Combined_Synopsis_AWC_Chapel_Protestant_Choir_Director_FY16.pdf

Combined Synopsis/Solicitation for a Protestant Choir Director at the Chapel of the U.S. Army

War College, Carlisle Barracks, PA.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is W91QF0-16-T-1296. The solicitation is issued as a request for quotation

(RFQ) pursuant to FAR 13.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC)

2005-83 effective 3 August 2015 and Defense Federal Acquisition Regulation Supplement (DFARS). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil or http://www.acquisition.gov/far/.

This is a Total Small Business Set Aside. The associated NAICS code for this procurement is 711130 and the small business size standard is $11,000,000.00. Product Service Code is G099.

Quotes are due No Later Than (NLT) 27 JAN 2016 at 4:00 p.m. EST. Quotes shall be emailed to the

POC’s for this requirement, Contract Specialist roger.n.miller.civ@mail.mil and Contracting Officer claudette.r.lyons.civ@mail.mil. All questions shall be submitted via e-mail to the POC’s for this requirement and they will be responded to on an amendment to this solicitation.

All vendors submitting a quote must be registered in the System for Award Management (SAM).

The Description of all requirements are in the Performance Work Statement (PWS) to follow.

The following FAR clauses and provisions apply to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition

(See RFQ to follow for Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. Evaluation criteria: Technical, Past Performance, and Price. Award will be made to: The Lowest Price Technically

Acceptable Quote. In order to be considered for award, the quoter must be responsible, must conform to the combined synopsis/solicitation, and the quote must be determined both Technically Acceptable and

Past Performance Acceptable. The lowest price that meets the aforementioned criteria will be awarded the purchase order. (See RFQ to follow for Addendum)

Quoters must include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications -- Commercial Items and 52.219-1, Small Business Program Representations (OCT 2014) –

Alternate I (MAY 2014) with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive

Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P295_49271 http://farsite.hill.af.mil/ http://www.acquisition.gov/far/ mailto:roger.n.miller.civ@mail.mil mailto:claudette.r.lyons.civ@mail.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1450_198341 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1511_210112 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1525_211964 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1817_250855 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2017_291663

Schedule of Contract Line Item Numbers (CLIN’s)

Name & Address of

Contractor

Contractor Cage Code

CLIN # SERVICE QTY. U/M UNIT PRICE TOTAL PRICE

Protestant Worship Service in accordance with the PWS.

Base Year (FY16) FFP

EA

$ .00

Protestant Choir rehearsal in accordance with the PWS

$ 00

Protestant Special Services in

Contract Manpower Reporting in

Total Cost of Base Year (FY16) CLIN’s

Option Year One (FY17) FFP

Total of Option Year One (FY17) CLIN’s

Option Year Two (FY18) FFP

Option Year Two (FY18)

Total of Option Year Two (FY18) CLIN’s

TOTAL COST OF CONTRACT

Authorized Contractors Signature

Printed Name of Authorized

Contractor Signature

Date of Signature

The period of performance for this contract is as follows:

- Base Year is for 12 months from date of award.

- Option Year One is for 12 months from the date the Base Year expires.

- Option Year Two is for 12 months from the date Option Year One expires.

PERFORMANCE WORK STATEMENT

CHAPEL PROTESTANT CHOIR DIRECTOR

1. GENERAL: This is a non-personnel services contract to provide appropriate musical leadership as choir director for the designated worship service. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: Non-personal services necessary to provide appropriate musical leadership as a choir director for the designated Protestant worship services as defined in this

Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The US Army War College Chapel provides weekly Protestant services, a modern sacred service that blends modern Christian music with traditional sacred music, to inspire the spiritual sensibilities of young and old parishioners. The Chapel also provides special services as needed.

1.3 Objectives: Provide a liturgical worship experience through music.

1.4 Scope: The Contractor shall provide quality choir leadership for weekly worship services and

Military Memorial Services. The contractor shall accomplish all of these requirements in a professional manner.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

1.6 General Information

1.6.1 Recognized Holidays: The contractor is required to perform services on holidays, if the holiday falls on a normally scheduled Sunday Service. The contractor may be called upon if there is a special program needed on a particular holiday.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.2 Hours of Operation: Generally, the Contractor shall provide services during a period that begins 30 minutes prior to the scheduled worship service or special program and concludes 30 minutes following the conclusion of the event. The contractor may be required to provide services on legal American holidays. .

