Amendment_0002_W91QV119R0036.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to include FAR Clause 52.237-1 Site Visit, the Addendum to FAR 53.237-1 Site Visit and incorporate minor changes to the Performance Work Statement (PWS).

SEE SUMMARY OF CHANGES FOR DETAILS

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jun-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV119R0036

X 9B. DATED (SEE ITEM 11)

18-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jun-2019

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV119R0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by reference:

52.237-1 Site Visit APR 1984

The following have been added by full text:

ADDENDUM TO FAR 52.237-1

ADDENDUM TO FAR 52.237-1 Site Visit

1. SITE VISIT SCHEDULED FOR: 10:00 AM Local Time, Fort Myer, VA Wednesday, 26 June 2019

It is preferred that offeror(s) attend the site visit to gather elevator condition information Joint Base Myer Henderson

Hall, Ft McNair and Arlington National Cemetery.

2. All requests to attend the site visit must be submitted to the Contract Specialist, Stacy Alleyne at stacy.n.alleyne.ctr@mail.mil by Monday 24 Jun 2019 @ 3:00pm ET.

a. The names of no more than TWO individuals that will attend;

b. Company name, address and POC phone number; AND

c. Include the solicitation number in the e-mail.

3. Meeting Location for the Site Visit:

Joint Base Myer-Henderson Hall, DPW

106 Stewart Road, Building 313

Fort Myer, VA 22211

4. Additional Information for Installation Access may be found at https://jbmhh.armymwr.com/promos/installation-access.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

ELEVATOR MAINTENANCE AND REPAIR SERVICES

mailto:stacy.n.alleyne.ctr@mail.mil https://jbmhh.armymwr.com/promos/installation-access https://jbmhh.armymwr.com/promos/installation-access

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Elevator Maintenance, Dumbwaiter and Chairlift maintenance and repair services (M&R). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all Elevator Maintenance and Repair personnel, Elevator Service and Repair field management supervision, tools, supplies, equipment, training, parts and labor necessary to inspect, maintain, service and repair, and any other necessary work required to maintain the elevators, escalators, chairlifts, dock lifts and dumbwaiters listed in Attachment 3 at Arlington National Cemetery

(ANC), Joint Base Myer Henderson Hall (JBMHH) and Fort McNair Military District in a manner that will ensure continuous and safe operation as defined in this Performance Work Statement (PWS), Part 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards of this PWS.

1.2 Background: Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at Arlington National Cemetery (ANC), Joint Base Myer

Henderson Hall (JBMHH) and Fort McNair Military District promptly and diligently as required by the standards of this contract.

1.3 Objectives: The objective of this contract is to provide complete and full preventive maintenance and repair on elevator equipment at Arlington National Cemetery (ANC), Joint Base Myer Henderson Hall (JBMHH) and Fort

McNair Military District. Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with ASME A17.1, A17.2, and A17.3. All personnel performing Elevator

Service and Repair shall be qualified and certified Elevator Electricians in accordance with ASME A17.1, A17.2 and A17.3 and licensed to work in the State of Virginia, and Washington D.C.

1.4 Scope: Contractor shall provide Scheduled Maintenance And Repair (M&R) Services, M&R Services are defined as all regular recurring inspections, adjustments, lubrications, repairs, and parts replacements, "necessary to insure the continuous safe operation of the equipment. The M&R services will be performed weekly. Bi- Weekly, Monthly, Quarterly, Semi-Annually, and Annually in accordance with the specifications for each of its terms as contained herein. All lubrication frequencies and types of lubricants will meet the manufacturer’s specifications.

The contractor shall prepare and submit a report within (3) business days, of the service performed and any findings.

The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection/service, name of technician, and overall condition of the elevator and dumbwaiters. If repairs require work considered above routine maintenance work, the contractor shall notify the Contracting Officer’s

Representative (COR) for appropriate decision and action.

