PWS_RFI_FMS_Waypoint_Logistics.pdf

PERFORMANCE WORK STATEMENT

Part 1

08 January 2018

1. GENERAL: This is a non-personal services contract that requires the contractor to provide a fenced secure storage area, a minimum of 145,000 square meters, with equipment and personnel for the purposes of receiving, inventorying, storing, and delivering materiel. The Contractor storage and service lot shall be within Kabul city limits. The U.S. Government (USG) shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the USG. This facility shall be managed and controlled by the contractor and the

Contracting Officer and Contracting Officer Representative will ensure the terms and conditions of the contract are met and provide oversight in accordance with this Performance Work Statement.

Contract Line Item Numbers (CLINS):

• CLIN 0001: Way Point Depot Ops (ANA)

• CLIN 0002: RFID monitoring (ANA)

• CLIN 0003: Way Point Depot Ops (ANP)

• CLIN 0004: RFID Monitoring (ANP)

• CLIN 0005: Container Control Officer (ANA)

• CLIN 0006: Container Control Officer (ANP)

• CLIN 0007: DBA Insurance (ANA)

• CLIN 0008: DBA Insurance (ANP)

• CLIN 0009: Contractor Manpower Reporting (CMR)

• CLIN 0010: Deputy Container Control Officer (ANA)

• CLIN 0011: Deputy Container Control Officer (ANP)

• CLIN 0012: Way Point Depot Ops (ANA) Additional Support

• CLIN 0013: Way Point Depot Ops (ANP) Additional Support

• CLIN 0014: Refrigerated Storage (ANA)

• CLIN 0015: Refrigerated Storage (ANP)

Option Year 1: (Same As Above with the exception of CLINs 0012 and 0013 as these requirements for the option are included within CLINs 1001 and 1003).

Option Year 1: (Same As Above with the exception of CLINs 0012 and 0013 as these requirements for the option are included within CLINs 2001 and 2003).

1.1. Background: The Afghanistan National Security Forces (ANSF) is obtaining U.S. and non-U.S.

materiel, via the Foreign Military Sales (FMS) system from various locations). In order to more effectively train and equip the emerging ANSF, FMS-procured materiel must be received, inventoried, stored and delivered within a controlled and coordinated logistics system in Afghanistan.

1.2. Special Qualifications/Certifications: Provide certified personnel in operating Material Handling equipment to include forklift, crane, semi-trailer/tracker truck. Maintain a current U.S. or Afghan driver’s license to operate a motor vehicle.

1.3. Period of Performance: The period of performance shall be for a Base Period of twelve (12) months from the date the contract is signed and two (2) twelve (12) month options. The Period of Performance reads as follows:

Base Period: See Contract Schedule

Option Period: See Contract Schedule

1.4. Contract Work Location: The work to be performed under this contract shall be performed at a USG leased facility within the Kabul, Afghanistan city limits. Location will consist of at least 20,000 sqft of rectangular covered storage area, with at least 15 ft of clearance off the ground, and two 20 or 40 foot refrigerated storage containers capable of maintaining a temperature of 2-8 degrees Celsius, with a backup power source and temperature alarm system.

1.5. Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-compliance of requirements identified in the QCP. The contractor’s quality control program is the means by which the contractor assures the USG that his work meets or exceeds the requirements of the contract. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6. Days of Operation: The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the corrected facility is not closed for the above reasons.

1.6.1 Recognized Holidays

A. New Year’s (1 day) Mohammad’s B-day – 21 March

B. The Victory Day of Islamic Revolution – 28 April Independence Day from USSR (1 day) Independence Day from Britain (1 day) Masood’s Day – 9 September

C. Parliamentary Elections – 18 September

D. 1st Day of Ramadan (1 day) Eid Days (3 days)

E. Big Eid (3 days) Ashura

F. Day – 9 February

G. Ramadan – Working hours during Ramadan are from 0700-1300

Mission requirements will dictate when the contractor shall be required to be available to perform required duties. However, as mission requirements dictate, the assigned Contractor may be required to be available to perform their duties on Fridays and recognized holidays. All work that is performed on Fridays and/or holidays shall be approved by the Contracting Officer before contractors are required to work.

If the Contractor is required to work on, Fridays and/or holidays, an equal amount of compensatory time off will be provided to the Contractor. Such compensatory time shall be used as time off at a time mutually agreed upon by the contracting officer and the Contractor. No additional cost will be incurred on this contract due to change in time assignments, but equal time off will be provided to the contractor.

Unless mission requirements dictate otherwise, the Contractor shall be entitled to take one hour for lunch during the regular work day.