1.6.3 Place of Performance: The work to be performed under this contract will be performed at United

States Army War College Memorial Chapel, Carlisle Barracks, PA and designated retreat sites.

1.6.4 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.5. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use at the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.5.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the

Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.5.1.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.5.1.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.6 Point of Contact (POC): The (POC) will be identified by separate letter. The POC monitors all technical aspects of the contract and assists in contract administration The POC is authorized to perform the following functions: Inspection and acceptance through Wide Area Workflow (WAWF), Validation of contractor information through the Contractor Manpower Reporting Application (CMRA), and provide

Combating Trafficking in Persons oversight, A letter of designation issued to the POC, a copy of which is sent to the Contractor, states the responsibilities and limitations of the POC, especially with regard to changes in cost or price, estimates or changes in delivery dates. The POC is not authorized to change any of the terms and conditions of the resulting order.

1.6.7 Subcontracting:

1.6.7.1 Contractor may provide a qualified substitute/subcontractor for a period of time if approved by the

Point of Contact (POC). However in such cases, the substitute/subcontractor shall have no claim whatsoever against the government for services rendered and the price to be paid the substitute/subcontractor shall be a matter between the contractor and the substitute/subcontractor.

1.6.7.2 The Contractor authorizes the Government Contracting Officer to procure the services of a satisfactory substitute for the account of the Contractor, should the Contractor fail to provide a qualified substitute/subcontractor, approved by the POC, for a period of time in which the Contractor is unable to perform.

1.6.8 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.9 Invoicing: Contractor shall submit an itemized invoice on a monthly basis to include, but not limited to: referenced CLIN(s), quantity completed and date completed.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have private of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide a room for rehearsals and space for performance during worship.

3.2 Equipment: The Government will provide access to an organ, piano, guitar, drums, proxima, computer, screen scanners, fax machine, copier, lighting and sound system.

3.5 Materials: The Government will provide sheet music, hymn books and music essential to the performance of Mass/worship.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 The contractor is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker’s compensation. This is a Non-

Personal Service Contract.

4.3 The contractor shall provide a qualified substitute in the event the Contractor cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the same qualification outlined in paragraph 5 (Contractor Qualifications) of this PWS. Any substitute must meet the approval of the Protestant Chaplain. Per PWS section 1.6.7.

4.5 The Contractor shall present a neat, well-groomed appearance appropriate for chapel worship services during all times while he/she is performing services under this contract.

5. Contractor Qualifications: Individuals performing the service under this contract shall have the following:

5.1 A Bachelor’s degree in music, applied voice, or special education in this field from a recognized institution with a concentration in sacred music or have a minimum of 3 years’ experience in directing a choir in a church setting and/or equivalent experience, using the full range of modern Christian and traditional liturgical music appropriate for working in a military chapel setting.

5.2 Ability to direct choirs and music with approval of the Chaplain or the music coordinator (if applicable).

5.3 Personal qualifications shall include a consistent Christian commitment and witness, the ability to work harmoniously with volunteer worship team members, choir members, adults as well as youth and other Chapel personnel.

6. SPECIFIC TASKS

6.1 Contractor shall provide appropriate quality musical leadership as choir director for masses, special services and rehearsals as follows:

6.1.1 The General Protestant Worship, a worship service using Worship and Rejoice (Hope Publishing) modern progressive Christian music (Integrity Music) (Sunday, 10:00 a.m. - 12:30 a.m.)

6.1.2 The Choir Rehearsals conducted Thursday evenings from 7:00 P.M. to 8:00 P.M. and as required for special Military Services. Time may be adjusted with the consent of the Chaplin.

6.1.3 Military Memorial Services, Memorial Ceremonies Military Funerals and others as required.

6.2 Coordinate all musical selections with the Chaplain Pastor of the congregation or their designated representative, to select music in keeping with the theme of the worship service. This shall be completed in time to allow adequate rehearsal time for the choir and be published in the bulletin for the service.

