Amendment_0002_to_W91C9G-17-R-0002_20DEC2016.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Reference Solicitation W91C9G-17-R-0002 for JPO Services is amended to include several minor clarifications and edits to further enhance the solicitation.

For Section L, M and the Questions and Answ ers: Additions have been identified by being underlined and colored in blue. Deletions have been identified by strikethrough and colored in red.

The Period of Performance has been revised and all submitted questions have been included w ith this Amendment by Attachment.

All other Terms and Conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91C9G-17-R-0002

X 9B. DATED (SEE ITEM 11)

23-Nov-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Dec-2016

CODE

ERDC CONTRACTING OFFICE

JT&E OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

W91C9G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91C9G-17-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENT 001 - Q&A

Attachment 001

JPO Preproposal Conference Questions

1. Does the awardee have to have a Facility Clearance? Yes

2. Can a firm prime this opportunity if it does not have a facility clearance? No

3. Can it leverage the facility clearance of one of the partners? No, the contract is with you not the partner

4. Would the Contracting Office accept the past performance of subcontractors?

The Government reserves the right to consider Past Performance of subcontractors with the roles of the subcontractor along with the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

5. Would the JPO accept a bid from an 8(a) JV? Yes, as long as the JV is established as 8(a) and in accordance with all applicable SBA regulations. both parties participating in the joint venture are active 8(a) companies.

6. Would the 8(a) JV need its own facility clearance? Yes

7. Could it leverage the facility clearance of the JV partners? No

8. Would like ask if the intent of the 20 page limit for Volume 2 (Technical Proposal) includes the Key resumes, which can total up to 6 pages? Or would the Resumes be a separate/additional page count? Yes, key personnel resumes are included within the 20 page limit and reference section L.2.2.1 as it relates to the resume page restriction.

9. Per the RFP Page 18 of 96 PART 3. FUNCTIONAL AREA SERVICES ‐ 3.2 Functional Area Services Detailed descriptions of the JT&E organization, process, and procedures are provided in the JT&E Program Handbook. Overviews of functional areas are described in sections 3.3.1 through 3.3.6.

Pleases confirm the page and numbering convention in the JTE Program Hand Book? The reference questioned as it relates to the PWS is now corrected to sections is 3.2.1 ‐ 3.2.5. All information in the provided Handbook maintains another name and numbering convention.

10. H.1.1 Facility Clearance ‐ The Contractor, at its own expense, must maintain a TOP SECRET facility clearance (FCL) from the Defense Security Service (DSS) for the entire term of the contract. The Contractor shall notify the Contracting Officer in writing if there are any changes in the status of their facility clearance, and provide the reasons for the change. If only part of a Contractor’s organization has a facility clearance, the Contractor shall make the distinction between which business units or sites and geographic locations have one. Will the government allow the prime contractor to use the FCL of a qualified subcontractor?

The prime contractor is required to maintain the Top Secret Security clearance.

11. Section H.12 – In regards to DBA Insurance, are companies required to carry this type of insurance despite not performing work related to the coverage? The Prime must be able to obtain and maintain DBA insurance.

12. Regarding Section L.2 Proposal Format, please clarify the following statement, “Graphs shall be presented in no smaller than a 10 pt font and shall contain a grid, which allows values to be read directly from the graph. to the same accuracy that a 10 x 10 to the ½ inch grid provides.”

The referenced sentence has been revised for clarification in L.2.

13. Regarding Section L.2 Proposal Format, would the government consider accepting PDF format as well as Word format for all volumes? Word format only is required.

14. Regarding Section L.3, Proposal Content and Volumes, does the government require one CD ROM with eight electronic file copies on the CD or just one electronic copy on the CD? The number of required CDs has been revised to 4 for each Volume. Please reference L.3.

15. Does the government require the CD ROM with the original hard copies only? The number of CDs required has been revised to 4 with one of those in each volume to be considered a master.

16. Regarding Section 2.2.1 Key Personnel, do we need to provide a Letter of Intent for proposed key personnel that are currently employed with your company? Yes, letters of intent for all key personnel are required in accordance with Section L 2.2.1.