1.7. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including USG drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting

Officer and Contractor of any deficiencies; coordinate availability of government furnished property (see Part 3), and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the

Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition

Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other USG personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the USG views the contractor's performance and the contractor shall apprise the USG of problems, if any, being experienced. Corrective actions will be implemented for identified issues regarding inability to meet contract terms. These meetings shall be at no additional cost to the

USG.

1.9. Communication devices. Key personnel are required to maintain a cell phone to perform his/her duties. The key personnel shall be required to possess a cell phone that is capable of making and sending calls and text messages, respectively, throughout the country of Afghanistan. The Contractor shall be responsible for the purchase of the employee cell phones. The Contractor shall also be responsible for all service fees and any other costs associated with the requirement that the Contractor have cell phones.

1.10. SCOPE:

1.10.1 The contractor shall provide a fenced secure storage area for a minimum of 145,000 square meters, types of services that are to be performed include handling FMS-procured material that must be received, inventoried, stored, and delivered within a controlled and coordinated logistics system in Afghanistan. The average number of containers to be inventoried on a daily basis is 50 containers (ranging in size from 20 feet to 40 feet in length), with a surge capability of 70 containers a day. The contractor shall accomplish the receipt, inventory, storage and issue of supplies as directed by Combined Security Transition Command – Afghanistan (CSTC-A), Security Assistance

Office – Afghanistan (SAO-A), with different tasks and responsibilities that will be outlined below in this

Performance Work Statement (PWS). Items received, inventoried, and accounted for by the contractor include

Coalition FMS cases, locally procured supplies, and NATO Support and Procurement Agency (NSPA) cargo.

1.10.2 The contractor shall provide two 20 or 40 foot cold storage containers for the purposes of storing and maintaining cold chain management items. The majority of cold chain items will be stored at 2-8 degrees Celsius, and the EF 5.2 MED-IAT pharmacist will determine items requiring storage at a lower temperature. The contractor must check the temperature of the cold storage containers every four hours, and document the temperature on the temperature control log maintained on the outside of the cold storage container. The logs will be kept for one calendar year. The cold storage containers will have an automatic alarm system set between 2-8 degrees Celsius, and the contractor will ensure that there is a back-up power system (generators) in case of a power outage. This back-up power system will be tested on a monthly basis, and the tests will be recorded in a log book.

1.10.3 The contractor will also pull all TempTales from cold chain items. The contractor will annotate on each

TempTale from which box it was pulled from. Items packaged with an alarmed TempTale will be isolated. No cold chain items will be released from the contractor’s custody until EF-5.2 has verified proper management of temperature sensitive products. If there are Class VIII (medical) items that have been at the contractor’s location for more than seven (7) days, the contractor is to notify EF-5.2 MED IAT MEDLOG personnel and the COR in order to ensure timely pick up by Afghan forces.

1.10.4 The Contractor shall provide conveyance to deliver 20’ and 40’ containers and palletized material/cargo to destination/depot within Kabul, Afghanistan city limits, and establish a full service logistics operation capable of organizing, receiving, storing, moving, unloading, uploading, conducting inventories and delivering the following classes of supply: Class II - Organizational clothing and individual equipment (to include bunk beds, mattresses, wall lockers, weapons racks, Class III - Petroleum, Oil and Lubricants (POL), Class IV- Construction materials, Class V- Weapons of all types, Class VI - Personal comfort items, Class VII - End items, Class VIII - Medical material, Class IX - Repair parts, all equipment, cleaning and stationary supplies, at the contractors site in Kabul, Afghanistan. Personnel, equipment and vehicles to effectively manage the facility are limited, and this contract is designed to provide the personnel and assets to complete the mission.

1.10.5 Core-IMS is the established inventory management system and presents information by means of a Web

Browser. Core-IMS includes few automated capabilities and requires manual data entry at every step and is characterized as a rudimentary inventory management system. The user guide provides an overview of Core-IMS and illustrates the level of manual data inputs that are required to effectively manage and utilize the system. The manual/user guide will be provided to the contractor by the Contracting Officer’s Representative (COR).

a) The Contractor shall provide a working space with the required office supplies, information technology, and equipment to support a (2) person Afghan National Army team in order to create MCNs and input information/data into CORE-IMS.

b) The Contractor shall provide a working space with the required office supplies, information technology, and equipment to support a (2) person Afghan National Police team in order to create MCNs and input information/data into CORE-IMS.

1.10.6 The Contractor shall provide stock record management with real-time visibility of stock levels, receipts/issues inventory and accountability of equipment via the Core-IMS, which accepts inputs and displays information in English and Dari.

1.11 Points of Contact: The Contractor shall provide a point of contact within his or her company, fluent in

English, to interface with the Contracting Officer or the Contracting Officer Representative (COR) on issues concerning the above listed services. The contractor point of contact shall be responsible for keeping records all deliveries and inventoried material received using Core Inventory Management System Enterprise Edition Core-

IMS. The contractor point of contact shall have contractual authority and serve as an official representative on behalf of the Contractor’s company.