6.3 Provide leadership for the choir and solo presentations that enhance the atmosphere of worship for the congregation.

6.4 Coordinate with the organist and adjust tempo and style of choir accompaniment to enhance the congregation’s ability to participate in worship.

6.5 Train the choir and musicians in services that blend modern Christian music with traditional Christian music

6.6 Provide music selections to the Chaplain Pastor in time to be published in the bulletin for the service.

6.5 Antiterrorism (AT) and Operations Security (OPSEC)

6.5.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within five calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the KO, within five calendar days after completion of training by all employees and subcontractor personnel. http://jko.jten.mil

6.5.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures

(provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost

Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.5.3 AT Awareness Training for Contractor Personnel Traveling Overseas: Not Applicable.

6.5.4 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by http://jko.jten.mil/ the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the KO. This training shall be completed within 15 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the KO NLT 15 calendar days after contract award.

6.6. CONTRACTOR MANAGEMENT REPORTING (eCMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormcer, Contracting Officer’s Technical

Representative (COTR) oranpower.army.pentagon.mil. The required information includes: (1)

Contracting Office, Contracting Offi also known as the Contracting Officer’s Representative (COR); (2)

Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the

XML direct transfer may be downloaded from the website.

7. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

7.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures to include AR 165-1. This regulation is accessible in the Protestant Chaplain’s office.

8. ATTACHMENT/TECHNICAL EXHIBIT LISTING

8.1 Attachment1 / Technical Exhibit 1 – Performance Requirements Summary

8.2 Attachment 2 / Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

(The Service required—usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

The contractor shall provide services on time and in a professional manner.

Ready to perform

30 minutes before the beginning of the service and choir rehearsals

Zero late starts for worship services

The primary methods of surveillance are periodic assessments of service by the

CH/Pastor and customer feedback.

On time delivery of

Musical selections.

Coordination of musical selections with Chaplin

100% delivery of selections on time.

Same as above

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency

# of Copies Medium

/Format

Submit

To

Provide choir leadership for the choir performance during the weekly Protestant worship services (Sunday, 9:00 a.m. – 12:30 a.m.)

Twice per week.

N/A In Person N/A

Provide choir leadership for the weekly

Protestant Choir rehearsals.

Once per week

[Same as above.]

[Same as above.]

[Same as above.]

Provide choir leadership for the choir during

Military Memorial Services, Memorial

Ceremonies, and Funerals as required.

As required.

[Same as above.]

Coordinate all musical selections with the

Chaplain Pastor of the congregation or his/her designated representative to select music in keeping with the theme of the liturgical season and worship service.

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

The following FAR and DFARS clauses and provisions apply to this acquisition.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management JUL 2013

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-19 Incorporation by Reference of Representation and

Certifications

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items APR 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2014

52.217-5 Evaluation Of Options JUL 1990

52.225-25 Prohibition on Contracting with Entities Engaging in

Certain Activities or Transactions Relating to Iran--

Representation and Certifications.

DEC 2012

52.232-33 Payment by Electronic Funds Transfer--System for

Award Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower

Rights

SEP 2013

252.203-7005 Representation Relating to Compensation of Former

DoD Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt System for Award Management Alternate A FEB 2014

252.225-7001 Buy American And Balance Of Payments Program--

Basic (Nov 2014)

NOV 2014

252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS

A. Submittal and Inquiries.

Quotes shall be submitted via e-mail prior to the closing date and time identified on this combined/solicitation, to the following e-mail address:

Roger Miller – Contracting Specialist: roger.n.miller.civ@mail.mil and

Claudette Lyons – Contracting Officer: claudette.r.lyons.civ@mail.mil

Upon receipt of electronic submissions, the Contract Specialist will acknowledge the quotes were received with a confirmation email; however, time is based on actual quote receipt, not on confirmation mailto:roger.n.miller.civ@mail.mil mailto:claudette.r.lyons.civ@mail.mil email. It is the responsibility of the Quoter to ensure electronic submissions were properly sent and a confirmation email is received. Fax submissions of quotes will not be accepted.