17. The paragraph section 4.0 Cost/Price, references volume 1 and 7. Does the government mean volume 4 for both? Yes, change shall be incorporated.

18. What is the current staffing level and labor category mix? Please see the PWS, Functional Skill Sets and the JT&E Handbook as the Government is unable to disclose any specific information into how the incumbent’s proprietary labor mix formulated to meet the requirements previously advertised.

19. Has the scope of work changed in the new PWS from the previous contract? If so, in what areas?

This stand‐alone PWS is specific to meet the current mission requirements of the JPO facilities and programs.

20. Section L.3, Table 1, page 56 – Can the offeror include 8 CDs each with Volume’s 1‐3 on each CD? Or, do these volumes need to be on distinct CDs (which would equate to 24 CDs per table 1 requirements)? The required number of CDs has been revised. Please reference L.3.

21. Section L.3, Table 1, page 56 – Does the Offeror need to submit original proposal volumes in addition to the 2 hard copies for Volume’s 1, 2 and 3? L.3 has been revised.

22. Section L.2.1, Management Plan, bullet1 (page 59) – Does the government want the offeror to provide (a) a complete technical response to how the offeror will provide all PWS tasks? OR (b) a management plan that ensures performance of PWS requirements? If (a) – please increase the page limit by 20 pages to accommodate the PWS technical response. The Government requirement is requiring a complete technical response for all PWS tasks.

23. Section L.2.1, Management Plan, bullet2 (page 59) – Does the government want the Offeror to: (a) provide past performance examples and references regarding operational test & evaluation OR (b) provide a management plan that supports the knowledge and experience in operations test & evaluation processes and methodologies? If (b) please increase page limit by 10 pages to accommodate Contractor responses. Past Performance experience should be contained in Volume

3. Management Plans should meet all the requirements specified in the RFP. Page count is not increased.

24. Section L.9.2.1, Management Plan states, “The Offeror shall describe in detail the management plan proposed for fulfilling the requirements of the Performance Work Statement (PWS), to include a description of the roles and responsibilities of each level of management proposed.” Section L.9.2.2, Staffing Plan states, “The Offeror shall describe in detail the staffing plan proposed for fulfilling the requirements of the PWS. This shall include a description of the roles and responsibilities of each level of management proposed.” Does the government want an offeror to provide a description of roles and responsibilities of each level of management proposed in both section responses? If not, which section should contain this response? Offeror’s initial proposal should contain their best terms and conditions based on a cost or price and technical standpoint, which they consider to be the most favorable to the Government. The sentence in Section L.9.2.2 has been deleted.

25. Section L.9.2.2, bullet #3 states “the ability to staff qualified personnel and time frame of anticipated full staffing (i.e., 10 days after notice of award).” Would the government consider increasing the transition period to 20 days to allow incoming personnel transition onto the contract to give the industry standard 2 week notice on their current positions? 10 days is an example and it is the Contractors responsibility for the Contractor to propose and identify their proposed transition period.

26. Section L.9.2.2.1 Key personnel. Would the government consider excluding the key personnel resumes from the 20 page limit for this volume? The key personnel shall remain within the identified page count for Volume 1.

27. Section L.0.3.2 – Assessment Records. Some contracting offices do not regularly use CPARS and some contracts are prime/subcontractor roles and therefore do not use CPARS or PPIRS. What if an offeror does not have CPARS or PPIRS for its existing relevant contracts? What should the offeror include here? Please reference Section L 3.3 as it has been added to address Past Performance Questionnaires as it may be utilized should there not be any CPARS or PPIRS on file or in conjunction with those detailed performance ratings.

28. Section L.9.4.1 (pg 62) – Does the government have a pricing spreadsheet format for submission purposes that an offeror can use? Please provide. The Government doesn’t have a pricing spreadsheet for submission purposes.

29. Section L.0.4.1 (pg 62) – Cost/Price Proposal requests an offeror provide pricing by labor category description, in table format, as outlined in Section B. However, Section b does not currently provide CLINs by labor category description. Please provide updated Section B to reflect requirement or clarify what is required for submission. Please reference L 4.1 for updated language.

