W91QV123R00180002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. Change the site visit date and time from 18 July 23 10:00am to 25 July 23 at 10:00am

b. Change the due date and time for question and comments from 21 July 23 12 noon est. to 27 July 23 12 noon est.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV123R0018

X 9B. DATED (SEE ITEM 11)

10-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jul-2023

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV123R0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM 52.212-1

SECTION L

INSTRUCTIONS TO OFFERORS

Proposal Submission and Design Package Requirements

1. General. These instructions prescribe the format of the proposal and describe the approach for the development and presentation of the proposal data. These instructions are designed to ensure the submission of necessary information and to provide for the understanding and comprehensive evaluation of proposals.

Carefully review this section and its relationship to Section M prior to commencing proposal preparation. All solicitation amendments must be acknowledged.

2. Submittal of Solicitation Questions. Questions, concerns, clarifications, and any other communications regarding this solicitation shall be made via email to the primary Contract Specialist, Edward Faison at Edward.k.faison.civ@army.mil Contracting Officer, Mr. Oswald Pascal at Oswald.pascal.civ@army.mil and the Division Chief, Mr. Kenneth L. Mitchell at. THE DUE DATE FOR QUESTIONS AND COMMENTS REGARDING THIS RFP IS 27 July 2023 12:00PM EASTERN STANDARD TIME ON

When submitting questions and comments, please refer to the specific text of the RFP in the Following format:

Subject: W91QV1-23-R-0018 Reference RFP Section ______, Paragraph(s) _____, Page(s) _____.

All questions will be answered via amendment and provided to all Offeror’s via the Government Point of Entry, Sam.Gov at https://sam.gov and questions will not be attributed to the submitting Offerors.

3. Proposal Submission. The offeror’s proposal shall be submitted, using the most current amendment to the solicitation, via email as set forth below. The offeror’s proposal shall consist of four (3) separate volumes. The Volumes are Volumes I – Administrative, Volume II – Technical, Volume III – Price. The intent of this standardized format is not to limit creativity. Creativity is permitted within the parameters below to allow the Government a more fair and easy assessment of offers. THE DUE DATE FOR PROPOSAL SUBMISSIONS IS 7August 2023 AT 3:00PM EASTERN STANDARD TIME.

4. Discussions. It is the Government’s intent to award without discussions. Initial proposal submission should contain the offeror’s best technical proposal and prices. If discussions become necessary, the Government reserves the right to conduct them.

Proposals shall be submitted to the following email addresses:

Primary Contract Specialist: Edward Faison at Edward.k.faison.civ@army.mil Contracting Officer: Oswald Pascal at Oswald.pascal.civ@army.mil Division Chief: Kenneth L. Mitchell at Kenneth.l.mitchell.civ@army.mil mailto:Edward.k.faison.civ@ mailto:Oswald.pascal.civ@ https://sam.gov/ mailto:Edward.k.faison.civ@army.mil mailto:Oswald.pascal.civ@army.mil mailto:Kenneth.l.mitchell.civ@army.mil

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be appropriately numbered and clearly identified with the date and solicitation number in the header and/or footer and shall begin at the top of each page. (.doc) files shall use the following pages setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter –0” From Edge – Header, Footer – 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply: Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Calibri fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

b. Email Files. To the extent possible, proposals shall be submitted in one email with four file volumes, unless files are too large. The subject line of the email(s) shall be “Company Name – RFP No. W91QV1-23-R- 0018”. “If more than one email is sent, include the volume name(s) in the subject line of the email after the RFP No.

c. Page Count. The file name convention and page count for each volume is as follows:

Volume Title File Name¹ Maximum Number of Pages²

Volume I – Administrative

XXXX_ Electronic Security System CCTV_ V1.docx

NTE 30 pages, excluding covers, title pages, executive summaries and table of contents

Volume II – Technical Capability

XXXX_ Electronic Security System CCTV_ V2.docx

NTE 50 pages, excluding resumes, covers, title pages, executive summaries, table of contents, drawings and Quality Control Plan Quality Control Plan has no page limit.

Volume III– Price

XXXX_ Electronic Security System CCTV_ V3.docx

No page limit.

¹ For XXXX, use the Offeror’s company name ² Those pages that exceed the page counts for each volume or attachment will not be evaluated.

Offerors are expected to discuss the required content within the page limits set for each volume as provided in the above chart.

d. Content Requirements. All information shall be confined to the appropriate volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of 1) a Cover Sheet that identifies the Volume 2) Table of Contents 3) Summary Section and 4) the Narrative discussion. The Summary Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked.

The following shall be included in the Narrative discussion:

Volume I – Administrative – Offerors must submit the SF1449 in its entirety. Offerors must fill in all information required in block 17a. including offeror’s Cage Code. Offerors must also return any applicable SF30 – amendment cover sheets. Both the SF1449 and the SF30s shall be signed and dated by an official having the authority to contractually bind the firm. In addition, a complete copy of the offeror’s System for Award Management (SAM) record, inclusive of Representations and Certifications shall be submitted.

