B08 Amendment 1 W91B4N-20-Q-2014 Q and A.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment to Request for Quote W91B4N-20-Q-2014 is to:

1. Incorporate questions and answ ers received in response to the solicitation.

2. Revise Performance Work Statement (PWS) Paragraph 2.5.2.2, 2.5.2.4, 4.1.1, and 9.1.

3. Update Addendum to FAR 52.212-1, Addendum to FAR 52.212-2, and Theater Specific Instructions.

4. Update Attachment 1 Price Workbook to reflect 60 day IOC mobilization.

The closing date and time of 08 August 2020, 1400 Local Aghanistan Time remains the same.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 104

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91B4N20Q2014

X 9B. DATED (SEE ITEM 11)

08-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jul-2020

CODE

REGIONAL CONTRACTING CENTER-AFGHANISTAN

BUILDING 13897

BAGRAM AF, AFGHANISTAN

APO AE 09354

W91B4N 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91B4N20Q2014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFQ Q&A

Questions and Answers To

Solicitation W91B4N-20-Q-2014 MeS Guardian Angel

Q1: Reference: Section 8.1.2, Note 4, RFP p. 123 Section 8.11 Uniforms & Equipment, RFP p. 125-126 Section 8.1.2 indicates that contractors must provide "Day/night eye protection (ballistic)," while Section 8.11 indicates that each employee must be issued "ESS Profile Night Vision Goggles (NVG)." Will the Government confirm that the eye protection is not required to be this specific make/model?

A1: The contractor must provide ballistic eye protection for their personnel which provides sufficient protection from eye injury. The ESS Profile Night Vision Goggles is a recommendation only and is not a mandatory make or model.

Q2: Reference: Section 8.11 Uniforms & Equipment, RFP p. 125 The RFP indicates that, "Contractor shall issue (prior to each new employee beginning duty) all employees a minimum of four (4) complete sets of uniforms (to include boots)…" Will the Government please confirm that each employee does not need to be issued 4 sets of boots prior to beginning duty?

A2: The Government is not mandating four (4) pairs of boots prior to beginning duty; however, the contractor must ensure all personnel have “serviceable uniforms” throughout the entire deployment.

Q3: Reference: Section B, Evaluation Criteria, #5 - Factor 2 - Past Performance, RFP p. 154 The RFP indicates that the Government will evaluate past performance through Government databases, but does not outline criteria by which past performance information that is retrieved will be evaluated. Will the Government please clarify what criteria will be used to evaluate the information that is retrieved?

A3: Addendum to 52.212-2 has been updated to specify the evaluation of past performance.

Q4: Reference: Section B, Evaluation Criteria, #5 - Factor 2 - Past Performance, RFP p. 154 The RFP indicates that the Government will evaluate past performance through Government databases, but does not indicate how the past performance factor will weigh relative to technical acceptability and price evaluation. Will the Government please clarify how the past performance factor evaluation will be considered, relative to the overall proposal evaluation?

A4: See A3 above.

Q5: Reference: A02 PWS, Section 5.2, pg. 39; Attachment 1 - Pricing Workbook The Pricing Workbook currently has 365 days of performance in the Base Period for each labor category. Since the Base Period is a 12-month period that includes phased mobilization periods of 60 days (IOC) and 90 days (FOC), and considering personnel are paid when they arrive in country and start performing, the days of performance in the Pricing Workbook should be revised to appropriately recognize a the period of actual performance (305 days for personnel at IOC, 275 days for personnel at FOC). Will the Government please confirm?

A5: The pricing worksheet is a tool to ensure uniformity of CLIN/SLIN structures in offeror’s quotes, some offeror may choose to pay their personnel at the point of retention (i.e, the day they are hired vice the day they start performing), and this is specific to the offeror’s general practice, and it is incumbent on the offeror to come up with their own pricing strategy. The Government evaluates the overall summary of the pricing.

Q6: Reference: W91B4N-20-Q-2014 MeS Guardian Angels(Post Ready), ADDENDUM TO 52.212-1 Instructions to Offerors, pg, 149 & 151 Per the instructions for Volume I - General and Volume III - Cost/Price, Offerors are required to complete SF 1449 Section B. Will the Government consider acceptance of either an Excel version of SF1449 Section B, or an Excel version of SF1440 Section B converted into PDF as compliant with this requirement?

A6: Yes, the Government will accept SF 1449 Section B completed in PDF format.

