in the last three years for projects of similar dollar value, scope, and complexity.

Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offeror and the information may be used for both the responsibility determination and the best value decision. Contracts listed may include those entered with Government agencies or private sectors. For contractors with no relevant corporate past performance, the Government may consider information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement. The Government will evaluate the Past Performance Elements specified in the Past Performance Questionnaire (Attachment A of the Solicitation). The Offeror shall distribute the questionnaire included in the solicitation as an attachment to their references so the form can be completed and submitted directly to the Government.

Contract Descriptions. This Volume shall include the following information formatted as indicated:

• Contractor/Subcontractor place of performance, CAGE Code and Unique Entity ID Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

• Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

• Government's technical representative/COR, and current e-mail address, telephone and fax numbers.

• Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone and fax numbers.

• Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

• Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers also.

• Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity), and secondary contract type (FP, CR, T&M, etc)).

• Awarded price.

• Final or projected final price / amount company is responsible for.

• Original delivery schedule, including dates of start and completion of work.

• Final or projected final delivery schedule, including dates of start and completion of work.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All

Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offerors or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

a. New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offerors shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

Past Performance Questionnaire. The Offerors shall initiate the Past Performance Questionnaires (ref attachment A of the solicitation) for each of the three (3) projects selected above. The Offerors shall complete CONTRACT IDENTIFICATION information of the form. The Offerors shall request that the owner's representative most knowledgeable of the project complete REFERENCE IDENTIFICATION and the PAST PERFORMANCE QUESTIONNAIRE of the form and have that individual email the Past Performance Questionnaires directly to:

Contract Specialist: heidi.k.boyer.civ@army.mil Contracting Officer: jodi.e.woods.civ@army.mil Division Chief: Kenneth L. Mitchell, Kenneth.l.mitchell.civ@army.mil All responses shall be received by the date and time that proposals are due. MICC-Fort Belvoir is not responsible for responses that are not received for any reason. The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror.

4. Provide prices for each CLIN on the SF1449.

Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued.

Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

52.212-2 ADDENDUM

Evaluation Factors for Award

BASIS FOR AWARD

The award will be made to the lowest priced technically acceptable proposal. Proposals will be evaluated for technical acceptability (including past performance), but will not be ranked using the non-price Factors (and Subfactors). In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price Factor. A proposal receiving a rating of “Unacceptable” in any non-price Factor will not be eligible for award.

FACTORS TO BE EVALUATED

The following factors shall be used to evaluate offers: Factor I - Technical, Factor II – Past Performance, and Factor III – Price.

The following factors shall be used to evaluate offers:

1. Technical (including the below)

a. Detailed Narrative Demonstration of support/capability for the complete requirement b.Qualified Technicians.

c. Security Clearance

2. Past Performance

3. Price FACTOR I. Technical

A) In order to be found acceptable, the offeror’s technical proposal must demonstrate, in a detailed narrative, their capability to meet/exceed the technical requirements and support as outlined in the Performance Work Statement (PWS) as a whole. Acceptable proposals will outline the company’s specifics of approach, staffing and support as detailed throughout the PWS while accounting for the Secret Clearance classifications of the requirement.

B) In order to be found acceptable, the resume(s)/certifications of the technical personnel must show evidence that they are employed by a DAQ Value Added Reseller (VAR), have at least five (5) years’ experience working with ICIDS equipment, possess SMS and DAQ Electronics ICID certifications, and meet and all other special qualifications required by PWS paragraph 1.6.8. Note: Technical personnel may be employed by a subcontractor that is a VAR, as long as the prime contractor can demonstrate it meets all requirements including FAR 52.219-14, Limitations on Subcontracting.

C) In order to be found acceptable, evidence must be provided to establish compliance with PWS paragraph 1.6.7.

FACTOR II. RELEVANT PAST PERFORMANCE

Past performance will be evaluated to determine whether or not, based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort. The Contractor past performance rating will be based on an “Acceptable” / “Unacceptable” basis. Previous contracts showing relevant past performance should be listed and the work required described to establish capability. A previous contract is relevant if the requirement is similar in complexity, value and services provided. Performance must have taken place no more than five (5) years prior to the proposal due date. Contractor Performance Assessment Reporting System (CPARS) will also be reviewed for each evaluated vendor.

***NOTE: In the case of an offeror without a CPARS record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have "NEUTRAL" past performance. In the context of acceptability/unacceptability, “NEUTRAL” shall be considered “ACCEPTABLE.”

FACTOR III. PRICE

Price will be evaluated to determine if the offers’ proposed price is fair, reasonable, and balanced in accordance with the guidelines in FAR 15.404. The price of the base year plus all four (4) option years will be considered the Total Evaluated Price (TEP).

As part of price evaluation, the Government will evaluate its option to extend services (see FAR clause 52.217-8) by adding six (6) months of the offeror's final option period price to the offeror's total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period.

(End of Summary of Changes)