TRADOC_G2_Bldg467_SOW_NEW_Revised_FY25_20250205.docx

Contract #: TBD Version Date: 5 February 2025

Statement of Work (SOW) TRADOC G-2 Building 467, Fort Leavenworth, KS Office Furniture Installation

1. Introduction and Overview. This is a non-personal services contract to provide design, deliver, and construct furniture. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1. Background. Fort Leavenworth is in Leavenworth, Kansas in Leavenworth County. TRADOC G-2 Leavenworth currently occupies building 467 at 803 Harrison Drive, Fort Leavenworth, 66027. TRADOC G-2’s mission is the Operational Environment (OE), and we create the conditions necessary to research it; we define it; we understand it; we apply it; and we export it. TRADOC G-2’s Foreign Military Studies Office (FMOS) is moving out of building 48 due to mold and continuous maintenance issues into vacant office spaces on the second floor of building 467 and require new office furniture to fill their workspaces and conduct their mission. Additionally, CAC G-2 took over as the Building Maintenance Manager for Bldg. 48 and requested all of the furniture remain in place as they will occupy the first-floor spaces once the mold is remediated, the walls are repainted and new carpeting in put in place. So TRADOC g-2 FMSO is moving into spaces previously outfitted as classrooms for Enterprise Classroom Program with student desks which were all laterally transferred to a National Guard unit to re-utilize in their classrooms, so the space is totally vacant of furniture except some useable chairs.

1.2. Scope of Work. This is a non-personal services contract to provide design, deliver and build services to the second floor of building 467 located on Fort Leavenworth. Services include.

1.3. Objectives. To design, deliver, and construct furniture for TRADOC G-2’s building 467 on the second floor. Services Include:

1.3.1. Provide 8 x Workstation/Cubicles for Rooms 202 & 204 building 467

1.3.2. Provide Tables/ Temporary Desks/ Sound Pod/ Chairs for mixed used/ collaboration space in Room for Rooms 210 & 212.

1.3.3. Director’s Office. Provide desks and accompanying office furniture to build out the FMSO/GCKN Director’s office on 2nd floor between rooms 204 and 210.

1.3.4. Provide necessary components for power, monitors mounts, and other required peripherals or accoutrements for functionality. Provide necessary components and perform electrical hardwiring for workstation PODs and other furniture as needed into existing floor boxes, and if Fort Leavenworth DPW does not claim Proprietary Approval for electrical work in the spaces

1.4. Period of Performance.

The period of performance is 1 May 2025 to 1 December 2025.

2. References. All applicable documents referenced in this SOW are listed below. Where appropriate, a brief annotation should be provided to indicate the relevance of the document. Reference any specific requirements regarding the use of these documents in performing the work under this SOW.

3. Requirements.

The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract.

3.1. Tasks. Provide furniture.

3.1.1. The contractor shall conduct the following tasks:

· The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services defined in this SOW.

· Desired Methodology: The contractor shall deliver and construct (if required) per the listed tasks (deliverables)

· Illustrations/Drawings/Diagrams

· Specifications: See Salient Characteristics in list of deliverables

· Facilities: TRADOC G-2 (Building 467, 803 Harrison Drive)

· Level-of-Effort: Execute all required functions to deliver all listed tasks

· Place/Travel: Fort Leavenworth, KS

3.2. End Results/Deliverables. All furniture (specific items) shall be approved by the Government prior to awarding the contract. The contractor shall provide samples to the Government as requested to confirm acceptance prior to shipping the complete order. The Government shall have 5 business days to review the proposed samples and provide comments back to the contractor. The contractor shall submit the final deliverable within 5 business days of receiving the Government’s comments. The lack of a response from the Government within the time specified above constitutes acceptance.

3.3. Post-Award Verification and Finish Selection.

3.3.1. Post-Award Kick-Off (Verification) Meeting: After contract award and prior to finalizing the order, the contractor shall schedule a site visit to field verify and document all existing building conditions. During this meeting the furniture Contractor shall also coordinate all final finish, fabric, and color selections with the TRADOC G-2 technical representative (TR), Contracting officer representative (COR) and Contracting Officer (KO), as applicable. This verification meeting shall be scheduled by the Furniture Contractor with the TR and shall occur within two weeks after award.

3.4. Building Conditions: Furniture Contractor shall verify and document all existing building conditions and all product changes required due to field conditions. Examples of building conditions which may vary from those shown on drawings provided or interfere with the intended location or configuration of furniture include, but are not limited to, the following: placement of wall-mounted equipment such as SIPR boxes, thermostats, fire extinguisher cabinets; window and door placement; varying column sizes; size and/or placement of build-outs for mechanical chases; coordination of millwork openings for appliances; dropped ceilings in storage areas where industrial shelving is to be installed; appropriate code clearance for sprinkler heads.

