Presolicitation_Notice_for_KMTC_Laundry_Services_18JUN2019.pdf

LAUNDRY SERVICES FOR KABUL MILITARY TRAINING CENTER (KMTC),

KABUL, AFGHANISTAN

Pre-Solicitation Number: W91B4N-19-R-C001

Agency: U.S. Department of the Army

Office: Regional Contracting Center-Afghanistan (RCC-A)

Location: Kabul, Afghanistan

Notice Type: Presolicitation Notice

Posted Date: 2 July 2019

Response Date: 7 July 2019

Set Aside: Local area set-aside limiting competition to services from Afghanistan and using procedures other than competitive procedures to award a contract to a particular source or sources from Afghanistan

Classification Code: Housekeeping Services (S2), S209, Laundry and Dry Cleaning Services

NAICS Code: 812332, Laundry services, industrial

Anticipated Award Date: 1 September 2019

Authority: Defense Federal Acquisition Regulation Supplement (DFARS) 225.7703-1 and Class Deviation 2016-O0004, dated December 29, 2015, implementing section 801 of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2010, as most recently amended by sections 886 and 1214 of the NDAA for FY 2016 (Pub. L. 114-92) and section 886 of the NDAA for FY 2008, most recently amended by section 886 of the NDAA for FY 2016. Contracting officers are authorized to limit competition to, or provide a preference for products mined, produced, or manufactured in, or services from the Central Asian states, Pakistan, the South Caucasus, or Afghanistan, unless the products are in the AbilityOne Procurement Catalog and are available from a qualified nonprofit agency in a timely fashion to support mission requirements.

Definitions: “Service from Afghanistan” means a service including construction that is performed in Afghanistan predominantly by citizens or permanent resident aliens of Afghanistan.

Synopsis: The Regional Contracting Center – Afghanistan (RCC-A) has a potential requirement to use procedures other than competitive procedures to award a contract to a particular source or sources from Afghanistan. It may be necessary to award a contract to a company to perform laundry services for the Kabul Military Training Center (KMTC) located in Kabul, Afghanistan.

It is possible the U.S. Department of Defense may award a Firm-Fixed-Price contract to fulfill http://www.acq.osd.mil/dpap/policy/policyvault/USA006753-15-DPAP.pdf http://www.acq.osd.mil/dpap/policy/policyvault/USA006753-15-DPAP.pdf this requirement. RCC-A is issuing this presolicitation notice as a means of identifying potential sources that have the resources, capacity, and interest to support this requirement for the Afghanistan National Defense Security Forces (ANDSF).

The notional plan is to award a contract to one company that is capable of providing off-site laundry services to launder clothes, linen, blankets, towels, washcloths, etc. for up to 7,500 students weekly. The contractor shall pick up and launder a not-to-exceed 10 pound bag of laundry for each soldier once a week, and return the clean laundered bag back within 72 hours.

The contractor shall be available at the KMTC from 0700 – 1830 to conduct laundry pick-up and drop-off five days a week, on Saturdays through Wednesdays. The contractor shall provide a laundry bag, a customer ticket receipt, and a Customer Survey form to each soldier turning in laundry. All items shall be accounted for, quality laundered, folded, placed back neatly in the bag and returned to the soldier in a satisfactorily manner within 72 hours of receiving it. The inspection and acceptance of these services shall be in accordance with Federal Acquisition Regulation (FAR) Clause 52.212-4(a). Due to the unpredictable KMTC class sizes, at any given time, the contractor shall have the capacity to accommodate processing laundry for fewer than 7,500 soldiers or adjusting to up to 7,500 soldiers. The pricing and invoicing may be for a range from 1 – 500; 500 - 1,000; 1,000 – 1,500; 1,500 - 2,000; 2,000 – 2,500; 2,500 – 3,000; 3,000 – 3,500; 3,500 - 4,000; 4,000 – 4,500; 4,500 – 5,000; 5,000 – 5,500; 5,500 - 6,000; 6,000 - 6,500;

6,500 – 7,000; and 7,000 – 7,500 soldiers that will be priced on separate Contract Line Item Numbers (CLINs) in the contract or one CLIN with language that the contractor will only be paid for the actual amount of bags processed each week. Prices will need to be submitted for each laundry bag range of 500 personnel. The U.S. Government (USG) may base the price on a unit price per pound of serviced laundry or per bag that weighs no more than 10lbs each.

In order to accomplish this requirement, the USG presumes the contractor will require a laundry facility that consists of at least 118 Washers and Dryers and the manning and vehicles necessary to turn around and deliver quality clean laundry within 72 hours for up to 7,500 bags of laundry per week. The contractor shall provide all management, supervision, personnel, equipment, supplies, facilities, transportation, tools, materials, security, and all other items necessary to accomplish the laundry services.

The results of this presolicitation notice will contribute to determining the method of procurement for this requirement and there is a potential that no other notices will be made public. The USG intends to use the authority stated in this notice to procure to one source in Afghanistan that predominately uses Afghanistan citizens to perform these services. Potential offerors shall submit enough information and a quotation that allows the USG to advise offerors about their potential to be viable competitors. This presolicitation notice identifies the information that must be submitted and the criteria that will be used in making the initial evaluation to send a formal request for quotations/proposals. Information sought is a qualified statement that your company has a current business registration in Afghanistan; will predominately use Afghanistan citizens to perform these laundry services; has the capacity or is able to obtain the capacity before the anticipated contract award date of 1 September 2019;

submit proposed technical concept; past performance for similar type services; provide address and pictures of the laundry facility; provide limited pricing information for prices to accomplish laundering for a range from 1 – 500; 500 - 1,000; 1,000 – 1,500; 1,500 - 2,000; 2,000 – 2,500;

2,500 – 3,000; 3,000 – 3,500; 3,500 - 4,000; 4,000 – 4,500; 4,500 – 5,000; 5,000 – 5,500; 5,500 - 6,000; 6,000 – 6,500; 6,500 – 7,000; and 7,000 – 7,500 bags of laundry weighing no more than 10 pounds each. Pricing shall be for your most favored customer and the same or lower prices as charged to Afghanistan citizens for the same type of services. The USG encourages offerors to propose alternative means, terms and conditions to accomplish the laundry services’ objectives and satisfactory outcomes.

With your presolicitation submission, include the pre-solicitation number W91B4N-19-R C001 your company name, telephone number, current Joint Contingency Contracting System (JCCS) number, current valid Afghanistan business licenses, and any Subcontractor’s information. If you are a U.S. company, submit your current System for Award Management (SAM) information.

The USG shall evaluate all responses in accordance with the criteria stated above in this notice and shall evaluate offers based on the low offer. The USG shall advise each qualified respondent in writing either that it will be invited to participate in the resultant acquisition or, based on the information submitted, that it is unlikely to be a viable competitor and will advise respondents of the general basis for that opinion.

A draft Performance Statement of Work (PWS) is included below in this pre-solicitation notice.

The following Federal Acquisition Regulation (FAR) & FAR Supplement Provisions and Clauses may be included into the resulting contract.

Provision at 252.237-7012, Instruction to Offerors (Count-of-Articles), in solicitations for laundry and dry cleaning services to be provided on a count-of-articles basis.

Provision at 252.237-7013, Instruction to Offerors (Bulk Weight), in solicitations for laundry services to be provided on a bulk weight basis.

Clause at 252.237-7014, Loss or Damage (Count-of-Articles), in solicitations and contracts for laundry and dry cleaning services to be provided on a count-of-articles basis.

Clause at 252.237-7015, Loss or Damage (Weight of Articles), in solicitations and contracts for laundry and dry cleaning services to be provided on a bulk weight basis. Insert a reasonable per pound price in paragraph (b) of the clause, based on the average per pound value. When the contract requires laundry services on a bag type basis, insert reasonable per pound prices by bag type. Insert an appropriate percentage in paragraph (e) of the clause, not to exceed eight percent.

The basic or an alternate of the clause at 252.237-7016, Delivery Tickets, in all solicitations and contracts for laundry and dry cleaning services.

Clause at 252.237-7017, Individual Laundry, in solicitations and contracts for laundry and dry cleaning services to be provided to individual personnel.

Clause at 252.237-7018, Special Definitions of Government Property, in all solicitations and contracts for laundry and dry cleaning services.

https://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7012 https://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7013 https://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7014 https://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7015 https://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7016 https://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7017 https://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7018

The Point of Contact information for this Presolicitation notice is Mr. Martin Meade and can be contacted via e-mail at martin.d.meade.ctr@mail.mil.

DRAFT

PERFORMANCE WORK STATEMENT

FOR

AFGHAN NATIONAL ARMY, KABUL MILITARY TRAINING CENTER

LAUNDRY SERVICES

1.0. DESCRIPTION OF WORK: The contractor shall provide off-site laundry services for clothing, linen, and blankets. Per week, the contractor shall be capable of laundering an average of 4,500 soldiers’ laundry bags up to 7,500 bags. KMTC soldier attendance will vary by week, depending upon how many courses are concurrently in session. The contractor shall provide one suitable and washable laundry bag to each soldier. Each bag shall have a tie string and should be capable of holding at least 4.5 kilograms (10 pounds) of laundry. The contractor shall allow Soldiers to turn in one laundry bag, five days a week, on Saturdays through Wednesdays. The contractor shall have 72 hours turn-around time, after the soldier drops off their laundry bag to launder and return the bag to the soldier. The contractor shall be responsible for collecting laundry bags on KMTC, issuing a receipt to the soldier, transporting laundry bags to an off-site facility to wash, dry, and then fold laundry before placing the laundry back into the bag and returning it to KMTC for soldier pick-up. The contractor shall conform to the generally accepted industry and local laundering standards of quality, cleanliness, finish, appearance, and packaging. The contractor shall be able to accommodate services for surges in KMTC student population. When student attendance surges occur, a U.S.

Government official will provide the contractor approximately seven days’ advance notice.

2.0. Hours of Operations: The Contractor shall conduct laundry pick-up and drop-off five days a week, on Saturdays through Wednesdays, from 0700 – 1830, at the Kabul Military Training Center (KMTC). The hours/days of operation and location may fluctuate slightly due to the surge of multiple training events or to accommodate nationally observed holidays. In such cases, the U.S. Government will notify the contractor approximately seven days in advance.

3.0. Tickets/Receipts Drop Off: The contractor shall be responsible to inventory each laundry bag in the customer’s clear view. The contractor shall annotate the laundry items quantity on a customer receipt ticket, provide a copy to the customer and the Contracting Officer’s Representative (COR), and retain at least one copy for the contractor’s own records.

3.0.1: The customer may choose to waive a drop-off laundry item inventory by indicating it on their customer receipt ticket.

mailto:martin.d.meade.ctr@mail.mil

4.0. Workmanship: The contractor shall pick up, launder, and return items in accordance with accepted industry and local laundering standards of quality, cleanliness, finish, appearance, and packaging.

4.0.1: The contractor shall launder items with non-irritating detergents that do not adversely affect or alter the laundered items’ coloration or overall serviceability/functionality.

4.0.2: The contractor shall return clean laundry to the customer free from dirt, debris, cleaning chemical residue, oils, odors, mildew/mold, soils, stains, bacteria, fungi, and microorganisms.

5.0. Tickets/Receipts Pick Up: The contractor personnel working at the pick-up site and the customer turning in laundry, shall conduct inventory and verify the laundry item count, before the customer picks up their laundry and leaves the distribution center.

6.0. Claims: The customer can only submit a lost or damaged item claim if they completed a joint inventory with the contractor at the time of drop-off. The contractor shall conduct another joint inventory with the customer at the time of pick-up. The contractor shall notify the COR of any customer damage or loss claims within 24 hours of the pick-up time.

6.0.1: The contractor shall repair any damages to laundry resulting from failure to exercise reasonable care in performing the work within seven days. This includes, but is not limited to rips, tears, holes, open seams, button replacement, and zipper repair or replacement.

6.0.2: The Contractor shall be responsible for all lost items and shall notify the COR about all customer loss claims within 24 hours of the customer’s reported loss.

6.0.3: On validated losses, the U.S. Government will deduct the loss’s total monetary value from the contractor’s next monthly invoice.

7.0. Unclaimed Bags: The contractor shall notify the COR and deliver all unclaimed laundry bags to KMTC ANA leadership on the twentieth (20) day, after the customer fails to pick-up their bag.

8.0. CONTRACTOR RESPONSIBILITIES: When contacted by the COR during regular business hours (0700-1830), the contractor is responsible for responding back to the COR within the same day of the telephone call or e-mail regarding any matter. If the contractor is contacted after hours (1830-0700) by the COR, the contractor has until close of business the next day to respond back. The contractor shall be responsible for notifying the COR and ANA leadership located on KMTC when national and religious holidays will interfere with scheduled business days or pick-up and drop-off hours, then they must adjust the day, one day earlier, or later to ensure they still maintain a combined total of five pick-up and drop-off days per week.

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

ITEM

PERFORMANCE

OBJECTIVE

PWS

SECTION

REFERENCE

THRESHOLD SURVEILLANCE

METHOD

1 Hours of Operation:

• Pick-up/Drop-off laundry on Saturdays - Wednesdays.

• Hours are from 0700 to 1830.

• The hours/days of operation and location may fluctuate slightly (up to one day to the right or left) for surging multiple training events or to accommodate holidays.

Section 2.0 100% accuracy

100% Inspection

2 Tickets/Receipts Drop Off:

• Laundry inventoried in clear view of customer.

• Contractor annotates quantity on receipt.

• Provide receipt to customer, COR, and retain a self-copy.

• The customer may choose to waive a drop-off inventory.

Section 3.0 98% accuracy

Random Inspection

3 Workmanship:

• Conformance with accepted industry and local laundering standards of quality, cleanliness, finish, appearance, and packaging.

• Wash laundry with non-irritating detergents that do not adversely affect or alter the laundered items’ coloration or overall serviceability/functionality.

• Laundry shall be clean and free from dirt, debris, cleaning chemical residue, oils, odors, mildew, soils, stains, bacteria, fungi, and microorganisms.

Section 4.0 98% accuracy

Random Inspection

4 Tickets/Receipts Pick Up:

• Contractor personnel working at the pick-up site and the customer turning in laundry conduct inventory.

• Verify laundry item count before the customer picks up their

Section 5.0 98% accuracy

Random Inspection laundry and leaves the distribution center.

• Contractor annotates quantity on receipt.

• Provide receipt to customer, COR, and retain a copy.

5 Claims:

• Any lost/damaged claims items can only be submitted if the customer does a joint laundry inventory at drop-off.

• Claims of damage/loss of clothing must be decided on at the pick-up inventory.

• The contractor shall repair any damages to laundry resulting from failure to exercise reasonable care in performing the work. This includes, but is not limited to rips, tears, holes, open seams, button replacement, and zipper repair or replacement.

• When the contractor and customer verify and determine that items were either damaged or lost, the contractor shall repair the identified items and return them or provide compensation to the customer no later than 7 days.

• The contractor is responsible for all lost items and shall notify the COR about the customer’s claimed loss within 24 hours of the customer’s report.

• The U.S. Government will deduct the loss’s total monetary value from the contractor’s next monthly invoice.

Section 6.0 100% accuracy

100% Inspection

6 Unclaimed Bags:

• The contractor shall notify the COR and deliver all unclaimed laundry bags to KMTC ANA leadership the twentieth (20) day, after the customer fails to pick-up their bag.

Section 7.0 98% accuracy

7 CONTRACTOR

RESPONSIBILITIES:

• When contacted by the COR during regular business hours (0700-1830), the contractor shall be responsible for responding back to the COR within the same day of the telephone call or email regarding any matter.

• If the contractor is contacted after hours (1830-0700) by the COR, the contractor has until close of business the next day to respond back.

• The contractor shall be responsible for notifying the COR and ANA leadership located on KMTC when national and religious holidays will interfere with scheduled Saturday through Wednesday pick-up and drop-off days, then they must adjust one day earlier or later to ensure they still maintain five pick-up drop-off days per week.

Section 8.0 98% accuracy