Vendors Questions and Answers.docx

Vendor 1 Questions and Responses.

1. In the Solicitations # W91QF521Q0008 under “Performance Work Statement (PWS), section 5 states that all equipment is identified with the scope that is applicable. For the PWS section below and description, would you mind providing the Make, Model, and Serial# of all the equipment to be included under this agreement.

a. 5.1.2 – UPS and Battery Cabinet info

b. 5.1.4 – Cabinet information

c. 5.4 – UPS and System Control Cabinet

d. 5.5 – PDU’s

e. 5.6 – RDC’s

f. 5.7 – All Mechanical equipment

g. 5.8 – Genset, engine, and ATS A. See, Attachment 3-Excel SPREADSHEET Generator Inventory -serial number and make model- 9 Sep 2021.

2. In the Solicitations # W91QF521Q0008 under “Performance Work Statement (PWS), section 5.7.1 and 5.7.2 it states “semiannually (2) quarterly” PM inspection as well as “one (1)” annual inspection for the equipment in section 5.7. Please provide clarification. It is not clear, if you are asking for (4) PM visits per year with (1) being identified as the annual or a total of (3) PM visits per year with (1) being identified as an annual. OR something different?

A. RESPONSE: TOTAL OF THREE (3). Two (2) SEMI-ANNUAL & ONE (1) ANNUAL FOR THE CHILLER EQUIPMENT

3. In the Solicitations # W91QF521Q0008 under “Performance Work Statement (PWS), section 5.9 would you mind providing the square footage of this space that is applicable to the cleaning under this section?

A. 8000 SQ FT

Vendor 2 Questions and Responses.

1. Can you please provide model and serial numbers for all pieces of mechanical and electrical equipment, including the generator’s engine/motor, ATS, and the generator itself. The model and serial are imperative to ascertain the costs for maintenance and for coordination with OEM Factory elements to ensure equipment types, replacement parts, firmware updates, etc. are available.

A: See, Attachment 3-Excel SPREADSHEET Generator Inventory -serial number and make model- 9 Sep 2021.

2. Is it possible to coordinate a site visit in the immediate future?

A. No we don’t have personnel to scores the vendors

3. On Page 7 of the SOW, section 5.7.1, it states ‘Perform Semiannually (2) quarterly PM inspections…’ Is this requesting semi-annual (2) or quarterly (4) inspections? See Q4 for additional concern.

A: SEMI-ANNUALLY (2 INSPECTIONS A YEAR)

4. Section 5.7.2 calls for ‘one (1) annual PM inspection that includes all of the items above and the following:’ Is this in addition to the (2) or (4) inspections mention above? What are the total number of inspections of all types expected in our response? Questions 3 & 4 are explicitly for Section 5.7 ‘Mechanical Systems Planned Maintenance – Bldg 8045’

A: 5.7.2 SHOULD BE PERFORM ONCE A YEAR

Vendor 3 Questions and Responses.

1. When completing each CLIN I saw there is a CLIN for "Emergency Calls" & "Routine Costs" (numbers 8 & 9) we do not know these costs at the moment therefore should I leave those 2 CLIN's blank or did you want an estimate?

A. Yes, provide only the estimate

2. I noticed there are CLIN sheets for the base year and OY 1, 2, 3, 4, & 5. Should I complete all 6 years or just the base plus 1 & 2? Also, should I handwrite the amounts on the CLIN sheets or should prepare my own quote?

A. Yes, you can handwrite or type every clins prices- each total price and all the 3 year total price.

This contract POP is only for Base year and two option year. See corrected Attachment 2 CLIN Structure Addendum to 52.212-1 Instructions to Offers – Commercial Items & Additional Terms & Conditions v2 dated 9/1/2021.

Vendor 4 Questions and Responses.

1: We would like to schedule a Site Visit. Please provide the Date and Time along with POC.

A. No we don’t have personnel to scores the vendors

2: We are requesting Bid Due Date Extension to September 10th, 2021, 02:00 P.M. EST A. Bid Due date will remain the same no extension.

Question # 3: Please provide the Model and Serial Numbers for all Generators.

A: See, Attachment 3-Excel SPREADSHEET Generator Inventory -serial number and make model- 9 Sep 2021.