30. Section C.3.2.1 – Technical Services, C.3.2.2 – Financial Analysis, C.3.2.3 – Property/Facility Services, C.3.2.4 – IT, C.3.2.5 – Admin Services. All the listed sections do not provide offerors with any workload estimates for the offeror to determine the appropriate number of FTEs required to complete the daily functions. For example, in Section C.3.2.3, workload estimates to include: (a) how much property (by number and type of GFE/GFP) will the contractor be required to track, store, distribute, dispose of, and account for annually? (b) how many events annually will contractor be required to arrange maintenance for? Will the government provide these type of workload estimates for each of the above listed task areas (C.3.2.1‐5) so that an offeror can determine the number of FTEs required to fulfill the government PWS requirements? OR Will the government provide the required staffing mix in each of these areas? No more than 200 lines of property are currently being managed. Please see the PWS, Functional Skill Sets and the JT&E Handbook to determine required staffing mix for the advertised requirement.

31. The RFP provides a Past Performance Questionnaire (PPQ) template attachment but no reference in the RFP is made to it. Is it acceptable to provide a PPQ for references in which there is no CPAR or PPIR report available? If not, is there a purpose for providing the PPQ attachment? Please see the added language in Section L 3.3.

32. RFP Page 62, Section L.4.1, the last paragraph states that "Proposal must be broken down by labor function, number of full‐time employees (FTE) and/or part‐time employees, number of hours, hourly rate, contractor manpower reporting (CMR) and total." Would the government explain what is meant by contractor manpower reporting (CMR) refers to and what specifically is required? Please reference Section H.8

33. Under PWS Section 3.2, first Paragraph, is states "The seven performance standards listed in the following table identify the specific categories of work." But there are 12 listed in the table. Would the government confirm 12 are intended? PWS Section 3.2 has been revised to reflect 12.

34. Under PWS Section 3.2 Second sentence states: "Overviews of functional areas are described in sections 3.3.1 through 3.3.6." Should the intent be and this sentence reference sections 3.2.1 ‐

3.2.5? The reference questioned, as it relates to the PWS, is now corrected to sections is 3.2.1 ‐

3.2.5.

35. Event after the description of Security Issues, does the winning contractor have to have a SCIF?

Please reference the PWS, Section H and Section L, but not limited to, for clearance related requirements.

36. Does the winning contractor have to have: Personnel to deal with TS and TS‐SCI Level Data? Please reference PWS section 3.2.6.

37. Which personnel are required to have clearances? Please reference PWS section 3.2.6.

38. By Company Officer ID What clearance levels are required? For example, does the contractor need at least one secret, one TS and one TS‐SCI cleared employee? Please reference PWS section 3.2.6.

39. Is past performance questionnaire attachment required if CPARS available? Reference the added section L 3.3.

40. Can you provide a complete incumbent billet map by support site? Eg. # of IT Personnel, # of Test

Support, # of ORSAs at each location? No, please see the PWS, Functional Skill Sets and the JT&E

Handbook to determine required staffing mix for the advertised requirement.

41. Current Contract ends 20 March but new contract intended to start 31 March. Will new contract start change in the amendment? POP has been revised and is corrected to reference anticipated 23

February 2017 award.

42. Solicitation doesn’t address Past Performance Questionnaire and how it should be used. Need to clarify and better explain (Sec L) Reference the added section L 3.3.

43. Can you provide a list of security clearance requirements by location? (e.g. Support requires 20

Personnel with Secret, 23 Personnel with TS‐SCI (names of corresponding functions Please reference

PWS section 3.2.6.

44. Per Amendment 1, a new section 3.3 is added for PPQ's to be provided. Is this a part of the 25 page limit? The PPQ's are each four pages long and we have 3 that we plan to submit. Can the PPQ's be added at the end of Volume 3 and not be counted against the original 25 page limit?"

Please reference L.2 Table change as the PPQs have been exempt from the page count but limited to 4 pages each of the total number of PPQ submissions allowed.

