ATTACHMENT_3_-_SPECIAL_REQUIREMENTS.pdf

SPECIAL REQUIREMENTS

AFGHANISTAN NATIONAL POLICE (ANP)

MEDICAL CONSUMABLES

20 September 2016

INTRODUCTION: The objective of this vendor instructions for non-personal services is to define requirements for delivery of medical consumables for partial fulfillment of the annual medical materiel requirement for the Afghan Ministry of Interior (MoI).

1. GENERAL REQUIREMENTS: Requirements for the supplies reflected in this vendor instructions are specified throughout the document; specific deliverables are summarized in the table at paragraph 4. The contractor must be knowledgeable of and comply with applicable Afghan procurement and customs laws or regulations relevant to the execution of this vendor instructions. Except as noted in paragraph 3.1, items with expiration dates must have a minimum of 12 months of shelf-life at the time of delivery. The quality of pharmaceuticals provided must meet or exceed the standards set forth in UNHCR’s Essential Medicines and Medical Supplies Policy and Guidance 2013. At a minimum, the provider of a given item will have a valid Good Manufacturing Practices (GMP) Certificate. A copy of this guideline can be obtained from the following address or website:

UNHCR

Division of Programme Support and Management Public Health Section

CP 2500

1202 Geneva, Switzerland Email: HQPHN@unhcr.org http://www.unhcr.org/protection/health/527baab09/unhcrs-essential-medicines-medical-supplies.html?query=policy and guidance

1.1. REQUIREMENT LIST: See “Attachment 1 – Requirement List, MoI Consumables”.

“Attachment 2 – Requirement List, MoI Consumables”.

1.2 NOT USED

1.3. DELIVERY INSTRUCTIONS: Contractor will satisfy the terms of this vendor instructions and in accordance with the delivery schedule outlined in the contract.

1.4. METHOD OF DELIVERY: All consumables must be new, undamaged, in the manufacturer’s original packaging, and meet required shelf-life requirements.

1.5. DELIVERY POC: The DELIVERY POC for this contract is:

Headquarters Resolute Support (HQ RS) Medical Institutional Advisory Team (MED IAT) New Kabul Compound (NKC)

APO AE 09354

http://www.unhcr.org/protection/health/527baab09/unhcrs-essential-medicines-medical-supplies.html?query=policy%20and%20guidance http://www.unhcr.org/protection/health/527baab09/unhcrs-essential-medicines-medical-supplies.html?query=policy%20and%20guidance

1.6. ALTERNATE U.S. GOVERNMENT (USG) REPRESENTATIVES: With approval of the Contracting Officer (KO), the delivery POC may designate a USG representatives from the HQ RS Medical Institutional Advisory Team (MED IAT) to assist with coordinating and executing the contract terms and conditions.

1.7. DELIVERY LOCATION / POINTS OF CONTACT (POCs): Contractor will deliver the supplies to:

ANP National Medical Depot (NMD) Russian Road Intermediate Log Facility (ILF-K) North of Hamad Karzai International Airport (HKIA) Kabul, Afghanistan POC’s to be determined at contract award

1.8. DELIVERY SCHEDULE / COORDINATION: Contractor will coordinate directly with the delivery POC or designated USG representative to schedule the actual delivery date and time in order to ensure that the delivery vehicle is allowed passage through the security check points.

1.9. DELIVERY INSPECTION / INVENTORY: The delivery POC or designated USG representative must be present to accept delivery in conjunction with MoI personnel. The consumables will be inventoried, inspected for contract compliance and, if compliant, signed for by the POC or designated USG representative.

Contractor will submit the invoice to the delivery POC identified in section 1.5 once the delivery is accepted.

After acceptance, the CONTRACTOR will submit the contractor’s invoice and the accepting POC will enter a signed DD250 to the Wide Area Workflow (WAWF) information provided in the SF-1449.

1.10. CONTRACTOR COMMUNICATION / POINTS OF CONTACT (POCs): Due to the security situation in the Kabul area and the potential for schedule changes or delays, it is essential all parties coordinate thoroughly and communicate effectively during the delivery period in order to reduce or mitigate potential problems. To this end, contractor will provide a list of contact names with corresponding email addresses and phone numbers in order to ensure seamless delivery of requested supplies. Contractor will ensure the crew of every delivery vehicle has the capability to communicate by cell phone and will provide the delivery POC or designated USG representative with the crew contact information.

2. STORAGE / HANDLING / SHIPPING REQUIREMENTS: Contractor will ensure consumables are stored and shipped in accordance with the manufacturer’s specifications. In particular, any parameters for temperature and/or humidity limits during storage and/or shipment of a given item must be strictly observed.

2.1. DEGREE OF PROTECTION: Contractor will use the amount and type of packaging and packing material to the degree necessary to preserve, protect or otherwise preclude damage to shipping containers and the contents thereof under normal shipping and handling conditions. The degree of protection will conform to standard commercial practices, applicable carrier regulations, and manufacturer’s specifications for shipment of the item or materiel from the provider to the receiving location(s) cited in the contract.

2.2. COLD-CHAIN MANAGED ITEMS: Contractor will package and mark refrigerated items in accordance with industry standards. Items requiring refrigeration will be packed with sufficient ice (chemical gel packs or dry ice, as applicable) to maintain preservation for up to 96 hours from time of packing. Such packages will be annotated with the date/time of packing and the date/time by which the materiel must reenter refrigeration.

Contractor will ensure cold-chain items are transported in refrigerated containers or delivery vehicles.

2.3. BIOHAZARDOUS ITEMS: Contractor will package and mark flammable, biohazardous and chemical materiel in accordance with industry standards and as required by applicable law. Such items will be shipped in separate containers that are appropriate to properly and safely store the material throughout shipment.

2.4. LABELING: Material will be labeled or marked in accordance with industry standards, applicable law and regulation, or as otherwise specified herein. Commercial markings on packaging or containers that interfere with the clarity or positioning of required markings must be removed or covered.

3. ADDITIONAL REQUIREMENTS / CONDITIONS / SPECIFICATIONS.

3.1. SHELF-LIFE / PRODUCT EXPIRATION: For products with a shelf-life of 12 months or greater, the contractor must ensure the item has at least 12 months of shelf-life remaining at delivery. For products with an initial, as-manufactured shelf-life of less than 12 months, the contractor will ensure the item has at least 75% remaining on its projected shelf-life at delivery.

3.2. VARIATIONS / SUBSTITUTIONS: Only the Contracting Officer (KO) can authorize any variations or substitutions to the requirements, terms and conditions set forth in this contract. Contractor will not provide a substitute brand-named or generic product for the specified requirement without first obtaining permission from the KO.

3.3. PRODUCT RECALL NOTIFICATION: Contractor will provide information regarding product recall notification to the delivery POC within two (2) business days of notification from the manufacturer or its supplier. The delivery POC will then contact the KO in order to determine whether to cancel or identify a substitute for the item in question.

3.4. U.S. GOVERNMENT-FURNISHED ITEMS / MATERIAL: None.

3.5. CONTRACTOR-FURNISHED ITEMS / MATERIAL: Contractor will furnish all personnel, labor, vehicles, fuel, and any other items or material necessary to execute the deliverables outlined in this vendor instructions document.

3.6. CONTRACTOR LIABILITY: Contractor will be held liable for any damage to the consumables caused by the contractor’s failure to follow manufacturer specified shipping and handling procedures and/or by any negligent or careless acts on the part of the contractor.