1.5 Period of Performance: The period of performance shall be for a Base Year of 12 months and three (3) 12 month option years. The Period of Performance reads as follows:

Base Year 4 Aug 2019 3 Aug 2020

Option Year I 4 Aug 2020 3 Aug 2021

Option Year II 4 Aug 2021 3 Aug 2022

Option Year III 4 Aug 2022 3 Aug 2023

1.6 General Information

1.6.1 Federal Observed Holidays: Unless otherwise noted the Contractor performance shall be required 365 days a year including the legal public holiday days listed below:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0700 a.m. –

4:00 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

PWS when the Government facility is not closed for the above reasons.

1.6.2.1. Other Than Normal Hours Of Operation: The Contractor shall provide personnel support outside the normal hours of operation as required, including holidays, to fulfill the requirements of emergency calls occurring 5:00

P.M. to 8:00 A.M., Monday-Friday, Saturdays, Sundays, and holidays weekday hours.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at Arlington National

Cemetery (ANC), Joint Base Myer Henderson Hall (JBMHH) and Fort McNair Military District.

1.6.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the

Contracting Officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract the QCP is to be electronically delivered within 30 days after contract award to the KO and COR. The written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCP.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Safety Plan. The contractor shall provide a safety plan within 15 days of contract award. This plan will address all hazards and safety precautions associated with this contract. The Contractor is responsible for ensuring that all company employees and any subcontractors associated with this contract comply with the company's approved safety plan. Address other areas as applicable, e.g., where there is a danger to the public or workers, warning signs must be placed near the hazardous areas. The work shall be accomplished without compromising the safety of personnel or property, and in accordance with the provisions of federal, state, local, and American Standard

Safety Codes, American Standard Association, Base Safety and Fire Prevention Regulations, Department of the

Army and other measures as deemed applicable by the Safety Office. The Safety Plan is to be electronically delivered within 15 days after contract award to the KO and COR and Safety Managers of each installation the written

1.6.7 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.7.1 Security Requirements: Contractor personnel or any representative of the Contractor entering Arlington

National Cemetery, Joint Base Myer Henderson Hall and Fort McNair DC shall abide by all security rules and regulations. Contractor shall provide a list of these vehicles to include make, model, color and associated license plate information to the COR within 10 days of contract award and within 10 day of any changes to the list through contract period of performance. Proof of certification must be provided to the COR prior to any work being performed on the contract

1.6.7.2 Physical Security: Contractor shall safeguard all government equipment, information and property provided for Contractor use. Keys to the equipment rooms will be provided to the Contracting Officer's Representative (COR), Post Fire Chief, Provost Marshall, and the contractor. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.3 Key Control: Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.3.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.3.2. Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.4 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.6.7.5 Special Qualifications: Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevators. All personnel performing

Elevator Service and Repair shall be qualified and certified Elevator Electricians in accordance with ASME A17.1, A17.2 and A17.3 and licensed to work in the State of Virginia, and Washington D.C.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the

Contractor of how the Government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.9 Contracting Officer’s Representative (COR): The COR Management System Tool CORT shall be used for nomination, tracking, documentation, and management of CORs. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government. Contractor shall provide a project manager who shall be responsible for the performance of the work. The project manager shall have a minimum of 5 years’ experience in maintenance and repair of at least two of the types elevators listed in

Attachment 3. Any changes to the working status of the project manager shall be transmitted (in writing) to the

KO/COR within 10 work days of the proposed change. The Contractor shall ensure if the project manager is terminated or released from employment under this contract, he/she shall be replaced within 14 work days of the termination. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between

7:00 a.m. to 4:00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

All personnel performing Elevator Service and Repair shall be qualified and certified Elevator Electricians in accordance with ASME A17.1, A17.2 and A17.3 and licensed to work in the State of Virginia, and Washington D.C.

The contractor shall submit all certificates and/or licenses proving the qualifications of contractors and subcontractors who will be performing the work within five (5) days of contract award.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service

1.6.12 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The

Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint

Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The

Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14. Phase In/Phase Out. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board during phase in/ phase out periods. The

Contractor shall, upon the Contracting Officer's written notice negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.6.15 Antiterrorism and Operations Security

1.6.15.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporationof this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.6.15.2 iWatch Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

1.6.15.3 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.16 Emergency Services

1.6.16.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.16.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.17. Health and Safety: The Contractor shall be fully responsible for and shall assume all liability for compliance with all applicable regulations pertaining to the health and safety of personnel during execution of work. The

Contractor shall hold the Government harmless for any action on its part or that of its employees, subcontractors or

Contractor’s representatives, which results in illness, injury, or death to anyone on the Cemetery grounds. All rules of safety which are or may be imposed upon the Contractor by federal, state or municipal code, and the applicable cemetery regulations shall be effectively carried out in the performance of this contact.