The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer via the Contract Specialist. Address all questions or concerns the Quoter may have, to the Contract Specialist, Roger Miller, roger.n.miller.civ@mail.mil and Contracting Officer, Claudette

Lyons, claudette.r.lyons.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email by 4PM, 22 January 2016. Questions received after this time may not receive responses. Phone calls will not be accepted. Questions will be answered via a solicitation amendment.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified

Acquisition Procedures.) Quotes will be evaluated using the criteria under FAR Clause 52.212-2

(Evaluation Commercial Items) and its Addendum.

2. The Quote. The submission of the documentation specified below will constitute the Quoters acceptance of the terms and conditions of the Solicitation, concurrence with the Specifications, and contract type.

3. Instructions outlined in paragraph C below, prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes. It is the Government’s intention to award without discussions. Quoters are encouraged to present their best Technical quote, past performance and prices in their initial quote submission.

4. If a Quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Quoter shall immediately notify the Contracting Officer

(KO) and Contract Specialist via e-mail with supporting rationale. The Quoter is reminded that the

Government reserves the right to award this effort based on the initial quote, as received, without discussion.

5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

C. Quote Preparation Instructions

Quoters are required to submit a completed quote via e-mail (including acknowledgment of all

Amendments) not later than the date and time provided in this synopsis/solicitation. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Quote preparation instructions may cause your quote to be deemed unacceptable by the Government.

1. The quote shall consist of two (2) files:

File 1: General / Price

File 2: Technical Acceptability / Past Performance.

2. Quote Format mailto:roger.n.miller.civ@mail.mil mailto:claudette.r.lyons.civ@mail.mil

(a) Quoters shall ensure that Representation & Certifications (52.212-3, Offeror Representations and Certifications -- Commercial Items and 52.219-1, Small Business Program Representations (OCT

2014) – Alternate I (MAY 2014)) is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Quoters shall submit their quote IAW the below.

QUOTE SUBMISSION

File 1: General and Pricing - This section shall include the following:

_____ Completed copy of the attached provision 52.212-3 OFFEROR REPRESENTATIONS AND

CERTIFICATIONS—COMMERCIAL ITEMS (MAR 2015) ALTERNATE I (OCT2014)

_____ Completed copy of the attached provision 52.219-1 SMALL BUSINESS PROGRAM

REPRESENTATIONS (OCT 2014) – ALTERNATE I (MAY 2014)

_____ A statement acknowledging all amendments posted to FBO.GOV

_____ Exceptions (if any) and any other information not applicable to File 2 (Technical and Past

Performance.)

_____ Pricing: Completed copy of the enclosed “Schedule of Contract Line Item Numbers (CLIN’s) to include the Contractor Name, Address, their Contractor Cage Code, CLIN pricing, extended pricing, totals, signature, printed name and signature date.

Price Quote - The Price quote shall be submitted fully completed and error free. The goal of this solicitation is to obtain services on a firm fixed price contract, with bottom line prices annotated on the price schedule, identified as "CLIN #'s" on the enclosed “Schedule of Contract Line Item Numbers” (page

2 of this synopsis/solicitation.) Quoter will submit a unit proposed price (in whole dollars) for completing required work inclusive of all costs associated with this requirement. Price shall be evaluated using price analysis techniques in accordance with FAR 13.106-2.

File 2: Technical and Past Performance

a. Tab 1 - Technical Quote: The technical quote shall be specific, detailed, and complete to clearly and fully demonstrate your understanding of the proposed work to include resumes/curriculum vitae for all key personnel. Technical shall address the qualifications, identified in the PWS of the individual performing this contract. No price or cost information is to be included in the technical proposal.

b. Tab 2 - Past Performance: Quoter shall submit current and relevant information, e.g. contracts and/or subcontract work performed by the key personnel submitted, within the past three years from the date this solicitation was issued, for similar services. Quoters shall include the source of the information, e.g. two points of contact, addresses, and telephone numbers, the context of the data, e.g. type of contract, contract amount, period of performance, and comments on any performance problems encountered and the quoter’s corrective actions. Quoters with no prior government contracts or subcontracts may submit similar information for contract and/or other work performance with State and local governments, private industries, educational institutions and/or past Government service. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Quoter’s Past http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1525_211964

