Attachment_0002-Statement_of_Work_(SOW)-Aviation_Fuel.docx

STATEMENT OF WORK (SOW) FOR

GOVERNMENT OF THE ISLAMIC REPUBLIC OF AFGHANISTAN (GIRoA) AVIATION TURBINE FUEL

10 September 2019

PREPARED BY

COMBINED SECURITY TRANSITION COMMAND KABUL, AFGHANISTAN APO AE 09356

Attachment

Attachment 001 Example of Delivery Ticket

GOVERNMENT OF THE ISLAMIC REPUBLIC OF AFGHANISTAN (GIRoA) AVIATION TURBINE FUEL

1. GENERAL

This is a supply contract for aviation turbine fuel to Afghan National Defense and Security Forces (ANDSF) sites throughout the Government of the Islamic Republic of Afghanistan (GIRoA). Such contract supply providers shall be accountable solely to the Contractor which in turn is responsible to the Government.

This SOW defines responsibilities for the Contractor to supply aviation turbine fuel to ANDSF sites throughout the GIRoA. The delivery will consist of mobile cold fueling to the following Afghan Air Force (AAF) and Special Mission Wing (SMW) Aircraft:

· MI-17

UH-60

Mobile cold fueling is defined as “the mobile fueling (by truck) of static aircraft with engines not running” and is also known as “direct to tail” fueling. The Contractor shall provide all personnel, equipment (i.e. required vehicles), supplies, transportation, tools, materials, supervision, other items, and other ancillary non-personal services necessary to deliver aviation turbine fuel to AAF and SMW locations throughout Afghanistan. The Contractor shall accomplish all required sourcing, transportation services to delivery points, and delivery of fuel into aircraft specified for service on a Free on Board (FOB) Destination Basis. ANDSF operational requirements for this commodity may vary in quantity, duration, and delivery suspense for the locations listed in Paragraph 9 of this SOW; the Contractor shall maintain sufficient operational flexibility to satisfy requirements.

2. BACKGROUND

The Combined Security Transition Command-Afghanistan (CSTC-A), in coordination with North Atlantic Treaty Organization (NATO) nations and partners, international organizations, donors and non-governmental organizations, supports the GIRoA in its efforts to develop and sustain the ANDSF; develop leaders and leadership structure; and establish enduring institutional capacity to enable accountable Afghanistan-centric security to the country. CSTC-A helps oversee training and equipping of Afghanistan forces throughout Afghanistan, and provides logistics support to ANDSF consistent with that mission. As an element of that support, the United States (U.S.) Government has identified an enduring requirement to ensure that adequate supplies of aviation turbine fuels are available to ANDSF training sites, operating sites, operational forces, and national-level management and leadership activities.

3. OBJECTIVES

This contract will serve as the primary support mechanism for aircraft fuel requirements throughout the GIRoA. The contract will satisfy requirements of the AAF and the SMW. The aviation turbine fuel provided under the resulting contract(s) is for ANDSF use ONLY, but delivery may be made to ANDSF unit(s) that are co-located with U.S. Government, Coalition personnel, or other GIRoA entities. No fuel shall be provided in support of U.S. or Coalition Forces in Afghanistan; it is strictly for the benefit of the Ministry of Defense of Afghanistan.

It is the Government’s intent to award one (1) Indefinite Delivery, Indefinite Quantity (IDIQ) Contracts for the locations specified in Paragraph 9 in order to meet the requirements specified herein. Delivery Orders (DO) will be issued after contract award to provide detailed instructions to the Contractor that provides specific aviation fuel delivery information. The Contractor is solely responsible for all required commodity sourcing and fueling services, as well as delivery to points specified herein and in individual DOs.

The Contractor and all subcontractor(s) at all tiers shall be registered and be APPROVED in Joint Contracting and Contingency Services (JCCS) for the duration of the contract. Failure to maintain an APPROVED status may result in termination for cause.

4. SCOPE

The Contractor shall provide aircraft fueling services to AAF, SMW aircraft and other storage containers as necessary at locations identified in Paragraph 9. The Contractor shall be responsible for all aspects of supply chain management, from acquisition of the aviation fuel from refineries or pipeline terminals in Central Asia, importation into Afghanistan, and delivery into aircraft refueling vehicles at the AAF and SMW locations. The Contractor shall provide aircraft refueling vehicles at the locations, and shall provide the minimum number of aircraft refueling vehicles (bowsers) identified in Paragraph 9 at each location. The Contractor shall provide appropriate equipment and appropriately trained refueling personnel, shall operate an acceptable quality control program, and provide personal protective and fire safety equipment in accordance with (IAW) this SOW and associated technical directives. The Government will identify a point of contact (POC) at contract award that the Contractor shall coordinate with to work to arrange a potential secure area for refueling vehicles, to determine the feasibility to place a small office container, to obtain required facility access at the exact site location, and to identify any airport/airfield permits that are required.

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

The Contractor shall comply with all applicable updated/superseded regulations, publications, manuals, and local policies and procedures identified in this SOW and revisions of the SOW that are incorporated into the resulting contract.

6. REQUIREMENTS

6.1. Basic Services. The Contractor shall provide all required personnel, equipment and material to provide aircraft fueling services at the installations, identified in Paragraph 9.

6.2. Aircraft Fueling Services. The Contractor shall conduct into aircraft fueling of aircraft IAW MIL-STD 1548H (W/Change-1) Department of Defense Standard Practice, Into Aircraft Servicing of Fuels at Commercial Airports, 19 May 2016. The Contractor may also perform fueling services into storage containers other than aircraft to support operations as needed.

6.3. Minimum Site Holdings. The Contractor shall maintain a minimum amount of liters of Aviation Turbine Fuel, Jet A-1, at the delivery location identified in Paragraph 9.

6.4. Aviation Fuel Delivery. The Contractor shall maintain an effective supply chain to ensure uninterrupted supply of Aviation Turbine Fuel, Jet A-1, IAW Defense Standard 91-91 (Jet A-1), American Society of Testing and Materials (ASTM) Standard D1655 (Jet A-1), revision 16C, 1 December 2016 and North Atlantic Treaty Organization Code F-35. The Contractor shall ensure their supply chain does not impede fuel delivery to make certain each site maintains the minimum requirement of fuel at all times.

6.5. Fuel Additives. The Contractor shall add additives as described herein. Additives shall not be premixed with other additives before injection into the fuel so as to prevent possible reactions among the concentrated forms of different additives:

6.5.1. Corrosion Inhibitor/Lubricity Improver (CI/LI) additive, IAW MIL-PRF-25017H w/ Amendment 1, dated 4 August 2011.

6.5.2. Fuel System Icing Inhibitor Diethylene Glycol Monomethyl Ether, IAW MIL-DTL-85470B, 15 June 1999, at a concentration of 0.04 – 0.15 percent volume.

6.5.3. Metal Deactivator Additive shall NOT be used unless the Contractor has obtained the written consent of the Contracting Officer (KO) or Administrative Contracting Officer (ACO).

6.5.4. Static Dissipater Additive (SDA) IAW MIL-DTL-83133.3.1.126.8.

6.6. Prohibited Sources. The Contractor shall not provide aviation turbine fuel refined in Iran, or from any Russian sources identified by the United States Department of the Treasury Office of Foreign Asset Control (“Russia Sanctions”).

6.7. Transportation Requirements

6.7.1. The Contractor shall provide all personnel, equipment, and vehicles necessary for the transportation of aviation turbine fuel without loss of quality or quantity. All equipment, devices and safeguards shall be maintained and in good working order. The Contractor is responsible for all equipment maintenance and shall not cause delay or cancellation of a mission due to the Contractor’s failure to maintain equipment. The Contractor shall document and keep all maintenance records for all its vehicles used in this contract and these records shall be made available to the U.S. Government upon request. Failure to provide such documents upon request shall be grounds to deem vehicles unsafe and not road worthy.

6.7.2. The Contractor shall transport, distribute, provide, dispense and deliver aviation fuel products IAW current ASTM standards for fuel ordered at the delivery location(s) specified in each DO. Whenever direction to deliver aviation fuel under a DO is given, either by the AAF itself, or the COR/KO/ACO, the Contractor shall begin delivery within 4 hours of request or at a date/time specified. At any time, the COR/KO/ACO can request status on deliveries IAW Paragraph 6.10.6.

6.7.3. The Contractor shall provide aircraft refueling vehicles at each aviation facility, sufficient to provide fueling services for the duration of the contract. These aircraft refueling vehicles are in addition to aviation fuel delivery vehicles, and will be designed for and suitable for use in aircraft refueling airframes. The Contractor shall provide the minimum number of refueling vehicles at each site (identified in Paragraph 9) but may provide more at its discretion, at no additional cost to the Government.

6.7.4. Upon award, the Contractor shall provide a list of all owned and/or leased fuel trucking/delivery assets to be utilized in the performance of this requirement -- as well as a list of all current or proposed sub-contractors and subcontractor equipment – with specific identifying information: Vehicle Identification Number (VIN), or similar identifying serial number. This list shall include at a minimum: the capacity of each asset, indicate if the asset has a meter mounted for measurement and delivery of aviation fuel, indicate if the meter is working and calibrated, indicate if the meter has the ability to print a ticket that includes the quantity of fuel delivered and the price per unit of the quantity delivered. The Contractor shall update this list monthly after award and provide to the Contracting Officer Representative (COR) upon request.

All fuel trucking/delivery assets shall meet Afghan highway/road standards for safety and cargo transportation as established by the Ministry of Transportation – Afghanistan (MTA). The Contractor shall provide a recent photograph of the front side, back side, left side, and right side of each vehicle. The Contractor shall identify the VIN of the vehicle pictured within the photographs.

6.8. Delivery Vehicles

6.8.1. Manhole and fill opening covers shall be designed to provide secure closure for openings. Safety devices shall be provided to prevent manhole and fill covers from opening fully when internal pressure is present.

6.8.2. All vehicles with tank openings shall use seals IAW International Organization for Standardization and Publicly Available Standard (ISO/PAS) 17712 specifications, utilizing 3.5mm and 5.0mm cable sizes classified as high security and compliant with Customs -- Trade Partnership against Terrorism (C-TPAT).