45. On page 69 of the RFP under the Responsibility Determination Section, it states under (c) Security

Clearance. The Government will verify that the Offeror currently possesses a TOP SECRET facility clearance (FCL) from the Defense Security Service (DSS). Our JV currently has a TS FCL application in process with DSS and both partners currently have their own TS facility clearances. Is our JV eligible to submit a proposal as long as our JV has a TS FCL in place by the time of award?

Please reference the revised language in Section M PART B: EVALUATION PROCESS / Responsibility Determination (c).

46. Page 59 of 61, Section 3.3, Past Performance Questionnaire – The first sentence references “Factor

I”. As there are no “factors” referenced in the RFP, can the Government clarify if the reference is intended to state “The Past Performance Questionnaire (PPQ) included in the solicitation (solicitation attachment 7) is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Section 3.1, Summaries, relative to the PWS requirements.”

Section L 3.3 has been corrected to reference Volume 2 to reduce confusion of Factor I (roman numeral 1) which was in reference to Factor 1 in Section M Part A: Evaluation Factors.

47. From Amendment 1 Pg 57 of 61" The Offeror shall also provide a signed Letter of Commitment for each Key Person proposed as a contingent hire*. An example Letter of Commitment is provided in Solicitation Section J, as Attachment 5."

A Question was also asked as follows, with answer provided in Amendment 1:

16. Regarding Section 2.2.1 Key Personnel, do we need to provide a Letter of Intent for proposed key personnel that are currently employed with your company? Gov't answer: Yes, letters of intent for all key personnel are required in accordance with Section L 2.2.1.

Do the Letter's of Intent count against the 20 page Volume 2 limit?

Yes, the letters of intent count against the 20 page limitiation for Volume 2.

SECTION L

Section L

TABLE OF CONTENTS:

L.1 General Instructions L.2 Proposal Format L.3 Proposal Content and Volumes L.4 Proposal Submission L.5 Proposal Packaging L.6 Classified Data L.7 Solicitation Changes L.8 Incumbent Information L.9 Specific Instructions

L.1 GENERAL INSTRUCTIONS

NAICS code 541611 applies to this solicitation. The Offeror is required to submit sufficient information to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks. The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal deemed beneficial to the Government. With the exception of the Cost/Price volume, no cost or pricing information shall appear in any volume.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. The Offeror shall present sufficient information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the cost/price proposal without opening discussions. Statements that the Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in a rating of unacceptable.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to clearly address a specific factor or sub-factor may be considered a deficiency. Detailed information must be included in the most logical place and summarized and referenced in other areas; however, there is no need to repeat information in more than one volume if an overlap exists. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal un-awardable.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialist. It is requested that all questions be received no later than 2 days prior to the pre-proposal conference. No phone calls will be accepted. All government responses to questions will be posted on https://www.fbo.gov.

L.2 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 point normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard

8.5 x 11 inch paper. All pages shall be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Graphs shall be presented in no smaller than a 10 pt font and shall contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, shall be consistent with the purpose of the data presented.

In addition to the paper copies, the Offeror shall provide one complete copy of the proposal as electronic files fully compatible with Microsoft Office 2010 and submitted on a CD ROM.

Information not supported by MS Office products, shall be submitted with the latest Adobe Acrobat reader. Each CD ROM shall be labeled for content and the Offeror’s name. The Offeror will ensure that the Cost/Price Volume is provided on a separate CD-ROM. If a discrepancy exists between the original paper copy of the proposal and the disc copy, the paper copy will take precedence.

The Offeror must present proposal information in the format identified in Section L.9, Specific Instructions. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph.

L.3 PROPOSAL CONTENT AND VOLUMES

Each volume of the proposal shall be submitted as one original and additional copies, as specified in Table 1 below. (For example if Volume 1 requires 2 Hard Copies, One of those hard Copies is to be considered the original and the remaining required copy(ies) are to be considered an additional copy). The table below supersedes the number of copies requested in Block 28 of the Standard Form (SF) 1449. All volumes of the original proposal shall be delivered to the address provided in Section L.4 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation. Offerors are strongly encouraged to use tabs and dividers within volumes in order to facilitate ease of review.

