Amendment_0004_W91QV119R0036.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions submitted by vendors and revise paragraphs 1.3, 1.6.7.5, 1.6.10 and Part 7 of the

Performance Work Statement. Addendum to FAR 52.212-1 has been revised to remove paragraph "Note: If mailed to the US Postal Service the proposals shall be submitted prior to the due date and time identif ied on the SF 1449 of solicitation W91QV119R0036. Emailed proposal in response to this solicitation w ill be accepted".

SEE SUMMARY OF CHANGES FOR DETAILS

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV119R0036

X 9B. DATED (SEE ITEM 11)

18-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Jul-2019

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV119R0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Answers to Questions Submitted by Vendors in reference to RFP W91QV1-19-R-0036

Q1. Will this opportunity be a “bid” awarded on low price, or will it be a “proposal” with stated award criteria and past performance requirements? (or two part proposal)

A1. The requirement will be awarded to the Lowest Price Technically Acceptable offeror. Offeror shall submit proposals in accordance with the Addendum to FAR 52.212-1 Instructions to Offerors.

Q2. Can I provide my information to you to allow me to obtain a base access pass to allow entry onto Joint Base

Myer and Ft. McNair?

A2. Instruction for base access for the site visit was provided in Amendment 0002 of the Request for Proposal.

Please see PWS Para 1.6.15.2 Access and General Protection/Security Policy and Procedures for additional information for base access after award.

Q3. The Solicitation states, “It is preferred that offeror(s) attend a site visit on or around 26 June 2019 to gather elevator condition information at Joint Base Myer Henderson Hall, Ft McNair and Arlington National Cemetery”

(pg. 87). Can you confirm whether this site visit will indeed be held on June 26? If so, can you please confirm the time and precise location?

A3. The site visit for this requirement occurred on 26 June 2019 at 10:00am. See Amendment 0002 for additional information on the site visit.

Q4. Would you consider a bid due date extension?

A4. The Government will consider an extension of the solicitation but offerors must submit an appropriate justification to warrant an extension.

Q5. Please advise who is the incumbent for W91QV119R0036 and what is the current contract value and contract number?

A5. The current contract (7- month bridge contract) W91QV1-19-F-0029 was awarded to Century Elevator Inc. on 3

Jan 2019. The current contract value is $228,841.61.

Q6. Objectives (pg. 121) states: “All personnel performing Elevator Service and Repair shall be qualified and certified Elevator Electricians in accordance with ASME A17.1, A17.2 and A17.3 and licensed to work in the State of Virginia, and Washington D.C”; and this language also appears in 1.6.7.5, Special Qualifications (pg. 123), and

1.6.10, Key Personnel (pg. 124). Can you please clarify whether you intend to mean “certified Elevator

Electricians,” or “certified Elevator Technicians”?

A6. The language “certified Elevator Electricians” has been changed to read “certified Elevator Technicians” in

PWS Para 1.3, 1.6.7.5 and 1.6.10.

Q7. Escalators, k. (pg. 133), states: “The contractor shall perform all inspections and service repairs between the hours of 6:00 AM and 10:00 AM Monday through Friday.” Regarding the inspection and repair hours specified, the task of completing the annuals and related testing will exceed the allocated hours defined; additionally, the required major repairs cannot be completed within the four (4) hours allowed. Can you please clarify?

A7. The scheduled annual maintenance and testing should not take more than four hours. If the allocated time is problematic, the Government can work out the scheduling on a case by case basis. This four hour window is a low traffic interval prior to the busy period of the day for work at the Marine Corps Exchange. Major repairs would be handled with a contract modification. The quote that the contractor would submit should state the time frame required and this can be included in the modification.

Q8. Proposal Content, 3, Past Performance Information Sheets, b., Specific Relevant Contracts Information Sheets

(pg. 88), states, “Sheets are limited to 3 pages per reference.”

Question: Are these pages counted as part of the technical proposal (10-page limit), or are they considered an appendix?

A8. The Past Performance Information Sheets are not part of the Technical Proposal’s 10-page limit. For the Past

Performance proposal, the offerors are allowed to submit up to three past performance references with information sheets with a three page limit per reference.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR CLAUSE 52.212-1 – INSTRUCITON TO OFFERORS – COMMERCIAL ITEMS

This addendum makes the following changes to FAR 52.212-1, Instruction to Offerors –Commercial Items, as follows:

SUBMISSION OF OFFER: Submit a signed and dated proposal to the officer specified in this solicitation at or before the exact time specified in the solicitation.

PROPOSAL CLOSING DATE AND TIME: 17 July 2019 @ 1:00 PM ET.

Proposals may be hand carried or mailed.

If mailed, please address to:

Mission and Installation Contracting Command

Attn: Stacy Alleyne

9410 Jackson Loop Building 1425

Ft. Belvoir, VA 22060

If hand carried, please deliver to:

Mission and Installation Contracting Command

9410 Jackson Loop Building 1425

Ft. Belvoir, VA 22060

Attn: Stacy Alleyne

PROPOSAL FORMAT. Printing shall be easily readable (10 point font or larger proportional spacing).

PROPOSAL LIMITATION. The proposal shall not exceed the limits stated. If the page limits are exceeded, the pages in excess of the limit shall not be evaluated by the Government. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. Page Limit does not include covers, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

PROPOSAL CONTENT. Failure to provide all required documents or information may exclude the offeror from further consideration. This package shall consist of:

1. Signed and completed SF 1449 cover page including Blocks 17a (including Telephone Number), 30a, 30b, and

30c.

2. Technical Proposal:

The offeror shall submit a technical approach that demonstrates a clear understanding of the scope of work outlined in the Performance Work Statement and Technical Exhibits. The approach should show how offerors plan to meet objectives and requirements that are set out in the solicitation.

Offerors shall provide a staffing plan that outlines how the offeror plans to adequately staff maintenance, routine, and emergency calls.

The offeror shall submit the resume of the project manager who shall be responsible for the performance of the work.

The technical proposal will have a page count of no more than ten (10) pages.

It is preferred that offeror(s) attend a site visit on or around 26 June 2019 to gather elevator condition information at

Joint Base Myer Henderson Hall, Ft McNair and Arlington National Cemetery. Offeror(s) that intend to be present for the site visit shall coordinate their visit with the Contracting Specialist, Stacy Alleyne, stacy.n.alleyne.ctr@mail.mil. All request to attend the site visit must be submitted by 24 June 2019 @ 3:00 pm ET.

All questions regarding the requirements will be directed via e-mail to: Stacy.N.Alleyne.ctr@mail.mil by 1 July

2019 @ 11:00AM ET.

3. Past Performance Information Sheets:

Offerors must show past performance information, to include no more than three (3) recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for the submitted data. The past performance data shall document a successful history of past contract performance.

a) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract

Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the

Government. All past performance comments received will be taken into account and could affect the mailto:stacy.n.alleyne.ctr@mail.mil mailto:Stacy.N.Alleyne.ctr@mail.mil overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance

(see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance.

In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

b) Specific Relevant Contracts Information Sheets - Sheets are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

c) Past Performance Questionnaire - See Attachment 1 (incorporated as a separate document), Past

Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the Contracting Officer, Maria Belino-Coffeen at maria.d.belino-coffeen.civ@mail.mil and

Stacy Alleyne at stacy.n.alleyne.ctr@mail.mil. Any questionnaires not returned directly to the KO will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

4. Pricing Proposal:

The offeror shall submit a completed Contract Line Item Number (CLIN) schedule to include Unit Price per CLIN, the Amount per CLIN (which equals the quantity multiplied by the unit price), and the Total Price for the base year and all option years. In addition, the offeror shall submit a breakout of all materials, and relevant supplies as described in the PWS, proposed labor categories, labor rates, labor hours, fringe benefits, Overhead and Profit. The offeror shall also fill in the applicable prices in the extended description of CLINs X012, X031 for Unscheduled

Repair Calls. The price proposal does not have a page count.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

ELEVATOR MAINTENANCE AND REPAIR SERVICES

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Elevator Maintenance, Dumbwaiter and Chairlift maintenance and repair services (M&R). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all Elevator Maintenance and Repair personnel, Elevator Service and Repair field management supervision, tools, supplies, equipment, training, parts and labor necessary to inspect, maintain, service and repair, and any other necessary work required to maintain the elevators, escalators, chairlifts, dock lifts and dumbwaiters listed in Attachment 3 at Arlington National Cemetery

(ANC), Joint Base Myer Henderson Hall (JBMHH) and Fort McNair Military District in a manner that will ensure mailto:maria.d.belino-coffeen.civ@mail.mil mailto:stacy.n.alleyne.ctr@mail.mil continuous and safe operation as defined in this Performance Work Statement (PWS), Part 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards of this PWS.

1.2 Background: Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at Arlington National Cemetery (ANC), Joint Base Myer

Henderson Hall (JBMHH) and Fort McNair Military District promptly and diligently as required by the standards of this contract.

1.3 Objectives: The objective of this contract is to provide complete and full preventive maintenance and repair on elevator equipment at Arlington National Cemetery (ANC), Joint Base Myer Henderson Hall (JBMHH) and Fort

McNair Military District. Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with ASME A17.1, A17.2, and A17.3. All personnel performing Elevator

Service and Repair shall be qualified and certified Elevator Technicians in accordance with ASME A17.1, A17.2 and A17.3 and licensed to work in the State of Virginia, and Washington D.C.

1.4 Scope: Contractor shall provide Scheduled Maintenance And Repair (M&R) Services, M&R Services are defined as all regular recurring inspections, adjustments, lubrications, repairs, and parts replacements, "necessary to insure the continuous safe operation of the equipment. The M&R services will be performed weekly. Bi- Weekly, Monthly, Quarterly, Semi-Annually, and Annually in accordance with the specifications for each of its terms as contained herein. All lubrication frequencies and types of lubricants will meet the manufacturer’s specifications.

The contractor shall prepare and submit a report within (3) business days, of the service performed and any findings.

The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection/service, name of technician, and overall condition of the elevator and dumbwaiters. If repairs require work considered above routine maintenance work, the contractor shall notify the Contracting Officer’s

Representative (COR) for appropriate decision and action.

1.5 Period of Performance: The period of performance shall be for a Base Year of 12 months and three (3) 12 month option years. The Period of Performance reads as follows:

Base Year 4 Aug 2019 3 Aug 2020

Option Year I 4 Aug 2020 3 Aug 2021

Option Year II 4 Aug 2021 3 Aug 2022

Option Year III 4 Aug 2022 3 Aug 2023

1.6 General Information

1.6.1 Federal Observed Holidays: Unless otherwise noted the Contractor performance shall be required 365 days a year including the legal public holiday days listed below:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0700 a.m. –

4:00 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

PWS when the Government facility is not closed for the above reasons.

1.6.2.1. Other Than Normal Hours Of Operation: The Contractor shall provide personnel support outside the normal hours of operation as required, including holidays, to fulfill the requirements of emergency calls occurring 5:00

P.M. to 8:00 A.M., Monday-Friday, Saturdays, Sundays, and holidays weekday hours.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at Arlington National

Cemetery (ANC), Joint Base Myer Henderson Hall (JBMHH) and Fort McNair Military District.

1.6.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the

Contracting Officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract the QCP is to be electronically delivered within 30 days after contract award to the KO and COR. The written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCP.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Safety Plan. The contractor shall provide a safety plan within 15 days of contract award. This plan will address all hazards and safety precautions associated with this contract. The Contractor is responsible for ensuring that all company employees and any subcontractors associated with this contract comply with the company's approved safety plan. Address other areas as applicable, e.g., where there is a danger to the public or workers, warning signs must be placed near the hazardous areas. The work shall be accomplished without compromising the safety of personnel or property, and in accordance with the provisions of federal, state, local, and American Standard

Safety Codes, American Standard Association, Base Safety and Fire Prevention Regulations, Department of the

Army and other measures as deemed applicable by the Safety Office. The Safety Plan is to be electronically delivered within 15 days after contract award to the KO and COR and Safety Managers of each installation the written

1.6.7 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.7.1 Security Requirements: Contractor personnel or any representative of the Contractor entering Arlington

National Cemetery, Joint Base Myer Henderson Hall and Fort McNair DC shall abide by all security rules and regulations. Contractor shall provide a list of these vehicles to include make, model, color and associated license plate information to the COR within 10 days of contract award and within 10 day of any changes to the list through contract period of performance. Proof of certification must be provided to the COR prior to any work being performed on the contract

1.6.7.2 Physical Security: Contractor shall safeguard all government equipment, information and property provided for Contractor use. Keys to the equipment rooms will be provided to the Contracting Officer's Representative (COR), Post Fire Chief, Provost Marshall, and the contractor. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.3 Key Control: Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.3.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.3.2. Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.4 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.6.7.5 Special Qualifications: Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevators. All personnel performing

Elevator Service and Repair shall be qualified and certified Elevator Technicians in accordance with ASME A17.1, A17.2 and A17.3 and licensed to work in the State of Virginia, and Washington D.C.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the

Contractor of how the Government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.9 Contracting Officer’s Representative (COR): The COR Management System Tool CORT shall be used for nomination, tracking, documentation, and management of CORs. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government. Contractor shall provide a project manager who shall be responsible for the performance of the work. The project manager shall have a minimum of 5 years’ experience in maintenance and repair of at least two of the types elevators listed in

Attachment 3. Any changes to the working status of the project manager shall be transmitted (in writing) to the

KO/COR within 10 work days of the proposed change. The Contractor shall ensure if the project manager is terminated or released from employment under this contract, he/she shall be replaced within 14 work days of the termination. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between

7:00 a.m. to 4:00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

All personnel performing Elevator Service and Repair shall be qualified and certified Elevator Technicians in accordance with ASME A17.1, A17.2 and A17.3 and licensed to work in the State of Virginia, and Washington D.C.

