A07_Solicitation_Amendment_W91CRB-17-R-0034_P00001.pdf

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment revises PWS paragraph 1.2, and adds the proposal due date.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Jul-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB-17-R-0034

X 9B. DATED (SEE ITEM 11)

06-Jul-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jul-2017

CODE

ACC - APG - W91CRB

4310 BOOTHBY HILL AVE

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-17-R-0034

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time 21-Jul-2017 12:00 PM has been added.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Return of Native American Remains

6 July 2017 Part 1

General Information

1.0 GENERAL: This is a non-personnel services contract to provide the Return of Native American Remains. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personnel services necessary to perform the Return of Native American Remains as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2 Background: In January 2016, Army National Military Cemeteries (ANMC) received requests to disinter and return the remains of Native American children buried at the Carlisle Barracks Post Cemetery (CBPC) in Carlisle, PA. Since these children died between 1879 and 1910 while attending the Carlisle Indian Industrial School, these remains are approximately 107-138 years old. The Army has been consulting and engaging with Tribes since May 2016 to assist families determine the best option for those families.

1.3 Objectives: The objective of this contract is to provide ANMC with Funeral Home services, transportation of remains via commercial carrier, and subsequent interment in Tribal or private cemeteries through a Funeral Home, in accordance with all Federal Trade Commission (FTC) Funeral Rule, Federal regulations, and State regulations for Funeral Service Providers.

1.4 Scope: This establishes minimum requirements for licensed personnel, motor vehicles, professional services, as specified in this PWS for disinterment, interment, and transportation of human remains. The Contractor shall comply with the highest industry and government standards in performing this requirement. All Contractors must be licensed to transport human remains and in good standing according to applicable Federal Trade Commission (FTC) Funeral Rule, Federal regulations, and State regulations for Funeral Service Providers. All Contractors and staff shall provide the highest quality of professional transport services.

1.5 Reserved

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services by a Quality Control Plan (QCP). The Contractor’s quality control plan is the means by which the contractor’s work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award. Three copies of the comprehensive written QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the KO’s acceptance in writing of any proposed change to his QCP.

1.6.2 Quality Assurance: The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor, accompanied by a government official may be required to perform services on federal holidays.

1.6.4 Hours of Operation: The Contractor shall be available to conduct operations for up to fourteen (14) hours per day, between the hours of 7:00 am - 9:00 pm, seven days a week unless the Government facility is closed. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Carlisle Barracks Post Cemetery (CBPC) in Carlisle, Pennsylvania and conclude at predetermined location(s) within the United States. Although unlikely, Alaska and Hawaii are potential predetermined locations.

1.6.6 Reserved.

1.6.7 Security Requirements: See subparagraphs below.

1.6.7.1 Physical Security: The Contractor shall safeguard all human remains not in the Army’s custody. The chain of custody of remains will be documented on a form provided by the Army. For overnight storage or remains awaiting transportation, the Contractor shall use a secure, monitored facility such as a Funeral Home. If a secure facility is not available, the Contractor must provide an employee to physically safeguard the remains.

1.6.7.2 Key Control: Not applicable.

1.6.8 Special Qualifications: Funeral Homes utilized must possess a Federal license.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Project Manager: The Contractor shall identify a Project Manager and Alternate Project Manager. The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available between 7:00 am to 9:00 pm, seven days a week during the periods the contract is executed.

1.6.11.1 Special Qualifications: The Project Manager and Alternate shall have a combination of five or more years of experience in mortuary affairs, as a cemetery superintendent, and/or as a funeral home director.

1.6.12 Identification of Contractor Employees: All Contract personnel attending meetings, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression to the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: The Contractor shall travel within the contiguous continental United States and Alaska during the performance of this contract and maybe required to attend meetings, conferences, and training. Specific locations will be stated on individual task orders.

1.6.14 Other Direct Costs: This category includes travel (outlined in 1.6.13, sections 4 and 5), contracting of Funeral Homes at Carlisle and point of destination, ground transportation, commercial carrier for the shipment of remains, human pouch, casket, air tray, temporary overnight storage of remains at a licensed funeral home, transportation, and interment of human remains.

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

Reserved

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The government will not provide government furnished property.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform the Return of Native American Remains.

4.2 Human Remains Pouch: The Contractor shall provide one (1) Human Remains Pouch per set of remains that is suitable for anatomically correct arrangement of human remains and meets Federal Aviation Administration (FAA) standards for the shipment of human remains.

4.3 Casket: At the request of the COR, the Contractor shall provide a specified quantity of adult and/or child-size caskets. The quantity will be dependent on the number of disinterment requests from Tribal families for a given Task Order.