Performance Volume and information obtained from other sources, such as the Past Performance

Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency

(DCMA) and commercial sources. The overall past performance evaluation is a subjective decision based on the whole of all data received.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and

SEE ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2

A. BASIS FOR AWARD

1. This is a best value source selection conducted in accordance with Federal Acquisition Regulation

(FAR). An award of a purchase order, resulting from this synopsis/solicitation will be made to the Quoter who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose quote conforms to the solicitation requirements, and whose quote judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced

Technically Acceptable quote.

2. Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high/unrealistically low, unbalanced, inaccurate or incomplete price quote’s, may be the grounds for eliminating a quote from competition.

3. The Government will evaluate quoted prices for reasonableness using price analysis techniques.

Quoted prices evaluated as unreasonable may be grounds for eliminating a quote from competition. The

Government will use one or more price analysis techniques in accordance with FAR 13.106-2 to evaluate price. Through these techniques the Government will determine whether prices are reasonable, complete and balanced. Unreasonably high or low quoted prices may be grounds for eliminating a quote from competition either on the basis that the quote does not understand the requirement or the Quoter has made an unreasonable quote.

4. Award for All of the Work. The Government intends to award a Firm Fixed Price purchase order as a result of this synopsis/solicitation. Quotes received for less than the stated number of items listed in the

Price Schedule may be considered ineligible for award. As set forth in FAR 52.212-1, the Government intends to evaluate quotes and award the purchase order without discussions. Therefore, the Quoter’s initial quote should contain their best terms from a cost or price, past performance and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

B. EVALUATION CRITERIA

Evaluation criteria consist of factors. The quotes will be evaluated under three evaluation factors:

Technical Acceptability, Past Performance and Price.

Factor 1 –Technical Acceptability. The Technical Factor evaluation provides an assessment of the

Quoter’s capability to satisfy the Government’s minimum requirements.

The Technical Factor will receive a rating of “Acceptable” or “Unacceptable” defined below.

Table 1. Acceptable/Unacceptable Ratings

Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

Under the Technical Capability Factor, a Quoter shall address the following:

The Quoter shall have a Bachelor’s degree in music, applied voice or special education in this field from a recognized institution with a concentration in sacred music or a minimum of 3 years’ experience directing a choir in a church setting and/or equivalent experience, using the full range of modern Christian and traditional liturgical music and be able to work in a military chapel setting.

Demonstrates their ability to direct choirs and music with approval of the Chaplain or the music coordinator (if applicable).

Personal qualifications include a consistent Christian commitment and witness, the ability to work harmoniously with volunteer worship team members, choir members, adults as well as youth and other

Chapel personnel.

Factor 2 - Past Performance. The Past Performance Acceptability evaluation will be based on evidence that the contractor has satisfactorily completed the same or similar work on schedule and assess the quoter’s probability of meeting the solicitation’s requirements as indicated by that quoter’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the quoter’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Quoter’s are cautioned that in conducting the Past Performance evaluation, the

Government may use data provided in the Quotation and data obtained from other sources, such as the

Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch

Lists.

The Past Performance Factor will be assigned one of the ratings defined below.

Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter’s performance record is unknown.

Unacceptable Based on the quoter’s performance record, the Government has no reasonable expectation that the quoter will be able to successfully perform the required effort.

Note. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably, or unfavorably on past performance.

Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Factor 3 - Price. Price will not be scored or rated. Evaluation of price will be performed using one or more price analysis techniques. Through these techniques the Government will determine whether prices are reasonable, complete and balanced. Unbalanced Pricing may be evaluated in accordance with FAR

15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices

Definitions.

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The quotation is in compliance with the Price Volume instructions in the solicitation.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL

ITEMS (MAR 2015) ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the

United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or http://www.acquisition.gov/

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern

Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the

Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency

Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged

(as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR

124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least…