Amended_PWS_081415.doc

PERFORMANCE WORK STATEMENT (PWS)

Frontier Chapel / Pioneer Chapel

Fort Leavenworth, Kansas

(AMENDED as of 14 AUG 2015)

1. General: This is a contract to replace and furnish new audio/video including (ancillary) equipment for Frontier and Pioneer Chapel, Fort Leavenworth, Kansas 66027.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supervision, and non-personal services necessary to perform Crestron replacement service contract as defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: Chapel Worship Services provide and ensure the free exercise of religion for soldiers, their family members, Department of Defense civilians, and other authorized personnel in the Fort Leavenworth Community. Chapel Audio/visual system (Crestron) is a crucial part of worship elements and plays an important role in enhancing the worship experience of participants.

1.3. Objectives: To provide Audio/visual (Crestron) support to enhance worship experience in the Frontier Chapel.

1.4. Scope (Frontier Chapel): The contractor shall replace nonfunctioning Crestron SVSI system with a Crestron Digital Media solution to include additional ancillary equipment at the chapel booth and portable AV cart and camera.

Below is a list of requested equipment with description.

Additional Requirements:

(1) Digital Media Solution will be reprogrammed and Digital Signal Processing (DSP) adjusted to work with the Creston presets and adjustments will be made to make use of the existing iPad control.

(2) All Receivers (included as part of the Digital Media Solution) will be replaced at each projector location including the chapel main projectors. –see attached picture of manual for manufacturer name and number

(3) Units will share a receiver and have the signal split from a 1x2 HDMI distribution.

(4) Creston certified personnel will tune, engineer, coordinate and adjust with presets of existing system

(5) Check projectors for functionality and service. 2 will be replaced – see equipment list and 7 will be serviced (If projector cannot be serviced to working condition a notification should be sent to the MICC Contracting office immediately).

(6) Service and restore to working condition Two (2) front projector screens from manual switch on wall and portable Creston panel

(7) Provide owners equipment manual binder for all new equipment

1.4.1 Scope (Pioneer Chapel): The contractor will replace or provide the following items:

Additional Requirements:

(1) Contractor will reuse existing Government furnished equipment (GFE) as applicable.

(2) Labor requirements should include but not limited to the following:

Relocate all existing equipment to new racks

Speaker install and setup

Installation of devices, Cables and other ancillary equipment as applicable

Programming of all installed equipment

Testing, Adjustments and Equalization of all installed equipment

(3) Provide owners equipment manual binder for all new equipment

1.5. Period of Performance: Installation should be completed No Later than 60 days After Award. If Contractor is not able to complete in the requested amount of time; notify the Chaplain’s office immediately.

Terms of Service: Base plus 3 Option years for Maintenance Service and Support:

The Maintenance Service and Support will be a base of one year from the time installation is complete plus three (3) one year options. The Maintenance Service and Support will cover warranty on the work performed, and includes repair, replacement, upgrades, required quarterly maintenance, on-call support and on-site annual training coordinated by Chaplain’s office.

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government (see FAR 52.246-4, Inspection of Services – Fixed-Price).

1.6.2. Quality Assurance: This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the contract.

1.6.3. Hours of Operation: The Contractor is responsible for conducting business in accordance with normal business operating hours (M-F 8.a.m. – 4p.m.) except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. **Special Consideration** All work will be completed before or after weekly worship services and will not degrade present condition or impede worship on Sunday

1.6.4. Place of Performance: The work to be performed under this contract will be performed at the Frontier/Pioneer Chapels at Fort Leavenworth, Kansas.

1.6.6. Type of Contract: The Government will award a Firm Fixed Price (FFP) Contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must have a favorable background investigation.

1.6.7.1. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.6.7.2. Key Control: N/A.

1.6.7.3. Lock Combinations. N/A.

1.6.7.4. Key-pad Access Control. N/A.

1.6.8. Special Qualifications:

Contractor must be Crestron Digital Media Certified – Designer (DMC-D), Digital Media Certified – Engineer and the certified Crestron Master Programmer.

1.6.9. Key Personnel: N/A.

1.6.10. Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.11. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor employees.

1.6.12. Contractor Travel: N/A.

1.6.13. Other Direct Costs: N/A.

1.6.14. Access and General Protection/Security Policy and Procedures. Contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.15. Training: Contractor will provide training to Chaplin personnel for all provided equipment. Training will be coordinated through the Chapel’s office and will commence immediately after installation.

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. GOVERNMENT-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. STAFF CHAPLAIN. A person who oversees a worship service or supervises all the activities of a service group.

2.2. ACRONYMS:

AR

Army Regulation

CFR

Code of Federal Regulations

CMR

Contract Manpower Reporting

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

DA

Department of the Army

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DoD

Department of Defense

FAR

Federal Acquisition Regulation

KO

Contracting Officer

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: Government property made available under this contract are only for use in the performance of services described in this contract.

3.1. Services: N/A.

3.2. Facilities: See 1.5 (Place of Performance).

3.3. Utilities: N/A.

3.4. Equipment: N/A

3.5. Materials: N/A

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: N/A

4.2. Materials. N/A

4.3. Equipment. N/A

5. SPECIFIC TASKS: N/A

5.1. Contractor Manpower Reporting (CMR).

5.1.2 Deliverable: The Contractor shall report ALL Contractor labor hours required for performance of services provided under this contract for the Army via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.