PWS recruiting trailer wrapping vs4.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

Recruiting trailer Vinyl Wrapping

11 September 2024 ** Updated

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to provide the Kansas Army National Guard Recruiting and Retention Battalion updated high gloss vinyl laminate image wrapping for five (5) trailers. The contractor will remove and dispose of the current vinyl wrapping on each trailer. The contractor will be provided with the art work/ images to be printed and applied to the appropriate trailers (see attachment 1).

1.2 Background: The trailers are located at different recruiting centers throughout the state and are used for hauling and transporting recruiting equipment and supplies throughout the state of Kansas. The intent of the wrapping is to increase visibility and awareness of the Kansas Army National Guard to better facilitate recruiting efforts.

1.3 Scope: The Contractor shall provide non-personal service(s) for the vinyl wrapping of the Kansas Army National Guard Trailer provided. The Contractor is responsible to provide all necessary personnel, equipment, supplies, facilities, tools, materials, supervision, and other items necessary to perform services as described in here forth in the PWS and associated contract documents. The Contractor shall perform to the standards and acceptable quality and performance levels identified in this PWS and associated contract documents.

1.4 Objectives: The objective of this contract is to provide quality vinyl image wrapping of the provided trailers.

The contractor shall:

- Remove existing Vinyl wrapping from all provided trailers

- Clean and prepare the applicable trailer surfaces for vinyl wrapping application

- Print images/ artwork. Contractor may resize or make minor adjustments to the provided images with prior approval of designated representative of the Kansas Army National Guard to better facilitate application or improve the quality of the finish product.

- Professionally apply the printed vinyl image to the appropriate provided trailer. The contractor may perform minor cuts and abrasion to the printed material to better facilitate quality application and fitting to the contours of the trailer.

- All tasks are to meet or exceed industry standards for adhesive median application services

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The acquisition is for commercial services and will be performed using FAR Part 12. The contractor’s existing quality assurance system has been evaluated as sufficient and shall be utilized in accordance with FAR 12.208. A Contracting Officer’s Representative (COR) is not necessary for this requirement and the roles will be retained by the Contracting Officer (KO).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance before acceptance of the completed service. The quality will be evaluated in line with industry standards of performance and using the contractor’s existing quality assurance system. This service is a customarily a commercial service and the contract quality assurance will be evaluated in compliance with FAR 12.208.

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work may be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Contractor Support Hours: The Contractor shall be available for support during traditional business hours between 8:00AM to 5:00PM Monday through Friday during the period work is being performed, and will respond promptly to messages as required from the government representative

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the Contractors facility.

-Transport the trailers to and from the contractor’s facility is the government’s responsibility if contractors’ facility is within 200 Miles of the location of the Trailers. Outside of that radius transportation is the responsibility of the contractor.

Trailer #1 Wichita Kansas Trailer #2 Salina Kansas Trailer #3 Topeka Kansas Trailer #4 Topeka Kansas Trailer #5 Topeka Kansas

1.6 Key Personnel: The following personnel are considered key personnel by the Government:

SFC Kevin Tooley (Primary), Marketing NCO 785-646-3602; kevin.w.tooley.mil@army.mil

CW2 Sherry Weishaar, Resource & Budget Manager 785-646-3608;

sherry.j.weishaar.mil@army.mil

Mr. James Sparkes. Contract Specialist 785-646-0853 james.d.sparkes.civ@army.mil

The Contractor shall provide a point of contact to be made available during the performance of the work. The name of this person and an Alternate Point of contact, shall be provided at the time of performance.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

http://www.dimoc.mil/resources/limitations/

1.13 Safety: The contractor shall maintain compliance with all applicable workplace safety laws, regulations, policies and practices.