3.5. Electrical Conditions: Furniture Contractor shall verify and document all existing electrical conditions where powered furniture is required in the contract and all product changes required due to these conditions. Examples of electrical conditions to be verified include, but are not limited to, the following: type, location and quantity of wall or flush-floor outlets for plug-in electrical systems; location, quantity and suitability of wall, ceiling, or floor junction boxes for hardwired electrical systems; building electrical configuration (2+2, 3+1, etc.); requirement for sharing of neutrals.

3.6. Documenting Conditions: Contractor shall submit written documentation of conditions that impact the furniture and the proposed revisions necessary to the TRADOC G-2 TR, COR, and KO for follow-up action. Include sufficient documentation, such as a description of the existing condition, field notes, photographs, drawings, wiring schematics, etc., to identify both the issue and the solution proposed.

Documentation of field conditions and issues shall be provided within five (5) days of the kick-off meeting unless otherwise coordinated with the TRADOC G-2 TR. If no issues requiring action exist after the kick-off meeting, Furniture Contractor shall notify the TRADOC G-2 TR, COR, and KO within (3) days of the kick-off meeting.

3.7. Finish Selections: Contractor shall provide the exact fabric, finish, and color as previously purchased furniture. Finish selections required per table 1.

3.8. Finish Documentation: Contractor shall provide a 3-ring binder including 8” x 11” product cut sheets for all furniture items, with a sample of the actual fabrics/finishes selected for each item, arranged in clear plastic sleeves. Upholstery selections shall include manufacturer’s specifications and care/cleaning instructions. Where one finish has been selected for multiple items, a single sample may be provided and annotated with the item number for each furniture item with this finish. Organize items by table 1 number. This binder shall be delivered to the TRADOC G-2 TR one week prior to furniture installation start date (FISD). Binder shall be updated at completion of project as part of Close-Out.

4. Delivery

4.1. The Contractor shall contact the TR at least 15 working days prior to product shipment to ensure each building will be ready for installation by the furniture install start date(s) listed in the contract. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall ensure they fully understand all site security regulations and have started any required procedures to minimize the impact on installation personnel. The Contractor shall notify COR and KO of any issues related to the install schedule as defined in the contract.

The tasks to be performed under this contract shall be described in discrete functional areas, or subtasks, with each work area described clearly and completely. The Tasks description must provide sufficient detail that any Manager can understand the requirements, the methodology, and the outcomes and deliverables under the task.

4.2. In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the TRADOC G-2 TR and the Contracting Officer within one (1) working day.

4.3. The Contractor shall provide the TR with a minimum of 24-hour notification as to the date and time the trucks will arrive. The Contractor shall also provide email notification as to the date and time the trucks will arrive to the TRADOC G-2 TR, COR and KO at least 24 hours prior to scheduled arrival time.

4.4. Contractor shall ensure the drivers of the delivery vehicles have copies of the Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

4.5. Furniture shall be delivered to the job site in the manufacturer’s original packaging with the item identification and project clearly shown.

4.6. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, unless alternate arrangements are pre-approved by the TR.

4.7. Observed holidays: New Year's Day, Birthday of Dr. Martin Luther King, Jr., Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the following Friday, Christmas Eve, and Christmas Day. Any such holiday that falls on a Saturday shall be observed on the preceding Friday. Any such holiday that falls on a Sunday shall be observed on the following Monday.

4.8. Shipping Label shall read as specified in Table 1 of this document. The Shipping Label is for the purpose of identifying the building location where furniture is being delivered. Do NOT direct ship or drop ship any item to the site via USPS, FedEx, UPS or similar carrier to the building address. The Government shall not be responsible for items delivered directly to the building by these shippers.

4.9. Items shall be labeled with the building number(s) provided in the Contract.

5. Receive and Unload

5.1. Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

5.2. If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor will transport those remaining items to a location designated by the TR or a staging area within the building for storage until the next workday. The Contractor will be responsible for moving the items from the overnight storage site or the staging area to the designated positions in the building.

5.3. The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

5.4. The Contractor shall maintain a complete file of all documents relating to each shortage, deficiency, or damage. Copies of these reports shall be forwarded to the TR daily.

5.5. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

6. Place and Install

6.1. Contractor shall place items in building(s) noted in all CLINs of the contract. Items shall be placed in the rooms in accordance with the drawings provided with the RFQ. If no drawings are provided or the drawings do not accurately represent actual field conditions, the furniture shall be placed as directed by the TR. Information about the building may be found at section 1.1.

6.2. The Contractor shall complete installation of furnishings under this Statement of Work in the time specified per the contract.

6.3. The contractor shall clean and polish all items that have been installed.

6.4. The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract and ensure they are in working order.

6.5. The Contractor shall remove all protective coverings off of any item (such as protective film on the furniture, protective wrapping on light fixtures, etc.).

6.6. The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

6.7. The Contractor shall ensure items which require batteries are provided with new alkaline batteries, and the items are working properly.

6.8. If powered furniture is provided in this procurement, the contractor shall be responsible for providing equipment, material and expertise needed to assemble and properly install the furniture to include connections to the building electrical system in compliance with local and/or national codes.

