GIS_PWS_FINAL_Amended.pdf

Performance Work Statement For Geographic Information System Technical Analyst For Joint Base Myer – Henderson Hall Directorate of Public Works

PART 1

GENERAL INFORMATION

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform as a

Geographic Information System (GIS) Technical Analyst as defined in this Performance Work

Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Directorate of Public Works (DPW) of Joint Base Myer – Henderson Hall

Installation (JBM-HH) GIS Program’s mission is to manage an Installation-wide geospatial capability and use that capability to support the daily geospatial business needs of all Installation

Directorates and Support Offices. The program is responsible for providing oversight on the creation, maintenance, and management of Installation geospatial data. The program goal is an enterprise capability, a single over-arching program of which every Installation geospatial user is a part. Specific goals and objectives are as follows:

Provide basic geospatial capability Installation-wide

Create, maintain and distribute authoritative standardized geospatial information, products, and services

Increase availability of geospatial capabilities to all users

Eliminate redundant geospatial data and capabilities

1.3 Scope: The contractor shall provide continued support services for the development and maintenance of consistent, accurate, and easily accessible geospatial data, as well as providing distribution, processing and analysis services. The contractor shall provide specialized analyses utilizing Installation geospatial information in support of the Installation’s management missions.

Support services also include but are not limited to:

GIS Layers to protect management

Geospatial data creation, update, and maintenance

Mapping, printing, and plotting of geospatial products

Global Positioning System (GPS) services

Building floor plan maintenance

Spatial analysis

Spatial Data Standards for Facilities, Infrastructure & Environment (SDSFIE) compliance

1.4 Period of Performance: The period of performance shall be for a base period of 12 months and two (2) 12 month option periods. The Period of Performance reads as follows:

BASE: December 28, 2016 through December 27, 2017

OPTION 1: December 28, 2017 through December 27, 2018

OPTION 2: December 28, 2018 through December 27, 2019

1.5 General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance

Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

The QC Plan is to be delivered one week after contract award.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s p performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.5.4 Hours of Operation/Place of Performance: The contractor shall provide support from 0800 to 1700 Monday through Friday, excluding Federal holidays for most tasks or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. On occasion, services may be required to support a mission project outside the normal duty hours described above. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. The Contractor shall perform the work in government furnished space located on Joint Base Myer-Henderson Hall, Arlington, Virginia.

1.5.5 Type of Contract: The government anticipates award of a Firm Fixed Price.

1.5.6 Security Requirements: Contractor personnel performing work under this contract must have a Background Check at the time of the proposal submission. Contractor is required for providing a background check. Form 40/OPSEC requirements are required for the GIS contract.

1.5.6.1 Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.6.2 Base Access. Contractor personnel and property shall be subject to search and seizure upon entering Joint Base Myer-Henderson Hall and upon leaving the confines Joint Base Myer-

Henderson Hall. The government will provide assistance to the Contractor employee supporting this requirement in obtaining base/installation and workplace access during the period of support.

All access credentials (i.e., Common Access Card; installation or organization badges, etc.) are the property of the Government and shall be returned to the government at the completion of the support services.

1.5.7. Badges. CAC Personnel I.D. badge is required to use JBM-HH IT Operating System. It is also the principal card used to enable physical access to buildings and controlled spaces, and it provides access to DoD computer networks and systems, and JBM-HH Installation. Personnel with corresponding badge number shall be provided to the COR no later than 1 week after contract award and updated as employee change occur.

1.5.8. Key Control. Keys will be handled by the Project Planning Chief. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by employee who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer

Representative.

1.5.8.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.5.8.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employee. The Contractor shall prohibit the opening of locked areas by Contractor employee to permit entrance of persons other than Contractor employee engaged in the performance of assigned work in those areas, or employee authorized entrance by the Contracting Officer.

1.5.10 Special Qualifications: The contractor employee shall establish and maintain annual

Department of the Army certification as required in this PWS. [Insert any special certification requirements for employee must be maintained in the latest GIS software, Project Systems, and

Drawings in reference to DA regulations as deemed necessary according to Army Regulation.

The contractor is responsible for ensuring employee possess and maintain current certification during the execution of this contract.

1.5.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.12 Primary Point of Contact (POC). The Contractor shall provide a GIS Analyst who shall be responsible for the performance of the provided service or work. The name of this person shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting officer at least 24 hours after contract award.

1.5.13 Key Personnel: The following personnel is considered the key personnel by the government: GIS Analyst. Projected replacement of key employee must be submitted in writing to the COR and Contracting Officer for approval 30 days prior to a replacement. Key personnel must be able to communicate fluently in English both verbally and in writing. In addition, the new key person must be efficient in GIS with experience.

1.5.14 Identification of Contractor Employee: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractor is suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.14.1. The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest.

1.5.15 Contractor Travel: Contractor will be required to travel CONUS and within the National

Capitol Region (NCR) during the performance of this contract to Local GIS. All travel requires

Government prior approval.

1.5.16 Organizational Conflict of Interests: Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.17 Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by a separate letter. A copy of the

COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.5.18 Contract Manpower Reporting: The Office of the Assistant Secretary of the Army

(Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contract manpower required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: Contractor Manpower Reporting Application:

https://cmra.army.mil/Login.aspx.

The required information includes: (1) Contracting Office, Contracting Officer; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) contractor name, address, phone number, e-mail address, identity of

Contractor employee entering date; (5) Actual direct labor hours; (6) Actual direct labor dollars paid this reporting period; (7) Total payments (8) Predominant Federal Service Code (FSC) reflecting services provided by the Contractor: (9) Actual data collection cost; (10)

Organization title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information): (11) Locations where the Contractor perform this work (specified by zip code in the United States and nearest city and country location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contracting language; and (13) Number of Contractor employees. As a part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance, not to exceed 12 months. Contractors may use a direct XML date transfer to the database service or fill in the fields on the website. The XML direct transfer is a format for transferring files from a

Contractor’s systems to the source website without the need for separate data entries for each required data element at the website. The specified formats for the XML direct transfer may be downloaded from the website.

PART 2

DEFINITIONS & ACRONYMS

NCR – National Capital Region

DoD – Department of Defense

IAW – In accordance with

PWS – Performance Work Statement

JBM-HH – Joint Base Myer – Henderson Hall

DPW – Department of Public Works

GIS – Geographic Information Systems

WAWF – Wide Area Work Flow: An interactive web-based application that allows

Contractors/Vendors to submit invoices and receiving reports, and the Government to accept electronically

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Services: The Government will provide COR and NEC personnel to assist with production set-up as deemed necessary in reference to JBM-HH procedures.

3.2 Facilities: The Government will provide will be provide, i.e., the necessary workspace for the contractor employee to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3 Utilities: The Government will provide all utilities in the facility will be made available for the contractor’s use in performance of tasks outlined in this PWS. The following is required:

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, such as turning off the water faucets or valves after using the required amount.

3.4 Equipment: The Government will provide the following equipment and the contractor will have access to, i.e., scanners fax machines, printers, lighting and sound, etc.

3.5 Materials: The Government will provide DPW Office Manager as necessary for DPW

Operating Procedures and SOP.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General:

4.2 Facility Clearance: Contractor must have a background check prior to accessing JBM-HH

Network.

4.3. Materials: The Contractor materials will be provided by using GIS Contract necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall be provided: Office Supplies, 2 Central Processing Units, 2 Monitors, Plotter, and Printer w/ 11 X 17, lighting etc. to meet the requirements under this

PWS.

PART 5

SPECIFIC TASKS

5.1 BASIC SERVICES. The contractor shall provide services for the JBM-HH Installation.

GIS Program’s mission is to manage an Installation-wide geospatial capability and use that capability to support the daily geospatial business needs of all Installation Directorates and

Support Offices. The program is responsible for providing oversight on the creation, maintenance, and management of Installation geospatial data. The program goal is an enterprise capability, a single over-arching program of which every Installation geospatial user is a part.

Specific goals and objectives are as follows:

Provide basic geospatial capability Installation-wide

Create, maintain and distribute authoritative standardized geospatial information, products, and services

Increase availability of geospatial capabilities to all users

Eliminate redundant geospatial data and capabilities

Provide GIS Management and Services

Provide survey Management and Services

Provide database creation, management, and Services

Support DPW staff and DPW customers with research support and document production

Provide oversight of plotter and supplies

5.2. Delivery & Set up. Contractor with NEC assistance with a JBM-HH Computer Help Desk

Ticket will be responsible for setting up GIS Equipment and Software.

5.3. Service specifics.

Keep a weekly Record Log of Work Activities. Each Month the COR will provide an update on the contractor’s work progress.

A record, log, report, and who will be notified. Ensure expected corrections, repairs, or remedies are described and documented to enable contractor as well as Government validations.)

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours;

(6) Estimated direct labor dollars paid this reporting period;

(7) Total payments;

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor perform the work (specified by zip code in the United States and nearest city, country, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance, not to exceed 12 months of each calendar year. Contractor may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

Additional requirements:

o Per AR 530-1 Operations Security, the contractor employee must complete Level

I OPSEC Awareness training. New employee must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html

(Duration: 45 minutes).

o Contractor employee shall provide information required for background checks to meet installation access requirements to be accomplished by installation Provost

Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the

Government may require changes in contractor security matters or processes.

o All contractor employee requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by employee. AT level I awareness training is available at the following website: http://jko.jten.mil

5.4. Service completion, clean up, and closeout. All close out records to be submitted to the

COR. Keys and CAC card to be turned in to COR complete DPW Close Out form from the

Office Administrator.

5.5. Wide Area Work Flow: An interactive web-based application that allows Contractor to submit invoices and receiving reports, and the Government to accept electronically. More details to follow at the NTP.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1. Publications and forms applicable to this Performance Work Statement are listed below. The publications and forms have been coded as mandatory or advisory. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the Performance

Work Statement. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement.

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. All publications below can be found at http://armypubs.army.mil/

6.1.1 Regulations and Directives

ARC-GIS

Army Regulation 115-13, Installation Geospatial information and Services, Dated 13 March

GIS Standards:

Spatial Data For Facilities, Infrastructure, and Environment (SDSFIE), V 3.0

The Defense Installation Spatial Data Infrastructure Group (DISDIG), Guidance for the

Adaptation of SDSFIE 3.0, Version 1.0

Army Master Planning:

AR 210–20 -Real Property Master Planning for Army Installations (see 4.47 for additional information)

Applicable Publications.

NUMBER DATED DESCRIPTION MANDATORY ADVISORY

AR 11-17 JUL 89 Army Energy Program X

AR 200-1 JUN 89 Environmental Protection &

AR 385-1 FEB 89 Army Safety Program OCE

Supply (February 1979) X

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance

Threshold

Method of

Surveillance

PRS # 1

Contractor shall collect and maintain selected data elements, conduct analysis and provide analytical support.

PWS Para 5.1

Complies with DoD, Army Policy and Regulations listed in Part 6 of the PWS except AR25-1.

No deviation from standard

100%

Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Weekly Record

Log of Work

Activities

PWS para 5.3

No later than the

Monday for the previous week.

1 Electronic file by e-mail as an MS

Word or Excel spreadsheet attachment.

COR

Contractor

Quality Control

Plan

PWS Para 1.5.1

One week after contract award

1 Electronically/

MS word

COR and

Contracting

Officer