B08.03_W913E523Q0012 0003 - Amendment to Solicitation.pdf

W81EWF30458475

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment 0003 is to revise the Description of Requirement (DOR) in Section C, allow ing site visit and extendind the solicitation due date to28 August 2023.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W913E523Q0012

X 9B. DATED (SEE ITEM 11)

09-May-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Aug-2023

CODE

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

W913E5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W913E523Q0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Jun-2023 12:00 PM to 29-Aug-2023 12:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

DESCRIPTION OF REQUIREMENT

Description of Requirement (DOR)

A. Overview:

The Cold Regions Research and Engineering Laboratory (CRREL), Engineer Resources Branch (ERB) requires three (3) environmental chambers, also known as temperature / humidity chambers, to conduct battery testing in a controlled environment down to -65 °F. Specifically, CRREL will be testing to MIL-STD-810H Method 502.7 and MIL-PRF-32565. The specifications are outlined below. These chambers must be installed at CRREL, including any necessary site work (i.e., plumbing, electrical, new ducting, etc.), along with any necessary equipment to offset the additional waste heat generated by the chambers.

Technical experts at CRREL will review each quote offered to CRREL in response to this solicitation. To be considered, each quote must fulfill the required elements and specifications requested under this DOR (DOR Part A, B, and C) and structured per the anticipated award structure.

B. Required Hardware and Performance Specifications:

1. Large Chamber Specifications:

Item No. Description

Workspace Volume At least 64 cu ft

Temperature Range -65 °F to 190 °F (-54 °C to 88 °C)

Humidity Range 10% to 95% RH

Humidity Control Tolerance 3% RH at steady state

Electrical Requirements 480V 3 phase or 208V 3 phase

2. Medium Chamber Specifications:

Workspace Volume 32 cu ft

Temperature Range -65 °F to 190 °F (-54 °C to 88 °C)

Humidity Range 10% to 95% RH

3. Small Chamber Specifications:

Workspace Volume 8 cu ft

Temperature Range -65 °F to 190 °F (-54 °C to 88 °C)

Humidity Range 10% to 95% RH

4. Waste Heat / room conditioning:

Based on the quoted chambers, it may be necessary to include equipment to handle the increased waste heat produced by the quoted chambers. Specifications on waste heat production and the proposed solution to handle said heat should be included in the quote as installation costs.

C. Onsite Service Requirements:

Installation & Site Work: The products need to be installed and tested for accuracy and functionality by the vendor prior to CRREL acceptance. Installation should include any necessary site work for chambers to be fully functional.

Any necessary equipment to handle the waste heat produced by the quoted chambers should be included as installation costs. Installation is anticipated to include possible wall penetrations for any necessary ducting, power, or refrigeration lines, the possible need for a concrete pad if exterior condensing units / other parts are necessary, any necessary electrical connections, and any necessary plumbing.

The vendor shall include in their proposal details for any anticipated wall penetrations that may be required (e.g., the number, diameter, and locations of the penetrations) and electrical panel requirements for full installation. The vendor is advised that work associated with wall penetrations and upgrades to the electrical panel, if needed, shall be performed by others (i.e., not as part of their proposal). The vendor shall provide approximate location, numbers, and diameters for wall penetrations in their quote and specifications for changes to electrical panel, if needed. All other installation work shall be scoped and delivered by the contractor.

Training: During installation, the vendor’s representative shall offer any relevant onsite training on the system prior to departing. This will require onsite work at CRREL for one or more days by a US Citizen with proper identification after a security check (in Section C, Anti-Terrorism and Operational Security Requirements

(AT/OPSEC).

D. General Requirements:

Dates and Time for the Site Visit: Site visits will be conducted August 21 thru and 25, 2023. Site visits can be requested by contacting Point of Contact (POC) Elias Deeb at Elias.J.Deeb@usace.army.mil, (603) 646-4725 and Backup POC Sarah Kopczynski at Sarah.E.Kopczynski@usace.army.mil, (603) 646-4761 no later than August 18, 2023 with a list of all attendees. Please note that attendees must possess and present a State or United States (US) Government issued form of identification, such as a State issued identification card or Driver License, or a US Government issued Passport to gain access to the facility. Attendees without preauthorized access will not be permitted to access the facility. Location: CRREL 72 Lyme Road, Hanover NH 03755-1290, South Gate.

Delivery Location: For shipping, be aware that we require the chambers to be shipped to: CRREL, Attn Timothy Cooke, 72 Lyme Road, Hanover NH 03755 to arrive at the CRREL campus per shipping timeline requirements specified in this document under Delivery Timeline. Shipping costs should be included in your quote. FOB Destination Applies to the entire procurement.

U4CVMKDR

Highlight

Delivery Timeline: The items should be delivered as listed in the section “Anticipated Award Structure.”

Additional time may be granted upon vendor request if the Contracting Officer (KO) and Technical Point of Contact (TPOC) concur.

Acceptance and Invoicing: Prior to any invoice being submitted, the products need to be installed and tested for accuracy and functionality by the vendor, and an email needs to be sent by the CRREL Technical Point of Contact (TPOC) to the vendor confirming CRREL acceptance. The vendor is reminded to follow invoicing instructions in Section G of the awarded contract and email a PDF copy of the invoice to the TPOC and Invoice Receiver listed below:

o TPOCs: Timothy.J.Cooke@erdc.dren.mil and Melisa.Nallar@usace.army.mil o Invoice Receiver: Margarita.O.Vecherina@usace.army.mil

Equipment Warranty: The vendor is requested to provide information explaining their equipment warranty and support policies to cover system problems or malfunctions inherent to the system (i.e., not caused by customer use). Equipment that fails to perform as expected may need to be returned to the vendor for trouble shooting; the government expects the vendor will address equipment malfunctions inherent to the system (i.e., not caused by CRREL use).

Anticipated Award Structure: The anticipated award will consist of one base award for three chambers.

Base Items and Quantities Delivery CLIN 0001 One (1) Large Chamber

Anticipated delivery before 29-Sep-2023

CLIN 0002 One (1) Medium Chamber

Anticipated delivery before

CLIN 0003 One (1) Small Chamber Anticipated delivery before

E. Anti-Terrorism and Operational Security Requirements (AT/OPSEC): This procurement requires on-site services thus the following requirements apply.

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Antiterrorism (AT) Level I training: This applies to any contractor needing multi-day access onsite at ERDC, excluding contractors visiting ERDC for a short 1-day or less visit to meet with ERDC staff using standard visitor protocols. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change). Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel.

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

4. Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

5. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E- Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0004 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 19-MAY-2023 TO

29-SEP-2023

N/A PR W2R2 COLD RGNS RSCH ENG LAB

ENGINEERING RESOURCE BR

72 LYME ROAD

HANOVER NH 03755-1290

603-646-4236 FOB: Destination

W14GQK

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 31-AUG-2023 TO

29-SEP-2023

N/A PR W2R2 COLD RGNS RSCH ENG LAB

ENGINEERING RESOURCE BR

72 LYME ROAD

HANOVER NH 03755-1290

603-646-4236

The following Delivery Schedule item for CLIN 0005 has been changed from:

CAGE

POP 19-MAY-2023 TO

29-SEP-2023

N/A PR W2R2 COLD RGNS RSCH ENG LAB

ENGINEERING RESOURCE BR

72 LYME ROAD

HANOVER NH 03755-1290

603-646-4236

To:

CAGE

POP 31-AUG-2023 TO

29-SEP-2023

N/A PR W2R2 COLD RGNS RSCH ENG LAB

ENGINEERING RESOURCE BR

72 LYME ROAD

HANOVER NH 03755-1290

603-646-4236

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

PROPOSALS ARE DUE BACK TO KIM.D.ROBERSON@USACE.ARMY.MIL BY 12PM (CDT) ON

TUESDAY, AUGUST 29, 2023.

It is the offeror’s responsibility to ensure that the proposal is submitted complete and accurate.

Corrections will not be made by the Government. The proposal must show that your product will meet and deliver the specifications outlined in Section C, Description of Requirement.

The vendor is requested to provide clear proposals showing that their products meet all the listed requirements in order to ensure the technical experts see that an offered product will meet all the required standards. Proposals that are ambiguous or are missing required information may be disqualified.

A signed copy of this RFQ shall be included in your submission. The proposal shall also address the following items:

1. A Point of Contact (POC) and alternate POC, including phone numbers and emails, who has authority to make decisions for the company.

2. Provide the company’s CAGE Code and Unique Entity Identifer (UEI) number.

3. The Offeror’s proposal must contain pricing for all items listed in Section C, Description of Requirement.

4. Provide an expected delivery schedule.

SITE VISIT POC:

Site visits will be conducted August 21 thru and 25, 2023. Site visits can be requested by contacting Point of Contact (POC) Elias Deeb at Elias.J.Deeb@usace.army.mil, (603) 646-4725 and Backup POC Sarah Kopczynski at Sarah.E.Kopczynski@usace.army.mil, (603) 646-4761 no later than August 18, 2023 with a list of all attendees.

Please note that attendees must possess and present a State or United States (US) Government issued form of identification, such as a State issued identification card or Driver License, or a US Government issued Passport to gain access to the facility. Attendees without preauthorized access will not be permitted to access the facility.

Location: CRREL 72 Lyme Road, Hanover NH 03755-1290, South Gate.

Offerors are required to have an active System for Award Management registration, no active exclusions, and BOTH FAR AND DFARS representations and certifications completed in order to receive a Department of Defense contract award. Representations and certifications should be completed by the RFQ closing to avoid any unnecessary delays in contract award. Depending on the needs of the requiring activity, the Government may or may not provide additional time to register with SAM. Ensure that all representations and certifications required by this RFQ are either included in the online FAR and DFARS report and/or included with your proposal submission.

SECTION M - EVALUATION FACTORS FOR AWARD

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability to provide and install the requested items list in Section C, Description of Requirement. Quote must contain any necessary site work plumbing, electrical, new ducting, etc.), along with any necessary equipment to offset the additional waste heat generated by the chambers.

(ii) Delivery Schedule

(iii) Total Quoted Price (including shipping)

Award will be made to the responsible offeror whose offer represents the Best Value to the Government, in consideration of all factors. The basis for award will be an acceptable proposal, the price of which may not be the lowest.

A technically acceptable proposal is one that clearly represents the ability to satisfy the minimum specified requirements outlined in Section C, Description of Requirements. Proposals that exceed the minimum requirements may be deemed a better value to the Government.

Proposals are intended to be evaluated, and award made, without discussions with the offerors (other than discussions conducted for the purpose of minor clarification) unless discussions are determined to be necessary.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)