Q7: Reference: A02 PWS, Section 10.12, pg. 64; Attachment 1 - Pricing Workbook In Section 10.12 of the PWS, IOC is defined as 60 days after PoP start, however, the Pricing Workbook shows a 45-day mobilization to IOC in the Base Period. Will the Government please confirm that the Pricing Workbook can be updated to reflect the PWS in instances such as the number of days to mobilize to IOC?

A7: The Government confirms IOC is at 60 days after award. The Pricing Workbook has been updated to reflect the IOC at 60 days after award.

Q8: Reference: Instructions to Offerors; Section 2, Quote Preparation and Submission Instructions, para h. Quote Limitation, p. 149 Will the Government confirm that lists of tables and figures may be excluded from page limits?

A8: The Government confirms page limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables, if they are inserted solely to provide ease to the reader in locating parts/sections of the quote. Licenses, permits, and translated copies shall not be counted against the page limitation of the quote.

Q9: Reference: Instructions to Offerors; Section 2, Quote Preparation and Submission Instructions, para h. Quote Limitation, p. 149 The RFP states that, "the quote shall be font Times New Roman and size 12." Will the Government allow Arial size 8 or 10 for graphics and tables?

A9: The Government will allow Arial size 8 or 10 for graphics and tables.

Q10: Reference: Instructions to Offerors; Section 2, Quote Preparation and Submission Instructions, Table A-1, p.

149 The RFP indicates a page limit of 20 pages for Volume II - Technical Capability. Previous similar requirements have included a page limit of 30 pages, and accommodated smaller fonts in tables and figures. Given that the narrative requirements are not expected to require less page space, will the Government consider a page limit of 30 pages?

A10: Page limit for Volume II – Technical Capability has been updated to 30 pages.

Q11: Reference: Instructions to Offerors; Section 2, Quote Preparation and Submission Instructions, para i, p. 149, the RFP states that all contractors must submit copies of licenses in both Dari and English with proposals, and paragraph h allows that the licenses may be excluded from page limits, however it is not clear where (in which volume) licenses should be submitted.

A11: The copies of licenses should be submitted in Volume II. RFQ has been updated to specify.

Q12: Reference: Sec. 2.7 ECP Qualification Requirements (RSMA), PWS, p. 12, Title says RSMA. However, requirements state proof of military service requires DD 214, must possess US driver's license, and oversee SIPR accounts (usually reserved for US personnel only). Please clarify nationality.

A12: As outlined in paragraph 2.5.2, RSMA includes United States citizens. Also, paragraph 2.5.2.1 states, “and a minimum of 10% of the guard force at each performance location must be a citizen of the United States, maintain an active U.S. Secret Level Security Clearance and meet, at a minimum, the following requirements:…” The DD214, US driver's license, etc would be applicable to those 10% of the guard force being citizen of the United States. All other RSMA Nationals should provide similar documentation to validate their qualifications to meet requirements.

Q13: Reference: 3.2.6 Driver Training Outlines requirement for a Master Driver. No position in the manning table for a Master Driver. Please clarify if one is required.

A13: The Master Driver is intended as an additional skill set to be designated to a cognizant person(s) as appropriate by the contractor. The intent is to have a designated person(s) within the contractor workforce that can assume this role while also serving other functions. It is incumbent on the contractor to determine their method of ancillary training to meet mission needs, so this skillset must exist (e.g., the scheduler possesses the certification and will be utilized to train organically). The Master Driver skills are required in accordance with PWS Section 3.2.6.

This requirement ensures personnel are provided sustainment vehicle training to meet theatre driving requirements needed for Guardian Angel transportation to and from advisor sites.

Q14: Reference: 4.3.2 Arming Authorization Packets, 4.4 Biometric Collection and 10.12 Contract Mobilization Phased Approach, Para. 4.3.2 states arming requests to the COR must be received no later than 60 days prior to the required fully operational date. Para. 4.4 states all non-U.S. personnel shall be biometrically enrolled and that CORs must submit documentation as part of arming packages. Para 10.12 states IOC, the first date armed contractors will begin work is at award +60 days. In order to achieve biometric enrollment in time to process AALs, personnel must be in-country prior to award date to complete biometrical enrollment to meet the ACOD 60 day requirement and IOC requirement, which is not feasible. Based on best practices on comparable DOD projects in Afghanistan (SSS and GA IDIQs), the minimum mobilization period to accommodate the ACOD 60-day requirement is 90 days.

Recommend mobilization period be amended to IOC at 90 days and FOC 120 days.

A14: Initial Operational Capability [PoP +60 Days] is the baseline mission execution. Personnel should be arriving to the performance site incrementally until IOC and FOC; however, contract requirements state a minimum requirement for IOC with the remaining requirement obligation at FOC. NOTE: This does not prevent a contractor from arriving ahead of schedule (i.e., +15 Days/20 personnel, +60 Days/35 personnel, or +75 days/57 personnel).

NOTE: AAL Documentation can be submitted in iterations allowing incremental arming of personnel. For example, a contractor can submit the requirements of seven personnel who have completed their AAL documentation, during week one, allowing the COR to submit through formal channels for approval. Upon awarding of the contract, the Contractor should be granted access to CAAMs through USFOR-A. This access allows the contractor to upload documentation and coordinate with the COR for progress. In accordance Biometric Collection, the Contractor shall submit a request for Biometric enrollment to the COR with a technically accurate and complete Armed Contractor Oversight Directorate (ACOD) Arming Roster (AR) to identify the employees requiring enrollment/screening. The Contractor shall submit a request for Biometric enrollment to the COR identifying the names and national identification number or passport number; the Contractor must submit the required information so the member can be biometrically enrolled.

URL: https://www.jccs.gov/CAAMS

Q15: Reference: Section 6.2.8, PWS p. 44 The PWS indicates that, "all deploying contracted personnel prior to entering Host Nation, have been issued contractor-provided protective gear, helmet, gas mask, and any other personal protective equipment required at the time of deployment." Will the Government confirm that personnel not deploying via MILAIR may be issued these items upon arrival in-country?

A15: As long as the contractor understands it is responsible for the protection and safety of its personnel who are in-flight from a point of origin to their final destination in Afghanistan, then the contractor may issue individual protective equipment within a reasonable amount of time after arrival. This does not preclude contractors from complying with Resolute Support Mission Dress State Requirements when traveling outside a coalition controlled area—a combat area. For example, the contractor must provide protective equipment before the member can travel from HKIA to OQAB. NOTE: Since it is a combat operation, there is a probability the aircraft could be engaged during flight. To travel military air, personnel are required to have a tactical vest with plates and a kevlar helmet to board an aircraft in a combat zone.

Q16: Reference: PWS Is there an incumbent contractor currently performing this security mission?

A16:. This is a new requirement, there is no incumbent contractor.

Q17: Reference: PWS Will the Government identify the incumbent contractor currently performing this security mission?

A17:. See A16 above.

Q18: Reference: PWS 7.5.1.3, PWS p. 46 The PWS indicates that, "where there is a Morale, Welfare and Recreation (MWR) facility the contractor is authorized full use of the facilities and equipment." Will the Government please confirm whether there is an MWR facility at Camp Marmal?

A18: Camp Marmal has a Morale, Welfare, and Recreation (MWR) facility which contains computers, televisions, and internet options; in addition, there is a gymnasium. Train Advise Assist Command – North is under German Command. United States Forces –Afghanistan and Resolute Support Mission – Afghanistan contractors are granted access to these facilities as all coalition forces and assigned contractors. However, there is no guarantee that these facilities will continue to exist. The combination of the general draw down in operations by NATO and the restrictions emplaced due to COVID-19 make forecasting the future availability of any particular service, including current levels of base-life support, very difficult. The contractor should not interpret the current existence of services to mean that these services will persist for any length of time.

Q19: Reference: RFP, Government Furnished Contractor Support, RFP p. 61 The RFP indicates a list of services and support available to contractors by nationality, such as billeting, laundry, etc. However the RFP states that these services are only provided at Kandahar Airfield (KAF). Given that the place of performance is Camp Marmal in Mazar e Sharif, will the Government confirm that these services are available at Camp Marmal?

A19: The RFQ has been revised to reflect Camp Marmal in Mazar-e Sharif for Government Furnished Contractor Support. See A18 for a discussion of future availability; it applies to all government furnished services and support.

Q20: Reference: 2.5.2 Contractor Personnel, PWS p. 8, Several of the position descriptions indicate that the role "shall serve as the lead during contingencies, normal operations, and real world events to protect Kandahar Airfield personnel." Please confirm that references to Kandahar Airfield are in error, and should refer to Camp Marmal.

A20: RFQ and PWS have been revised to correct administrative error.

Q21: Reference: Attachment 3 - USCENTCOM MOD THIRTEEN On comparable DOD projects in Afghanistan, contractors are required to comply with USCENTCOM MOD 15.

Will the Government confirm that MOD 15 applies to this contract?

A20: USCENTCOM MOD 15 has been updated and reflected in the solicitation.

Q22: Reference: Page 5 para 1.5 of SOW refers.