Volume II – Technical Capability (Non price) - The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the factors defined in Addendum to FAR 52.212-2, Evaluation – Commercial Items. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS Part 5. The offeror shall address as specifically as possible the actual methodology he/she would use for accomplishing the PWS tasks. The Technical Volume shall be organized according to the following three sub-factors as outlined below:

Sub-Factor 1:

Quality Control Plan (QCP): The Offeror shall provide a QCP demonstrating its methodologies for ensuring sustained quality improvement. The Offeror shall submit a QCP for measuring, attaining, and managing quality of performance under this contract. The Offerors shall provide performance standards and metrics that align with the organization’s requirements. The Offeror’s QCP shall explain the way the Offeror shall ensure all contract requirements are being accomplished in accordance with the contract to include monitoring, inspecting and correcting deficiencies in a manner that is appropriately tailored to the work outlined in the PWS in Exhibit 4 “Performance Requirement Summary.”

. Describes quality control processes and methods which will ensure only high-quality materials and equipment are utilized.

. Describes the tools/methods to be used to identify poor performing subcontractors and/or in-house personnel as applicable.

. Describes the procedures and processes used to track work progress.

. Describes how often work will be inspected and how interface with Government inspectors will be accomplished.

Sub-Factor 2:

Maintenance Plan: The Offeror shall provide a scheduling narrative describing how they propose to accomplish the tasks outlined in the PWS Part 5.4, which demonstrates his/her, company’s capability of planning, managing, and performing the work outlined under each task. The narrative should clearly articulate the required steps to achieve each specific task in the PWS Part 5.4. The plan should include but not limited to goals/objective, resources, constraints, strategies, communication plan, appendices, abstract and summary. This shall include the labor estimates for each of the tasks, and considers the information contained in the RFP to include the technical exhibits to consider scheduling.

Sub-Factor 3:

Key Personnel: The ability to perform the work outlined in PWS Section 4.3 thru 4.3.2 must be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror’s proposed.

*Certification/Documentations shall clearly establish that the proposed individuals meet the minimum requirements of DOD IA requirement certification, level 2 information assurance technical certification.

The documentations may contain a section that indicates which experience it proposes meets the minimum requirement.

An offer can be rejected if a written commitment from the persons listed in the proposal as System Administrator and Technician” is not also submitted with documentations.

Volume III – Price – The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449 of the solicitation with pricing for each contract line item (CLIN). The offeror shall include a with the breakout of the proposed labor categories and all estimated supplies, equipment and materials. The Offeror shall provide fully burdened labor rates for all personnel for the base year and all option years as well as projected costs for the supplies, equipment, and material in accordance with the historical estimates provide in the PWS. All dollar values shall be rounded to the nearest whole cent; any dollar values containing more than two (2) decimal places will be rounded to the nearest whole cent. Offerors shall not submit a price for the extension of services period at FAR 52.217-8. If items required to meet the intent of the PWS are missing or inaccurately estimated, the Offeror is expected to address the inadequacy in their narrative and provide for the addition(s) in their cost proposal. Along with the SF1449, a price model Excel spreadsheet is provided at the Government point of entry at SAM.gov which shall be filled out by the offeror. All formulas are inputed in the spreadsheet for ease of use and should not be changed. The proposed unit prices for the materials in the Price Model shall not exceed the prices provided in the commercial price list. The offeror shall shall include a breakout of the proposed labor categories with fully loaded hourly labor rates, G&A, overhead, profit, and total estimated material and other costs. All dollar values shall be rounded to the nearest whole cent; any dollar values containing more than two (2) decimal places will be rounded to the nearest whole cent. Offerors shall not submit a price for the extension of services period at FAR 52.217-8.

ADDITIONAL INSTRUCTIONS

(a) Data Universal Numbering System (DUNS) Number. (Applies to all proposals exceeding $3,000, and proposals of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its bid, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUN’S number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUN’S number. The http://fedgov.dnb.com/webform offeror should indicate that it is an offeror for a government contract when contacting the local Dun and Bradstreet office. All responses shall be received by the date and time that proposals are due. MICC-Fort Belvoir is not responsible for responses that are not received for any reason. The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror.

For any contracts that did not/do not meet original schedule or technical requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions.

The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offerors or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

SITE VISIT (STRONGLY ENCOURAGED):

1. Date: 25 July 2023 Time: 10:00am

a. The names of no more than THREE individuals that will attend.

b. Company name, address and POC phone number; AND

c. Include the solicitation number in the e-mail.