The contractor shall submit all certificates and/or licenses proving the qualifications of contractors and subcontractors who will be performing the work within five (5) days of contract award.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service

1.6.12 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The

Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint

Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The

Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14. Phase In/Phase Out. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board during phase in/ phase out periods. The

Contractor shall, upon the Contracting Officer's written notice negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.6.15 Antiterrorism and Operations Security

1.6.15.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporationof this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.6.15.2 iWatch Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

1.6.15.3 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.16 Emergency Services

1.6.16.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.16.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.17. Health and Safety: The Contractor shall be fully responsible for and shall assume all liability for compliance with all applicable regulations pertaining to the health and safety of personnel during execution of work. The

Contractor shall hold the Government harmless for any action on its part or that of its employees, subcontractors or

Contractor’s representatives, which results in illness, injury, or death to anyone on the Cemetery grounds. All rules of safety which are or may be imposed upon the Contractor by federal, state or municipal code, and the applicable cemetery regulations shall be effectively carried out in the performance of this contact.

1.6.18 ELECTRONIC CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the JBMHH DPW via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Debris: Includes, but is not limited to paper, cans, bottles, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

2.1.7 Defective Service. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.8 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.11. Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.13. Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of

Government property that reduces the Government’s expected economic benefits of the property. Loss of

Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.14. Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item.

Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15. Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with

FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.17 Property. All tangible property, both real and personal.

2.1.18 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.19. Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.21. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.22. Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.23. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.24. Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.25. Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.26. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.27 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.28 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.29. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.30. Work Week. Monday through Friday, unless specified otherwise.

2.1 31 Scheduled Maintenance and Repair (M&R) Services M&R Services. Are defined as all regular recurring inspections, adjustments, lubrications, repairs, and parts replacements, other than those listed as under paragraph 2 that are "necessary to insure the continuous safe operation of the equipment. The M&R services will be performed weekly, Bi- Weekly, Monthly, Quarterly, Semi-Annually, and Annually in accordance with the specifications for each of its terms as contained herein.

2.1.32. Bi-Weekly Services. Services that are to be scheduled at fourteen (14) day intervals.

2.1.33. Quarterly M&R Services. Services that are scheduled to be performed at intervals of ninety (90) days.

There are four (4) quarterly intervals within the contract period, and quarterly M&R services for each elevator shall be performed once during each interval.

2.1.34. Semi-Annual Services. Services that are scheduled to be performed at intervals of one hundred eighty (180) days. There are two (2) equal length Semi-Annual intervals within the contract period, and Semi-Annual services for each elevator shall be performed once during each interval.

2.1.35. Annual M&R Services. Services that are scheduled to be performed once during the contract year and not later than thirty (30) days prior to the end of the contract period. Annual M&R services shall be scheduled at intervals of three hundred sixty-five (365) days since the previous annual services for each elevator

2.2. Acronyms

ACOR Alternate Contracting Officer's Representative

ADA Americans with Disabilities Act

AFARS Army Federal Acquisition Regulation Supplement

ANC Arlington National Cemetery

AR Army Regulation

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

ATO Anti-Terrorism Officer

CAP Contractor Acquired Property

CFR Code of Federal Regulations

COR Contracting Officer Representative

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

DPW Directorate of Public Works

ECMRA Electronic Contractor Manpower Reporting Application

EM Engineering Manual

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

FY Fiscal Year

GFP Government-Furnished Property

HQDA Headquarters of the Department of the Army

IAW In accordance with

JBMHH Joint Base Myer Henderson Hall

KO Contracting Officer

M&R Maintenance and Repair

NEC National Electric Code

NFPA National Fire Protection Association

NLT No Later Than

OCI Organizational Conflict of Interest

PA Property Administrator

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

UBC Uniform Building Code

USACE US Army Corp of Engineers

WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services. The Government will provide the property and services listed below. The Contractor shall not use the property or services provided by the Government for any purpose other than in the performance of this contract. All requests for Government furnished property and services shall be approved by the Contracting Officer.

3.2 Facilities. The Government will provide minimal work space.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall guarantee that a supervisory employee who is regularly engaged in inspection and supervision shall visit each elevator at least semi-annually to observe the quality of maintenance and to make certain that the quality of maintenance meets the specified and intended standards.

4.2. Schedules. The contractor shall provide a work schedule for each machine room. Work schedules shall be designed for each type of equipment to be serviced, such as geared elevators, hydraulic elevators, etc., and shall conform to the…