Will GA staff be required to man M240B and M249 weapons during tower or other operational tasks?

A22: The United States Government will provide weapons familiarization in theatre, if required, to safeguard coalition advisors. For example as an Air Guardian Angel, these personnel will provide Guardian Angel duties for all aircrew (pilots and aerial gunners). In the event an Afghan M240 Gunner elicits insider threat behavior changes, the Air Guardian Angel will need to neutralize the threat while safeguarding the pilot and safeguarding the machine gun. This requires training to safely handle and unload the weapon.

Q23: Reference: Page 18 para 3.2.6 refers to a Master Driver.

This post is not defined by supportive CLIN structure and we assume that this is an additional skill set for a GA member of staff rather than a permanent post? Please advise. If permanent post, please update the CLIN structure on the pricing workbook.

A23: See A13.

Q24: Reference: Page 21 para 3.2.17 refers.

As this prescribed list of training has to be conducted every six months, can the government confirm that such programmed training can be delivered by Site Lead staff. Remedial incident based response training will be performed by Site Lead staff.

A24: The Government will not dictate how the skill is trained, but the referenced training must comply with Army Regulation 381-12. If the Site Lead Staff Member is certified to provide the training in compliance with the applicable regulation, then the method is acceptable. For example, the Site Lead Staff Member is a certified counter intelligence agent or certified trainer who meets paragraph 2-4b requirements.

Q25: Reference: Page 22 para 3.4.1 refers.

Is the six monthly GA refresher course in addition to the adjusted annual training (adjusted to six monthly) referred to in para 3.2.17?

A25: Paragraph 3.2.17 addresses Threat Awareness Reporting Program. All contractor personnel are required to complete annual training requirements, which includes annual Guardian Angel Training.

Q26: Reference: Page 22 para 3.4.1 refers.

Can this training take place during ‘down time’ or do staff have to be replaced from duty to carry out this training or can the training also be phased around work time?

A26: Execution of the Guardian Angel Training is coordinated with Resolute Support CJ36 Office, and they have tailored classes to the customer’s schedule. However, the training has classroom and practical applications and is not completed within a short timeline. One can expect a full eight (8) hours of training.

Q27: Reference: Page 36 para 4.8.2 refers.

This implies that at the end of each daily shift for example, weapons are to be handed in and stored – please confirm that weapons are not retained in the billet for GA staff?

A27: As outlined by FRAGO 20-091, paragraph 3.E.1G, Contractors “will only be armed during the performance of their duties.” Paragraph 3.E.1.E states the “M9 Pistol is considered an adequate self-defense weapon, otherwise the contractors Rifle will be stored in accordance with policy and local directives upon arrival.” The paragraph referenced refers to daily accountability and inventory ensuring positive control over firearms and ammunition. The local FOB commander may dictate or modify the storage of weapons in his or her AO in accordance with ACOD policy.

Q28: Reference: Page 37 para 4.8.4 refers.

Will the government provide power to the weapons storage facility provided by the contractor?

A28: For facility maintenance, a formal civil engineering work order may be submitted to connect the storage facility to an existing power network; however, the power source is not necessarily a coalition power source. Power is provided, but it may be to the local Afghan Power Infrastructure which is known to have intermitted and frequent power disruptions and outages.

Q29: Reference: Page 47 para 7.5.1 of SOW refers.

Will the government provide such facilities to contract support staff such as administrative and training staff and if so, how many billets can be available?

A29: The United States Government will provide living quarters and basic furnishings equal only to the total number of contracted employees on the contract. Temporary housing is offered on space available and formal coordination with the base mayor (civil engineering) for use, but this is only for changeover of personnel. The contractor is responsible for costs associated with additional manpower and support elements outside the prescribed manning structure annotated in the statement of work.

Q30: Reference: Page 50 and 51 para 8.2.1 thru 8.4.

Will vehicles be used off site at all or will vehicles remain on base?

A30: Vehicles may be used off-site, such as unpaved roads.

Q31: General Question: Will range facilities be made available for GA staff for post award training and or re-certification?

A31: Yes, contracted personnel are allowed utilize coalition firing ranges. At some locations, the Afghan National Defense Security Forces (Air Force, Army, etc) allow coalition contractors use of their facilities. However, the contractor must comply with the owning agency’s range control officer, range safety officer, range policies and procedures.

Q32: General Question: Is there a requirement for any Host Nation staff on this anticipated effort, such as off-site drivers?

A32: Yes, there could be potential requirement for Host Nation staff such as linguist or interpreters as dictated by mission.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-Aug-2020 12:00 AM to 08-Aug-2020 02:00 PM.