1.14 Environmental Compliance: The following provides information on Environmental Compliance.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison USAREUR United States Army Europe UOM Unit of Measure

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide vinyl wrapping services for provided trailers. This is a non-personal service contract to provide the Kansas Army National Guard Recruiting and Retention Battalion updated high gloss vinyl laminate image wrapping for five

(5) trailers. The contractor will remove and dispose of the current vinyl wrapping on each trailer. The contractor will be provided with the art work/ images to be printed and applied to the appropriate trailers. (See attachment 1 for images)

Trailer #1: 8’x20’x6’ Front 8’L x 6’H , Curb side: 20’x6’, Rear 8’L x 6’H, Road side 20’x6’ Note:

There are minor disruptions in application along the wheel well overlapping the sides, and rear door has small handle. -handle and wheel well do not to be wrapped. Uses Image set #1 (see attachment 1)

Trailer #2: 54’x8’6”x13’6” VCOTS Trailer, Front 8’6”x13’6”, Curb side: 54’x13’6”, Rear 8’6”x13’6”, Road side 54’x13’6” Note: Road side door measures 37”x82” and will need to be wrapped and cut to enable operation of the door. Rear doors are traditional double door and hanged style found one most extended “simi truck” style trailers. Each rear door is equipped with the traditional bar latching mechanism. Handles, latches and any other Major Hardware will not be wrapped. Uses Image set #2 (see attachment 1)

Trailer #3: 8’x20’x6’ Front 8’L x 6’H , Curb side: 20’x6’, Rear 8’L x 6’H, Road side 20’x6’ Note:

There are minor disruptions in application along the wheel well overlapping the sides, and rear door has small handle. -handle and wheel well do not to be wrapped. Uses Image set #1 (see attachment 1)

Trailer #4: 6’x10’x7’ Front 6’ x 7’ , Curb side: 10’x7’, Rear 6’ x 7’, Road side 10’x7’ Note:

Trailer #5: 6’x12’x6’ Front 6’ x 6’ , Curb side: 12’x6’, Rear 6’ x 6’, Road side 10’x6’ Note:

5.2 Tasks: Tasks consist of the following:

The contractor shall:

- Remove existing Vinyl wrapping from all provided trailers

- Clean and prepare the applicable trailer surfaces for vinyl wrapping application

- Print images/ artwork. Contractor may resize or make minor adjustments to the provided images with prior approval of designated representative of the Kansas Army National Guard to better facilitate application or improve the quality of the finish product.

- Professionally apply the printed vinyl image to the appropriate provided trailer. The contractor may perform minor cuts and abrasion to the printed material to better facilitate quality application and fitting to the contours of the trailer.

All tasks are to meet or exceed industry standards for adhesive median application services The government shall:

- Provide graphic images in common digital format to the contractor.

- Transport the trailers to and from the contractor’s facility, if contractors’ facility is within

200 Miles of the location of the Trailers. Outside of that radius transportation is the responsibility of the contractor.

• I confirm the material accuracy of this Performance Work Statement (PWS)

PART 6

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

6. Attachment and Technical Exhibit List

6.1 Technical Exhibit A – Performance Requirements Summary

6.2 Technical Exhibit B – Deliverables Schedule

6.3 Attachment 1 – Images, and government provided art and graphics

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

PRS#1 - PWS para 1.4

The contractor shall….

- Remove existing Vinyl wrapping from all provided trailers

The quality will be evaluated in line with industry standards of performance and using the contractor’s existing quality assurance system.

100% Compliance

Zero Deviation from standard

The Government will evaluate the Contractor’s performance before acceptance of the completed service.

PRS#2 - PWS para 1.4 shall….

- Clean and prepare the applicable trailer surfaces for vinyl wrapping application with industry standards of performance and using the contractor’s existing

Contractor’s performance before acceptance of the completed service.

PRS#3 - PWS para 1.4 shall…

- Print images/ artwork.

Contractor may resize or make minor with industry standards of performance and using the contractor’s existing

Contractor’s performance before acceptance of the completed service.

adjustments to the provided images with prior approval of designated representative of the Kansas Army National Guard to better facilitate application or improve the quality of the finish product.

PRS#4 - PWS para 1.4 shall…

- Professionally apply the printed vinyl image to the appropriate provided trailer.

The contractor may perform minor cuts and abrasion to the printed material to better facilitate quality application and fitting to the contours of the trailer.

with industry standards of performance and using the contractor’s existing

Contractor’s performance before acceptance of the completed service.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Invoice Upon completion and acceptance from the government.

1 copy Common Digital file (PDF, DOCX, DOC, EXL,)

Email at:

Ng.ks.ksarng .list.vendor-pay@army.

mil

ATTACHMENT 1

Images, and Government Provided Art and Graphics

*Image Set #1: for application to Trailers #1, 3, 4, 5 *Image Set #2: for application to Trailer #2

Image Set #1

********* Front image not required for VCOTs Trailer #2

Image Set #2