FLASH Industry Day-FollowUp Qs for Primes.pdf

FLASH – Industry Day – Followup Qs

Thank you to all those who participated in the FLASH Industry Day on 17 FEB 2021. The information gathered from the Industry Day One-on-One sessions is for informational purposes and to assist the JAGC in its market research. As followup for this market research, only those who participated in the One-on-One sessions who are interested in being Prime should respond to the following questions with specificity and detail, providing the federal agency name and contract number where applicable and permitted. The due date for responses to these followup questions is 12pm EST on 10 MAR 2021. All responses should include the company name and sent via email to Mr. Gerald Simmons (gerald.a.simmons2.civ@mail.mil) and Mr. Pete Buckless (peter.p.buckless.civ@mail.mil).

GENERAL

1. Advise if you have previously supported a federal agency, DoD or otherwise, in the eDiscovery and professional legal services space with the same or similar requirements and expectations as the FLASH contract.

2. What is your experience in supporting litigation support requirements within the scope of the FLASH contract overseas, especially in theater areas such as Afghanistan or Iraq? Please elaborate on the support provided, the means you used to identify the resources used to support the task, and the lead time to identify those resources. If you do not have this experience, please describe with specificity how you will support these requirements.

3. What if any experience do you have providing eDiscovery and professional legal services related to matters involving environmental law, intellectual property, and/or construction contract disputes?

4. Describe a time when you supported a large multi-workstream litigation or investigation matter, including the types of tools (without naming), key processes, activities and communication deliverables you used to create your project schedule, identify appropriate resources, document and communicate your project plan to your stakeholders, and how you identified any issues and worked to remediate those issues to ensure there was no adverse downstream impact.

E-DISCOVERY

5. Describe your expertise in forensic collections, including the collections resources you have available for national and overseas collection efforts, the types of tools (without naming) used for data collection, whether you have experience and the ability to send out collection kits to custodians including providing guidance/support for self-collection, key processes to manage and track collections, chain of custody procedures, etc.

6. Describe your experience in handling PKI decryption. If you intend to subcontract for PKI decryption, please also describe the process and steps taken to secure these resources, including time taken to get up and running. Would the subcontractor necessarily be a small business, and do you already have a partner in mind?

7. Describe your capacity to process and host large data sets (hundreds of GB or more) in support of the FLASH, and what your throughput is for processing and ingesting 100 GB of standard ESI, and what your throughput is for scanning, OCR’ing , and ingesting 50 bankers’ boxes of hardcopy documents. If you intend to subcontract for processing, scanning and hosting, please also describe the process and steps taken to secure these resources, including time taken to get up mailto:gerald.a.simmons2.civ@mail.mil mailto:peter.p.buckless.civ@mail.mil

FLASH – Industry Day – Followup Qs and running. Would you subcontract these tasks to one subcontractor, or use more than one (if more than one, how would you divide the work?) Would the subcontractor(s) necessarily be small business(es)? Do you already have partner(s) in mind?

8. Describe how you will be able to support – for legal review and production - certain filetypes commonly found in Construction cases, such as CAD3 drawings, .dwg files, and Primavera scheduling files. If you intend to subcontract for managed legal review services, please also describe the process and steps taken to secure the managed review firm, and do you already have a partner in mind?

PROFESSIONAL LEGAL SERVICES

9. Describe a time when you had to support pre-trial, trial, and/or post-trial support, including administrative hearings, ideally while supporting a federal agency. Please elaborate on the type of support provided, the means you used to identify the internal or hired resources used to support the task, the lead time to identify those resources and secure the necessary materials and supplies, and whether travel was required.

10. Describe if and how you would support needs to secure various types of subject matter experts.

Experts may include, but not limited to, the following: water experts; construction scheduling/delay experts; forensic accountants; intellectual property experts; digital forensic investigation experts; architect/engineer consultants; pre-trial/discovery expert resources; case assessment resources; historians. Please keep in mind that expert assistance may include travel (nationally and overseas) and experts will maintain a privileged relationship with Army counsel and paralegals to the extent allowed under the law. Please include steps taken to identify individual(s), the average lead time (give example based on experience) to identify and onboard them, and secure travel if/when necessary. Please reference any past relevant experience and projected timeline for supporting such a requirement. If relying on a subcontractor, would they necessarily be a small business and do you already have a partner in mind? If relying on separate subcontractors for both hosting/processing of documents and expert support, describe what steps would be taken to ensure the expert receives access to hosted case files and review platforms, and the average lead time to grant such access.

INFORMATION SECURITY

11. Advise whether you, as Prime, are FedRamp certified (moderate) for cloud hosting or if you intend to subcontract to a FedRamp certified eDiscovery cloud service provider, advise whether you have previously partnered with the anticipated cloud service provider, and describe the relationship between your resources and the subcontractor eDiscovery cloud service provider.

12. Describe your experience in setting up and operating a SCIF, particularly in remote or overseas locations.