1.6.18 ELECTRONIC CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the JBMHH DPW via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Debris: Includes, but is not limited to paper, cans, bottles, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

2.1.7 Defective Service. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.8 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.11. Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.13. Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of

Government property that reduces the Government’s expected economic benefits of the property. Loss of

Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.14. Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item.

Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15. Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with

FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.17 Property. All tangible property, both real and personal.

2.1.18 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.19. Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.21. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.22. Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.23. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.24. Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.25. Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.26. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.27 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.28 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.29. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.30. Work Week. Monday through Friday, unless specified otherwise.

2.1 31 Scheduled Maintenance and Repair (M&R) Services M&R Services. Are defined as all regular recurring inspections, adjustments, lubrications, repairs, and parts replacements, other than those listed as under paragraph 2 that are "necessary to insure the continuous safe operation of the equipment. The M&R services will be performed weekly, Bi- Weekly, Monthly, Quarterly, Semi-Annually, and Annually in accordance with the specifications for each of its terms as contained herein.

2.1.32. Bi-Weekly Services. Services that are to be scheduled at fourteen (14) day intervals.

2.1.33. Quarterly M&R Services. Services that are scheduled to be performed at intervals of ninety (90) days.

There are four (4) quarterly intervals within the contract period, and quarterly M&R services for each elevator shall be performed once during each interval.

2.1.34. Semi-Annual Services. Services that are scheduled to be performed at intervals of one hundred eighty (180) days. There are two (2) equal length Semi-Annual intervals within the contract period, and Semi-Annual services for each elevator shall be performed once during each interval.

2.1.35. Annual M&R Services. Services that are scheduled to be performed once during the contract year and not later than thirty (30) days prior to the end of the contract period. Annual M&R services shall be scheduled at intervals of three hundred sixty-five (365) days since the previous annual services for each elevator

2.2. Acronyms

ACOR Alternate Contracting Officer's Representative

ADA Americans with Disabilities Act

AFARS Army Federal Acquisition Regulation Supplement

ANC Arlington National Cemetery

AR Army Regulation

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

ATO Anti-Terrorism Officer

CAP Contractor Acquired Property

CFR Code of Federal Regulations

COR Contracting Officer Representative

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

DPW Directorate of Public Works

ECMRA Electronic Contractor Manpower Reporting Application

EM Engineering Manual

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

FY Fiscal Year

GFP Government-Furnished Property

HQDA Headquarters of the Department of the Army

IAW In accordance with

JBMHH Joint Base Myer Henderson Hall

KO Contracting Officer

M&R Maintenance and Repair

NEC National Electric Code

NFPA National Fire Protection Association

NLT No Later Than

OCI Organizational Conflict of Interest

PA Property Administrator

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

UBC Uniform Building Code

USACE US Army Corp of Engineers

WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services. The Government will provide the property and services listed below. The Contractor shall not use the property or services provided by the Government for any purpose other than in the performance of this contract. All requests for Government furnished property and services shall be approved by the Contracting Officer.

3.2 Facilities. The Government will provide minimal work space.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall guarantee that a supervisory employee who is regularly engaged in inspection and supervision shall visit each elevator at least semi-annually to observe the quality of maintenance and to make certain that the quality of maintenance meets the specified and intended standards.

4.2. Schedules. The contractor shall provide a work schedule for each machine room. Work schedules shall be designed for each type of equipment to be serviced, such as geared elevators, hydraulic elevators, etc., and shall conform to the manufacturer’s recommended practice for the particular equipment concerned. All inspections, lubrication, adjustments, tests, cleaning, routine repairing, and other preventative maintenance activities shall be performed in accordance with schedules submitted by the contractor.

4.3 Utilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.4 Record Keeping. The Contractor shall establish and maintain the records of Government property in accordance with FAR 52.245-1 and the Property Administration Guidebook. They are:

(1) Name, part #, NSN

(2) Quantity received, issued, on hand

(3) Unit acquisition cost

(4) Unique Item Identifier

(5) Unit of Measure

(6) Accountable contract #

(7) Location

(8) Disposition

(9) Posting reference or date of transaction

(10) Date placed in service

The Contractor shall tag, label, or mark Government Furnished Property as subject to serially managed items IAW

DFARs 252.245-7000.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS: Scheduled Maintenance and Repair (M&R) Services are defined as all regular recurring inspections, adjustments, lubrications, repairs, and parts replacements, other than those listed as under paragraph, that are "necessary” to insure the continuous safe operation of the equipment. The M&R services will be performed weekly, Bi- Weekly, Monthly, Quarterly, Semi-Annually and Annually in accordance with the specifications for each of its terms as contained herein.

5.1. Basic Services: The Contractor shall maintain all equipment in good operating condition in accordance with manufacturer’s specifications, including without limitation, the following:

a. Traction Elevators:

1) Machine, drive sheave, brake pulley, brake coil, brake contact, gears

2) Motor and motor generator, rotating elements, brushes

3) Controller, selector and dispatching equipment, all relays, resistors, condensers, transformers, filters, contacts, leads, dashpots

4) Governor, bearings, contacts and governor jaws

5) Deflector, car and counterweight sheaves, bearings, car and counterweight buffers, rails and brackets, hoistway top

6) Hoistway door interlocks, hoistway door hangers, bottom door guides and closing devices, automatic power operated door, car door hanger, gibs or rollers, buzzers and gongs

7) Renew all wire ropes as often as necessary to maintain an adequate factor of safety, equalize the tension on all hoisting ropes

8) Shorten and reshackle hoist cables if stretching of ropes makes this necessary

9) Contractor shall check the condition and operation of detectors, safety edges and light rays on car during each visit and, if inoperative, shall repair them within one business day.

5.2. Inspections and Testing: The contractor shall provide inspection of the elevator systems. All inspections shall be performed in accordance with the current edition of ASME A17.1, ASME A17.2, and A17.3 and all subsequent updates. The contractor shall prepare and submit a written report within (3) business days after the inspection/test is completed. The report shall include the date and time of the inspection/test, the location of the elevator, the inspection/test performed, and the name of the technician performing the inspection/test.

a. Elevators provided with fire service, derailment devices, seismic switches, pre-torque motor control, or other special circuitries shall be checked one time every year to ensure that these devices are operating correctly and as designed.

b. Fire related elevator controls, including monthly firefighters’ recall operation of all Elevators shall be tested and adjusted monthly for proper operation and properly annotated on the Elevator Firefighter’s service test record. Requirements of the latest edition of ASME A17.1 standard shall be followed as appropriate.

5.2.1. Regular Cleaning: The contractor shall thoroughly clean all elevator hoist ways, pits, car tops, controller interiors including filters and machine rooms.

5.2.2. Routine Calls: Service Calls will be classified as routine when the work does not qualify as an emergency call.

The contractor shall respond to and begin work on routine service calls within one hour after receipt of the call.

Routine service call work will normally be performed during the government’s regular working hours. The contracting officer or his designated representative will notify the contractor of repairs to be made from the service call. The contractor shall report to the work location, survey the repair, and provide to contracting an estimated time to repair and cost of repairs for over and above work that is considered either minor or major repairs (See Para 5.2.6 for Major Repair). All minor repairs not covered under routine maintenance will be approved by the COR in writing prior to commencement of work. Individual minor repair costs over $2,500.00 shall be approved in writing by the contracting officer. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. Downtime of the elevator will be kept to an absolute minimum. The contractor must notify the customer of all projected downtime and estimated time for repair. The contractor shall prepare and submit a written report within (3) business days after the routine repairs are completed.

The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. The contractor shall accept unscheduled repair calls for all elevators Arlington National Cemetery, Joint Base Fort Myer-Henderson Hall and Fort McNair from the COR or his designated representative.