4.3.1 The Contractor shall provide caskets made with a wooden Oak veneer.

4.3.2 The Contractor shall provide adult size casket with an exterior width of: 29.5", Exterior length of casket: 81", Exterior height of casket: 23 1/4" Interior width: 25.6" Interior length: 79".

4.3.3 The Contractor shall provide child size casket with the following dimensions: Inside Dimensions: 24"L x 10"W x 6"H Outside Dimensions: 26.5"L x 12"W x 9"H.

4.4 Air Tray: The Contractor shall provide one (1) Air Tray per casket plus one (1) spare Air Tray that meets Federal Aviation Administration (FAA) standards for the shipment of human remains.

4.5 Grave Liner: The Contractor shall provide one (1) Grave Liner per casket at the interment site. The Grave Liner is to be large enough to accommodate a casket described in 4.3 and made from concrete with holes in the bottom to allow water to flow through freely.

4.6 Temporary Grave Marker: The Contractor shall provide one (1) Temporary Grave Marker per casket for installation at the interment site.

4.7 Internment Site Equipment: The Contractor shall provide the following equipment at internment site(s):

4.7.1 Mini Excavator with maximum bucket size of 27” or comparable equipment to properly prepare gravesite.

4.7.2 Gas-powered tamper or hand tamper in order to provide lifts between 8” to 12” for proper soil compaction.

4.7.3 Garden rakes for creating a smooth and level surface for each grave.

4.7.4 Casket lowering device.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

Note for clarification: An Army project team will be conducting the disinterment, placing the remains in a Human Remains Pouch or alternate container, and turning over the remains to a Funeral Home in the Carlisle area. The

Army project team will likely not complete the disinterment for a particular set of remains in one day, requiring those remains be secured and stored at a Funeral Home at the end of the day.

5.1. Services at Disinterment Site (Carlisle, PA). Contractor shall provide Funeral Home services to include:

5.1.1 Deliver Human Remains Pouches described in 4.2 and one (1) spare Air Tray described in 4.4 to the designated Army representative at Carlisle Barracks Post Cemetery (CBPC) as early as three (3) days before scheduled disinterment.

5.1.2 Receive remains in Human Remains Pouch or alternate container from the authorized Army representative at CBPC and transport remains to the Funeral Home.

5.1.2.1 Upon the Army’s completion of a disinterred grave, when requested by the COR, prepare and place the remains into a casket at the Funeral Home or CBPC.

5.1.2.2 For graves that are not completely disinterred, when requested by the COR, return Human Remains Pouch or alternate container from the Funeral Home to the designated Army representative at CBPC.

5.1.3 When requested by the COR, return remains to CBPC for family ceremonies at CBPC.

5.1.4 When requested by the COR, transport the casketed remains to the Funeral Home in a suitable funeral coach.

5.1.5 Store and secure remains at Funeral Home until onward transportation is arranged by Contractor.

5.2 Transportation of Remains.

5.2.1 Arrange transportation of casketed remains for onward movement in conjunction with timelines approved by the COR.

5.2.2 Prepare remains for transportation in compliance with Federal Aviation Administration (FAA) standards for the shipment of human remains.

5.2.3 Transport casketed remains in a suitable funeral coach or service vehicle from Funeral Home in Carlisle area to the point of embarkation.

5.2.4 Transport casketed remains by common carrier from point of embarkation to point of debarkation. Remains shipped by common carrier shall be delivered by the Contractor not later than 2 hours before its scheduled departure.

The Contractor shall ensure the scheduling of additional time, if needed, to meet security/boarding requirements.

5.2.5 Transport casketed remains in a suitable funeral coach or service vehicle from airport debarkation to Funeral Home near the interment site(s).

5.2.6 Or if supportable by timelines approved by the COR, transport casketed remains in suitable funeral coach or service vehicle directly from the Funeral Home in Carlisle area to the Funeral Home near interment site(s).

5.3. Services at Interment Site(s). The number and location of interment sites to be determined based on the task order.

5.3.1 Prior to the committal service(s), coordinate with applicable cemeteries or vendors to open the grave(s) at the proper depth, install the Grave Liner(s) described in 4.5, and set-up grave(s) for the committal service.

5.3.2 If necessary, perform additional preparation of remains for interment in compliance with 6.1.

5.3.3 Transport casketed remains from Funeral Home to interment site(s) on the date(s) coordinated with the COR.

5.3.4 After committal service(s) are completed, properly inter the remains with equipment specified in 4.7.

5.3.5 Install a temporary grave marker (properly filled out) at each gravesite.

5.4 Supporting Tasks and Details.

5.4.1 The Contractor shall obtain all necessary permits and documentation for transportation of remains by common carriers.

5.4.2 Escort Travel: The Contractor shall allow up to two (2) escorts to travel in the funeral coach or service vehicle with the remains. The Contractor shall not provide return travel for the escorts.