1.12. Safety: Contractor shall ensure employees are trained in accordance with any applicable safety standards and wear Personal Protective Equipment (PPE), as applicable, at all time during performance of work.

1.13. Contractor Personnel: The selection, hiring, assignment of duties, reassignment of duties, transfer, supervision, management, control, and termination of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor. All Contractor employees shall wear appropriate attire, depending on particular job assignment, and be easily recognized as Contractor employees. Contract personnel shall comply with the local policy on escort of local nationals within the particular installation’s confines. Violations are subject to termination of the contract or banishment of the suspect contract personnel.

1.13.1 The Contractor personnel performing work under this contract must have a local and national clearance at time of the proposal submission, and must maintain this level of security required for the life of the contract. The contractor shall be responsible for safeguarding all USG equipment, information and property provided for contractor use.

1.13.2 Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking

System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.14. Contractor Employee General Requirements: Contractor employees who are required to communicate with

USG personnel shall have the ability to clearly speak and write in English. Employees shall be professionally qualified, courteous, and wear appropriate apparel at all times (including any personal protective equipment).

1.15. Physical Security: It is the responsibility of the Contractor to provide armed security for the facility

IAW with local AFGHAN laws and policy. The contractor shall be responsible for safeguarding all USG equipment, information and property provided for contractor use. At the close of each work period, USG facilities, equipment, and materials shall be secured.

1.16. Key Personnel: The follow personnel are considered key personnel for this effort:

a. Facility Manager: The contractor shall provide a Facility manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 and 1630 Saturday thru Sunday except Friday and Afghan holidays or when the USG facility is closed due to local or national emergencies, administrative closings, or similar USG directed facility closings. Qualifications include, but not limited:

• Completion of a College or University degree in a discipline related to facility operations and maintenance, technical training and experience

• Previous experience in warehouse/depot operations, inventory management and administration.

• Must have at least 5 years of Inventory Management, Depot, Warehouse or Distribution

Management hands on experience.

b. Supervisor: The contractor shall provide a supervisor responsible for the performance of all operations. The contractor shall be held responsible for personnel actions. The contractor shall provide a supervisor as an additional point of contact for the COR that monitors all operations. The supervisor will facilitate the workforce on actions as designated by the facility manager. Qualifications include, but are not limited to:

• Must have a 2 to 4 years supervisory experience in a depot or warehouse environment.

• Completion of two year college degree (preferred) or a High School Diploma with supervisory experience.

• Computer knowledge required: Database, Excel, Microsoft Office and Internet.

• Forklift certification (preferred) is required.

• Ability to speak, read, write, and perform math in English.

c. Container Control Officer: The contractor shall provide a Container Control Officer (CCO). The CCO shall be a designated person responsible for control, reporting, use, maintenance and custodial control of intermodal containers and equipment in the Army Container Asset Management System (ACAMS) and

Integrated Booking System-Container Management Module (IBS-CMM). The CCO is responsible for reporting container receipt and shipment events in ACAMS within 48 hours of receipt. Qualifications include, but not limited:

a. Must be a United States citizen

b. Must have a two years’ experience in a depot, warehouse, or shipping environment.

c. Requires completion of two year college degree (preferred) or a High School Diploma with container control experience.

d. Computer knowledge required: Database, Excel, Microsoft Office and Internet.

e. Ability to speak, read, write, and perform basic math in English.

1. CCO Duties: At a minimum, the appointed CCO shall be responsible for the following:

a. Inventory Management

1. Ensure effective and efficient use containers.

2. Maintain positive control and accurate accounting of all containers located in, and transiting through, their designated areas.

3. Conduct detailed inventories of containers in their yards and/or issued to their assigned units (this does not include container contents).

4. Report damaged and destroyed containers immediately to SAO-A/ITV.

5. Update BSCM (IBS-CMM) with inventory data.

6. Research and staff methods to reduce container inventory.

7. Check cold storage containers every four hours for temperature control purposes, and document the temperature on a log maintained on the outside of the cold storage container.

Temperature logs will be maintained for one calendar year.

b. Administration

1. Provide copy of CCO appointment letter to SAO-A/ITV within 7 days of appointment.

2. Establish and ensure proper flow and reporting of containers. This includes, but is not limited to proper in and out gating of containers in BSCM (IBS-CMM).

