W91QEX-19-Q-0003-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to the questions regarding the solicitation. Please see all changes high-lighted in red.

In addition, please ensure a signed copy of this amendment is provided upon quote submission. The point of contact for this action is Contracting Officer, Sherw in D. Riley, sherw in.d.riley.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 33

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QEX19Q0003

X 9B. DATED (SEE ITEM 11)

15-Jan-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jan-2019

CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

W91QEX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX19Q0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

GTMO Detention Operations Support Question & Answer Solicitation W91QEX-19-Q-0003

1. Will Defense Base Act (DBA) be reimbursed at cost under the travel CLIN?

No, Defense Act Base Act will not be applicable for this contract. Travel will be on a temporary basis.

2. Section 1.6.10 reference of the solicitation: Will the Government provide a definition for

“Contract Manager” in the context of this paragraph?

The Contract Manager has been changed to Program Manager

3. Does the Government expect a contracting professional or a Program Manager?

See Answer to Question #2

4. Will the Key individuals be required to be on site?

Yes, all key individuals are required to be on site full time at Headquarters, USSOUTHCOM, Doral FL.

5. Will the Government sponsor for a Top Secret facility clearance if we fill out the DD254, or do we need to already have a Top Secret clearance before bidding.

No, the Government will not sponsor for a Top Secret facility clearance. The Contractor shall possess and maintain a Top Secret facility clearance from the Defense Security Service by the time of quote submission.

6. Is there an incumbent on this opportunity? If so, are you open to retaining the person with the new agency?

Yes there’s an incumbent. It’s up the gaining Contractor to determine resources to provide services for this contract.

7. Page limitations and format *Times New Roman, Size 10 font – Please confirm that use of font larger than Times New Roman, Size 10 is permissible.

Page limitations and format shall be Times New Roman, Size 10 Font, single spaced, 8.5 x 11 format in accordance with the solicitation accordingly.

8. (Page 56) Additional Instructions and Information – With the exception of the first page, the Offeror shall ensure that the company name, logo, or other company identifying information does not appear within the Volume 1, Technical ---- Does the first page refer to cover page or will the Government allow offerors to incorporate company name within first page of technical response.

Offerors shall ensure that the company name, logo, or other company identifying information does not appear in within the Volume 1, Technical.

9. (Page 56) A. Additional Instructions and Information. 1. (a) Proposals submitted electronically via e-mail shall be prepared in Microsoft application programs. ----------- While prepared in Microsoft application programs, will the Government permit submission of proposals in pdf format?

The Government will allow submissions of proposals in pdf format.

10. Submittal requirements for price and each non-cost/price volume Sub-Factor – Staffing

Plan & Resumes – 2. Key Personnel (Resume), PWS 1.6.10 Key Personnel and 1.6.11 Special Qualifications or certifications: The Contractor shall possess the special qualifications listed within Part 5 of the PWS and highlighted below ------------------------

- In addition to the security clearance requirements please provide the specific key personnel technical and experience qualifications. The PWS state that the contractor shall possess the special qualifications listed within Part 5 of the PWS, however, is not specific to number of years of experience or what is considered relevant qualifications.

The contractor shall have a minimum of 3 years working at the Combatant Command or major Headquarters level and be able to meet (two) of the following at minimum:

Minimum of 5 years working in cross functional teams Minimum of 3 years working at the Combatant Command or major Headquarters level Minimum of 3 years working as a planner at a Service or higher Headquarters Experience with Joint Staff, Department of Defenses and Headquarters level directives/regulations Experience with coordination/support to legal proceedings and FOIA processing Please refer to the added verbiage in section 1.6.11.1.4 of the Performance Work Statement as a reference.

11. How many total positions will there be?

This is a Performance Based requirement. It will be up the Offeror to determine the number of positions.

12. How much travel would be involved?

Travel is estimated to be once a quarter. Locations may include Washington DC and/or JTF- GTMO, Cuba, both as required.

13. We saw that submitted questions will be answered on 1/24/19. Is there a projected rfp release and contract start date? Did you require a rfp response on the 21st?

The solicitation was released on 15 January 2019. All questions and concerns regarding this solicitation was to be submitted by Monday, 21 January 2019 at 4:30 p.m. (EST). The questions to the answers were released today, 24 January 2019.

14. If there is an incumbent, what is the name of the company that is currently providing the services and what is the contract number that the services are being performed under?