6.8.3. The Contractor may request an exemption to the use of seals, on a per incident basis, from the COR or Contracting Officer. The request must be in writing, must detail the specific trip (point of origin, destination, date, and vehicles) the exemption is requested for, and must explain the reason for the exemption. The request for an exemption to using seals must be submitted 72 hours prior to the planned trip, and must be approved by the COR or Contracting Officer prior to the trip for the exemption to be in effect.

6.8.4. All seal numbers shall be documented on the delivery ticket.

6.8.5. Contractor shall inspect seals for evidence of tampering prior to initiating delivery of fuel.

6.8.6. If there is evidence of tampering, the Receiving POC shall reject the fuel and the Contractor shall provide a new shipment of fuel product within 24 hours of such notification at no additional cost to the Government. The ANDSF fuel POC shall report these incidents to the KO/ACO, DCOS/ANDSF LOGS and the ANDSF Component Fuel Office within 24 hours of inspection.

6.8.7. All vehicles with welded aluminum alloy joints shall be made IAW accepted welding practices (e.g. http://www.lincolnelectric.com/en-U.S./support/welding-how-to/Pages/guide-aluminum- welding-detail.aspx).

6.8.8. All Tank vehicles shall not be operated unless they are in proper operating condition, including being devoid of accumulations of grease, oil, or other flammables; and free of leaks. The Contractor shall ensure that Tank vehicle dome covers are closed and latched while in transit.

Flammable and combustible liquids shall be loaded only into cargo tanks whose methods and materials of construction are compatible with the chemical characteristics of the liquid it will hold. To prevent cross contamination of fuels, the Contractor shall ensure that individual tanks are maintained with the same grade and type of fuel that was originally carried within the tank.

Otherwise, the Contractor shall ensure that the cargo tank, and associated pump, filter(s), hoses, and meter(s) have been drained empty, steamed cleaned, and dried prior to carrying aviation fuel IAW this SOW.

6.8.9. Tank vehicles utilized to transport petroleum products delivered under this contract shall be designed only for transport of commercial aviation turbine fuels. The tank vehicles shall be tank trucks, fuel trailers or tractor and tank semi-trailer combinations.

6.8.10. The fuel transportation tanks may be inspected by the United States Government or the Government’s designated representative prior to upload to ensure the tanks are empty, free of debris, leaks or holes and that all connections and ports are properly sealed. The Contractor shall observe this process. Fuel delivery may be refused if the delivery equipment is deemed unsafe or not road worthy by receiving activity. When tank wagon, transport truck, or truck and trailer make deliveries, the transport vehicle shall be equipped with a pump, and a minimum of 100 feet (30 meters) of 3-inch and 2-inch diameter operational hose and fittings without leaks, and an adaptor, where necessary, for leak-free connections. If a truck is not so equipped, the Contractor shall be notified of the deficiency by the COR, and the Contractor shall be responsible for providing such equipment.

6.8.11. The Contractor shall load and unload fuel from its tank vehicles only in approved locations. If the Contractor is directed to load or unload at an unapproved location, the Contractor shall notify the COR, DCOS/ANDSF LOGS, and the ANDSF Component Fuel Office. All trucks shall be electrically grounded and bonded prior to the start of any loading and unloading operations. The driver, operator, or attendant of any tank vehicle shall not remain in the vehicle or leave its vehicle unattended while loading/unloading of any fuel.

6.8.12. Prior to loading, the Contractor shall inspect all shipping conveyances for suitability to load the supplies furnished under this contract. The U.S. Government or the Government’s designated representative has the right to inspect any method of conveyance prior to loading and, in the event the Contractor and the U.S. Government or the Government’s designated representative disagree on the suitability to load such a conveyance, the determination of the U.S. Government shall govern. Contractor shall have procedures in place to determine suitability to load tank trucks and tank cars shall include, but not be limited to, visual inspection of interior compartments to assure cleanliness and dryness.

The Contractor shall arrange access to facilities for those individuals that witness operations at any point up to, and including, government acceptance.

6.8.13. The Delivery hose is part of the tank vehicle when attached to a tank vehicle.

6.8.14. During transfer, motors of tank vehicles or motors of auxiliary or portable pumps shall be shut down during the making and breaking of hose connections.

6.8.15. Where loading or unloading is done without requiring the use of the motor of the tank vehicle, the tank vehicle motor shall be shut down throughout the transfer. No cargo tank or compartment thereof shall be loaded liquid-full. Sufficient space (outage) shall be provided in every case to prevent leakage from the tank or compartment by expansion of the contents due to rise in temperature in transit; in no case shall outage be less than one (1) percent.

6.9. Cargo Tank Requirements

6.9.1. The material used in the construction of all cargo tanks shall be compatible with the chemical characteristics of commercial aviation turbine fuels and compliant with MIL-STD-3004D_CHG-1, dated 28 March 2016 or most recent version, ATA 103, International Air Transportation Association and/or International Civil Aviation Organization (IATA/ICAO) regulations for all aviation fueling assets as applicable. Cargo tank material shall be Aluminum Alloys (AL) or stainless steel (SS). Cargo tanks shall be provided with additional structural elements as necessary to prevent stresses encountered during transportation.

6.9.2. Cargo tanks with frames not made integral with the tank (as by welding) shall be provided with restraining devices to eliminate any relative motion between the tank and the frame that could result from the stopping, starting, or turning of the vehicle. In the event of an inspection, these restraining devices shall be accessible to USG authorized 3rd Party vendor personnel.

6.10. Delivery Requirements

6.10.1. The Contractor shall provide a fuel flow meter and ensure the flow meters are calibrated at a minimum every six months. The Contractor shall remain onsite until the fuel officer or attendant arrives and after waiting for a period of no less than 30 minutes, the purpose of the waiting period is to allow the fuel to settle (gravity and expansion). The receiving activity will use the delivery ticket to document quantity and gauge readings before and after receipt of fuel. Attachment 001 is an example of a delivery ticket.

6.10.2. Prior to offloading the fuel, a sample shall be taken and jointly inspected between Contractor and ANDSF receiving officials, and may also be inspected by the government or its 3rd Party representative. This sample shall be tested IAW MIL-STD-3004D_CHG-1, Table XII, “Tests Required for Aviation Turbine Fuels”. This test, which is known as a C Test, includes examination of appearance, color (visual), density or American Petroleum Institute (API) Gravity, water and sediment, fuel system icing inhibitor (if required), and conductivity. Fuel shall pass API gravity test ensuring the grade of fuel, the fuel shall be clean of particles and clear of water. If fuel does not meet specifications or cleanliness, the fuel will be rejected and the ANDSF delivery representative will annotate the back of the delivery ticket stating the reason for rejection. The Contractor shall re-deliver the correct product and quantity within 24 hours after the KO or COR rejects any quantity or product.

6.10.3. Contract prices shall include all charges for packing, handling, freight, distribution and delivery. All transportation and delivery of fuel shall be FOB Destination to any delivery location identified in individual DO. The Government is only obligated to pay for the actual quantities of aviation fuel delivered. Delivery into aircraft or other storage containers will be during all hours of the day or night at each location. The Contractor shall contact the receiving activity POC to arrange arrival of fuel transportation at the delivery locations. Should the Contractor be unable to contact the applicable POC for any order to arrange an arrival time at the delivery location, the Contractor shall immediately notify the KO/ACO and COR.

6.10.4. The Contractor shall not utilize delivery vehicles with split compartments or “dual bellies” that contain different fuels. Fuels delivered in such vehicle shall not be accepted.

6.10.5. If the minimum site holdings fall below the minimum levels established in Paragraph 9, a delivery of Aviation Turbine Fuel shall be automatically initiated to restore the site to its minimum holding, plus at least 5,000 liters. This delivery shall start within 24 hours of fuel levels dropping below the established minimum reserve. The Aviation COR and KO/ACO shall be notified immediately when the delivery has been initiated, started, and when the delivery vehicle is estimated to reach the destination.

6.10.6. The U.S. Government may contact the contractor to request the status of fuel transportation to include the amount of fuel being transported, the estimated time of arrival, and any issues the delivery driver is facing to transport the fuel to the location. The contractor has 2 hours to respond to the U.S. Government with the requested information.

6.11. Sampling and Testing

6.11.1. Sampling. The Contractor shall take samples IAW the procedures for sampling additives, blend tanks, shipping tanks, lines, and conveyances/containers dictated in the API Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, (ASTM D 4057) Manual Sampling of Petroleum and Petroleum Products, and/or Section 2, (ASTM D 4177) Automatic Sampling of Liquid Petroleum and Petroleum Products. Procedures include sample location, frequency, quantity, and retention. For all tanker, barge, and pipeline shipments, a flow- proportional sample taken IAW MPMS Chapter 8, Section 2, is preferred at the custody transfer point. However, manual samples taken IAW MPMS Chapter 8, Section 1, are acceptable if they are taken hourly throughout the shipment.

6.11.2. Laboratory Testing. The Contractor shall perform all inspections and acceptance tests required by the specifications of the supplies to be furnished under this contract or, shall have such tests performed, in a laboratory deemed acceptable by the U.S. Government. The Contractor shall provide the U.S. Government, prior to the first delivery, with the name and location of the laboratory the Contractor will use for testing at each discharge point. The Contractor shall also notify the U.S. Government of any subsequent laboratory changes prior to the affected shipments. If any laboratory is determined to be unacceptable to the U.S. Government, the Contractor shall designate another laboratory that is acceptable, before testing can take place. Acceptance tests will normally be performed at the acceptance point which is into aircraft delivery; however, when such tests are performed at origin on supplies to be accepted at destination, documentation that will enable verification of the original test results shall be provided to the U.S. Government prior to acceptance at destination. Regardless of the method of delivery, products furnished under this contract shall meet all specification requirements at the custody transfer point.

6.11.3. Third Party Witness/Verification. The Contractor shall allow, and fully cooperate, with third party Contractors engaged by the U.S. Government to assess the quality and quantity of fuels delivered pursuant to this contract. The U.S. Government authorizes such Contractors to conduct Modified Level C or Level B-1 Aviation Fuel testing on any tank, refueling vehicle, or bulk delivery vehicle, and may recommend to ANDSF personnel to reject all shipments or the contents of particular refueling vehicles embargoed until quality questions are fully resolved. The Contractor shall allow the third party Contractor to pull fuel samples from anywhere in the fuel Contractor’s supply chain within Afghanistan.

6.11.3.1. In the event that a particular delivery is selected for sampling, the KO/ACO or the COR will inform the Contractor of the date, time, and site of the planned testing. The Contractor shall have a two hour window to be at the testing site. The Contractor shall inform the COR of all late arrivals to the testing site. The COR will provide the Third Party Contractor’s information to the Contractor.

6.11.3.2. The Contractor shall provide the following information to the COR within 24 hours prior to transportation of Aviation Fuel to a delivery location:

1. Driver’s Name

2. Tazkera Number

3. Driver’s License Number

4. Delivery Truck Number

5. Chassis Number

6. Loading Point

7. Destination ANDSF Unit

8. Quantity in liters of fuel order

9. Delivery Date and Time

6.12. Calibration

6.12.1. The Contractor shall test and measure all equipment IAW ISO 10012, Measurement Management Systems – Requirements for Measurement Processes and Measuring Equipment, equipment manufacturer recommendations, and equivalent local regulation, as appropriate.

6.12.2. Should a Contractor’s vehicle have a meter, the Contractor shall utilize its meters to determine quantities IAW the current version of API MPMS, Chapters 4, 5, and 6. For items not covered by API, ASTM, or IP publications, the applicable manufacturer's recommended calibration method(s), outlined in the applicable industry publication, to include visual inspection quantity indicator such as a dipstick..

6.12.3. The Contractor shall maintain documents of calibration certification that include complete and valid information about the meter, including at a minimum, the date and verifying official. At the request of the U.S. Government, the Contractor shall make documents available for inspection within twenty-four (24) hours.

6.13. Loading and Shipping – General

6.13.1. Contractor shall follow procedures IAW ATA Specification 103 to include a dedicated system, including lines, pumps, loading arms, and hoses, or an isolated common system incorporating blind flanges, spectacle plates, or double valves between systems for aviation turbine fuel movements.

6.13.2. An isolated common system using single valves designed to ensure positive isolation, such as twin seal single valves, are also acceptable.

6.13.3. Systems with single valve (other than twin seal) isolation require specific procedures be included in the Contractor’s Quality Control Plan (QCP) to ensure product integrity prior to the Custody Transfer Point (CTP). When single valves (other than twin seal) are present in the system, the Contractor shall provide its quality control procedures, from the first single valve to the CTP, at time of proposal submission to the KO/ACO for a determination of acceptability.

6.13.4. All defueling of aircraft operations will be IAW MIL-STD-1548H_CHG1 or most recent version, IATA JIG 1, and MIL-STD-3004D_CHG-1 or most recent version.

6.14. Inspection

6.14.1. At the time of delivery, the Receiving Activity shall inspect the aviation turbine fuel product(s) to ensure it is the correct fuel prior to the Contractor dispensing the aviation turbine fuel into the aircraft. Prior to fuel delivery into the aircraft, the Receiving Activity shall conduct fuel testing and will immediately reject any Petroleum Fuel not meeting applicable contractual standards.

6.14.2. The Contractor shall provide each ANDSF delivery site two (2) copies of the Delivery Ticket (paper copies of the English, Dari and Pashto language copy) and one (1) copy to the U.S. Government. Copies of these delivery tickets shall be furnished to the U.S. Government prior to invoice submittal each month.

6.15. Repeated Fuel Rejection

6.15.1. If fuel is rejected multiple times at a delivery location for not meeting the prescribed specifications of Appearance, Color (Visual), Water, and Sediment, the U.S. Government may place the Contractor on “Heightened Surveillance” or “Extreme Heightened Surveillance” which imposes the following test requirements. The U.S. Government may rescind or reduce “Heightened Surveillance” or “Extreme Heightened Surveillance” when satisfied that fuel quality has improved.

6.15.2. Heightened Surveillance: The sample shall be jointly examined by the Contractor and the ANDSF POC for Appearance, Color (Visual), Water, and Sediment. A C Test sample shall be taken by the 3rd Party Quality Assurance after such an order has been issued by the KO/ACO/COR. If the sample passes, the fuel is “provisionally accepted and approved for use” pending the result of the B-1 test. If the visual sample fails, the Contractor shall submit an Incident Report (CDRL A008). If the B-1 test fails, the remaining fuel is rejected and the KO/ACO/COR may order replacement of the failed fuel within 24 hours.

6.15.3. Extreme Heightened Surveillance: The sample shall be jointly examined by the Contractor and the ANDSF POC for Appearance, Color (Visual), Water, and Sediment. If the sample passes the fuel shall be impounded until additional B-1 testing is accomplished. The KO/ACO/COR shall order B-1 testing. The fuel will be approved or rejected once the B-1 test results are submitted to the COR.

6.16. Acceptance. Until acceptance, risk of loss or damage shall remain with the Contractor. The ANDSF delivery receiving activity shall provide written acceptance of the fuel on the delivery ticket, by certifying the delivery and signing the delivery ticket to affirm the amount of fuel actually delivered. If a dispute in the amount of the delivery arises, the difference shall be resolved prior to certification of the invoice. Upon signature by the ANDSF delivery receiving activity, the fuel is accepted, in the amount identified on the delivery ticket.

6.17. Invoicing

6.17.1. The Contractor shall submit two (2) invoices per calendar month. Invoices must be submitted to the COR no later than the fifteenth (15th) and the last calendar day of the month and include all delivery orders placed during these periods. The Contractor’s final invoice for payment -- for each DO performance period -- is required not later than ten (10) calendar days after expiration of the performance period. Failure to provide this documentation on time will result in a Non Conformance Report.

6.17.2. For each delivery of fuel, the Contractor shall submit in an electronically searchable Portable Document Format (PDF), a single invoice, and two signed copies of all delivery tickets with self-certification for all delivery sites associated within the DO to the KO/ACO,COR and DCOS/ANDSF LOG every two weeks.

6.17.3. The Contractor shall provide a Certificate of Quality and a Certificate of Origin for the fuel products provided under any DO(s) for quantities of fuel purchased. The Certificate of Origin will identify the source (refinery, pipeline, company, etc.) from which the contractor obtained the fuel, and the Certificate of Quality will detail the technical specifications of the fuel at point of purchase. The Contractor shall provide the Certificate of Quality and the Certificate of Origin with submission of invoices.

6.17.4. The Contractor shall include the following certification on all delivery tickets: (Note: provide in English, Dari, and Pashto):

“I certify that on [insert date], [insert Contractor’s name] furnished the supplies or services called for by Contract No. [insert contract # & delivery order #] IAW all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.

Date of Execution: Signature: Title: ”

6.17.5. The Contractor shall prepare and furnish monthly to the U.S. Government a Material Inspection and Receiving Report – DD250 summarizing all deliveries completed during the prior month. A DD250 shall be accompanied by a signed copy of all delivery tickets (that will be in English, Dari, and Pashto language) by an authorized receiving activity in a designated place. In addition to the requirements of the DD Form 250, the Contractor shall provide a stamped section on the face of the delivery ticket where the receiving activity can respond in writing to the following fill-in information:

1. Delivery Ticket Date

2. Contract Number

3. Delivery Order Number

4. Fuel Order Number (Provided by Contracting Officer or Ordering Official)

5. Contractor’s Name

6. Contractor’s Telephone Number

7. Contractor’s E-mail Address

8. Driver’s Full Name

9. Driver’s License Number

10. Driver’s Identification Number

11. Driver’s License Issue Date

12. Driver’s License Expiration Date

13. Vehicle Plate Number

14. Vehicle VIN Number

15. Aircraft Model (if into aircraft)

16. Aircraft Tail Number (if into aircraft)

17. Fuel Location by Country of Origin

18. Type of Fuel Delivered

19. Amount of Fuel Ordered in Liters

20. Amount of Fuel delivered INTO Aircraft

21. Fuel Level of Vehicle Prior to Delivery

22. Remaining Fuel after Delivery

23. Seal Number/Verification

24. Region Location

25. Province

26. Fuel Receiver’s Full Name

27. Fuel Receiver’s Signature

28. Receiver’s Signature Date

29. Receiver’s Title/Organization/Office

30. Receiver’s Afghanistan Personnel and Payment System (APPS) identification number

6.17.6. The DD Form 250 shall be signed by the Contractor and the fuel representative in the appropriate blocks before presenting them for signature.

6.17.7. The Contractor shall be responsible for accurate completion of all required delivery receipt documentation and prompt submission of invoices for each DO. Missing or incomplete information may result in delayed processing of invoices and payment.

6.17.8. The Contractor shall keep all quality and quantity records related to the performance of this contract complete and available to the U.S. Government during the performance of this contract until final payment is made. These records shall include, at a minimum, test reports for all products and additives, additive blending and/or injection records, vehicle notice of readiness, customs documents, bills of lading, vehicle reports, and the DD Form 250/DD Form 250-1 and continuation sheet(s) (or Wide Area Work Flow (WAWF) records).

6.17.9. The KO/ACO or the COR may request documentation from the Contractor on an as-needed basis. This documentation includes vehicle logs, calibration records, quality results, delivery receipts and quantity discrepancy investigations. These records and reports shall include by whom, where, and how they were prepared, as well as any retention information required and shall be provided within 12 hours from the time the request was sent.

6.18. Safety and Health

6.18.1. The Contractor shall prepare and implement a written Safety and Occupational Health Program Plan, and submit a copy within thirty (30) days of award. The program shall address operational safety and personal protection for all employees engaged in fuel delivery, loading or unloading, transportation, or transfer of fuel in any way from one container to another. The program shall address and provide for Personal Protective Equipment (PPE), training in its use, and the specific operational hazards associated with each type of fuel to be delivered under this contract. The program shall also advise Contractor (and subcontractor) employees of the health hazards associated with each fuel to be delivered under this contract, and any additives thereto, including additives blended by the Contractor or added to the fuel blend at the refinery.

6.18.2. The Contractor shall be responsible for ensuring safety and protection against contact with petroleum products of employees on all sites during all Contractor operations. Contractor shall ensure operations are conducted IAW this SOW, United States Army and United States Occupational Safety and Health Administration (OSHA) safety regulations, MIL-STD- 1548H_CHG1 or most up to date version, ATA 103, and IATA JIG 1, Theater Area of Responsibility (AOR) guidance/policies and Army unit Standard Operating Procedures (SOPs). All fuel handling employees shall be provided with personal protective equipment (PPE) (eye protection, fuel handling gloves, and other PPE required by law or regulation.), which shall be furnished and maintained by the Contractor.

6.18.3. The Contractor’s SOP shall ensure that all tank vehicles, pumps, filter separators, meters, and other fuel handling equipment are properly grounded and bonded during all fuel operations.

6.19. Fire Safety

6.19.1. Smoking, or any open flames, on or within 50 feet of any tank vehicle while loading or unloading is strictly forbidden. All Fire safety will be IAW MIL-STD-1548H_CHG1 or most up to date versions, ATA 103, and IATA JIG 1.

6.19.2. Extreme care shall be taken in the loading or unloading into or from any cargo tank to keep fire and ignition sources away, and to prevent persons in the vicinity from smoking, lighting matches, or carrying any flame or lighted cigar, pipe, or cigarette. No flammable or combustible liquid shall be transferred to or from any tank vehicle unless the parking brake is securely set and all other reasonable precautions have been taken to prevent motion of the vehicle.

6.19.3. Aircraft will be grounded and bonded IAW with MIL-STD-1548H_CHG1, or ATA-103 every time an aircraft is refueled.

6.20. Contractor Personnel Requirements

6.20.1. Contractor personnel shall be thoroughly trained in the proper method of aircraft refueling operations, operating tank vehicles, and in the proper procedures for loading and unloading tank vehicles. Training records shall be maintained for all operators during the performance of this contract and two years after.

6.20.2. The Contractor shall provide a daily summary report IAW Paragraph 23 of this SOW of fuel deliveries to the KO/ACO and COR no later than 2000 hours (8:00 PM), local Afghanistan time each day that a delivery occurs. This report may contain multiple orders and deliveries that occurred on that delivery day. Contractor personnel shall be capable of conducting dispatch review of daily log report prepared in English, Dari, and Pashto (based on regional requirements), and ensuring completion of delivery tickets.

6.20.3. Contractor personnel shall comply with all traffic laws of any country that are not in conflict with the SOFA and the BSA. Contractor personnel shall comply with all governing U.S., coalition, and Afghan laws. Where the Afghan laws contradict the BSA or the SOFA, the BSA and the SOFA will control.

6.20.4. Contractor personnel operating equipment/vehicles shall be properly licensed to operate their assigned equipment IAW applicable laws and are able to properly secure loads per the current version of the U.S. Army standards reference “Military Surface Deployment and Distribution Command (SDDC) Transportation Engineering Agency (TEA) Pamphlet 55-20”.

6.20.5. Contractor shall maintain a file for each fuel driver for the duration of this contract and two additional years that includes complete and valid information about the driver, including at a minimum copies of passport (if the driver comes from across international frontiers), Visa, driver’s license, and training documentation. At the request of the U.S. Government and/or GIRoA, Contractor shall make files available for inspection within twenty-four (24) hours. Drivers shall maintain driver’s license, passport, and Visa on their person at all times when operating vehicles making deliveries under this contract, and shall be prepared to provide licenses and identification upon request of U.S. Government and GIRoA representatives IAW Paragraph 23 of this SOW .

7. PERIOD OF PERFORMANCE

The delivery period will be set forth in the Purchase Order.

8. HOURS OF OPERATION

The Contractor shall provide into aircraft delivery of turbine fuels to aircraft, with a four (4) hour advance notice, twenty-four (24) hours per day, seven days per week.

9. PLACE OF PERFORMANCE

The Contractor shall provide and deliver aviation fuel to support requirements within the listed Regions and Provinces. The below chart details the regions, the provinces within those Regions, and the sites where the minimum number refueling vehicles and minimum fuel holding requirements are to be pre-positioned.

10. MINIMUM FUEL HOLDING REQUIREMENTS

The contractor shall maintain a minimal fuel reserve for each delivery location as detailed in paragraph 9 above. The fuel reserve is not a specific physical lot of fuel, but rather a quantity of fuel that the total fuel inventory at the delivery location must remain above. If fuel inventories at the delivery location are reduced below the minimal fuel reserve, the contractor must notify the KO and COR with an incident report (CDRL A008). The KO or COR will determine whether an incident involving usage of the minimal fuel reserve is an unforeseen event beyond the contractor’s control, or a contractual non-conformance.

11. QUALITY CONTROL PLAN (QCP)

The Contractor shall develop and maintain a QCP to ensure the requirements are performed IAW MIL-STD- 3004D_CHG1 or most recent version, ATA 103, and IATA Joint Inspection Group 1. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. At a minimum, the Contractor shall identify key operational positions, provide a method for performing inspections; identifying, correcting and preventing problems/defective product/service; addressing customer complaints, and improving the quality of products and services over the life of the contract. On award, Contractor shall submit a finalized copy of its QCP as a deliverable within ten (10) days of award for review and acceptance IAW Paragraph 23 of this SOW.

11.1. The QCP shall identify one individual to serve as a POC for quality/quantity matters relating to the inspection system description in the plan.

11.2. The Contractor is responsible for all inspection systems, QCPs, and product quality and quantity.

11.3. The Contractor shall provide the U.S. Government its procedures for quality/quantity determination. Contractor shall include a description of storage and handling equipment, such as tanks, lines, aircraft pressure refueling nozzle, valves, and manifolds; identification of dedicated/common product systems, including description of line segregation and controls to assure capability for proper gauging, sampling, draining of water, filtration, circulation, and drying; and identification of any other process/system used in maintaining product integrity during storage and handling. The aircraft pressure refueling nozzles, filtration equipment and requirements will be IAW MIL-STD- 1548H_CHG1 and ATA-103.

11.4. When line injection of additives is required by the contract, the QCP will provide procedures for proportionately injecting additives throughout the entire loading process to ensure the additive is homogeneously F blended into the product, as well as procedures for maintaining records evidencing the homogeneous blending of all line injected additives.

12. QUALITY ASSURANCE

12.1. The Government will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). The Government will utilize the QASP to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The U.S. Government has the right to inspect, test and evaluate the Contractor’s performance under this contract to the extent practicable at all places and times during the performance and terms of the contract. Neither the Contractor, nor any of its subcontractors shall limit or hinder the Government’s access. At its discretion, the Government may or may not notify the Contractor in advance of any inspections.

12.2. When requested by the U.S. Government or the Government’s designated representative, the Contractor shall furnish no more than ten, five-liter samples of liquid product from any individual batch or lot of the aviation turbine fuel IAW Paragraph 23 of this SOW.

12.3. Such samples shall be furnished without charge to the U.S. Government and Third – Party Witness Verification Contractor and shall be packed, marked, and shipped by the Contractor to a local lab identified by the KO/ACO/COR.

12.4. The Contractor shall keep all quality and quantity records complete and available to the Government during the performance of this contract and for two years after final payment under the contract.

13. SECURITY REQUIREMENTS

13.1. The Contractor shall be responsible for security of all vehicles, personnel and aviation fuel being transported under this contract. The Contractor shall provide its own security IAW all applicable GIRoA laws/regulations and Department of Defense/CENTCOM/US Forces-Afghanistan (USFOR-A)/Resolute Support, regulations, policies, and Fragmentary Orders (FRAGO). Where there is any inconsistency in the law, this shall be resolved by giving precedence to U.S. and Coalition laws, orders and regulations, then the SOFA and BSA, then GIRoA laws/regulations. If the Contractor requests an exception to policy from a U.S. or Coalition requirement, the Contractor will notify the KO/ACO, who will in turn notify USFOR-A and Resolute Support channels for staffing to the appropriate level.

13.2. Delivery Point Security Requirements: Force protection requirements are in full effect at all times under this contract. There may be waiting periods outside the gates of all delivery sites (AAF or SMW). Security measures change according to perceived threat levels, and may irregularly affect wait times outside of installation entry points.

14. RISK OF LOSS

Risk of loss or damage shall remain with the Contractor until, and will pass to the U.S. Government upon, delivery of the aviation turbine fuel products into AAF or SMW aircraft.

14.1. The Contractor bears all risk and responsibility for loss or damage to equipment and personal injury or death of its employees, agents or subcontractors, or any member of the public, if such damage, personal injury or death arises from or relates to any performance under this contract.

14.2. The Contractor is solely responsible for obtaining adequate insurance to cover the risks discussed herein.

14.3. The U.S. Government will not reimburse the Contractor for claims stemming from loss or damage to product or equipment or personal injury or death of employees, agents or subcontractors, or any member of the public.

15. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

The Contractor shall participate in any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The KO/ACO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO/ACO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

16. CONTRACTING OFFICER REPRESENTATIVE (COR)

The COR will be identified by separate letter. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, IAW FAR 1.604, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

17. KEY PERSONNEL

The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and alternates who shall act for the Contractor when the manager is absent shall be designated in writing to the KO/ACO/COR. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24 hours a day, seven (7) days per week. The contract manager or alternate shall respond to Government communication within 2 hours.

18. IDENTIFICATION OF CONTRACTOR EMPLOYEES

All Contractor personnel shall maintain identification documents at all time during contract performance, and present such identification to ANDSF personnel as a condition of entry into ANDSF facilities.

19. ANTI/COUNTER-CORRUPTION PROGRAM

19.1. Management of resources by Afghan National Defense and Security Forces may be complicated by fraud and corruption at every organizational level. Contractors may be frequently asked to participate in fraudulent and illegal schemes to divert from contractual deliveries, or to falsify documents in support of corrupt individuals and/or business officials. Such illegal activity undermines the rule of law in Afghanistan and has grave consequences for the defense of the nation.

19.2. In order to fight against this endemic problem, the Contractor shall institute an anti/counter-corruption program (ACCP) that holds public officials and their employees accountable for their illegal activities. The goal of the ACCP is to identify corrupt public officials and individuals, expose their wrong doing, and bring them to justice through the appropriate civil and criminal authorities of the Government of the Islamic Republic of Afghanistan.

19.3. Contractor personnel who willingly participate in such activities, or initiate such activities are themselves corrupt. Contractors who uncover activities by employees shall take appropriate actions toward the employee and report the activities to the appropriate Afghan authorities. The activities of the employee and actions taken by the company shall be reported to the U.S. Government.