2. ADDRESS: Arlington National Cemetery 1 Memorial Drive Administration Building, Arlington Va. 22211- 5003 Offeror will be escorted by Government personnel through the Cemetery

Site Visit to Old Soldiers Cemetery shall be conducted on own

3. The Government requests attendees to travel in no more than one (1) vehicle per company. Each participating company will provide their own transportation. Offerors shall e-mail the following information to the

Contract Specialist: Edward Faison (edward.k.faison.civ@army.mil) Contracting Officer: Oswald Pascal (Oswald.pascal.civ@army.mil) Division Chief: Kenneth L. Mitchell (Kenneth.l.mitchell.civ@army.mil) mailto:edward.k.faison.civ@army.mil mailto:Oswald.pascal.civ@army.mil mailto:Kenneth.l.mitchell.civ@army.mil

ADDENDUM 52.212-2

SECTION M

BASIS FOR AWARD

The award will be made to the lowest priced technically acceptable proposal. Proposals will be evaluated for technical acceptability but will not be ranked using the non-price Factor and Sub-Factors. In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price Sub-Factor. A proposal receiving a rating of “Unacceptable” in any non-price Sub-Factor will receive an “Unacceptable” rating on Technical Capability (Non-Price) and not be eligible for award.

EVALUATION CRITERIA

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

A. Technical Capability (Non-Price) . Sub-factor 1: Quality Control Plan . Sub-factor 2: Maintenance Plan . Sub-factor 3: Key Personnel

B. Price

FACTORS TO BE EVALUATED

The following factors shall be used to evaluate offers Factor A, Technical Capability (Non-Price) which has three

(3) sub-factors 1) quality control plan, 2) maintenance plan and 3) key personnel Factor B, Price.

FACTOR A. TECHNICAL CAPABILITY (NON-PRICE)

Offeror shall provide narrative as to their understanding of the specific requirements and the overall scope of work required within the Performance Work Statement (PWS). The Offeror shall provide a scheduling narrative describing how they propose to accomplish the tasks outlined in the PWS, which demonstrates their capability of planning, managing and performing the work outlined under each task. Details should cover, at a minimum:

Sub-factor 1: Quality Control Plan: The Government will evaluate how the offeror intends to monitor, inspect, and correct deficiencies for the requirements of the PWS. The offeror’s QCP must be tailored to performing at Arlington National Cemetery and must address the specific tasks and standards required in the PWS. The Technical Capability (Non-Price) rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used in evaluating the offeror’s proposal against the technical requirement:

Rating Description Acceptable Quality Control Plan proposal clearly meet the minimum requirements outlined in PWS in

Exhibit 4 “Performance Requirement Summary” (PRS) Unacceptable Quality Control Plan proposal DO NOT clearly meet the minimum requirements outlined in

PWS in Exhibit 4 “Performance Requirement Summary” (PRS)

Sub-factor 2: Maintenance Plan: The Offeror shall provide a scheduling narrative describing how they propose to accomplish the tasks outlined in the PWS Part 5.4 which demonstrates his/her, company’s capability of planning, managing, and performing the work outlined under each task. The narrative should clearly articulate the required steps to achieve each specific tasks in the PWS Part 5.4 The plan should include but not limited to goals/objective, resources, constraints, strategies, communication plan, appendices, abstract and summary. The offeror’s work plan must be tailored to performing at Arlington National Cemetery. The Technical rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used in evaluating the offeror’s proposal against the technical requirement:

Acceptable Maintenance Plan submitted with proposal clearly meet the minimum requirements demonstrating goals and objective of specific tasks outlined in Part 5.4 of the PWS.

Unacceptable Maintenance Plan submitted with proposal clearly DO NOT meet the minimum requirements demonstrating goals and objective of specific tasks outlined in Part 5.4 of the

PWS

Sub-factor 3: Key Personnel - The Government will evaluate the degree to which the offeror’s proposal demonstrates the ability to provide qualified key personnel and staff/workers in a timely manner, and a management plan for execution of all the tasks in the PWS. The offeror’s proposal must describe a management approach to oversee tasks to ensure quality deliverables. The offeror must provide documentation/certification for the key personnel (System Administrator and Technician) that reflects at a minimum requirement or similar and relevant work experience as outlined in the PWS. These individuals must demonstrate the operational knowledge, and relevant and sufficient experience and skill to complete the tasks outlined in the PWS. The Technical rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used in evaluating the offeror’s proposal against the technical requirement.

Acceptable Documentation of System Administrator and Technician submitted with proposal clearly meet the minimum requirements demonstrating experience and knowledge outlined in PWS paragraph 4.3.2 “IT Certified Professional

Unacceptable Documentation of System Administrator and Technician submitted with proposal DO NOT meet the minimum requirements demonstrating experience and knowledge outlined in PWS paragraph 4.3.2 “IT Certified Professional

FACTOR B. – PRICE

The total price will be computed by adding the total for all base period CLINs and all options CLINs. The total prices for CLINs X0001 and X0002 will be computed from the totals in the price model Excel spreadsheet. Additionally, the Government will evaluate the Option to Extend Services under FAR clause 52.217-8 "Option to Extend Services" by adding one-half of the Offeror's final option period total evaluated price to the Offeror's total price. Thus, the Offeror's Total Evaluated Price (TEP) will include the base period and all applicable option periods. The TEP will be assessed in accordance with the guidelines in FAR 15.404 to determine that the price is fair, reasonable, and balanced

Definitions:

• Completeness/Accuracy: The Offeror’s proposal follows the Price Volume instructions in the

RFP.

• Reasonableness: A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

• Unbalanced: Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either part.

Before the Offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Summary of Changes)