The solicitation issue date has changed from 02-Jul-2020 to 08-Jul-2020.

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 Instructions to Offerors – Commercial Items

QUOTE SUBMISSION:

1. General Instructions

a. This acquisition will be conducted in accordance with FAR Part 12 Acquisition of Commercial items and

FAR Part 13 Simplified Acquisition Procedures. In accordance with FAR 15.101-2 lowest price technically acceptable source selection process and FAR 15.102, the award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. Offers will be evaluated using the criteria under Addendum to FAR 52.212-2, Evaluation Factors for Award.

b. A site visit shall NOT be provided for this acquisition.

c. The Government reserves the right to make an award on any item for a quantity less than the quantity offered.

d. The submission of the documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the Request for Quote (RFQ); concurrence with the PWS; and contract type.

e. It is the Government’s intent to award without discussions in accordance with (IAW) FAR Part 52.212-

1(g). Offerors are encouraged to present their best technical quote and prices in their initial quote submission.

f. Instructions outlined in paragraph two (2) below, prescribe the format for the quote and describe the approach for the development and presentation of quotation data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

g. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale (Refer to Paragraph 2.b. for submittal instructions).

h. All referenced documents for this solicitation are available on the System for Award Management (SAM) beta website at https://beta.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this RFQ.

i. Joint Contracting and Contingency Services (JCCS) registration: All JCCS information and registration can be accomplished at:

https://www.jccs.gov/olvr/bta_olvr_reg_guide_faqs.aspx. All Offerors shall be registered in JCCS registration at time of quote submission. Offerors may have a pending account at the time of quote submission; however, in order to be eligible for award, all offerors shall be APPROVED in JCCS. In addition, all subcontractors at all tiers shall be registered in JCCS at the time of quote and must be approved in JCCS at the time of award. A “subcontractor” is identified as any supplier, distributor, vendor, or firm (company) that furnishes supplies or services to or for a prime contractor, or for another subcontractor. Failure of an offeror or subcontractor to be registered in JCCS at time of quote submission, or approved at time of award, will deem the Offeror nonresponsive and ineligible for award. A status of “pending approval” in JCCS is not sufficient for award. Contractors are ultimately responsible for their status in JCCS and for rectifying issues, such as missing documentation, prior to quote submission.

j. Subcontractors: The Offeror shall submit a listing of all proposed subcontractors, at all tiers, to the KO at the time of quote submission. If the Offeror will not use subcontractors to perform during the life of the contract, the Offeror shall submit a negative response to the KO at the time of quote submission. Failure of the Offeror or the subcontractor to be registered in JCCS, failure to provide the names of all subcontractors, or failure of the Offeror to provide a negative reply will deem the Offeror nonresponsive and ineligible for award. All Offerors and subcontractors must be approved in JCCS in order to receive award.

k. System for Award Management (SAM) Registration: United States vendors shall be registered and current in the (SAM) database, and provide an active DUNS number at the time of quote submission. For more information, please refer to the following website: https://www.sam.gov/portal/SAM/#1. All U.S. Contractors and subcontractors must also be registered in JCCS at time of quote submission and must be approved in JCCS at time of award.

2. Quote Preparation and Submission Instructions

a. The Offeror shall ensure that all solicitation/contract correspondence that is addressed to the United States Government is submitted in English and that all supporting documents are in English or an English translation is provided.

b. Hard copy quotes will not be accepted. All Offerors shall submit their quote electronically to jianhua.j.ye.civ@mail.mil and dorothy.f.bell.civ@mail.mil. The subject line shall contain the solicitation number.

Ensure your submission is not larger than four (4) megabytes. If your file is larger than four (4) megabytes, break the email into smaller files and send them individually with sequential identification. Example: (INSERT COMPANY NAME, Solicitation Number (W91B4N-20-Q-2014–EMAIL 1 of 3 etc.). In accordance with FAR Provision 52.212-1(b), the Offeror is responsible to submit a signed and dated quote (to include all signed Amendments and Attachments) to the office specified in this solicitation at or before the exact time (Local Afghanistan Time) specified in Block 8 of the Standard Form 1449. Offerors shall submit quotes in the English language only.

c. The point of contact responsible for supplying additional information and answering all inquiries is the KO via the Contract Specialist. Address all questions, concerns, assumptions, or exceptions to the Contract Specialist and KO no later than 17 July 2020 14:00, Local Afghanistan Time to jianhua.j.ye.civ@mail.mil and dorothy.f.bell.civ@mail.mil. All answers to questions received will be publically posted via a Solicitation Amendment. The KO may not address any questions received after the specified time in this paragraph.

d. Offerors should anticipate delays in the delivery of electronic quotes and plan accordingly. Late quotes shall be handled IAW FAR Clause 52.212-1 (f) Late submissions, modifications, revisions, and withdrawals of offers.

e. Period for acceptance of offers: The Offeror shall hold the prices in its offer firm for 180 calendar days from due date specified in in Block 8 of the Standard Form 1449.

f. Exceptions and Assumptions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors. Failure to meet a requirement will result in an offer being ineligible for award. If the Offeror makes any exception regarding the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exception with a complete explanation as to why the assumption was taken, what benefit accrues to the Government (if any), and its impact (if any) on the performance, schedule, price, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exemption may render the offer ineligible for award. It is recommended that the Offeror contact the KO immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format provided in Table One below (Solicitation Exceptions):

Table 1 – Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rational & Impact Addendum to FAR Clause 52.212-1, PWS, Section etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rational and impact of the exception

g. Offerors Quote: Offeror’s shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements. In addition to those identified as evaluation factors and sub-factors. Failure to meet a solicitation requirement may result in an offer being nonresponsive. Offeror’s quote shall consist of three (3) volumes: 1) General, 2) Technical Capability with three (3) sub-factors and 3) Price.

Each document shall be clearly be labeled with its Title. See Table A-1 below for page limits and electronic copies required:

Table A-1

VOLUME TITLE PAGE

LIMITS

COPIES

I General

- Required documents identified in the RFP

N/A One (1) Original

II Technical Capability

- Sub-Factor 1: Management and Staffing Plan Approach

- Sub-Factor 2: Vetting

- Sub-Factor 3: Mobilization Plan (Approach)

30 One (1) Original and one redacted (Omit anything that identifies your company

III Price N/A One (1) Original

h. Quote Limitation: The quote shall not exceed the limits stated above. If the quote exceeds the page limits specified above, the pages in excess of the limit will not be evaluated. The page limit includes appendices, charts, graphs, diagrams, tables, photographs (excluding those identified in Paragraph 5(a) below), drawings, and any additional items that consume page space. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables, if they are inserted solely to provide ease to the reader in locating parts/sections of the quote. Licenses, permits, and translated copies shall not be counted against the page limitation of the quote. The quote shall be font Times New Roman and size 12. All price breakdown information to aid in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007/2013. Please note – Self extracting exe files are NOT acceptable. Quotes submitted in PDF format shall be searchable. PDF files shall use the following page setup parameters: Margins – Top, Bottom, Left, Right – 1” Gutter – 0”. From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”. To assure timely and equitable evaluation of quotes, Offerors shall follow the instructions contained herein. Quotes and supporting documentations shall be complete, self-sufficient, and respond directly to the requirements of this solicitation. The quote shall not simply rephrase or restate the Government's requirement. Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.

Proprietary information shall be clearly marked as such.

i. All contractors shall submit a current copy of their Afghanistan Investment Support Agency (AISA) license, or equivalent, and Guardian Angel (GA) licenses in Dari and English with their quote. Copies of licenses should be submitted as part of Volume II.

3. Volume I – General:

a. General: The General Volume shall be organized as follows. Failure to follow the below preparation instructions may cause your quote to be deemed nonresponsive by the Government.

(1). Section A, Solicitation, Offer and Award – SF-1449 shall be submitted fully completed. The Offeror is cautioned that the SF-1449 must contain an original signature in block 30 of the form. The contractor shall acknowledge any amendments to the RFQ IAW the instructions on this Addendum to FAR Clause 52.212-1, Instructions to Offerors. The Offeror shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(2). Section B (Prices) – Blocks 19-24 of the SF-1449 shall be fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Items Numbers (CLINs).

(3). Section C (Representation, Certifications, and Other Statements of Offerors) The Offeror shall ensure this section is submitted thoroughly complete and each certification/representation completed truthfully and completely. The Offeror shall complete:

- FAR 52.212-3, Offeror Representations and Certifications – Commercial Items;

- DFARS 252.209-7998, Representation Regarding Conviction of a Felony Criminal;

- DFARS 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law; and,

- FAR 52.209-7, Information Regarding Responsibility Matters (July 2013).

(4) Signed Teaming Arrangements or Letter of Intent; this shall include all proposed sub-contractors and their current Islamic Republic of Afghanistan Ministry of Commerce and Industries License (or Equivalent) and PSC License. Contractors not using sub-contractors shall state they are not using sub-contractors in this section.

Failure to comply with this section will render a quote nonresponse. If falsification is discovered after award, the contract will be terminated for cause.

4. Volume II –Technical Capability:

The Technical Volume must be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s quote. Legibility, clarity and coherence are very important. The quote shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation solely on the information presented in the Offeror's quote. Elaborate brochures or documentation, detailed art work, or other embellishments are unnecessary and are not desired. This volume shall consist of the following sections, based on the evaluation criteria outlined in the Addendum of 52.212-2, Evaluation

– Commercial Items.

Factor 1: Technical Capability: The technical capability consists of three (3) subfactors:

a. Sub-Factor 1: Management and Staffing Plan (Approach): The staffing and management plan that shall:

(1) Detail the offeror’s approach to recruit, hire and retain a workforce of security personnel as outlined in Part 2, Specific Tasks, of the PWS.

(2) Provide an organization chart with lines of authority and chain of command to include sub-contractors.

(3) Describe a staffing approach, including a manning table outlining the number of personnel the contractor determines is required, to sustain operations without mission interruption due to personnel rotations, scheduling, attrition, emergency leave, and possible surge scenarios based on mission requirements.

(4) Provide a detailed approach to obtain and maintain individual arming authorizations at 100% and manage medical re-certifications so there is no lapse in services or degradation of mission requirements IAW the

PWS.

b. Sub-Factor 2: Vetting Approach: The offeror shall provide a vetting plan that demonstrates how it will manage to obtain and maintain the required security clearances throughout the life of the contract for positions that require Secret and Top Secret clearances.

c. Sub-factor 3 Mobilization Plan Approach: The offeror shall provide a mobilization plan that:

(1) Details its ability to deploy personnel that have been medically screened, trained, armed and equipped in accordance with the PWS and applicable host country laws

(2) A description of the tasks to be completed in the mobilization phase with a timeline that meets the Initial Operation Capacity at 60 days after day of award and Fully Operation Capacity at date 90 days after date of award.

(3) The offeror shall detail an achievable plan that ensures 100% of the contractor personnel are authorized to be armed at performance location 90 days after date of award.

(4) The offeror shall detail procedures and a listing of equipment (e.g. weapons, NTV’s PPE) required to be furnished and integrated IAW the PWS Part 8 Contractor Furnished Items and Services.

Factor 2- Past Performance: When evaluating past performance, the Government will rely on Government databases including but not limited to Contractor Performance Assessment Reporting System (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS) for assessment of past performance.

The Government will retrieve past performance via Contractor CAGE code or DUNS as appropriate for the respective systems. The Government reserve the right to request past performance information from Offeror’s if required.

Past Performance will be evaluated on the basis of acceptable or unacceptable. In conducting the performance acceptable/unacceptable rating, each offeror will be assigned one of the ratings in the following table:

Past Performance Acceptable/Unacceptable Rating Method Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort. This information is updated in the solicitation.

5. Volume III – Cost/Price:

a. General. The proposed price will be evaluated in accordance with FAR 15.4 utilizing the price analysis techniques in FAR 15.404-1(b) that are deemed appropriate. Unbalanced Pricing may also be evaluated in accordance with FAR 15.404-1(g), as applicable. The Contracting Officer will make a determination that the proposed price is fair and reasonable based on comparison of proposed prices received in response to the solicitation.

b. Format. The format for the price quote shall be as follows:

(1)TAB A –SF 1449 Section B – The CLINs will be filled out completely and accurately. The Government has provided an estimated cost in the Defense Base Act (DBA) Insurance CLINs (CLINs 0003, 1003, and 2003). All offerors shall use $430,214.55 for the estimate of the DBA CLINs. If the Offeror does not separately price the Contract Manpower Reporting CLINs (CLINs 0004, 1004, and 2004) the Offeror shall insert “NSP” in the SF 1449 for these corresponding CLINs.

(2) Tab B – Capped (CAP) Labor Rates Price Matrix – (Attachment 1 to the solicitation). The offeror’s price quote will consist of information to support the CAP Labor Rates Price Matrix as provided. The proposed rates in the CAP Labor Rates Price Matrix shall be Capacity (CAP) rates that reflect the maximum rates that will be paid for such labor category and be fully burdened to include profit. To be clear, offerors will propose one CAP labor rate for each labor category listed on Attachment 1; per option year. Notional Labor hours are based on internal government estimates of the number of hours per category an offeror might expect for the base and two (2) subsequent option years. Notional Labor hours may not be relied upon to correlate with actual performance during contract performance and are for evaluation purposes only.