5.4.3 Loading/Unloading Remains: The Contractor shall respectfully and professionally load the remains head first into the vehicle and unload the remains at the appropriate time.

5.4.4 Rain Covers: The Contractor shall provide rain covers to protect all caskets during transport in inclement weather. Care will be taken to ensure the casket is not damaged.

5.4.5 Employee Attire: The Contractor personnel performing in transportation of the remains shall be dressed in a conservative, seasonal, business suit with shirt, tie, and dress shoes, or female equivalent, is worn at all times. The Contractor personnel shall not wear any item that advertises the company he/she is employed by.

5.4.6 Driver Responsibilities: The Contractor shall provide a vehicle driver. The driver prior to the service shall have mapped directions and/or GPS from origin to destination, ensure the vehicle has adequate fuel, and have a method to pay for tolls. Driver must have and present upon request to the COR a valid driver’s license and current insurance. A clean driving record and no criminal record is mandatory. The government will not be responsible for any traffic violations, accidents, fines, etc. that may occur.

5.4.7 To minimize any decreases in productivity and to prevent possible miscommunications between the Army and the Contractor, the Contractor shall have personnel available to be on site three (3) days prior to the disinterment and one (1) day after the interment of remains.

5.4.8 Anti-Terrorism Level 1 Awareness Training. The Contractor shall submit certificates of completion pf Anti- Terrorism Level 1 Awareness Training for each Contractor or Subcontractor employee requiring access to government installations such as Carlisle Barracks within thirty (30) calendar days after the contract start date. This training is available at: https://atlevel1.dtic.mil/at

5.5. Vehicles:

5.5.1 The primary vehicle used will be a hearse/funeral coach.

5.5.2 When requested by the COR, a service vehicle may be utilized for transporting remains between CBPC and the Funeral Home in the Carlisle area. Otherwise, a service vehicle will only be used when prior approval is obtained from the COR.

5.5.3 Depending on the location of the cemeteries used at the interment site(s), utilization of four-wheel drive vehicles may be necessary.

5.5.4 The funeral coach or service vehicle will be clean, polished, and in good mechanical condition. The vehicle body will be free of major defects, dents, rust, etc, and the interior will be clean and free of debris. Any and all repairs and/or modifications will be accomplished according to manufacturer standards and recommendations.

Vehicles will be conservative in color and not carry any advertisements and/or company logos. The COR reserves the right to perform a physical inspection of any vehicle prior to service being performed. All vehicles must be properly licensed and insured.

5.6. Service Delivery:

5.6.1 Quality Control: The COR reserves the right to refuse/turn away the Contractor if specifications in paragraphs

5.1.1 – 5.2 above are not met. The Contractor will not be paid for services not rendered in accordance with the standards set forth in the contract.

5.6.2 Performance Evaluation: The Contractor’s manager or owner shall meet with the COR as requested. The goal of the meetings will be to ensure vehicles and service provided meet the standards set forth in this performance work statement. Meeting shall be as often as necessary to ensure performance is satisfactory.

5.6.3 At no time will the contractor be authorized to take pictures, notes, sketches, record/transmit audio or videos of the worksites or remains.

5.7 ACCOUNTING FOR CONTRACT SERVICES REQUIREMENT – ENTERPRISE-WIDE CONTRACTOR

MANPOWER REPORTING APPLICATION

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Return Native American Remains via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s Contractor Manpower Reporting website.

6.0 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures to include but not limited to the Federal Trade Commission (FTC) Funeral Rule, Federal regulations, and State regulations for Funeral Service Providers and Army Regulation 290-10.

PART 7

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Funeral Home and transportation of remains from Carlisle Barracks Post Cemetery.

The Contractor shall provide a Federally licensed Funeral Home to take possession of the remains for temporary storage and transportation at the Carlisle Barracks Post Cemetery.

Zero Deviation from Standard

100% inspection

PRS # 2

Casket and transportation items

The Contractor shall provide a casket and associated items as described in paragragh 4 of this PWS.

Zero Deviation from Standard

100% inspection

PRS # 3

Transportation of remains

The Contractor shall ensure that the remains are transported from Carlisle Barracks to their destination in accordance with Federal Trade Commission (FTC) Funeral Rule, Federal regulations, and State regulations for Funeral Service Providers.

Zero Deviation from Standard

100% inspection

PRS # 4

Funeral Home and interment services

The Contractor shall provide a Federally licensed Funeral Home to temporary store, transport, and inter the remains at the destination.

Zero Deviation from Standard

Random sample

PRS #5

Funeral Home vehicle and driver

Funeral Home services will include a proper vehicle and an appropriately dressed driver in accordance with paragraphs 5.5 and 5.4.4, respectively.

Zero Deviation from Standard

Random sample

(End of Summary of Changes)