3. Monitor and facilitate trans-load operations to ensure carrier-owned containers are emptied and returned to the carrier as soon as possible.

c. Reporting

1. The CCO reports data to the SAO-A/ITV.

2. Monthly reporting requirements to SAO-A/ITV.

a. Wall-to-wall inventory results

b. Utilization report (depicts what is needed versus what is on the ground)

c. Suggestions for reducing overall container inventories

d. The CCO shall identify the container storage requirements through

SAO-A/ITV

e. Accomplishment of tasking as directed by SAO-A/ITV and/or the COR.

a. CCO Performance Metrics: The CCO shall be responsible for meeting the following criteria:

1. Maintain 98% accuracy of all containers under CCO control.

2. In-gate (receive) all containers within 48 hours of physical receipt.

3. Out-gate (ship) all containers within 48 hours of physical departure.

4. Perform all monthly inventories within time frame established by SAO-A/ITV with 100% reconciliation.

5. Report all lost, damage, destroyed, modified containers to SAO-A/ITV within 48 hours of incident.

d. Deputy Container Control Officer: The contractor shall provide a Deputy Container Control Officer

(DCCO). The DCCO shall be an alternate designated person responsible for control, reporting, use, maintenance and custodial control of intermodal containers and equipment in the Army Container Asset

Management System (ACAMS) and Integrated Booking System-Container Management Module (IBS-

CMM). The DCCO is responsible for reporting container receipt and shipment events in ACAMS within 48 hours of receipt. Qualifications include, but not limited:

a. Must be a United States citizen

b. Must have a two years’ experience in a depot, warehouse, or shipping environment.

c. Requires completion of two year college degree (preferred) or a High School Diploma with container control experience.

d. Computer knowledge required: Database, Excel, Microsoft Office and Internet.

e. Ability to speak, read, write, and perform math in English.

2. DCCO Duties: At a minimum, the DCCO shall be responsible for the following:

a. Inventory Management

1. Ensure effective and efficient use containers.

2. Maintain positive control and accurate accounting of all containers located in, and transiting through, their designated areas.

3. Conduct detailed inventories of containers in their yards and/or issued to their assigned units (this does not include container contents).

4. Report damaged and destroyed containers immediately to SAO-A/ITV.

5. Update BSCM (IBS-CMM) with inventory data.

6. Research and staff methods to reduce container inventory.

b. Administration

1. Establish and ensure proper flow and reporting of containers. This includes, but is not limited to proper in and out gating of containers in BSCM (IBS-CMM).

2. Monitor and facilitate trans-load operations to ensure carrier-owned containers are emptied and made available for carrier pick-up within 72 hours of receipt.

c. Reporting

1. The DCCO reports data to the SAO-A/ITV.

2. Monthly reporting requirements to SAO-A/ITV.

a. Wall-to-wall inventory results

b. Utilization report (depicts what is needed versus what is on the ground)

c. Suggestions for reducing overall container inventories

d. The DCCO shall identify the container storage requirements through

SAO-A/ITV

e. Accomplishment of requests by CSTC-A/SAO or the COR for information and coordination of site visits within the scope of this PWS.

1.17. Language Requirement

The language requirement is English. The contractor shall provide one (1) Crane Operator and one (1) Operator

Support Guide per crane able to speak conversational English. The contractor shall provide one (1) truck operator per vehicle able to speak conversational English.

1.18. Identification of Contractor Employees: All contract personnel shall exhibit their badge at all times to identify themselves as such. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall be required to obtain and wear badges in the performance of this contract.

1.18.1 The leased facility provided by the contractor will be in a secure area. Contractor is responsible for ensuring that all employees have required Afghan identification (Taskara) for entry. Contractor is responsible for contacting security officer to coordinate entry of all personnel and any escort requirements prior to the start of work. The

Contractor shall be responsible for the control and accountability of all workers brought on the worksite.

1.19 Equipment Services: The equipment identified below will be required on a daily basis for handling and moving an average number of 50 containers to be inventoried ranging in size from 20 feet to 40 feet in length, with a surge capability of 70 containers a day. The contractor shall provide (8) 10K capacity Forklifts (4) 4K capacity Forklifts and

Operators, (1) 24 ton Rough Terrain Container Handler and Operator, (2) 40 ton Reach Stacker (Crane 20 / 40 ft.), (1)

30T Crane, (1) 35T Crane with (4) Crane Operator and (4) Operator Support Guide personnel able to speak conversational English, and (1) 40 ton Crane with chains (1) Crane Operator and (1) Operator Support Guide personnel able to speak conversational English. The Crane must have 40 ton lifting capability, able to lift 20 foot or 40 foot containers around the depots, and also download equipment, these cranes must be able to stack containers three high, and load up to 70 containers a day each. The Contractor shall provide original name plate data for each piece of equipment and certify equipment ratings (e.g. load test data), each Crane Team shall consist of 2 people, with appropriate personal protective equipment.

1. The contractor shall provide:

a. Fuel for all equipment

b. All fluids needed for all equipment

c. Equipment Operators

d. Option to be immediately replaced in case of equipment malfunction

e. Proper Documentation (e.g. original name plate data)

f. Crane Teams (2 people/team)

g. Personal Protective Equipment

h. Crane Operators Work hours (0800 until 1700)

i. Equipment can be left at the Depots each night if desired.

1.20 Contractor Travel: The Contractor shall provide their own mode of travel from their point of origin to and from contractor’s facility. No travel costs will be paid during the performance of this contract for any reason.

PART 2 SPECIFIC TASKS

2. Deliverables:

2.1 Receive, handle, process, and inspect for count and condition, all material. Contractor shall inspect for count and condition of items, as packaged and delivered. Contractor shall not open and inventory individual items that are packed in bulk. Contractor shall assume the quantities listed on the packing list and on each smaller container are accurate, and enter these numbers onto the inventory sheet. Any serialized items shall be received, inspected, validated and listed on the inventory sheet. Any serialized items shall be received, inspected, and validated individually/each.

2.2 The contractor shall process any applicable Supply Discrepancy Reports (SDRs) and Transportation

Discrepancy Reports (TDRs) and submit them to the COR. (Forms are provided by the COR)

2.3 Notify the Contracting Officer and COR of any issues/problems being experienced immediately which will affect the contract terms and conditions.

2.4 Storage of Lethal and Sensitive Items for Inventory and Transfer

1. The Contractor shall follow DSCA Manual 5105.38-M, Security Assistance Management Manual (SAMM), available at http://www.samm.dsca.mil/. Further, the Contractor shall store lethal and sensitive defense articles

IAW DoD 5100.76-M, Physical Security of Sensitive Conventional Arms, Ammunition, and Explosives, Available at http://www.dtic.mil/whs/directives/corres/pdf/510076m.pdf.

2. Lethal defense articles are defined as arms, ammunition, and explosives. Sensitive defense articles will be designated by DSCA through SAO- A/ITV and include Night Vision Devices (NVD), and Star Sapphire III

Sensors to name current designated items. The list of items designated as sensitive may be changed by SAO-

A/ITV to reflect changing requirements.

3. In order to facilitate storage, inventory, and title transfer, lethal and sensitive defense article must be secured in a locked facility with two locked barriers prior to entry to the storage space and it must be a fully enclosed space.

This enclosure may be a building or structure, storage room, steel container, or steel cage. Doors shall be of steel construction 1/2in thick or solid wood construction 1in thick. Locks shall be steel locks with 1/4in shackle and/or heavy duty dead-bolt lock. There will be no windows or other openings in the storage area. Exterior lighting of the entry door is required. The Contractor shall develop a two-person control plan for maintaining the keys, which ensures no single individual can access the storage area. The plan will be submitted to SAO-A for approval. The Contractor shall limit the number of employees with access to the keys and the storage area.

The keys shall be maintained on site. Contractor shall prepare to receive materiel upon notification by CSTC-

A.

2.5 The Contractor shall designate a single point of contact so that the receipt, issue, inventory and issue can be coordinated at this location. Notification from the USG of shipments due in to the facility at least 24 hours prior to the scheduled arrival date will be conducted using Contractor e-mail, fax or phone as the means communication

2.6 The contractor shall provide a copy of all applicable inventory sheets in/on each container/pallet.

2.7 In-Gate and Title Transfer Process (Lethal and Sensitive Items)

a) All pallets shall be inventoried upon entrance to the Contractor facility by both Contractor and USG personnel simultaneously. This inventory shall be by each item’s individual serial number. Once inventoried, the pallets shall be immediately stored IAW Para 2.1.4 until the appropriate Afghan official is available to conduct the title transfer. An in-gate report shall be submitted to SAO-A daily, providing a list of items received by the Contractor. This in-gate report shall be provided by 0800 http://www.samm.dsca.mil/ http://www.dtic.mil/whs/directives/corres/pdf/510076m.pdf hours local the day after the items in-gate. Fields provided shall be FMS Case number, Item

Description, Serial Numbers, Quantity, and Date of Arrival. If any items are missing from the packing lists or are damaged, the Contractor shall notify SAO-A/ITV of the details immediately.

b) Title transfer will consist of a joint Contractor, USG representative, and Afghan inventory of the items to be transferred. The Contractor shall use the inventory (received) from the arrival in-gating. The inventory shall be by serial number. Title transfer shall be recorded on the attached documents and must include the FMS case number, serial numbers, item description, quantity, destination, which organization is picking up the item (i.e. ANA or

ANP), date of transfer, Afghan representative signature and printed name, and a USG representative signature and printed name. SAO-A/EUM will provide examples upon request of proper title transfer documentation. All title transfer documentation shall be scanned and emailed to centcom.kabul.usfor-a.mbx.eum-shipping-docs@mail.mil no later than 0800 hours local the day after the transfer is complete. The contractor shall provide Title Transfer documentation to

SAO-An office.

2.8 The contractor shall input all inventory information into CORE-IMS database.

2.9 The contractor shall provide a CCO for control, reporting, use, maintenance and custodial control of intermodal containers and equipment in the Army Container Asset Management System (ACAMS) and Integrated Booking

System-Container Management Module (IBS-CMM). The CCO is responsible for reporting container receipt and shipment events in ACAMS within 48 hours of receipt.

2.10 Contractor Management Reporting (CMR) The Office of the Assistant Secretary of the Army (Manpower &

Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL

Contractor manpower (including subcontractor manpower) required for performance of this contract. The

Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting

Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6)

Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments

(including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13)

Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending

September 30 of each USG fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

2.11 Synchronized Pre-Deployment Operational Tracker (SPOT):

2.11.1 General: The Contractor shall ensure all the employees of the Contractor and all Subcontractors are registered mailto:centcom.kabul.usfor-a.mbx.eum-shipping-docs@mail.mil in the Synchronized Pre-Deployment and Operational Tracker (SPOT) program. The contractor shall ensure registration of all their employees and all sub-contractors in the Synchronized Pre- deployment and Operational

Tracker (SPOT) program. Contractor shall input the necessary information into SPOT within 5 days after contract award. The reporting shall be done manually or at the designated website available at https://spot.altess.army.mil.as directed by the Contracting Officer. The required information includes: (1) CAGE Code for Vendor/Company that employee works for; (2) Name of Vendor/Company that employee works for; (3) First Name of Employee; (4) Last

Name or Surname of Employee; (5) Middle Initial; (6) Gender of Employee (Male or Female); (7) Date of Birth of

Employee (mm/dd/yyyy); (8) City in which the Employee was born (Nearest City); (9) Country in which the

Employee was born; (10) Foreign Identification Number; (11) Social Security Number (If US Citizen); (12) Passport

Number of Employee – Optional; (13) Passport Expiration Date of Employee – Optional (mm/dd/yyyy); (14) List

Country that issued the Passport – Optional; (15) Primary Email Address of Employee or Company; (16); (17) State the name of the contracting effort the employee will be working on (example: Victory Base Housing Construction);

(18) Employee start date on contract (mm/dd/yyyy); (19) Employee estimated end date on contract (mm/dd/yyyy);

(20) Employee actual arrival date at location for contract (mm/dd/yyyy); (21) Country that the employee will be working; (22) City closest to where the employee is working; (23) Employee's Job Title; (24) Contract Number; (25)

Associated Task Order Number (If Applicable); (26) Primary Supporting Organization (E.g. 410th).

2.11.2 Monthly Updates: In addition to the initial submission of the above information, the contractor shall provide monthly updates to personnel changes as required. If a new employee is added, the above information (numbers 1 through 26) shall be completed about the new employee and submitted to the

Contracting Office via the monthly update. Employees that depart will be noted on the monthly update.

When using the SPOT website, the contractor shall be required to set up a reporting account.

2.11.3 Manual Reporting: If directed to submit data manually, a spreadsheet will be provided to the contractor by the Contracting Office via email for completion of the 26 data fields for each employee. The contractor shall provide the data within 30 days after date of contract. Monthly updates shall also be completed manually. The contractor shall submit the initial SPOT data fields identified above (numbers 1 through 26) as well as the monthly updates.

2.11.4 DELIVERABLES SCHEDULE

Deliverable

Frequency # of Copies

Medium/Format

Submit To

Receive, handle, Per TCN and NSN Original paperwork Inventory Sheets COR process, and inspect / documents for count and condition, all material

Process any As needed Original Email applicable COR applicable Supply forms per SDR, Discrepancy TDR Directives

Reports (SDRs) and

Transportation

Discrepancy

Reports (TDRs)

Provide a copy of Per TCN and NSN Copy Hard copy COR all applicable paperwork shipping manifest/bill of lading in/on each container/pallet

The contractor shall Daily NLT 2200L. Original paperwork Electronic scanned SAO-A / Validation provide Transfer /documents scanned copy of original End Use and Receipt Daily. paperwork / Monitoring documentation to documents emailed (VALEUM)

SAO-A office to SAO-A / electronic mailbox

VALEUM

Electronic mailbox.

The contractor shall Daily NLT 2400L. Original paperwork Original paperwork SAO-A / input all inventory / document / document VALEUM information into information input information input

CORE-IMS Into CORE-IMS. Into COREIMS.

database Email notification to SAO-A /

VALEUM when completed.

The contractor shall input container receipt and shipment events in ACAMS and BSCM (IBS-

CMM)

48 hours of receipt Original paperwork

/ Document information input into ACAMS.

Original paperwork

/ Document information input into COREIMS.

Email notification to

SAO-A / VALEUM

when completed

COR

Report damaged and destroyed containers immediately to SAO-

A/ITV

Within 48 hours of receipt

Original paperwork / document information scanned

Original paperwork / document information input onto SDR report.

Provide photo evidence of discrepancy.

COR

2.12 RFID SPECIFIC GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

1. The Government will furnish and maintain all end-user equipment and software for use in the performance of the RFID Reader contract requirements. The Government will:

a. Provide all technical, configuration, and troubleshooting of all Government-Furnished hardware and software.

b. Coordinate with the contractor for access to the facility for installation and maintenance.

Coordination will include providing a list of individuals that will visit the facility to support the

RFID system.

c. Furnish, install, and upgrade all RFID related software, computers, and associated communication devices.

d. Furnish associated Uninterruptible Power Supplies (UPS).

e. Furnish, install, and maintain all RFID associated equipment.

2. The Contractor shall report non-availability of RFID Reader data systems to the designated government representative Government representative as soon as the problem is identified. If the non- availability of the

RFID Reader is not corrected or a timeline for correction is not provided within twenty- four (24) hours, the

Contractor shall notify the KO or designee for escalation. The Contractor shall provide the following information when escalating an IT equipment issue to the KO or designee:

a. The name of the Government RFID representative that was contacted.

b. The date/time initial call made to Government RFID representative.

c. Short description of the issue.

d. Impact of the issue

3. The contractor will select a site for installation of the RFID Reader that:

a. Will allow access to 110 Volt / 60 Hz or 220 Volt / 50 Hz power.

b. Ensure that all incoming containers and air pallets pass through the area covered by the RFID reader.

c. Ensure that the reader is located in an area within the facility that is secured by normal facility security.

4. The contractor will inspect RFID Tags that arrive in the facility and when the battery has been removed, the contractor will replace the battery to ensure that arrival of the container is recorded. The contractor is required to maintain a reasonable amount of batteries on hand to support this requirement.

5. Contractor will be responsible for removing RFID tags from carrier owned containers, air pallets, vehicles, etc.

prior to transfer. RFID tags will be protected by the contractor and returned to appropriate government organization as directed by the Contracting Officer or the Contracting Officer’s Representative.

6. The Contractor will designate an English Speaking Employee and an alternate to serve as a POC between the

Government and the contractor for “minor” RFID system trouble shooting. The Government will provide up to three hours of instruction on the minor trouble shooting task. Minor trouble shooting is limited to functions such as turning the system off and turning the system back on, and verifying that power is available.

2.13 IDENTIFICATION BADGE: The Contractor shall issue a company ID card. If a LN is determined a security risk, the person shall be barred from the installation. All employees shall also receive an installation Identification Card and go through a background check.

2.14 STANDARDS OF CONDUCT

2.14.1 The Contracting Officer may request the Contractor to remove from this contract any employee guilty of misconduct, security breaches, or if the employee is found to be under the influence of alcohol, drugs, or other incapacitating agent(s). The employer recognizes that in the security business, the use of controlled substances or alcohol that cause intoxication or impairment on the job poses a risk to the affected employee, his co-workers, the public, the operating base and its local labor, and the US Military. An employee cannot perform his work adequately if he is under the influence of illegal drugs or alcohol; an employee under the influence is a danger to himself and others. Unlawful use of drugs and the use of alcohol when on duty raise serious questions concerning the employee’s competency to perform security work and are grounds for revocation of his firearms permit and termination of services. The Contractor shall remove any employees from performing under this contract upon notification by the Contracting Officer.

2.14.2 The contactor shall replace the relieved Contractor personnel within 48 hours of formal notification that Contractor personnel are “barred from post”.

2.14.3 All contracted personnel shall maintain their area of operation free from refuse and human waste.

2.14.4 Violations of contract standards by any person covered under this contract shall be referred to the Contracting

Officer for disposition.

2.14.5 Offenses shall fall into two broad categories based on severity of the offense:

a. Level I:

1. Attempt to bring cell phone onto compound.

2. Use of cell phone or other electronic device on compound.

3. Bring or attempt to bring POV on compound.

4. Loitering on compound after scheduled hours.

5. Failure to perform duties as described in this statement of work.

6. Attempting to sell items on compound.

7. Use of any MWR facilities, DFAC, PX, gym, etc.

8. Failure to follow instructions from Force Protection service member.

9. Failure to complete assigned work.

b. Level II:

1. Entering or attempting to enter compound with contraband (alcohol, narcotics or any item which threatens the force protection or law & order of the compound).

2. Providing contraband to any tenants, on or off the compound.

3. Theft.

4. Fraud or overcharging for services or products.

5. Unauthorized use of computer.

6. Physical altercation with another LN or tenant.

7. Entering unauthorized areas.

8. Entering or attempting to enter while under the influence of any controlled substance.

9. Discovery of any deceit in application process or questionable past activity.

10. Harassment of the opposite sex- included unwanted advancements, gestures or gifts.

11. Any subsequent Level I violations.

2.14.6 The offenses may result in the revocation of offending individual’s access to the installation or installation facilities.

2.14.7 Communication of Violations from USG to Contractor: Documentation of violation from PM to

Contractor via Contracting Officer.

2.14.8 It is the responsibility of the Contractor to report any potential discipline or security concerns regarding LNs to the PM. An investigation shall be conducted into any allegations and appropriate action shall be taken by the

PM.

PART 3

USG FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. USG FURNISHED ITEMS AND SERVICES:

3.1 Services: The Governments (USG, Afghani) shall provide the contractor with access to the Core-IMS database and Army Container Asset Management System (ACAMS) and Integrated Booking System- Container

Management Module (IBS-CMM) database.

3.2 Facilities: Not USG Furnished.

3.3 Utilities: Not USG Furnished.

3.4 Equipment: The USG will provide tent-like structures/containers as GFE to the Contractor. The Contractor shall be required to erect and maintain the structures while in their custody. The Contractor shall also provide any necessary concrete foundations.

3.5 Materials: Not USG Furnished.

3.6 RFID Equipment: The Government will furnish or make available to the Contractor certain government property and services to use in the performance of this contract. Property or services supplied by the Government will be used only for performance of work under this contract or as authorized by the KO or designee. The

Contractor’s acceptance and use of this GFP offered in carrying out the requirement of this contract does not relieve the Contractor of the responsibility for providing all resources and material necessary to perform the contract requirements. The Contractor is responsible and accountable for the appropriate use, maintenance and care of GFP

IAW the requirements established in this section.

a. References to government property throughout this Section is regulated by FAR Part 45 and FAR

Part 52.245-1. GFP listed as mandatory will be furnished by the Government and shall be utilized by the

Contractor in the performance of work under the contract requirements. Mandatory government property will be provided at no cost to the Contractor, and will be subject to the conditions contained in

FAR Part 52.245-1, Government Property (April 2012).

b. To comply with FAR part 52-245-1(f)(1)(vi), Reports, the Contractor shall have a process to create and provide reports of discrepancies, loss of Government property, physical inventory results, audits and self-assessments, corrective actions, and other property-related reports as directed by the Contracting Officer.

c. GFE being furnished for use in the performance of the contract requirements includes IT equipment

(e.g., client computer, RFID middleware, RFID reader, RFID antenna). GFE will be installed by the

Government or by an approved vendor. Use of this equipment is mandatory. The Government will update the listing of Government Furnished equipment associated with this contract within ten (10) days.

d. Title to RFI reader and associated equipment is remains at all time with the Government.

e. To comply with FAR part 52.245-1(b), Property Management and (f)(1)(iii), Record of Government

Property, the Contractor shall maintain inventory control, accountability, and provide security for the GFE provided.

f. At the end of this contract, the Contractor shall turn over GFE in usable condition. The Government may bill the outgoing Contractor for costs incurred to bring GFE to usable condition, as determined by the

Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Title Transfer: The contractor shall be responsible for scanning and emailing Title Transfer paperwork to SAO.

4.3 Equipment. The Contractor shall provide appropriate equipment to load, offload, transload, move, containers and pallets of cargo/material. Contractor shall also be required to provide a desktop/laptop for the Core-IMS database.

4.4 RESERVED.

4.5 Translation: Provide inventory sheet translated in Dari and English to applicable inventory teams. See

Appendix (B).

4.6 Contractor-Acquired Material/Supplies: The Contractor shall furnish all material and supplies necessary to perform the requirements of this PWS and shall provide any Contractor-acquired residual materials/supplies at the completion of performance.

a. Materials and supplies the Contractor may anticipate to be required include, but are not limited to:

1. Lumber for blocking and bracing and container fabrication

2. Packaging materials

3. Handheld Shrink wrap tools and wrap

4. Plastic pallet covers Wooden skids and pallets Cardboard and fiberboard boxes Tri-wall shipping boxes

5. Banding material

6. Dunnage

7. Labels, ribbons and paper for use with IT equipment

8. Office supplies

9. Operator supplies to maintain MHE and all repair parts

10. Container Seals

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1. The Contractor must abide by all applicable regulations, publications,…