Questions-Audio Visual Upgrades - Ft. Meade OSJA Notice ID-W91QV1-24-R-0135.docx

You have identified a multimedia Lectern with various equipment, is mandatory that the equipment be mounted in this location or can some of the equipment identified be rack mounted in the existing rack location as deemed appropriate by our engineering team?

Equipment can be located/placed in the server room

You have identified an HDMI input at the lectern, please confirm this an addition to the existing government PC at the lectern? Needed for PC

Please confirm you require a government furnished PC to be located in the lectern.

All PCs will be government furnished

Please confirm you need the government furnished PC to be displayed on the monitors and displays in the court room Yes, all displays should mirror what’s being presented on the PC

You have identified a touch screen monitor at the lectern, is this a touch panel User Interface for controlling the AV system? Yes

Does the Judge require a touch panel user interface for controlling the AV system? No Does the Court Reporter location require a touch panel user Interface? Yes

Does the witness need a touch screen monitor to white board on evidence presented? No

You have identified 2-4 HD cameras, are these security and monitoring cameras? No Do these 2-4 HD cameras need to be recorded?

Yes, need the option to playback video recording if necessary

You have identified HD recorders which is plural, do you require multiple recorders?

If you need multiple HD recorders, please describe the purpose of each recorder?

Do you require the audio from the 10-12 microphones recorded?

Yes

Do you require video from the AV system to be recorded? As an example, if evidence is presented via the document camera does this need to be recorded, as that comes at a significant cost increase?

Yes

Do you simply need general surveillance / monitoring of the courtroom recorded? Recording of court-martial proceedings, boards, hearings, etc

Are the recorders for the Security Monitoring Cameras? No

You require 10-12 microphones please identify the location and purpose for each microphone. Jury, judge, TC, DC, podium, witness

Does the Jury / panel require a microphone? Yes

You require 12 monitors, please identify the location of all 12 monitors?

Do you require the prosecution, defense, judge, witness and podium locations to have touch screen monitors that will allow each location to white board on evidence presented? No

Does the court reporter need a monitor? Yes

What is the exact size of the wall mounted TV you require. Please be specific to the exact size so that all bidders are quoting the same size displays and can be evaluated equally. No specific requirement, up to vendor discretion

In regard to the “Wall Mounted TV” do you need a TV or a Display? A TV has an integrated Cable television tuner a Display does not?

Will the end user be providing any electrical outlets that may be required to be moved or added such as power for the wall mounted TV? No

During the site Survey it was noted there are two (2) 65” ceiling mounted displays, will these displays remain in place or are they required to be replaced? Replaced

Will the ceiling mounted displays be required to display information from the AV System? Yes

You require Video Conferencing Solution, are you referring to the integration for Web Conferencing such as Teams, WebEx, Zoom etc? Yes

Will the government provide the PC for Web Conferencing since the conferencing will be conducted on a government network? Yes

Where exactly will be the Web Conferencing PC be physically located: the Judges, bench, lectern/podium, Court Reporter, or Rack location? Court reporter

Will the government provide network connectivity for any government provided PC? Yes

What specific Service Level Agreements (SLAs) are required for the one-year on-site maintenance?

As an example, do you need an on-site response time of next business day, two business days, three business days? On the spot response time but one business day at a minimum

Do you require unlimited on-site response? Yes

Do you require Telephone Support? No

Do you require an on-line portal for reporting issues with the system? Yes

Do you require the maintenance provider to cover all shipping and handling charges for failed components that need to b replaced under warranty? Yes