5.2.3. Emergency Calls: Service calls will be classified as an emergency when system failures constitute a danger to personnel, threaten to damage property, or threaten to disrupt activity operations or mission. Examples include personnel “trapped” inside an elevator, a fire or electrical defect which could cause fire or shock, and two elevators out of service in the same building. In the event an elevator is shut down with trapped passengers, Contractor shall guarantee one hour response time from 8:00 A.M. to 5:00 P.M., Monday-Friday (regular weekday hours), and a one and one half hour response time from 5:00 P.M. to 8:00 A.M., Monday-Friday, Saturdays, Sundays, and holidays.

The contractor shall accept unscheduled repair calls for all elevators Arlington National Cemetery, Joint Base Fort

Myer-Henderson Hall and Fort McNair from the COR or his designated representative.

5.2.4 Scheduling of Services: Within fifteen (15) days after date of award, the contractor shall submit to the COR a schedule of the dates for all M&R services, and the name of designated service maintenance repair person. The proposed schedule shall list the type of work to be performed, equipment to be serviced, and the estimated time to complete the work in each area. Once the COR has approved the schedule, the contractor shall complete the services in a timely manner. Weekly, Bi-Weekly, And Monthly M&R services shall be performed within two (2) business days of the date scheduled. Quarterly, Semi-Annual and Annual M&R services shall be performed within five (5) business days of the date scheduled. No deviations from these times will be permitted without written permission from the COR.

5.2.5. Escalators:

a. The contractor shall comply with the safety requirements of USACE EM 385-1 available at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=2015-04-

09-142531-467

b. The contractor shall be responsible to provide qualified service maintenance technicians that are licensed escalator mechanics. The contractor shall be responsible for all labor as needed to perform this scope of work.

c. The contractor shall be responsible for the operation maintenance, trouble-shooting, updating and repairing the equipment computer systems and software.

d. The contractor shall be responsible for all tools and equipment required to perform preventative maintenance and repair functions.

e. The contractor shall be responsible for all sundries and components, lubricants and additional supplies necessary to perform preventative maintenance and repair functions.

f. The contractor shall perform periodic tests as required by the ASME A17.1-2007 Safety Code for Elevators and

Escalators at intervals dictated by ASME A17.1-1996, including compliance with the ASME A17.2.1 2007

Inspectors’ Manual. Findings for unit testing or inspections shall be submitted to the COR for completion of this task.

g. The contractor shall conduct monthly inspection and testing of the firefighters’ service, maintain test log in each machine/control room and conduct semi-annual testing of emergency and standby power operation. Findings for unit testing shall be submitted to the COR for completion of this task.

h. The contractor shall provide routine and periodic inspections of escalators per ASME A17-1, Sections 8.6.8 and

8.11.4. Frequencies shall be as described in ASME A17.1-1996. Findings for unit testing shall be submitted to the

COR for the completion of this task.

i. Documentation for monthly preventative maintenance shall be submitted to the COR for completion of this task.

j. The contractor shall perform periodic lubrication of parts and equipment components as required.

k. The contractor shall perform all inspections and service repairs between the hours of 6:00 AM and 10:00 AM

Monday through Friday.

l. The contractor shall coordinate service and installation of materials with the COR and KO. All parts and equipment installed shall be free of defects and damage.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=2015-04-09-142531-467 https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=2015-04-09-142531-467

m. The contractor shall provide the KO and COR a schedule for maintenance, testing and inspections prior to the execution of this contract.

n. The contractor shall guarantee all work and materials to be of top quality and free from defects for a period of one year after satisfactory completion and acceptance by the COR.

5.2.6 Major Repair: The contractor shall provide labor and materials for over and above repairs classified as major repairs which are identified during maintenance, routine calls and/or emergency calls. The contractor shall report to the work location, survey the repair, and provide to contracting an estimated time to repair and cost of repairs not considered minor repairs. The contractor shall commence repair work after notification from the contracting office.

The contractor shall prepare and submit a written report within (3) business days after the repairs are completed.

The report shall include the date and time of the service call, the location of the elevator, the repairs…