The incumbent contractor:

Celestar Corporation Contract Number: GS02F0074X Task Order Number: W91QEX-14-F-1B27

15. What is the annual spend for this contract for each of the past three contract years?

Please refer to the Question 14 to reference this information

16. How many personnel full and part time were provided for this contract in past years?

Please see page 42 of 65 on the solicitation, W91QEX-19-Q-0007, for Estimated Workload Data

17. Please provide historical annual number of labor hours, including surge hours.

See Answer to Question #16

18. Please provide the annual number of labor hours performed in GTMO Cuba and the annual number of labor hours performed in Florida.

See Answer to Question #16.

19. What is the anticipated start date?

Please refer to page 14 of 15 on the solicitation (W91QEX-19-Q-0003)

20. Can the Government confirm the number of FTEs required to perform PWS tasks?

Please see Answer to Question #11

21. Are contractor employees required to have a Sensitive compartmented information

(SCI) or just Top Secret (TS) Clearance?

Contractors are required to have TS/SCI clearance to be allowed in their work area. Please updated verbiage in 1.6.7.3 of the Performance Work Statement.

22. There seems to be an error on the DD254 (section 1.a.) as it lists TS/SCI. Can the

Government confirm that contractor is required to have TS facility clearance only?

The requirement is valid. The contractors are required to have an TS/SCI clearance.

23. Travel to GTMO: Can the Government provide an estimate of the number of trips per year and duration of each trip?

Current estimate of travel is ~4 times for the year. Each trip will last no more than 5-7 days.

24. Will the Government cover travel (lodging, transportation) costs while contractor personnel on official travel duties?

Yes, these are reimbursable expenses.

25. Can the Government provide guidance regarding uplifts (danger pay...etc) while contractor personnel on official travel duties?

The Government will not provide any uplifts to contractor personnel while on official travel duties.

26. Can the Government confirm that the primary work location is SOUTHCOM, FL?

Yes, please see the answer to Question #18

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

UNITED STATES SOUTHERN COMMAND (USSOUTHCOM)

FOR

GUANTANAMO (GTMO) DETENTION OPERATIONS SUPPORT

7 November 2018

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall ensure that all contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform GTMO Detention Operations Support as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: United States Southern Command (USSOUTHCOM) is one of six geographic Combatant Commands responsible for the command and control of all United States military operations. Commander, USSOUTHCOM (CDRUSSOUTHCOM) is responsible to plan, execute and oversee detention operations in accordance with U.S. law and Department of Defense directives. USSOUTHCOM J3 is the Commander’s lead staff responsible for detention operations throughout the Area of Operations (AOR). The J3 develops programs, issues appropriate guidance and orders implementing the appropriate directives. All detention programs and guidance are subject to periodic review and evaluation for compliance and efficacy. The J3 establishes procedures for the treatment of detainees to ensure security, safe and humane care and custody, which may include applicable provisions of the Geneva Conventions. The J3 ensures periodic inspections of detention facilities within the AOR.

Currently, Joint Task Force Guantanamo (JTF-GTMO) is a fully operational detention facility under control of CDRUSSOUTHCOM and located within the Commander’s AOR. The contractor shall provide support to CDRUSSOUTHCOM’s detention operations mission through staff support as outlined in this PWS.

1.3 Objectives: The Contractor shall possess the expertise, capability, and resources to effectively manage and oversee a sufficient, stable, and qualified workforce to provide required services in support of USSOUTHCOM’s detention mission including:

1.3.1 Support to Planning Detention Operations. This work involves assisting the lead officer in deliberate planning, coordination, and drafting of operations orders and instructions required to inform all appropriate USSOUTHCOM staff and assigned units in the movement of detainees from JTF-GTMO to other Combatant Commands or foreign governments, as directed by the Joint Staff. This service includes coordination with Joint Staff, the Office of the Secretary of Defense, associated Combatant Command staffs, USSOUTHCOM components and assigned units upon receipt of instructions, in order to draft the required written instructions needed to guide the personnel involved in the mission. The service also includes preparation and dissemination of messages, briefings, and information papers for each specific detainee transfer.

1.3.2 Intelligence and Operations Reporting. This work effort involves reviewing, analyzing and compiling reports from a variety of automated systems, databases and sources used to respond to requests from the Office of the Secretary of Defense, Office of Military Commissions, Joint Staff, and Periodic Review Secretariat to this Command with regard to detention operations, along with legal and administrative proceedings for detainees in JTF- GTMO custody. The requirement includes accessing, retrieval, populating, maintaining data through orderly filing and storage within this Command’s primary databases used to safeguard detention operations information, as well as drafting and disseminating a variety of recurring and ad hoc reports, briefings and information papers used to advise this program.