6.9. The contractor shall provide power cords for all furniture electrical items and other accessories required to have a fully functioning unit. The cords shall be appropriate for the item and the building’s electrical service and shall be plugged in and the unit fully operational. If appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords for all electrical items, which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and/or other accessories required to have a fully functioning unit.

6.10. If marker boards or other hanging items are provided in this procurement, the Contractor shall provide equipment and material needed to install those items in the rooms identified in the contract. The TR will provide locations for placement of those items. Mount items at an appropriate height for each item.

6.11. The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation. If no items are identified, then there are no other items that must be installed under this contract.

6.12. The Contractor shall be responsible for notifying the TRADOC G-2 TR, COR and KO and Contracting Officer of any discrepancy between the actual placement of furnishings against the provided floor plans.

7. Assembly

7.1 . The contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

7.2. All furniture, equipment and accessories shall be level, plumb, square, free of rough or sharp edges and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

7.3. All assembly shall be accomplished using conventional tools found in any hardware store. If special tools are required, they shall be furnished by the Contractor at no charge. One set per building of any special tools shall be provided to the TR.

7.4. The Contractor shall ensure the furniture is free of surface dirt and defects, and that the installation is complete, and the furniture is ready to use.

7.5 . The Contractor shall ensure all furniture is disassembled and assembled in such a manner that no current warranty would be voided due to mishandling of furniture.

8. Protection of Property

8.1. The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work and document any existing damage accordingly. A copy of the documented conditions shall be retained by both the Contractor and the TR until installation is complete. If the building requires joint occupancy during installation period, inspections may be required on a more frequent basis, such as prior to beginning installation in an area where work by other trades has just been completed. The Contractor shall protect all items from damage during removal (where required) and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings, installing protective coverings as necessary to protect these.

8.2. If the building entrances available for installation are not identified in Table 1 of this document, the Contractor shall coordinate the location(s) of those to be used for delivery of furniture with the TR. The Contractor shall provide floor and/or wall protection for the corridors, stairways, elevators, and other parts of the building. Protective coverings shall remain in place for the duration of any furniture delivery.

8.3. The Contractor shall repair or replace any items in the buildings, components or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture and color to match adjacent work. All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its sub-contractors) may perform any significant repair work. Use of the facility contractor (or appropriate sub-contractor) is required for all significant repairs so that the building warranty is maintained.

8.4. Prior to completion and transfer to the Government, the Contractor shall be responsible for security of the area where work is being performed. The Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

8.5. Material-handling equipment shall have rubber wheels.

9. Punch List Inspections

9.1. Inspection of workmanship and materials shall be performed by the TR unless otherwise noted.

9.2. The Contractor shall maintain a complete list of all items to be corrected (i.e., punch list) by phase that shall include the deficient item and its location, description of the corrective action, order date for replacement items and estimated ship/delivery date for replacements and the dates that corrective action is planned to be complete.

9.3. The Contractor shall provide a copy of the punch list to the TR, COR, and KO within one week after the completion of each phase.

9.4. The Contractor shall provide updates to the punch lists to the TR, COR, and KO as work on the items progresses.

10. Close-Out Documentation

10.1. The Contractor shall ensure all owners’ manuals, warranty information to include a list of manufacturers with a point of contact for every item, assembly instructions, maintenance and care instructions, operating instructions, electrical system descriptions, wiring schematics, and any other information is provided to the TR upon installation start date. Provide one set per building of the above to the TR. Maintenance and care instructions for furniture finishes shall be provided with the information required in 3.8.

10.2. The Contractor shall turn over, to the TR, any special assembly tools, security hardware wrenches, and spare parts provided with the furnishings.

11. Clean Up

11.1. The Contractor is responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (TR signing DD Form 1155 or SF 1449) from the Contractor will not occur until all installation trash is removed from the site.

11.2. Recyclable cardboard products shall be disposed of.

11.3. Packing materials will not be stored in the building for any period exceeding 24 hours.

11.4. Personal trash (food wrappers, drinks, etc.) shall be removed from the site on a daily basis by the contractor.

12. Excess Items

12.1. Once furniture and equipment are installed, the Contractor shall coordinate with the TR where any excess items will be stored. Contractor will be responsible for delivery of excess items to storage area designated by TR.

13. List of Deliverables by Task The following table provides a complete listing of the required deliverables. The table includes, Task No., Quantity, Deliverable (Name), and required Salient Characteristics. The products listed are to match the existing furniture at TRADOC G-2’s Foreign Military Studies Office (FMOS).

Finish Selections: Contractor shall provide the exact fabric, finish, and color as previously purchased furniture. Brand name or equal is acceptable. If differing brands are proposed sample submissions will be required.

List of Deliveries Table 1:

14. Schedules/Milestones The contractor shall maintain a single project schedule from which various project reports shall be produced.

15. Other Considerations Contractor personnel will need to submit credentials to the Fort Leavenworth visitors center to gain access to the post.

16. Progress/Compliance

The Government requires the following from contractors in order to monitor progress and ensure compliance: