AHF Production Schedule (as of 20231024).pdf
PDF 157 KB Posted
- Solicitation number
- W91QV1
About this file
This production schedule outlines the timeline and logistics for an Army Holiday Festival video production and camera jib opportunity solicited by the Department of the Army Materiel Command Mission and Installation Contracting Command Fort Sam Houston. Key details include rehearsal and production dates from September through December 2023 at Brucker Hall in Fort Myer, Virginia and Constitution Hall in Washington D.C. The schedule outlines the vendors, personnel, dates, locations, and tasks for orchestra rehearsals, audio and video load-ins, lighting setup, scenic installation, dress rehearsals, and four performance dates. It provides timing for security, parking management, catering, and equipment storage. This production will require services from Atmosphere/4Wall for lighting, MSI for audio, GLP Inc. for rigging and stagehands, video vendors, and scenic installation support over multiple weeks to capture performances for the Army's holiday festival video production and camera jib opportunity.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ_Video_and_Jib.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
START END VENDOR /
PERSONNEL
DATE / ACTION LOCATION
1200 1600 Atmosphere/4Wall PreViz Email / Teams Meeting
1200 1600 MSI Console Programming MSI / Email
0915 1145 Orchestra Rehearsal (Scratch
Recording)
Brucker Hall - Fort Myer, VA
0915 1200 Orchestra Rehearsal Brucker Hall - Fort Myer, VA
1245 1530 Orchestra Rehearsal Brucker Hall - Fort Myer, VA
0900 1600 Orchestra Rehearsal Brucker Hall - Fort Myer, VA
TBD Scenic Set/Scenic Pick up Government provided set/scenic items from DSSW
Warehouse, 9925 Tracy Loop, TBD MSI Audio Consoles + RF Delivery Brucker Hall - Fort Myer, VA
0800 0900 Vocals + Rhythm
Section
Soundcheck Brucker Hall - Fort Myer, VA
0915 1445 TUSAB Orchestra Rehearsal (Full Tech)
TBD Reh
THANKSGIVING
0800 0900 Vocals + Rhythm
Section
Soundcheck Brucker Hall - Fort Myer, VA
0915 1445 TUSAB Orchestra Rehearsal (Full Tech) Brucker Hall - Fort Myer, VA
0500 2300 TBD Venue Security 1 Security Officer - Stage Door
(D Street)
0500 0800 GLP Inc. (3 Hr) Steward, Electrician, Dept.
Head
Install Stage Extention/install scenic backdrop & Pipes
Tuesday, 14 November
Monday, 6 November
Thursday, 9 November
Wednesday, 8 November
Tuesday, 7 November
Monday, 27 November
Tuesday, 21 November
TUSAB AHF PRODUCTION
SCHEDULE 2023 - DRAFT
Current as of 10/23/2023
Monday, 13 November
Thursday, 24 November
Friday, 29 September
Monday, 20 November
0500 0800 GLP Inc. 4 Stage Hands/Loaders Install Stage Extention/install scenic backdrop & Pipes
0600 1300 NPA Parking Security 40 Traffic Cones placed at 0600 on C & D St. Parking Guard
0800 1800 TBD Venue Security 1 Security Officer - Stage Door (C
Street)
0800 1700 GLP Inc. (1 Hr.
Meal Break)
Steward, Electrician, Dept.
Head
Atmostphere/4Wa ll
Lighting Load-in Lighting
0800 1700 GLP Inc. 6 Riggers (4 up, 2 down)
0800 1700 GLP Inc. 7 Lighting Hands (Cut to 5 after lunch)
1000 1300 GLP Inc. 2 Stagehand/Loaders
1000 MSI Audio Load-in Audio
1000 1500 GLP Inc. 6 Audio Hands
1000 1500 TBD IMAG Projection and Overflow Load-in Projection, Note: Don't forget cable bridge
GLP Inc. 4 Hands Projection Dedicated to projection
House Load in AV/Pipe and Drape
1100 1300 Scenic Pre-Load in Scenic Off Load Trucks and push to hall
(Use Loaders)
1200 1300 Designated
Personnel
Walk away lunch Walk away lunch
1300 1530 Video Director
1300 2300 Scenic Set/Scenic Load-in Set
GLP Inc. (1 Hr.
Meal Break)
8 Set Hands Dedicated to Scenic
1800 1900 All Walk away dinner
2300 ALL DAY COMPLETE - HARD OUT
0800 1600 Full Orchestra Rehearsal (No
Tech)
Brucker Hall - Fort Myer, VA
0600 Video-WHS Park Video Trucks Video Truck/Grip in place (truck only)
0700 1300 NPA Parking Security Parking Security
0730 1800 TBD Venue Security 1 Security Officer - Stage Door (C
Street)
0800 2400 TBD Venue Security 1 Security Officer - Stage Door
(D Street)
0800 1900 GLP Inc. (1 Hr.
Meal Break)
Steward, Electrician, Dept.
Head
Scenic Scenic Continue Set load-in
0800 1500 GLP Inc. (1 Hr.
Meal Break)
8 Set Hands Dedicated to Scenic
Tuesday, 28 November
1000 1800 TBD Load in Video Monitors & Final focus IMAH screens
Set video monitors then hands move to loading-in band at
1300. Continue setup with
AMVID
1000 1700 GLP Inc. (1 Hr.
Meal Break)
2 stage Hands/loaders
1000 1800 Video-WHS Load-in video
1200 1300 Designated
Personnel
Walk away lunch
1300 All Departments STAGE READY for TUSAB
1300 2100 TUSAB Tech Tech Load-in Load-in, Setup FOH, Broadcast and Monitors only. Store additional equipment in hallway.
1300 2100 MSI Tech On Site
1300 1700 GLP Inc. 2 Stagehand/Loaders Load-in TUSAB (4 hands total)
1300 1400 TUSAB Tech Piano (Electric) Setup
1500 MSI Audio Tune PA (Noise in the House)
GLP Inc. All (including house) NO VACUUMING OR AMBIENT
NOISE
TUSAB Tech Load-in stage setup
1500 2400 Atmostphere/4Wa ll
Lighting Set ground rows / ups & focus
2 Lighting Hands
1630 2400 All Truck Security
2400 ALL DAY COMPLETE - HARD OUT
0800 0900 TUSAB Percussion Percussion Load-in DAR - Constitution Hall
0900 1045 TUSAB Soundcheck Pt. 1 DAR - Constitution Hall 1100 1300 TUSAB Soundcheck Pt. 2 DAR - Constitution Hall
1000 1200 All Tech
Departments
(Audio, Video, Lighting, IMAG)
Cue-to-Cue DAR - Constitution Hall
1330 1530 ALL Dress Rehearsal DAR - Constitution Hall
1030 1300 Open Dress Rehearsal DAR - Constitution Hall
2000 2130 ALL Show 1 DAR - Constitution Hall
1500 1630 ALL Show 2 DAR - Constitution Hall
2000 2130 ALL Show 3 DAR - Constitution Hall
Sunday, 3 December
Saturday, 2 December
Friday, 1 December
Thursday, 30 November
Wednesday, 29 November
1500 1630 ALL Show 4 DAR - Constitution Hall
1700 2200 TUSAB / Scenic Loadout DAR - Constitution Hall
0800 1600 MSI /
Atmosphere/4Wall
/ Projection
Loadout Pt. 2 DAR - Constitution Hall
Monday, 4 December
File details come from the government source that posted it. Updated .