1.3.3 Freedom of Information Act (FOIA) Administration Support. This work effort involves preparation of FOIA-releasable intelligence and other information products derived from this Command’s detention operations database and other sources, while ensuring that classified information is protected in response to FOIA requests.

1.3.4 Operations Administration Support. This work effort involves processing, tracking and disseminating requests for visits to detention operations at Guantanamo Bay, Cuba, along with drafting responses to requests. The requirement includes drafting information papers, decision papers, reports and briefings used to inform detention operations within this Command. This requirement includes programming and scheduling planning events, conferences, meetings and includes the technical support integral to supporting these events. This requirement also includes drafting reports used to capture dialogue during scheduled an un-scheduled detention operations meetings, conferences, planning sessions or working groups that include detailed summary highlighting significant actions, decisions, and suspense for actions. This requirement also includes coordinating detention operations-focused visitors to HQ USSOUTHCOM with concept development, logistics support and through informing key personnel by drafting briefings, information papers and supporting documents, along with all coordination and approvals required for foreign visitors to access detention operations at JTF-GTMO.

1.4 Scope: The Contractor shall possess the expertise, capability, and resources to effectively manage and oversee a sufficient, stable, and qualified workforce to provide required non-personal services in support of USSOUTHCOM’s detention mission as described in paragraphs 1.3.1-1.3.4 of this PWS.

1.5 Period of Performance: The period of performance shall be for a base period of one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services.

The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.1.3 Inspection System: The contractor shall develop, implement and maintain a system to inspect the services to ensure compliance with PWS requirements, and applicable laws and regulations. The contractor shall specify a scheduled frequency of inspections, the titles of the individuals who shall do the inspection, and their organizational placement.

1.6.1.4 Deficiency Prevention: The contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable. The Quality Control Plan shall be designed to intercept inferior services before they are provided to the Government.

1.6.1.5 Inspection Files: The contractor shall document all inspections conducted, and the necessary corrective and preventive actions taken. This documentation shall be kept on site and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6.1.6 Complaints: The contractor shall document all customer complaints and report the complaint to the COR within one workday after receipt of complaint. The contractor shall use electronic mail or other written memoranda as notification. Each customer complaint reported to the COR shall have a scheduled completion date subject to COR approval. The Quality Control Plan shall be updated, at no additional cost to the Government, as required to preclude a recurrence of the complaint.

1.6.1.7 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment.

The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: The list below includes all identified Federal Holidays (http://www.opm.gov). Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in Lieu thereof.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0800-1700, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.4.1 Surge Capability Hours: The Contractor may be required to provide services outside of the hours as specified above for support services as necessary to accomplish mission goals and directives. The Government will set aside funds accordingly for these costs if needed. Surge capability hours must be approved by COR prior to commencement of work outside of work hours no later than one (1) business day prior to needed support.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Headquarters, USSOUTHCOM, Doral, Florida, 33172.

1.6.6 Type of Contract: The government will award a Firm Fixed Price (FFP) contract with cost reimbursable Contract Line Item Numbers (CLINs) for overtime, travel, and training.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.3 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract must have an active personnel security clearance at the Top Secret/SCI level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the attached DD Form 254, “Department of Defense (DOD) Security Classification Specification”. The Contractor shall ensure that contractor employees and sub-contractor employees performing services under this contract comply with FAR 52.204-2, Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contract will ensure the employee complies with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M), and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

1.6.7.3.1 The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223- 7004, Drug-free Work Force; and local USSOUTHCOM policies regarding drug testing. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.6.7.4 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name

Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.7.4.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.4.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.4.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.5 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.7.5.1 Contractor Common Access Card (CAC) Eligible Requirements: Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.7.5.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.5.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

1.6.7.6 Employment Eligibility: The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract in the U.S. or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.7 Access to Government Information Systems: All Contractor employees and subcontractor employees performing services under this contract who have access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully completed the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the government: The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Program Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Program Manager or alternate shall be available between the normal business hours 0800-1700.

1.6.11 Special Qualifications or Certifications: The Contractor shall possess the special qualifications listed within Part 5 of the PWS and highlighted below:

1.6.11.1 Knowledge of the Federal Enterprise Architecture (FEA) and the DoD Enterprise Architecture framework (e.g., Secret Internet Protocol Router Network (SIPRNet) Nonsecure Internet Protocol (IP) Router Network, NIPRNet and Joint Worldwide Intelligence Communications Systems (JWICS networks), and the Information Technology (IT) rules and regulatory authorities to develop and implement policies and planning concepts, and project management methods.