Table 1 Volume Section Title Page

Limit Copies Required

1 1.0 EXECUTIVE SUMMARY None 1 Original signed SF33 2 Hard Copies 4 Electronic Copies

1.1 Proposal Data Sheet

1.2 SF1449

1.3 Representations & Certifications

1.4 OCI Disclosure & Mitigation Plan

2 2.0 TECHNICAL PROPOSAL 20 2 Hard Copies 4 Electronic Copies

2.1 Management Plan

2.2 Staffing Plan

3 3.0 PAST PERFORMANCE 25 2 Hard Copies

3.1 Summaries

3.2 Assessment Records

3.3 Past Performance Questionnaire **Exempt from page count but shall not exceed 4 pages for each PPQ allowed

4 4.0 COST/PRICE None 2 Hard Copies

4.1 Cost/Price Proposal

Each volume shall contain the following information:

Cover and title page Title of proposal and proposal number as applicable Offeror’s name, address, and POC RFP number Proposal volume number Copy number Table of Contents (must provide sufficient detail to enable easy location of important elements) Use tabs and dividers

L.4 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number and appropriate volume number. The submission date for all volumes shall be no later than the date and time specified in Block 28 of the SF 1449 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Engineer Research & Development Center Contracting Office ATTN: G. Landers Grant (ext 5335) 3909 Halls Ferry Road (Building 1003) Vicksburg, MS 39180 Solicitation Number: W91C9G-17-R-0002

Hand carried proposals may be delivered to the address above, attention G. Landers Grant, Contract Specialist. Individuals delivering to ERDC must present Government issued picture identification to the security guard at the entrance gate.

L.5 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible, grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1, Executive Summary.

Each box shall include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box shall be stamped or marked “For Official Use Only” and

“Source Selection Information – See FAR-2.101 and 3.104.”

L.6 CLASSIFIED DATA

All proposals must be UNCLASSIFIED in their entirety.

L.7 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.fbo.gov.

L.8 INCUMBENT INFORMATION

The incumbent contractor is:

Qi Tech, LLC 1934 Old Gallows Rd, Ste 350 Vienna, VA 22182-4050

L.9 SPECIFIC INSTRUCTIONS

VOLUME 1: EXECUTIVE SUMMARY

1.0 Executive Summary

The purpose of the Executive Summary is to capture information not included in other volumes.

This volume shall not contain any reference to cost or price aspects of the offer.

1.1 Proposal Data Sheet

The Offeror shall provide a completed Proposal Data Sheet (see sample provided in Solicitation Section J, as Attachment 4)

1.2 SF1449

The Offeror shall provide a signed* SF1449 for the basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

1.3 Representations and Certifications

The Offeror shall provide completed and signed* Representations, Certifications, and Acknowledgements or Online Representations and Certifications Application (ORCA) reference.

* An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature.

1.4 Organizational Conflict of Interest (OCI)

The Offeror shall identify any potential conflict of interest, and provide an OCI disclosure and Mitigation Plan to avoid or mitigate all significant potential OCIs. If no potential OCI, the Offeror shall provide a written statement indicating such. See Section H.7 for more information.

Solicitation, Offer and Award Documents and Certifications/Representations shall not be addressed separately from that submitted in Volume I, Executive Summary. The Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

VOLUME 2: TECHNICAL PROPOSAL

2.0 Technical Proposal

The purpose of this volume is for the Offeror to provide information and data of its company’s technical approach to performing the requirements under the solicitation, required for the Government to conduct a thorough and complete evaluation. This volume shall not contain any reference to cost or price aspects of the offer.

2.1 Management Plan

The Offeror shall describe in detail the management plan proposed for fulfilling the requirements of the Performance Work Statement (PWS), to include a description of the roles and responsibilities of each level of management proposed. An organizational chart shall be provided to clearly show the lines of authority and communication for the management plan proposed, as well as the management and monitoring of quality assurance and cost control.

Knowledge and understanding of the requirement as outlined in the PWS and how the offeror plans to meet or exceed the Government’s requirements.

Demonstrated knowledge and experience in operational test and evaluation processes and methodologies.

2.2 Staffing Plan

The Offeror shall describe in detail the staffing plan proposed for fulfilling the requirements of the PWS. This shall include a description of the roles and responsibilities of each level of management proposed. The Offeror shall address the following in the proposal, providing a narrative demonstrating their capabilities in the following areas:

Adequacy of plan to staff for services/locations outlined in the PWS.

Adequacy of proposed organizational structure, labor categories and brief position descriptions for the entire support organization including resumes for key personnel.

The ability to staff qualified personnel and time frame of anticipated full staffing (i.e. 10 days after notice of award).

Ability to provide streamlined transition to ensure seamless integration without impacting the mission of the JT&E Program.

Adequacy of plan to increase staff with qualified personnel for short-term requirements.

2.2.1 Key Personnel

The Offeror shall provide a resume for the Contract Program Manager and Alternate Contract Program Manager positions identified as Key Personnel in PWS Section 1.6.10. Resumes shall demonstrate experience and specialized qualifications and contain, at a minimum, the following information:

Employee name Years of employment experience in chronological order including narrative description of duties and responsibilities Current position, title, and employer Educational history, including Institution name, degree or certification earned, and year for all degrees or certifications earned Current level of security clearance and status (final, interim, or pending)

Resumes shall be no more than 3 pages for each Key Person. The Government reserves the right to verify information provided.

The Offeror shall also provide a signed Letter of Commitment for each Key Person proposed as a contingent hire*. An example Letter of Commitment is provided in Solicitation Section J, as Attachment 5.

* A contingent hire is an individual who has committed, under a signed letter of intent, to being employed by the Offeror if the Offeror is awarded the contract.

VOLUME 3: PAST PERFORMANCE

3.0 Past Performance

The purpose of this volume is for the Offeror to provide information to demonstrate its accomplishments and capabilities to successfully perform the effort required by this RFP.

This volume shall not contain any reference to cost or price aspects of the offer.

In addition to the information described below, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of prime contractor team members (partnership, joint venture, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, including key subcontractors with, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The Government reserves the right to contact, or elect not to contact, any or all of the sources provided by the Offeror; therefore, it is incumbent upon the Offeror to explain the relevance of any past performance data provided. The Offeror will be afforded the opportunity to reply to or explain adverse performance information which the Offeror has not previously had the opportunity to address.

If the Offeror does not have any past performance, it shall provide an affirmative statement stating it has no past performance.

3.1. Summaries

The Offeror shall submit up to five (5) summaries of relevant and recent past performance.

Past Performance summaries shall include the following:

Contract Number/Delivery Order Number Contract Type Date of Award Final Total Contract Cost Period of Performance Place of Performance Government contracting activity or Owner, and Point of Contact (POC) information

(name, current address, email address and telephone number) of the technical representative/Contracting Officer’s Representative (COR)

POC information of the Procuring Contracting Officer Whether work was performed as Prime or Subcontractor (if work was performed as a subcontractor, also provide POC information of the prime contractor (name, current address, e-mail address, and telephone number).

Brief description of work performed

3.2 Assessment Records

The Offeror shall provide a list of contracts (No more than 5) with completed assessment reports available in the Contractor Performance Assessment Reporting System (CPARS) or the Past Performance Information Retrieval System (PPIRS). The list must also annotate the date of the most recent assessment report.

3.3 Past Performance Questionnaire

The Past Performance Questionnaire (PPQ) included in the solicitation (solicitation attachment

7) is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor I Volume 2, relative to the PWS requirements. Ensure correct phone numbers and email addresses are provided for the client point of contact.

Completed Past Performance Questionnaires should be submitted with the offerors proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s points of contact, landers.grant@usace.army.mil and nancy.sykes@usace.army.mil prior to proposal closing date.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. In addition to the above, the Government may review any other sources of information for evaluating past performance.

Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

VOLUME 4: COST PRICE

4.0 Cost//Price

No price or pricing information shall be included in any other volume. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

This section shall contain the information requested and include a copy of Section B, with labor function prices for each year of the base period filled in using the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media as part of Volume 1. The cost/price proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations, if applicable.

Volume 47 shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media. The cost/price proposals shall be unprotected and unlocked, with formulae intact to show mathematical operations, if applicable.

4.1 Cost/Price Proposal

Offerors shall propose per labor category description, in table format. This attachment does NOT depict the individual CLINs.

Price Breakdown

If composite or category averages are proposed, provide a breakdown of how rates are developed. Offerors shall also indicate the number of hours subject to uncompensated overtime.

Finally, as applicable, provide a narrative to describe the use of uncompensated overtime.

Proposal must be broken down by labor function, number of full-time employees (FTE) and/or part-time employees, number of hours, hourly rate, contractor manpower reporting (CMR) and total.

Proposal shall include a narrative that addresses any assumptions made during the preparation of the cost/price proposal.

Cost-reimbursable items will not be included in proposal. The Government will provide estimated not-to-exceed amount for travel and other direct costs in the award.

Contractors are responsible for ensuring compliance with the Service Contract Act (SCA) for applicable labor categories unless the exemption, as they are considered “Executive, Administrative or Professional” applies.

The Price proposal must not contain any other technical/resume data that would not fit in technical proposal page restrictions. Any such data will be retained in the Contracting Office and will not be forwarded for technical review.

In preparing the cost/price proposal, the Offeror shall ensure the submittal is easy to understand and addresses the following:

1. Reasonableness and Consistency between the Technical and Cost/Price Volumes.

The Offeror shall demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Cost/Price Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and cost/price, as well as any appearance of unbalanced pricing, in the proposal.

2. Assumptions. Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements below.

3. Monthly Price. The offeror and proposed subcontractors are required to submit how many people per labor function identified in Section B, Maximum (Ceiling) Labor Function table.

4. Travel/Other Direct Costs (ODCs) by specific cost element (i.e. Travel, Material).

Offerors shall utilize the Not-To-Exceed (NTE) amounts provided by the Government in Section B for ODC CLINs. If it is the contractor’s accounting practice to apply (and invoice for) burdens to ODCs, then the contractor shall propose the ODC NTE amount plus the applicable burdens.

The cost of general purpose items required to conduct normal business operations will not be considered allowable Other Direct Charges (ODC). The ODC CLIN is a place-holder for travel costs, and shall not be priced.

SECTION M

TABLE OF CONTENTS:

M.1 General M.2 Basis for Award Part A: Evaluation Factors Part B: Evaluation Process Part C: Evaluation Rating and Risk Assessment Definitions

M.1 GENERAL

The Government intends to award one Firm Fixed Price (FFP) contract with a one year base Period of Performance (PoP), and four one-year options resulting from this solicitation. Award will be made to the Offeror whose proposal represents the “best value” to the Government, all factors considered. "Best value" means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit(s) in response to the requirement.

The Offeror is advised that the proposal meeting the solicitation requirements with the lowest price may not be selected for an award if award to a higher priced Offeror is determined to be more beneficial to the Government. However, the perceived benefits of the higher priced proposal must merit the additional price.

If an Offeror identifies a conflict of interest, mitigation plans shall be submitted in Volume 1 and will be evaluated by the Government. If the proposed mitigation plans are ultimately deemed unacceptable, the Offeror will be ineligible for award.

M.2 BASIS FOR AWARD

In accordance with FAR Subpart 15.3, Source Selection, a Source Selection Evaluation Board (SSEB) has been established to evaluate proposals submitted for this acquisition. Proposals received in response to the Solicitation will be evaluated using the evaluation criteria set forth in this section. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain their best terms and conditions based on a cost or price and technical standpoint, which they consider to be the most favorable to the Government.

Award will be made to the responsible Offeror whose proposal represents the best value tradeoff to the Government, in accordance with the evaluation factors in the solicitation.

The Government will evaluate Offeror proposals in accordance with the price and non-price evaluation factors.

All non-cost evaluation factors, when combined, are significantly more important than price. The Management Plan sub-factor is more important than Staffing Plan sub-factor, which is of equal importance as Past Performance. Staffing Plan sub-factor and Past Performance combined are equal to Management Plan sub-factor.

PART A: EVALUATION FACTORS

The two rated non-cost factors for this acquisition are identified below, in order of importance:

Technical o Management Plan o Staffing Plan

Past Performance

(1) TECHNICAL

The technical factor consist of two subfactors that will be evaluatated seperately.

(a) MANAGEMENT PLAN:

(1) Knowledge and understanding of the requirement as outlined in the Performance Work Statement (PWS) and how the Offeror plans to meet or exceed the Government’s

(2) Demonstrated knowledge and experience in operational test and evaluation processes and methodologies.

(b) STAFFING PLAN:

(1) Adequacy of plan to staff for services/locations outlined in the PWS.

(2) Adequacy of proposed organizational structure, labor categories and brief position descriptions for the entire support organization.

(3) Ability to staff qualified personnel and time frame of anticipated full staffing (i.e. 10 days after notice of award).

(4) Ability to provide streamlined transition to ensure seamless integration without impacting the mission of the JT&E Program.

(5) Adequacy of plan to increase staff with qualified personnel for short-term

(2) PAST PERFORMANCE:

Past performance will be evaluated based on the Offeror’s demonstrated performance in contracts of similar size, scope and complexity. Past performance is defined as a measure of how well the Offeror has performed and satisfied its customers. The Government's evaluation of the Offeror's past performance shall be a subjective assessment based upon information supplied by the Offeror and information obtained from references. Past performance information will be obtained through Government systems.

(3) COST/PRICE:

Price will not be given an adjectival rating, but will be evaluated per FAR 15.404-1 to ensure the final agreed to price is fair and reasonable.

Price analysis will include evaluation of labor rates and other cost components. This analysis is to ensure that costs are reasonable for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the efforts described in the Offeror’s technical proposal.

PART B: EVALUATION PROCESS

The Government intends to award one contract resulting from this solicitation to the responsible Offerors whose proposal represents the best value after evaluation, in accordance with the solicitation. The Government reserves the right to hold discussions; however, award is intended to be based upon the initial offer. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

All proposals will be evaluated for compliance with the terms, conditions, and requirements set forth in the solicitation. Failure to address each of the areas identified in Section L in the proposal may impact the resulting evaluation ratings and risk assessment. Subjective judgment on the part of the Government evaluators is implicit in the entire process.

The proposal must demonstrate to the Government’s satisfaction that the Offeror will provide a quality service that will ensure the successful accomplishment of the solicitation requirements and overall program objectives. If deemed appropriate by the Government, proposal information provided for one factor may be used to assess other factors. In addition, the Offeror’s technical proposal will be reviewed to determine if it is consistent with the price/cost proposal and reflects a clear understanding of the scope of work necessary to meet the solicitation requirements.

TECHNICAL: For all technical subfactors, a combined Technical Rating/Technical Risk Rating will be assigned. The combined Technical Rating/Risk Rating reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the strengths, weaknesses and deficiencies of the proposal. The degree of benefit to the Government associated with assigned strengths will be considered in determining whether the Offeror’s approach and understanding of requirements rises to a level of being thorough or exceptional.

The combined Technical Rating/Risk Rating also considers the assessment of technical risk, which considers potential for disruption of schedule, degradation of performance, the need to increase Government oversight, or the likelihood of unsuccessful contract performance. Offerors are advised that during the evaluation process, proposals demonstrating multiple strengths in multiple elements of each subfactor will receive higher ratings than those with limited or fewer strengths.

The Government will assess the Offeror’s compliance with the solicitation requirements, and evaluate the proposal for clarity, completeness, and realism and the extent to which the proposed processes and procedures ensure successful accomplishment of the tasks described in the PWS.

PAST PERFORMANCE: The Government will consider the Offeror’s recent (completed within the past 3 years) and relevant record of performance as it relates to all solicitation requirements, including cost, schedule, performance and management of subcontractors.

The Government will utilize information obtained from the Contractor Performance Assessment System (CPARS), as well as from questionnaires tailored to the circumstances of this acquisition and similar services as compared to the North American Industry Classification System (NAICS) 541611.