NOTE: If a quote does not comply with these instructions it will be deemed non-compliant and will not be evaluated. All quotes will be subject to an initial screening by the KO to determine whether quotes are compliant as outlined by the requirements of this provision before beginning evaluations. Quotes that are considered incomplete after initial screening will be rejected as non-compliant and offerors will be notified they are no longer eligible for further consideration. The initial screening is used to determine compliance with the instructions. Quotes received that do not address all factors and requirements of Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items will be considered non-compliant and will be ineligible for award.

ADDENDUM TO 52.212-2

52.212-2 ADDENDUM TO 52.212-2 Evaluation of Commercial Items

A. BASIS FOR AWARD

1. The Government intends to award a Firm Fixed Price Contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical capability, past performance, and price.

2. The Government will award the contract to a contractor whose quote represents the Lowest Price Technically Acceptable (LPTA) quote after evaluation and in accordance with the solicitation. The Government intends to award a single contract utilizing Full and Open Competition. Only those quotes determined to be Technically Acceptable will be eligible for award. The quote must receive a rating of “Acceptable” for all non-price Factors listed in this addendum for a quote to be determined “Technically Acceptable” and considered for an award. Lowest Price Technically Acceptable (LPTA). Past performance will be evaluated.

3. The Government will evaluate each offeror’s price using price analysis techniques in FAR 13.106-3 and FAR 15.404-1(b). Accordingly, the analytical techniques prescribed in FAR 15.404-1 may be used singly or in combination to ensure the price is fair and reasonable. Proposed prices evaluated as unreasonable may be grounds for eliminating a quote from competition. Unrealistically low costs/prices may be grounds for eliminating a quote from competition on the basis that the offeror has demonstrated a lack of understanding of the requirement. The offeror’s price quote will be evaluated considering the responses to the CAP Labor Rates Price Matrix provided. The CAP Labor Rates Price Matrix shall include a fully burdened to include profit CAP rate.

4. As basis for the award is LPTA, trade-offs between price and non- price factors are not permitted

5. Discussions: As set forth in FAR 52.212-1(g), the Government intends to evaluate quotes and award a contract without discussions with Offeror. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

B. Evaluation Criteria

1. Evaluation criteria consist of factors and sub-factors. The quotes will be evaluated under three evaluation factors:

Factor 1: Technical Capability Sub-factor 1: Management and Staffing Plan Approach Sub-factor 2: Vetting Approach Sub-factor 3: Mobilization Plan Approach

Factor 2: Past Performance

Factor 3: Price

2. The Offeror’s quote shall demonstrate a clear understanding of the nature and scope of work specified in the PWS. Failure to provide a reasonable and complete quote shall reflect a lack of capability to perform the work requirements and will result in a determination that the Offer’s quote is unacceptable.

3. The Offeror’s quote(s) will be evaluated against the PWS requirements to determine if the Offeror’s quote is Acceptable or Unacceptable. (See Table A-1 ratings and descriptions below)

Table A-1, Technical Acceptable/Unacceptable Ratings

Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

4. Factor 1 - Technical Capability: The Technical Factor evaluation provides an assessment of the Offeror’s capability to satisfy the Government’s minimum technical requirements. The Government will consider the completeness and feasibility of the Offeror’s proposed technical approach to assess the Offeror’s understanding of the requirement and its ability to successfully complete contract requirements. The Offer’s quote must be acceptable in all Sub-factors within Factor 1 to be determined acceptable.

a. Sub-Factor 1: Management and Staffing Plan (Approach):

(1) The offeror must demonstrate its ability to adequately detail its approach to recruit, hire and retain a workforce of security personnel outline in Part 2, Specific Tasks, of the PWS.

(2) The offeror must demonstrate its ability to adequately detail its organization chart with lines of authority and chain of command to include sub-contractors.

(3) The offeror must demonstrate its ability to adequately describe an approach, to include a table outlining the number of personnel the offeror determine is required, to sustain operations without mission interruption due to personnel rotations, scheduling, attrition, emergency leave, and possible surge scenarios based on mission requirements.

(4) The offeror must demonstrate its ability to adequately detail an approach to obtain and maintain individual arming authorizations at 100% and manage medical re-certifications so there is no lapse or degradation of mission requirements IAW the PWS.

b. Sub-Factor 2: Vetting Approach: Technical Acceptability of this sub-factor is met when the offeror demonstrates its ability to adequately provide a vetting plan that demonstrates how it will manage to obtain and maintain the required security clearances throughout the life of the contract for positions that require…