W91CRB-15-R-0024-0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. Amendment 0004 updates the proposal due date, updates solicitation documentation (Sections A, B, H, and L), and provides Government responses to [open] industry questions received as of 30 September 2015. Any question(s) received by 30 September 2015 that are not answ ered in this amendment shall be addressed in a subsequent amendment.

B. Army Contracting Command Aberdeen Proving Ground (ACC APG) POC is Andrew Mitchell: phone (410) 306-2765 or e-mail Andrew .C.Mitchell1.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Oct-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91CRB-15-R-0024

X 9B. DATED (SEE ITEM 11)

31-Aug-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Oct-2015

CODE

ACC - APG - W91CRB

4310 BOOTHBY HILL AVENUE

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-15-R-0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q AND A: AMENDMENT 0004

QUESTIONS AND ANSWERS: AMENDMENT 0004

Question #37 Reference Section B, CLINs 0016, 0016AA and 0016B SOW Reference which states, “...Measurement Interface Equipment, IAW SOW paragraph 3.3.2.2.3". There is no paragraph 3.3.2.2.3 in the SOW. Please confirm that SOW paragraph 3.3.2.2.2. Measurement Interface Equipment, is the correct reference for these CLINs.

Government Response to Question #37 SOW paragraph 3.3.2.2.2. Measurement Interface Equipment, is the correct reference for CLINs 0016, 0016AA, and 0016AB. Section B has been updated accordingly.

Question #38 Reference Section H-Special Contract Requirements, 52.211-11, Liquidated Damages-Supplies, Services, or Research and Development which states, “(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of new FWS-CS units delivered to the Government, including coverage of transportation and shipping fees, or other goods/services agreed upon by the Government. Consideration shall be resolved between the contractor and the Government within 30 days after first missed delivery against the contract baseline schedule, unless otherwise agreed upon by the Government. Consideration may require the initiation of a new delivery order from the Government to close consideration.

The consideration formula is as follows:

Unit Cost ∗ Total Systems Delinquent for Month ∗ Fielding Factor for Month

The fielding factor for a given month's delinquent delivery will be determined based on the following criteria:

Fielding Factor Number of Days Until Fielding 1% ≥180 2% 90- 179 3% 32-89 5% ≤31”

Please confirm our calculation of Liquidated Damages based upon the following scenario:

Schedule Date: 8/31/2016 Fielding Date: 9/30/2016 Delivery Date: 8/31/2017 System Unit Price of $1 Number of Systems: 10 Total Contract Price for 10 systems: $10

Liquidated Damages are calculated to be $6.

If our interpretation of this clause is correct, doesn't it operate more as a penalty clause than one that compensates the Government for its reasonable damages for late delivery?

Government Response to Question #38 Based on the consideration formula as cited, the calculation of liquidated damages for the scenario described would be $6 to compensate the Government for a one year delay in delivery.

Question #39 Reference Section H-Special Contract Requirements, 52.211-11, Liquidated Damages-Supplies, Services, or Research and Development which states, “(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of new FWS-CS units delivered to the Government, including coverage of transportation and shipping fees, or other goods/services agreed upon by the Government. Consideration shall be resolved between the contractor and the Government within 30 days after first missed delivery against the contract baseline schedule, unless otherwise agreed upon by the Government. Consideration may require the initiation of a new delivery order from the Government to close consideration.

The consideration formula is as follows:

Unit Cost ∗ Total Systems Delinquent for Month ∗ Fielding Factor for Month

The fielding factor for a given month's delinquent delivery will be determined based on the following criteria:

Fielding Factor Number of Days Until Fielding 1% ≥180 2% 90- 179 3% 32-89 5% ≤31”

To bound the risk to the contractor:

a. Would the Government consider eliminating the "fielding factor" component as that factor is beyond the control of the contractor and in its place tie it to a "delivery factor" which would be tied to the contractual delivery schedule?

b. Would the Government consider limiting the total amount of Liquidated Damages that can be assessed under the contract to $1,000,000?

c. Would the Government consider limiting the amount of Liquidated Damages that can be assessed under the contract to 5% of the price of the delinquent unit?

Government Response to Question #39

a. The formula in Section H has been modified to eliminate the fielding factor. The updated formula is related to the expected 10 year system life of the FWS-CS. For every 30 days (or portion thereof) a system is late, the formula calculates the value of one month of a 120 month (10 year) system life. The updated consideration formula is as follows:

Unit Cost

∗ Total Systems Delinquent for Month

b. No.

c. No.

Question #40 Reference Amendment 0003, Government Response to Question 30, NCI. The Amendment includes the following email for the NCI point of contact: gmkirkland@nciinc.com. Please confirm the email address for the NCI POC.

Email messages have not been successfully delivered, and to date, we have be unable to contact Mr. Kirkland by phone.

Government Response to Question #40 Section L, paragraph 1.1.2.1 has been revised to update point of contact information for NCI as follows:

Company Name: NCI Information Systems, Inc.

Company Address: 11730 Plaza America Dr Suite 700, Reston, VA 20190-4764 Contract: W91CRB-15-C-0035

Delivery Order: N/A POC: Gary Kirkland (Principal Contracts Administrator) Phone: 703-707-6713 (office), 703-585-3647 (mobile) Email: gmkirkland@nciinc.com Alternate POC: Matt O'Brien (Senior Director of Contracts) Phone: 703-707-6626 (office), 571-329-2244 (mobile) Email: mobrien@nciinc.com

Question #49

Reference Section A regarding requests for proposal submission extension.

Government Response to Question #49

The Government has received multiple requests for a change to the proposal submission date with various lengths of extension requested. Amendment #4 provides an updated proposal due date of 12:00PM (noon) 30 October 2015.

No additional extensions are planned based on current information.

SUMMARY OF CHANGES, AMEND 0004

SUMMARY OF CHANGES, AMENDMENT 0004: 2 October 2015

Amendment 0004 updates the proposal due date to 30 October 2015, updates Solicitation documentation (Sections A, B, H, and L), and provides Government responses to [open] industry questions received as of 30 September 2015.

Any question(s) received by 30 September 2015 that are not answered in this amendment shall be addressed in a subsequent amendment.

SOLICITATION DOCUMENTATION CHANGES:

Section A has been updated to reflect a proposal due date of 12:00PM (noon) 30 October 2015 (see Question and Answer #49 for details).

Section B, Contract Line Item Number (CLIN) 0016, subCLIN 0016AA, and subCLIN 0016AB have been updated to correct the Statement of Work (SOW) paragraph reference for "Measurement Interface Equipment" (see Question and Answer #37 for details).

Section H, Special Contract Requirements, 52.211-11- Liquidated Damages-Supplies, Services, or Research and Development has been modified to update the consideration formula (see Question and Answer #39 for details).

Section L, Paragraph 1.1.2.1 Volume 1-Offer has been revised to update Point of Contact (POC) information for NCI (see Question and Answer #40) for details.

The following have been deleted:

Q AND A: AMENDMENT 0003

SUMMARY OF CHANGES, AMEND 0003

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Oct-2015 12:00 PM to 30-Oct-2015 12:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0016

The CLIN extended description has changed from:

FWS-CS Measurement Interface Equipment, IAW SOW paragraph 3.3.2.2.3 "Measurement Interface Equipment."

To:

FWS-CS Measurement Interface Equipment, IAW SOW paragraph 3.3.2.2.2 "Measurement Interface Equipment." .

SUBCLIN 0016AA

EMD FWS-CS Measurement Interface Equipment, IAW SOW paragraph 3.3.2.2.3 "Measurement Interface Equipment."

To:

EMD FWS-CS Measurement Interface Equipment, IAW SOW paragraph 3.3.2.2.2 "Measurement Interface Equipment." .

SUBCLIN 0016AB

LRIP FWS-CS Measurement Interface Equipment, IAW SOW paragraph 3.3.2.2.3 "Measurement Interface Equipment."

To:

LRIP FWS-CS Measurement Interface Equipment, IAW SOW paragraph 3.3.2.2.2 "Measurement Interface Equipment." .

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

52.211-11 LIQUIDATED DAMAGES--SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT

(SEP 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of new FWS-CS units delivered to the Government, including coverage of transportation and shipping fees, or other goods/services agreed upon by the Government. Consideration shall be resolved between the contractor and the Government within 30 days after first missed delivery against the contract baseline schedule, unless otherwise agreed upon by the Government. Consideration may require the initiation of a new delivery order from the Government to close consideration.

The consideration formula is as follows:

“Total Systems Delinquent for Month” are systems which were not delivered by the currently scheduled contract delivery date.

(b) If the Government terminates this contract in whole or in part under the Default--Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default--Fixed-Price Supply and Service clause in this contract.

(End of clause)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO BIDDERS

1. Solicitation Provisions

1.1 Instructions, Conditions and Notice to Offerors (Section L)

1.1.1 Proposal Submission

1.1.1.1 General Instructions

In order to be considered for award, each offeror must submit their proposal in accordance with these instructions.

Failure to adhere to these instructions may result in rejection of the offer and therefore the proposal would not receive further consideration in the source selection process.

Proposals shall be submitted in both digital and written format as specified herein. The proposals shall be divided into five (5) volumes. The below table lists the title for each volume, specifies the page limit for each volume, and specifies the number of digital and written (bound in 3-ring binders) copies.

Table L-1. Proposal Volumes.

Volume Title Page Limit # of Digital Copies # of Bound copies

Volume 1: Offer N/A 2 2 Volume 2: Technical 65 2 3 Volume 3: Cost N/A 2 2 Volume 4: Past Performance N/A 2 2 Volume 5: Small Business N/A 2 2

Required sample hardware (see 1.1.2.2.2) shall be separately packaged and submitted as specified (see 1.1.1.1.8 and 1.1.1.1.10).

1.1.1.1.1 Page Limits

The number of pages specified in the above table is a firm page limit for that volume. Any pages in excess of the limit specified will be removed from the volume and not considered part of the proposal. Information contained on any excess pages will not be evaluated. All supporting documentation denoted in the paragraphs below will be submitted as an Annex to the volume and not be considered in the volume page limits.

1.1.1.1.2 Acquisition Source Selection Interactive Support Tool (ASSIST)2Industry

During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment. In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the offeror’s proposal and included in the cover letter.

After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the offeror that has submitted a proposal in response to this solicitation. The two individuals named by the offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username. The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

Whenever the Government issues ENs to the offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the offeror through a medium independent of ASSIST2Industry (e.g., e-mail) that the offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only.

Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g.

Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID (e.g. subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID.

Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors; but, will be UNABLE TO VIEW the Subcontractor’s files.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

Offerors can contact the ASSIST2Industry Helpdesk via e-mail at usarmy.jbmdl.acc.list.vce-helpdesk@mail.mil or by telephone at (609) 562-5988 or (609) 562-7050 for any technical assistance that may be needed.

The offerors are cautioned that the system generated emails referred to above are intended for administrative purposes only. Receipt of these emails does NOT constitute the commencement of any type of exchange with the offeror in accordance with FAR 15.306(a), (b), or (d) (i.e., clarifications, communications, or discussions). Also, receipt of these emails does not signify that a competitive range determination in accordance with FAR 15.306(c) has been made or that the offeror’s proposal will be included in the competitive range when that determination is made. All notifications that any type of exchange with the offeror has commenced and the offeror has ENs available to respond to, or any notification that the offeror’s proposal has been included in or excluded from the competitive range, will be sent to the offeror by the contracting officer independently of the ASSIST2industry.

1.1.1.1.3 Digital Copies

A Compact Disc (CD) or Digital Versatile Disc (DVD) shall be provided and affixed (in a pocket) of the bound volume for which it represents. All information pertaining to that volume shall be on the disc. Files shall be organized on the disk in a manner that logically reflects the information required by the solicitation. The Government will host the digital files within ASSIST, a secure online environment. The files will be available to authorized members of the source selection only and the source selection facility access will be controlled and limited to authorized personnel. The intent is to facilitate the Government evaluation and report preparation within a protected environment. If the data on the digital media is different than the data in written format, the digital format data will have precedence.

1.1.1.1.4 File Formats

Below are the acceptable file formats. Only the file formats specified are to be used.

Narrative Microsoft Word 2010 Spreadsheets Microsoft Excel 2010 Presentations Microsoft PowerPoint 2010 Project Schedule Microsoft Project 2010 Pictures JPEG Code V or Zemax See 1.1.2.2.1.1.1 and 1.1.2.4.2 NVThermIP See Attachment #2 of the RFP SSCamIP See Attachment #26 of the RFP Mathcad Input File See Attachment #27 of the RFP

NOTE 1: If the offeror provides “locked” EXCEL files, the offeror must also include an “unlocked” version of the file.

NOTE 2: The offeror may opt to include an Adobe Portable Document Format (PDF) version of their proposal in addition to the formats specified above. To be clear, PDF-only proposal submission is NOT acceptable and will be rejected. The only exceptions to this rule are: 1) the signed letter of transmittal contained in Volume 1, by which the proposal is officially submitted, may be in PDF format; and 2) non-narrative portions of Volume 5, Small Business, may be submitted as appendices in PDF format (see 1.1.2.5.1).

1.1.1.1.5 Printed Bound Volumes

The offeror shall submit clearly labeled proposal volumes in 3-ring binders. The paper shall be 8.5 x 11 inches.

Dividers may be used to denote major sections and annexes and will not count against the page limit. All required sections and annexes for each volume shall be contained in a single 3-ring binder. All pages shall be numbered at the bottom center of the page within the footer. Foldouts in larger page sizes are permitted as described in

1.1.2.2.5.2 below.

1.1.1.1.6 General Appearance

Below are parameters for formatting Microsoft Office products. The specified parameters shall be adhered to. The intent is to facilitate the Government evaluation by having a uniform, easy to read, easy to display, and uncluttered proposal to evaluate.

Font: Arial or MS Sans

Serif (All Text)

Minimum Size (Narrative) 12pt Minimum Size (Spreadsheet) 10pt Minimum Size (Figures & Tables) no less than 8pt Font Color Automatic (Body Text &

Headings) Line Spacing (minimum) Single (1.0) Page Size 8.5” x 11” Page Margin (Word) 1” Left, right, top, bottom Page Number Location Bottom Center Page Background Backgrounds/Themes not allowed Table Heading Shading Allowed Table Cell/Row Shading Allowed for Alternating Rows/Columns Table Line color Automatic Table Line Size 1 (minimum)

1.1.1.1.7 Compliance with Instructions

The Government will consider how well the offeror complied with these instructions when evaluating the offeror’s capability to perform the prospective contract. The Government will consider an Offeror’s noncompliance with these instructions or any attempt to take advantage of loopholes in these instructions to be indicative of the type of conduct that it may expect from the offeror during contract performance. The Government will evaluate the offeror’s capability accordingly. Offerors are advised to ask the Contracting Officer for clarification or explanation of any part of these instructions that they do not understand.

The Government intends to evaluate proposals and make a selection with or without conducting discussions with offerors. Offerors will submit sample hardware, performance modeling data and offeror measured data to support the Government’s evaluation of the offeror's proposal’s risk, technical maturity and feasibility of achieving performance goals. Offerors will provide an oral presentation (see 1.1.3) on the operation of their sample hardware to assist the Government’s evaluation.

Every offeror must submit a fully completed copy of all representations and certifications as found in Section K of the subject solicitation. The offeror's initial proposal should contain the offeror's best terms from a technical and cost standpoint. The Government reserves the right to make an award based on the initial offers.

1.1.1.1.8 Submission Address

After compiling all required information, offerors shall submit all volumes to the address below. All offers delivered in response to this RFP shall be delivered to:

VOLUMES 1-5 shall be delivered to:

ARMY CONTRACTING COMMAND- Aberdeen Proving Ground

ATTN: ANDREW MITCHELL

4310 Boothby Hill Ave, Bay 1Aberdeen Proving Ground, MD 21005-3013

Phone (410) 306-2675

RFP Number: W91CRB-15-R-0024 (Date and Time Specified for Submission)

TO BE DELIVERED UNOPENED

(Offeror’s Name)

SAMPLE HARDWARE shall be delivered to:

For hand carried submissions (includes offers delivered by commercial carriers, i.e., FEDEX or services other than US Postal Service) use the following address:

PM Soldier Maneuver Sensors (PM SMS) ATTN: Jennifer McCormick 10245 Burbeck Road, Bldg 359 Ft. Belvoir, VA 22060-5800

For submissions via US Postal Service, use the following address:

PM Soldier Maneuver Sensors (PM SMS) ATTN: Jennifer McCormick 10125 Gratiot Rd, Bldg 318 Ft. Belvoir, VA 22060-5800

Phone (703) 704-0045

RFP Number: W91CRB-15-R-0024 (Date and Time Specified for Submission)

TO BE DELIVERED UNOPENED

1.1.1.1.9 Method of Submission – Volumes 1-5

Volumes 1-5 may either be hand-carried or submitted via US mail. Electronic mail or facsimile of proposals and modifications are not authorized. Hand-carried submissions (includes offers delivered by commercial carriers, i.e.

FedEx or services other than US Postal Service): Hand-carried offers must be delivered to the US Army Contracting Command, ATTN: Andrew Mitchell, Aberdeen Proving Ground, 4310 Boothby Hill Ave, Bay 1, Aberdeen Proving Ground, MD 21005-3013. Offerors should ensure that any commercial carrier they may use has a tracking system that can provide documentation that will prove the date and time of delivery to the Government.

Exterior envelopes must identify the RFP number and date specified for receipt of offers.

Offerors are cautioned that approval to enter Aberdeen Proving Ground, must be obtained prior to the closing date for receipt of proposals. Due to security procedures, delays are probable at the entry point and offerors must plan to accommodate them. Late receipt of proposals due to base entry delays might not be deemed excusable; the Contracting Officer might declare the proposal late and remove it from consideration.

1.1.1.1.10 Method of Submission – Sample Hardware

Sample Hardware may either be hand-carried or submitted via US mail. Hand-carried submissions (includes offers delivered by commercial carriers, i.e. FedEx or services other than US Postal Service): Hand-carried Sample Hardware must be delivered to the address located at PM Soldier Maneuver Sensors, 10125 Gratiot Rd, Bldg 318, Ft. Belvoir, VA 22060. Offerors should ensure that any commercial carrier they may use has a tracking system that can provide documentation that will prove the date and time of delivery to the Government.

Exterior envelopes/boxes must identify the RFP number and date specified for receipt of offers.

Offerors are cautioned that approval to enter Fort Belvoir must be obtained prior to the closing date for receipt of proposals. Due to security procedures, delays are probable at the entry point and offerors must plan to accommodate them. Late receipt of proposals due to base entry delays might not be deemed excusable; the Contracting Officer might declare the proposal late and remove it from consideration.

The PM SMS building is located within the Night Vision Electronics Sensors Directorate (NVESD) compound (Area 300) on Fort. Belvoir, VA. Offerors requiring access to the NVESD compound to deliver their sample hardware submissions must send an email to the Administrative POC, Ms. Jennifer McCormick, jennifer.c.mccormick.ctr@mail.mil no later than 48 hours prior to their arrival to be placed on the Visitors Access roster. The e-mail must contain the company name & full legal name and confirmation of U.S. citizenship for each visitor. All visitors must enter at the Fort Belvoir Tulley Gate and present a valid Driver's License or other permanent photo ID. All visitors must stop at the NVESD compound Visitor's Center at Gelini Gate to check-in and receive a visitor's badge.

1.1.2 Specific Requirements per Volume

1.1.2.1 Volume 1 – Offer

Offerors shall include the following:

Standard Form 33, “Solicitation, Offer and Award,” with blocks 12 through 18 completed and signed by the offeror;

RFP Sections, all clauses requiring offeror fill-in to be completed and submitted in Volume 1.

RFP Section B, “Supplies or Services and Prices/Costs,” with the offeror’s proposed line item prices inserted in the appropriate spaces (NOTE: The offeror shall first complete the Total Evaluated Price (TEP) Matrix, then transfer the appropriate amounts to Section B per the instructions contained in the TEP matrix);

RFP Section G, “Contract Administrative Data”, completed by the offeror;

RFP Section K, “Representations, Certifications and Other Statements of Offerors,” completed by the offeror.

A statement specifying agreement with all terms, conditions, and provisions included in the RFP or any exceptions. Any exceptions taken to the attachments, exhibits, enclosures, or other RFP terms, conditions, or documents must be fully explained in Volume 1 and cross-referenced to any affected Volumes. Any such exceptions may be grounds for the Contracting Officer to reject the proposal from further consideration in the source selection process before initial evaluation.

The offeror shall provide copies of agreements with any critical technology suppliers documenting agreement of the supplier to sell the components to the offeror for the entire FWS-CS contract period of performance. For the purposes of this procurement, “critical components” are defined as: those components that provide a critical capability, the loss of which would result in disrupting the delivery of a fully specification compliant FWS-CS. At a minimum, offerors who do not produce the 12μm class thermal focal plane array (FPA), and/or integrated Laser Range Finder (LRF) components, and/or microdisplay proposed for the weapon sight shall provide copies of supplier agreements currently in place to procure the necessary FPAs, and/or integrated LRF components, and/or microdisplays during the entirety of the contract. Failure to provide a supplier agreement (if required) for the FPA and/or integrated LRF components and/or microdisplay will render an offeror ineligible for award and offeror will not receive further consideration in the source selection process.

In accordance with the DFARS 252.227-7013 and DFARS2 52.227-7014, identify and assert any and all restrictions on the Government’s Use, Release or Disclosure of technical data, and computer software rights.

Offerors are advised that employees of BANC3, Bevilacqua Research Corporation (BRC), CACI, Jacobs Technology Inc., and NCI Information Systems Inc. may serve as advisors in the source selection process. These individuals will be authorized access only to those portions of the proposal data and discussions that are necessary to enable them to perform their respective duties. The named companies/corporations are expressly prohibited from competing on the subject solicitation. The contact information is as follows:

Company Name: BANC3 Company Address: 300 Alexander Park, Princeton, NJ 08540 Contract Number: W909MY-12-D-0005-0002 POC: Phyllis Barker POC: Phone: 609-759-1900 (main number)

POC Email: phyllisbarker@banc3.com

Company Name: Bevilacqua Research Corporation Company Address: 4901 Corporate Drive, Suite B, Huntsville, AL 35805 Contract: W91CRB-12-C-0013 POC: Stephen Loyd Phone: 256-882-6229, ext 120 Email: stephenl@brc2.com

Company Name: CACI Technologies, Inc Company Address: 14370 Newbrook Drive, Chantilly, VA 20151 Contract: W15P7T-10-D-D413 Delivery Order: 24 POC: Ms. Kristel Bennett Phone: 703-679-3173 Email: kbennett@caci.com

Company Name: Jacobs Technology Inc., Advanced Systems Group Company Address: 1020 Titan Court, Fort Walton Beach, FL 32547 Contract: W91CRB-12-C-0013 POC: Laura McGee Phone: 850-863-7700 Email: laura.mcgee@jacobs.com

Company Name: NCI Information Systems, Inc.

Company Address: 11730 Plaza America Dr Suite 700, Reston, VA 20190-4764 Contract: W91CRB-15-C-0035 Delivery Order: N/A POC: Gary Kirkland (Principal Contracts Administrator) Phone: 703-707-6713 (office) 703-585-3647 (mobile) Email: gmkirkland@nciinc.com

Alternate POC: Matt O'Brien (Senior Director of Contracts)

Phone: 703-707-6626 (office) 571-329-2244 (mobile)

Email: mobrien@nciinc.com

In accomplishing their duties related to the source selection process, each of the above stated companies/corporations may require access to proprietary information contained in the offerors’ proposals.

Therefore, pursuant to FAR 9.505-4, these firms must execute an agreement with each offeror that states that they will (1) protect the offerors’ information from unauthorized use or disclosure for as long as it remains proprietary and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each offeror must contact the above companies to effect execution of such an agreement prior to the submission of proposals. Each offeror shall submit copies of the agreement with their proposal.

1.1.2.2 Volume 2 – Technical

The offeror shall organize Volume 2 – Technical into five (5) sections as specified below. Each section has specific content requirements. The offeror may add additional information, but to be fully compliant with the solicitation instructions, the offeror MUST fully address the specific requirement for each section as specified herein. Failure to do so may result in removal from the competitive range. The offeror shall NOT include any pricing or cost information in this volume. The sections are:

Section 1 – FWS-CS Performance;

Section 2 – FWS-CS Sample Hardware*;

Section 3 – Logistics;

Section 4 – Quality Assurance (QA);

Section 5 – Program Management.

*Section 2 consists of the sample hardware narrative and supporting documentation. Required sample hardware systems (see 1.1.2.2.2) shall be separately packaged and submitted as specified in the RFP (see 1.1.1.1.8 and 1.1.1.1.10).

1.1.2.2.1 Section 1 – FWS-CS Performance

The offeror shall provide a narrative regarding the proposed system design, features and performance of their FWS- CS system. The narrative shall specifically address and clearly describe the offeror’s proposed approach to meeting or exceeding all Key Performance Parameters (KPPs) derived thresholds and any other objective requirements identified in the FWS-CS Product Description (PD), and shall cross-reference to the offeror’s proposed FWS-CS performance specification (see 1.1.2.2.1.1 below). All offeror performance claims exceeding threshold requirements must be reflected in the offeror’s proposed performance specification. Additionally, the offeror shall provide detailed narrative regarding their design methodology, technical approach and implementation plan for the development and manufacture of the FWS-CS system, to include identifying all critical components, with a focus on the offeror’s approach to implementing the wireless capability (including a detailed description of their wireless compression strategy for the thermal and visible (full color) channel video, including compression format, bit rate (average, minimum, maximum), and encoder/decoder power budget, to support an assessment of the perceptually lossless wireless video compression requirements), the Helmet Mounted Display (HMD), integrating the LRF and visible camera, and the impact on meeting the FWS-CS power and weight requirements. For the purposes of this procurement, “critical components” are defined as: those components that provide a critical capability, the loss of which would result in disrupting the delivery of a fully specification compliant FWS-CS. (NOTE: As part of Volume 1, Offer, the offeror is required to provide copies of agreements with any critical technology suppliers documenting agreement of the supplier to sell the components to the offeror for the entire FWS-CS contract period of performance. At a minimum, offerors who do not produce the 12μm class thermal focal plane array (FPA), integrated LRF components, and/or microdisplay proposed for the weapon sight shall provide copies of supplier agreements currently in place to procure the necessary FPAs, and/or integrated LRF components, and/or microdisplays during the entirety of the contract.) The offeror shall describe how Modular Open Systems Archictecture (MOSA) principles are incorporated in the FWS-CS design to support technology updates. The offeror shall identify any technical data that the offeror asserts should be furnished to the Government with restrictions on use, release, or disclosure.

1.1.2.2.1.1 FWS-CS Performance Specification

The offeror shall prepare and submit a proposed FWS-CS performance specification with their proposal in the form of a red-lined version of the FWS-CS PD with all offeror proposed revisions captured using track changes. All offeror proposed revisions in the offeror’s proposed specification must meet or exceed the minimum requirements of the FWS-CS PD. The offeror’s changes shall be explained in the narrative (see 1.1.2.2.1 above) and the offeror shall not include comments embedded within the red-lined document to explain the changes. Upon Government acceptance, the proposed FWS-CS performance specification will be incorporated into the awarded contract and shall become the governing document for contract performance (superseding the FWS-CS PD). The proposed FWS-CS performance specification shall be submitted as Annex A and will not be counted against the page count for the Technical Volume.

1.1.2.2.1.1.1 FWS-CS Optical Prescriptions to Support Performance Specification

The offeror shall prepare and submit the complete optical prescriptions for the eyepiece and objective lenses that support the offeror’s proposed performance specification. The data shall be in a format (e.g. .len, .seq, .zmx, .zar) compatible with the current version of Code V or Zemax, including any associated glass catalogs required to properly analyze the file. If Code V or Zemax is not used to generate the raytrace file, a prescription listing is acceptable only if all the required data is present to accurately recreate the file in Zemax or Code V for analysis.

"Black box" type files, where access to the prescription data is not permitted, are not acceptable. Submitted files should include, and be clearly labeled as, “FWS-CS eyepiece”, “FWS-CS HMD eyepiece”, “FWS-CS thermal objective” and “FWS-CS visible objective.” The offeror’s FWS-CS Optical Prescriptions that support the offeror’s proposed performance specification shall be submitted as Annex B and will not be counted against the page count for the Technical Volume.

1.1.2.2.1.1.2 FWS-CS NVThermIP Modeling Data to Support Performance Specification

The offeror shall submit completed NVThermIP 2009 input and output decks that support the offeror’s proposed thermal camera range performance specification. The offeror shall provide a narrative summarizing the results of their own range performance modeling along with supporting evidence to address the validity of values input into the models. The offeror’s FWS-CS NVThermIP 2009 input and output decks that support the offeror’s proposed performance specification shall be completed IAW instructions provided in the NVThermIP Modeling Guidance, Attachment #2 of the RFP. The offeror’s FWS-CS NVThermIP Modeling Data to support the performance specification shall be submitted as Annex C and will not be counted against the page count for the Technical Volume.

1.1.2.2.1.1.3 FWS-CS SSCamIP Modeling Data to Support Performance Specification

The offeror shall submit completed SSCamIP 2009 input and output decks that support the offeror’s proposed visible camera range performance specification. The offeror shall provide a narrative summarizing the results of their own range performance modeling along with supporting evidence to address the validity of values input into the models. The offeror’s FWS-CS SSCamIP 2009 input and output decks that support the offeror’s proposed performance specification shall be completed IAW instructions provided in the NVThermIP Modeling Guidance, Attachment #26 of the RFP. The offeror’s FWS-CS SSCamIP Modeling Data to support the performance specification shall be submitted as Annex D and will not be counted against the page count for the Technical Volume.

1.1.2.2.1.1.4 FWS-CS LRF Modeling Data to Support Performance Specification

The offeror shall submit a completed LRF range modeling input data file that supports the offeror’s proposed I-LRF range performance specification. The offeror shall provide a narrative summarizing the results of their own range performance modeling along with supporting evidence to address the validity of the inputs into the model. The offeror’s FWS-CS LRF range modeling input data files that support the offeror’s proposed performance specification shall be completed IAW instructions provided in the LRF Modeling Guidance, Attachment #27 of the RFP. The offeror’s FWS-CS LRF Modeling Data to support the performance specification shall be submitted as Annex E and will not be counted against the page count for the Technical Volume.

1.1.2.2.1.2 FWS-CS Frequency Allocation Application

The offeror shall submit for informational purposes a preliminary stage 2 DD1494 application for equipment frequency allocation for spectrum certification for the FWS-CS as part of the offeror's proposal. The offeror’s FWS- CS preliminary stage 2 DD1494 shall be submitted as Annex F and will not be counted against the page count for the Technical Volume.

1.1.2.2.2 Section 2 – FWS-CS Sample Hardware

The offeror shall provide a narrative regarding the configuration, features and performance of their FWS-CS sample hardware submitted with their proposal. Differences in configuration, features and performance between the submitted sample hardware and the proposed hardware deliverables for EMD, along with the design, integration and test activities required to deliver a fully specification compliant FWS-CS, shall be clearly described in the narrative.

The offeror shall provide two (2) FWS-CS sample hardware systems for technical evaluation with their proposal.

To be rated acceptable, each FWS-CS sample hardware system shall, at a minimum, consist of a:

LWIR Camera/Sight with actual 12μm class or smaller (e.g., 10µm) FPA* (format, pixel size and supplier) proposed and approximate objective lens (HFOV ± 2 degree);

Wireless HMD to LWIR Camera/Sight with full resolution link and display (monochrome HMD display with any FOV is acceptable for sample hardware);

LRF Receiver and Color Visible Day Camera (stand alone system with separate apertures is acceptable for sample hardware) to demonstrate proposed LRF performance; Day Camera must provide video output to wireless HMD and/or wired to HDMI monitor.

*The FPA may be windowed for the sample hardware systems. The FPA package and/or packaging method used for the sample hardware systems may be different than the proposal. Any FPA format and/or packaging differences shall be fully described in the narrative and may be used in the Government’s assessment of technical risk.

The offeror may submit the sample hardware set as 3, 2, or 1 piece(s) of equipment in any form factor to meet the minimum requirements above.

The offeror shall identify the Class of the proposed LRF and any associated reference laser, and shall provide certification of compliance with 21 CFR 1040 per the Laser Certification Requirements of RFP Attachment #28.

The offeror’s FWS-CS Laser Classification & Certification for Sample Hardware shall be submitted as Annex G and will not be counted against the page count for the Technical Volume.

The offeror shall provide a quick reference card with the sample hardware. The offeror shall also provide digital video output capability as outlined in the FWS-CS Sample Hardware Measurement and Interface Instructions, Attachment #4 of the RFP. The offeror will deliver the sample hardware on the date and to the location specified in the RFP.

Offerors will provide an oral presentation (see 1.1.3) on the operation of their sample hardware to assist the Government’s evaluation. During their oral presentation, the offeror will unpack and assemble the system and demonstrate to the Government that all components are present and that the sample hardware is operational. The offeror will describe and demonstrate the operating procedures for their sample hardware, to include providing digital video output in compliance with the FWS-CS Sample Hardware Measurement and Interface Instructions, Attachment #4 of the RFP.

The Government will conduct technical measurements on all sample hardware systems submitted to validate/verify the offeror’s measured data for their sample hardware. Samples will be subject to indoor and outdoor measurements. The Government assumes no liability for any equipment submitted. The Government will return the sample hardware to the offeror after contract award. Offerors shall provide a return address with their sample hardware instructions.

1.1.2.2.2.1.1 FWS-CS NVThermIP Range Modeling Data for Sample Hardware

The offeror shall submit completed NVThermIP 2009 input decks that include measured values for the Pre-Sample (includes Objective Lens Assembly and Detector) Modulation Transfer Function (MTF), the Eyepiece MTF, 3D Noise, and Spectral Response, and the NVThermIP 2009 output decks for each FWS-CS sample hardware system IAW the FWS-CS Sample Hardware Measurement and Interface Instructions, Attachment #4 of the RFP. The Government will verify/validate the measured data for the Pre-Sample MTF, 3D Noise, and Spectral Response. The offeror’s FWS-CS NVThermIP 2009 input and output decks for the sample hardware systems shall be completed IAW instructions provided in the NVThermIP Modeling Guidance, Attachment #2 of the RFP. The offeror’s FWS- CS NVThermIP 2009 input and output decks for the sample hardware shall be submitted as Annex H and will not be counted against the page count for the Technical Volume.

1.1.2.2.2.1.2 FWS-CS SSCamIP Range Modeling Data for Sample Hardware

The offeror shall submit completed SSCamIP 2009 input decks that include measured values for the effective monochromatic Pre-Sample MTF, the estimated effective demosaic (post-sample) MTF and Field of View (FOV), and the SSCamIP 2009 output decks for each FWS-CS sample hardware system IAW the FWS-CS Sample Hardware Measurement and Interface Instructions, Attachment #4 of the RFP. The Government will verify/validate the measured data for the Pre-Sample MTF, FOV and Instantaneous FOV (IFOV). The offeror’s FWS-CS SSCamIP 2009 input and output decks for the sample hardware systems shall be completed IAW instructions provided in the SSCamIP Modeling Guidance, Attachment #26 of the RFP. The offeror’s FWS-CS SSCamIP 2009 input and output decks for the sample hardware shall be submitted as Annex I and will not be counted against the page count for the Technical Volume.

1.1.2.2.2.1.3 FWS-CS LRF Range Modeling Data for Sample Hardware

The offeror shall submit completed Mathcad input spreadsheets that include measured values for each FWS-CS sample hardware system IAW the FWS-CS Sample Hardware Measurement and Interface Instructions, Attachment #4 of the RFP. The Government will verify/validate the measured data for Laser Wavelength, Pulse Energy, Pulse Duration (FWHM), Number of Pulses Averaged, Beam Divergence, and Receiver Field of View and calculate values for the Laser Peak Output Power based on these measurements. The offeror’s FWS-CS Mathcad input spreadsheets for the sample hardware systems shall be completed IAW instructions provided in the Laser Range Finder Modeling Guidance, Attachment #27 of the RFP. The offeror’s FWS-CS Mathcad input spreadsheets for the sample hardware shall be submitted as Annex J and will not be counted against the page count for the Technical Volume.

1.1.2.2.2.1.4 FWS-CS Minimum Resolvable Temperature (MRT) Data for Sample Hardware

The offeror shall submit the LWIR Camera/Sight MRT (in °C) at the 95% Nyquist frequency (cycles/milliradian) for each FWS-CS Sample hardware system for the evaluation of the HMD MRT. The Government may verify the measured MRT on the LWIR Camera/Sight on one or more sample hardware systems IAW the FWS-CS Sample Hardware Measurement and Interface Instructions, Attachment #4 of the RFP. The offeror’s MRT data shall be submitted as Annex K and will not be counted against the page count for the Technical Volume.

1.1.2.2.2.1.5 FWS-CS Sample Hardware Offeror Measured Data Matrix

The offeror shall provide measured values for the parameters of the FWS-CS Sample Hardware Offeror Measured Data Matrix, Attachment #3 of the RFP. The offeror will conduct measurements on their sample hardware IAW the procedures stated in the matrix and enter the results into the appropriate column of the matrix.