1.6.11.1.1 Knowledge of governing, laws, regulations precedents, and directives governing DoD Cyber Awareness Program. A list of applicable laws, regulations and directives is included in Part 6 of this PWS.

1.6.11.1.2 Knowledge of basic Microsoft office software applications (e.g., Word, PowerPoint, Excel, Access).

1.6.11.1.3 IA/IT Training Certification: All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-

2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.11.1.4 Experience: Contractor shall have a minimum of 3 years working at the Combatant Command or major Headquarters level and be able to meet (two) 2 of the following at minimum: Minimum of 5 years working in cross functional teams, minimum of 3 years working as a planner at a service or higher headquarters, experience with Joint Staff, Department of Defenses and Headquarters level directives/regulations and experience with coordination/support to legal proceedings and Freedom of Information Act processing

1.6.13 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc. Contractor personnel will be issued a USSOUTHCOM picture identification badge which shall be worn and visible at all times during duty hours. All Contractor personnel shall comply with all applicable Federal, DoD, Command, and Unit security procedures, measures, requirements, regulations, and directives. Government issued identification remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer or departure of Contractor personnel from

HQ USSOUTHCOM.

1.6.13.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public.

1.6.13.2 If traveling to the United States Naval Base (USNB) GTMO facility, Contractor personnel will be required to obtain and wear JTF badges in the performance of this service.

1.6.13.3 At least 60 calendar days prior to arrival in GTMO, the Contractor shall register each individual who will be performing on-site under this contract in the Joint Personnel Adjudication System (JPAS) [https://apacs.dtic.mil/apacs/login.jsp] to obtain a JTF GTMO badge. Instructions on how to get a JPAS account can be found at https://www.fcg.pentagon.mil/fcg.cfm.

1.6.13.4 The Contractor shall notify the COR when JPAS registration is accomplished. The COR will assist Contractor personnel to obtain a JTF badge. The Contractor shall complete and submit to the COR the “J2 Badging Request” form no later than 30 calendar days prior to arrival at GTMO for personnel performing on-site.

1.6.14 Contractor Travel: Contractor shall be required to travel GTMO during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR ten (10) days prior to travel. The Contractor, in coordination with the Government, shall make necessary travel arrangements and be responsible for obtaining passports for Contractor personnel.

A Country Clearance, Theater Clearance and a Special Area Clearance are required to visit JTF-GTMO, in accordance with the Aircraft and Personnel Automated Clearance System (APACS). The contractor will submit APACS requests utilizing the DoD 4500.54G, Foreign Clearance Guide. Instructions on how to request clearances can be located at https://www.fcg.pentagon.mil or https://www.fcg.pentagon.smil.mil.

The Joint Task Force Guantanamo point of contact (POC) for coordinating requests is the J3 Future Operations Cell at commercial 011-5399-8522/8524/8527 or DSN 312-660-8522/8524/8527, or via email at JTFGTMO-J3-COUNTRY-CLEARANCE@jtfgtmo.southcom.mil.

1.6.14.1 The Contractor shall be responsible for all travel expenses. The Contractor shall be responsible for all Contractor personnel leave expenses for the duration of the contract.

1.6.15. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.15.1 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.15.2 At no time will the Contractor or associated sub-contractor employees transmit government documents or information using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx , or All Partners Access Network (APAN) at https://community.apan.org/ , or other transmission means determined by the government must be used.

1.6.16 Organizational Conflict of Interest (OCI) Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase-in/Phase-Out (PIPO) Period: To minimize any decreases in productivity and to prevent possible negative implacts on additional services, the Contractor shall have personnel on board, during the 15 day phase in/phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at the end of the phase-in period.

1.6.18 General Training Requirements:

1.6.18.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within 10 calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor.

Verification of the training will be provided to the COR or KO within 10 calendar days after completion of the training.

1.6.18.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.18.3 Information Assurance (IA)/Information Technology (IT) Training: All Contractor employees and subcontractor employees requiring access to Government information systems must complete the DoD IA awareness training before issuance of network access and annually thereafter. All employees working IA/IT functions must comply with DoD and Army training requirements in Per DoD 8570.01, DOD 8570.01-M, and AR 25-2, within 30 days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp.

1.6.18.4 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies.