W913E521R0013 Amendment A0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Reference

1. CONTRACT ID CODE PAGE OF PAGES

J 1 44

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W913E521R0013

X 9B. DATED (SEE ITEM 11)

22-Jul-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0002

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Aug-2021

CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

W912HZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

05 August 2021

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

maintenace (ITM) on the systems included in Section B and listed in Appendix A.

To:

maintenance (ITM) on the systems included in Section B, Drawings, and listed in Appendix A- E.

CLIN 1001

The CLIN extended description has changed from:

maintenace (ITM) on the systems included in Section B and listed in Appendix A.

To:

maintenance (ITM) on the systems included in Section B, Drawings, and listed in Appendix A-E

CLIN 2001

The CLIN extended description has changed from:

maintenance (ITM) on the systems included in Section B and listed in Appendix A.

To:

and maintenance (ITM) on the systems included in Section B, Drawings, and listed in Appendix A-E.

CLIN 3001

The CLIN extended description has changed from:

maintenance (ITM) on the systems included in Section B and listed in Appendix A.

To:

maintenance (ITM) on the systems included in Section B, Drawings, and listed in Appendix A- E.

CLIN 4001

The CLIN extended description has changed from:

maintenance (ITM) on the systems included in Section B and listed in Appendix A.

To:

maintenance (ITM) on the systems included in Section B, Drawings, and listed in Appendix A- E.

CLIN 5001

The CLIN extended description has changed from:

and maintenance (ITM) on the systems included in Section B and listed in Appendix A.

To:

and maintenance (ITM) on the systems included in Section B, Drawings, and listed in Appendix A-E.

CLIN 5002

The CLIN description has changed from Performance of Service to 6 MONTH

OPTION Performance of Service.

CLIN 0004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 1 Job OPTION OPTION - Performance of Service Calls

FFP

PERFORMANCE OF SERVICE CALLS, MAINTENANCE, AND REPAIR

WORK IN ACCORDANCE WITH SECTION C OF THE PWS. Labor rate for Routine Repairs and Urgent Service Calls:$__________ per hr.

Labor rate for Emergency Service Calls: $__________ per hr.

FOB: Destination

PSC CD: H363

NET AMT

CLIN 1003 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1003 1 Job OPTION OPTION YR1- Performance of Service Calls

FFP

PERFORMANCE OF SERVICE CALLS, MAINTENANCE, AND REPAIR

WORK IN ACCORDANCE WITH SECTION C OF THE PWS. Labor rate for Routine Repairs and Urgent Service Calls:$__________ per hr.

Labor rate for Emergency Service Calls: $__________ per hr.

FOB: Destination

NET AMT

CLIN 2003 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2003 1 OPTION OPTION YR2- Performance of Service Calls

FFP

PERFORMANCE OF SERVICE CALLS, MAINTENANCE, AND REPAIR

WORK IN ACCORDANCE WITH SECTION C OF THE PWS. Labor rate for Routine Repairs and Urgent Service Calls:$__________ per hr.

Labor rate for Emergency Service Calls: $__________ per hr.

FOB: Destination

NET AMT

CLIN 3004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3004 1 Job OPTION OPTION YEAR 3 - Performance of Service

FFP

PERFORMANCE OF SERVICE CALLS, MAINTENANCE, AND REPAIR

WORK IN ACCORDANCE WITH SECTION C OF THE PWS. Labor rate for Routine Repairs and Urgent Service Calls:$__________ per hr.

Labor rate for Emergency Service Calls: $__________ per hr.

FOB: Destination

NET AMT

CLIN 4003 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4003 1 Job OPTION OPTION YR4- Performance of Service Calls

FFP

PERFORMANCE OF SERVICE CALLS, MAINTENANCE, AND REPAIR

WORK IN ACCORDANCE WITH SECTION C OF THE PWS. Labor rate for Routine Repairs and Urgent Service Calls:$__________ per hr.

Labor rate for Emergency Service Calls: $__________ per hr.

FOB: Destination

NET AMT

CLIN 5003 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

5003 1 Job OPTION 6 MONTH OPT Performance of Service Calls

FFP

"PERFORMANCE OF SERVICE CALLS, MAINTENANCE, AND REPAIR

WORK IN ACCORDANCE WITH SECTION C OF THE PWS. Labor rate for Routine Repairs and Urgent Service Calls:$__________ per hr. Labor rate for Emergency Service Calls: $__________ per hr.

FOB: Destination

NET AMT

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

1. GENERAL. The Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, transportation, and any other items and services necessary to perform inspection, testing and maintenance, services and repair, of the fire alarm, safety and security, and monitoring systems at the Cold Regions Research and Engineering Laboratory (CRREL), located at 72 Lyme Road, Hanover, New Hampshire. The work shall include corrective and preventive maintenance, minor maintenance and repair, report preparation, programming and other services as specified. All services shall be performed in accordance with the following requirements and Appendices A through F.

During the 5 year period of performance of this contract the government may add or remove systems to/from the fire alarm/suppression system inventory that the contractor is responsible for inspecting, testing and maintaining (ITM). Additions may be due to the construction or acquisition of new buildings, facilities or equipment; removals may be due to the replacement or obsolescence of existing buildings, facilities or equipment. In the case of adding systems, the Contractor may request an equitable adjustment to incorporate the new systems into the Contractor’s ITM service. Likewise, an equitable adjustment shall be due the government for systems that no longer require ITM due to obsolescence or other reasons.

A. CONTRACTOR REQUIREMENTS: The Contractor shall plan, program, administer, manage, execute and complete the work necessary to provide the specified services. The Contractor shall perform all administrative services, such as material procurement, quality control, financial control, and correspondence, and maintain accurate and complete records and files.

Contractor shall have a minimum of five years’ experience in installation, troubleshooting and maintenance of Fire Control Instruments (FCI) and Mircom equipment, and three years’ experience with AES MultiNet Receiver Systems.

(1) Contractor Primary Point of Contact (POC). The Contractor shall designate a primary POC for work being performed during the execution of the contract. The Contractor primary POC shall keep the Contracting Officer’s Representative (COR) informed of the work progress and be available to the COR in the event of a change in the schedule or if any problems arise. The primary POC is required to be present at an initial Pre-Work Conference after award of this contract.

(2) Licenses and Permits. The Contractor shall meet all fire protection system licensing and qualification requirements of the State of New Hampshire. Personnel specifically trained and qualified to work on fire protection systems and equipment shall perform all work according to manufacturer's instructions. Evidence of all required licenses, as well as documentation of the qualifications of contractor personnel who will be working at the CRREL site, shall be submitted to the Contracting Officer with the Contractor’s proposal. The Contractor shall also provide documentation of the qualifications of any contractor personnel added subsequent to contract award. Contractor shall, without additional expense to the Government, be responsible for obtaining and maintaining all necessary licenses and required permits for performance of the work.

(3) Standards and Procedures. All workmanship shall meet the approved and accepted standards of the industry; equipment manufacturers; all applicable activity, local, state, and federal standards and regulations; and all applicable building and safety codes, to include but not limited to the National Fire Protection Association (NFPA), National Electric Code (NEC), and the Underwriters Laboratory.

i. NFPA 72. The Contractor shall provide a copy of training certificates for the current NFPA 72, Fire Alarm and Signaling Codes. The certificate shall be a certificate of educational achievement passing the three-day classroom training. Certificates shall be provided to the COR prior to any work beginning on the fire alarm system.

ii. Lock-Out Tag-Out (LOTO) Procedures. The Contractor shall follow all CRREL LOTO procedures when performing electrical work. The LOTO procedures are available for the Contractor’s review.

iii. Manufacturer’s Certification. The Contractor shall provide verification of training certificates for Mammoth Authorized Programmer (MAP) for Mircom Control Systems to the COR prior to any work beginning on such systems. Contractor shall also provide training certification in AES-IntelliNet technical training.

iv. Experience. The Contractor shall provide proof of past experience maintaining similar alarm systems, programming, maintaining, and installing Fire Control Instruments (FCI), Mircom, and AES IntelliNet panels and systems.

(4) Hanover Fire Department. The Contractor shall be the primary Point of Contact (POC) with the Hanover Fire Department (HFD) when Fire Alarm systems are turned off for repairs, failures, testing or upgrades. The Contractor will inform HFD Dispatch of any zone being off-line, and the expected time frame for bringing back on-line.

(5) Pre-Work Conference. Prior to beginning any work under this contract, the Contractor shall meet formally with the Contracting Officer and COR at a time, date, and location established by the COR for the purpose of coordinating the initiation of work. The Contractor’s designated primary POC shall be present at this meeting.

B. SPECIFIC SERVICES AND TASKS: The Contractor shall inspect, test, maintain, program, service, and repair the fire alarm, safety and security, and monitoring systems listed in this section. The Contractor shall also provide support for systems tied into the fire and supervisory systems. All workmanship shall meet the approved and accepted standards of the industry; equipment manufacturers; all applicable activity, local, state, and federal standards; and all applicable building and safety codes, to include but not limited to the National Fire Protection Association, National Electric Code, and Underwriters Laboratory. The Contractor shall be on-call 24 hours per day, seven days a week, including weekends and holidays. The Contractor shall follow the guidelines in paragraph 1.C. for tasks that require inspection, testing, and maintenance. The contractor shall include any annual testing and maintenance in the Monthly ITM line item.

(1) FIRE ALARM SYSTEMS. There are a total of 19 buildings at CRREL that have fire alarm systems. All of these buildings are equipped with manual pull stations and audible alarm devices with several having visual alarm devices. Initiating devices include smoke detectors, duct smoke detectors, and heat detectors. Fire Alarm Systems are listed in Appendix A.

i. Fire Alarm System Inspection, Testing and Maintenance. The Contractor shall perform fire alarms system inspections in accordance with this PWS. Contractor shall follow guidelines in paragraph 1.C., See Appendix B for the minimum NFPA 72 inspection and testing requirements.

ii. Quarterly AES Master Box System Check. The Town of Hanover has the head-end unit that monitors our wireless AES subscriber units. The Contractor shall perform quarterly checks of the units to verify that all units are communicating with the Towns system.

iii. Monthly Fire Panel Check. The Contractor shall perform a monthly operational check of all fire control panels to verify the panels are operating correctly and no trouble or alarms are indicating. Contractor at this time shall verify the system printer is operating correctly and hard copies of alarms are being correctly documented.

iv. Smoke Detector Cleaning. The Contractor shall clean all smoke detectors biannually (every 2 years). The cleaning shall be on a cycle that schedules half of the detectors to be cleaned one year and the second half of the detectors the following year. May 2021 all Main Lab Building detectors were cleaned, May 2022 all other buildings detectors are due.

v. Securing Zones. The Contractor shall secure zones as needed.

vi. Programming. When fixtures are updated, changed, or added to the building addressable systems, the Contractor shall reprogram and test the equipment for proper operation.

vii. Fire Door Release. The Main Lab has magnetic fire door releases that de-energize during a Fire Alarm. The operation of these shall be tested in accordance with the PWS.

(2) SAFETY AND SECURITY SYSTEMS. The Safety and Security Systems are critical areas that are required for personnel safety and building security.

i. Perimeter Gate Operators. There are three perimeter security gates that are integrated into the fire alarm system for operation after hours. The Contractor shall perform semiannual gate inspections to verify gates safety systems are operational. The Contractor will perform troubleshooting and programming of gate operator systems and gate loops, and ensure the system operates in conjunction with the Computer Access Control (CAC) system. Gate operators are Hy-Security slide gate. See Appendix C for Semi-Annual Gate Inspection Form.

ii. Cold Room and Cold Box Panic Alarms. There are 15 Cold Rooms and 4 Cold Boxes that have panic alarms installed for an emergency alarm to the CRREL Security Department.

The Contractor shall perform annual testing of the panic alarms and quarterly testing of the panel signal to the Security Department. See Appendix D for Cold Room Panic Alarm Test Record.

iii. Cold Box Temperature Alarms. The Main Lab Cold Room Complex has 4 standalone Cold Boxes that have a Winland temperature alarm panel that ties into the Supervisory Alarm System. Contractor shall maintain and program the panel. The Contractor shall perform annual testing of the Cold Box alarms.

iv. Ammonia Detectors. The Ice Engineering Facility has seventeen (17) gas detectors that are integrated into the supervisory alarm system. The Contractor shall provide installation and maintenance of the detectors and power supplies and programming as necessary. The Contractor shall perform annual testing of the ammonia detection alarms and system.

v. Carbon Monoxide (CO) Detectors. The Child Development Center (CDC) has two (2) CO detectors to monitor both floors in the event of a boiler malfunction. The Contractor shall perform annual testing of the CO detectors.

vi. Security Door Locks. The facility has a total of three (3) buildings with secure access. The outside doors on these buildings are wired to open in the event of a fire alarm. The Contractor shall perform annual testing of the security door locks. They are the Main Lab, Remote Sensing, Child Care and TIAC.

vii. Security Controls. Tie-ins for remote locking/unlocking of access points.

viii. Sprinkler System. Tie-ins from sprinkler system switches for low pressure, tamper, or system-initiated alarms. The Contractor shall perform a test of the switches in conjunction with the Annual Sprinkler test.

ix. Environmental Panel. Maintain and program the CDC-installed Winland panel that monitors the building and the refrigerator and freezer temperatures.

x. Hazardous Area Alarm. Maintain and program the Mircom panel for the machine room door alarms located at the Ice Engineering Facility. It supports the audio-visual appliances for warning personnel of a hazardous ammonia condition in the machine room.

xi. Perimeter Gate Security Arms. Maintain tie-ins from security swing arms to the gate operators. The Contractor will perform troubleshooting of swing arms and ensure the system operates in conjunction with the Computer Access Control (CAC) system.

(3) FACILITY MONITORING SYSTEMS. Many of the facilities have critical equipment that must be monitored for early failure detection. These include, but are not limited to, temperature sensors, equipment failure sensors, low level alarms, and low pressure alarms.

Contractor shall install, service, repair, and maintain this equipment.

(4) ALARM NOTIFICATION SYSTEMS. Fire, Safety, Security, and Facility alarms are wired into Supervisory and Radio Annunciator Panels to notify personnel when facility conditions have changed from normal. The Contractor shall service and repair these systems to maintain a safe condition for site personnel.

i. Supervisory Alarm Panels. There are a total of eleven (11) buildings that have been wired for supervisory alarms. These include safety, security, and facility monitoring alarm signals. The Contractor shall annually inspect each supervisory panel and replace batteries as necessary. A printer is integrated with the supervisory system to produce a hard copy list of the alarms.

ii. Supervisory Alarm System Testing. The Contractor shall annually test all supervisory alarms and ensure all zones and annunciators are operational.

iii. Radio Annunciator Panels. The Fire and Supervisory Alarm Systems are relayed to two (2) radio annunciator panels for broadcast over Security and DPW Operations personnel radios. Contractor shall be capable of programming the Zetron voice modules and ensuring all new alarms have a unique channel and designation.

(5) FIRE SAFETY SYSTEM SUPPORT SERVICES. The Contractor shall provide on-site support during maintenance, repair, inspection and testing of systems that utilize alarms tied to the fire safety systems. This support shall include, but not be limited to, disabling zones, notifying the Hanover Fire Department of system testing, and verifying horns, strobes and alarms are operational.

i. Elevators. The Contractor shall be available during elevator maintenance and inspections to secure and/or test any fire related relays, detectors, and alarms.

ii. Sprinklers. The Contractor shall be available during sprinkler maintenance and inspections.

iii. Fire Drills. The Contractor shall be available during the annual fire drills performed by the Safety Office.

iv. Fire Suppression Systems. The Contractor shall be available during the suppression system maintenance and inspection for the CDC kitchen hood and the Hazardous Waste storage area suppression systems.

v. Hanover Fire Department (HFD) Support. The Contractor shall be available for technical support when the HFD requires a site test or inspection, for example during quarterly AES system testing.

C. SPECIFIC SERVICES AND TASKS

The Contractor shall inspect, test, maintain and repair fire alarm systems. This includes but is not limited to system components such as strobes, pull boxes, controls, heat and smoke detectors, fire panels, and switches.

1. GENERAL

The Contractor shall maintain sufficient off the shelf materials and an inventory of repair parts.

At a minimum, the inventory shall include strobes, pull boxes, smoke detectors and batteries.

Lack of availability of materials or equipment will not relieve the Contractor from the requirement to complete corrective maintenance within the time limits specified.

2. STANDARDS AND PROCEDURES

All workmanship shall meet the approved and accepted standards of the industry; equipment manufacturers; all applicable activity, local, state, and federal standards; and all applicable building and safety codes, to include but not limited to the National Fire Protection Association, National Electric Code, Underwriters Laboratory, and Standard Plumbing Code.

2.1 SITE CONDITIONS

During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day work is in progress.

2.2 SYSTEM INTEGRITY

When the Contractor completes work on a system or piece of equipment, that system or piece of equipment shall be free of missing components or defects that would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site.

Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

3. INSPECTION, TESTING AND MAINTENANCE (ITM)

The Contractor shall perform Inspection, testing, and maintenance (ITM) on the systems included in Section B and listed in Appendix A. The ITM consists primarily of inspection, testing, lubricating, cleaning, calibrating, and correcting minor deficiencies as required.

Contractor shall also verify proper system operation as per the manufacturer's operating standards. These inspections shall be done in accordance with the PWS and the manufacturer's recommended maintenance.

3.1 ITM PROGRAM

The ITM program shall be based on the PWS requirements herein, the Contractor’s expertise, general engineering judgments and in accordance with the latest versions of NFPA 72, NFPA 96 and NFPA 2001. The program shall include components to be inspected, tested and maintained, procedures, frequencies required (monthly) and reporting methodology.

3.1.1 WORK SCHEDULE

The Contractor shall submit a schedule within 10 working days after contract award for approval of the ITM program schedule. The schedule must provide the location, system, equipment, work to be performed and the dates that the work will be accomplished.

Once approved by the COR, the Contractor shall strictly adhere to the schedule to facilitate the Government's inspection of the work. Proposed changes to the approved schedule must be submitted for approval by the COR.

3.2 ITM REPORTS

The Contractor shall submit to the COR a summary of the ITM inspections with every monthly ITM invoice. The report shall include a list of all items inspected, replaced, repaired or adjusted for each fire alarm system. A summary of findings and recommendations shall also be included in the report.

3.3 PAYMENT

Payment will be made only for actual services provided by the Contractor as specified in this PWS. Payments will be processed when work is satisfactorily completed and a proper invoice has been submitted.

3.3.1 PAYMENT INVOICES

The Contractor shall provide the Government with a monthly invoice for ITM work completed. The invoice should include a report of all Monthly, Quarterly, Semi-Annual and Annual ITM when applicable.

4. REPAIR

Repair is defined as work required to correct deficiencies that are preventing a system from proper operation or may prevent the system from proper operation if left in its current condition.

4.1 MAJOR DEFICIENCIES

Major deficiencies shall be defined as deficiencies not specifically defined as minor deficiencies below. Repair of major deficiencies shall be completed as per paragraph C.4.3 Major Deficiencies/Routine Repair.

4.2 MINOR DEFICIENCIES

Equipment deficiencies shall be defined as problems that prevent proper operation of alarm and fire suppression systems. The Contractor shall repair all minor deficiencies identified during ITM inspections prior to departure from the job site.

4.2.1 BATTERIES

The Contractor shall replace all batteries within 2 months of the start of this contract.

We have both 3 and 5-year type batteries. All batteries shall be replaced on a 3-year cycle (Fall 2021 and Fall 2024). All batteries shall have a three year warranty, batteries that are expended earlier than their expected life span shall be replaced at no cost to the Government when found or identified as expended. There are 90 3-year batteries and 30 5-year batteries.

4.2.2 INITIATING DEVICES

The Contractor shall replace all inoperable initiating devices.

4.2.3 FUSES AND ELECTRICAL TERMINATORS

The Contractor shall replace all fuses and broken electrical terminators.

4.2.4 INDICATOR LAMPS

The Contractor shall replace all broken indicator lamps.

4.3 MAJOR DEFICIENCIES /ROUTINE REPAIR

Repair work identified by the Contractor during ITM that is not specifically defined as minor deficiencies or work requested by the Government in a Scope of Work shall be considered routine repair work. The estimated hours to be used per year for Service Calls, and Major Deficiencies Repair/ Routine Repair are 300 Regular/Urgent hours and 20 Emergency hours.

Material costs are estimated to be $10,000 per year.

4.3.1 PROVIDING PROPOSALS

The Contractor shall provide a written proposal within 5 working days of receiving a scope of work from the COR. Proposals shall include a description of the work to be accomplished and a detailed breakdown of labor (man-hours required) and direct material costs necessary to satisfy the requirements of the scope of work. The proposal shall also include a schedule of work and a start and completion date. The Contractor shall be prepared to provide documentation (i.e. quotes, catalog sheets, etc.) to support all direct material costs.

4.3.2 ACCEPTING PROPOSALS

The COR will review all proposals, this includes the verification that all material costs are fair and reasonable and that the correct labor rate is used for an acceptable number of hours. The proposal will be accepted if it is determined to be fair and reasonable, and complies with the requirements of the PWS. If the COR determines that the proposal provided is not fair and reasonable, or does not meet the requirements of the PWS, then the COR has the option to negotiate with the Contractor or choose to satisfy the work requirement through other contractual means.

4.3.3 CHANGES TO SCOPE OF WORK

If the job requirements change after work has commenced, the COR may direct the Contractor to prepare either a new proposal for the whole job or a separate proposal for the changed conditions if they represent additional requirements and are separable from the original scope of work (do not affect the original order). Both the Government and the Contractor are responsible for identifying such changed conditions and in turn immediately notifying the other of the circumstances. The final determination of whether any circumstances constitute changed conditions rests with the Government. The Government shall not accept a circumstance as a changed condition which, in its judgment, should have been realized by the Contractor at the time the proposal was prepared.

4.4 PAYMENT INVOICES

The Contractor shall provide the Government with a Monthly ITM invoice, and the Contractor shall also provide separate invoices for each major deficiency/routine repair.

4.4.1 MINOR DEFICIENCIES

All Minor deficiencies (excluding batteries) shall be included in the monthly ITM line item cost.

4.4.2 MAJOR DEFICIENCIES /ROUTINE REPAIR

The Contractor shall provide the Government with a separate itemized invoice for each major deficiency repair. The invoice shall include all direct material costs and cost for labor. Labor shall be calculated using the Contractor’s composite labor rate for routine repair work as submitted on the applicable line item of the bid sheet.

4.5. SERVICE CALLS

Service calls are defined as repair work requirements which arise due to faulty or activated alarm systems. The contractor shall respond as appropriate to all service calls generated by a designated Government representative. The Contractor shall perform service call work as necessary to determine the cause of system and equipment malfunctions, eliminate the cause(s), and restore the system or equipment to satisfactory working condition.

4.5.1 SERVICE CALL CLASSIFICATION

Service calls will be classified at the discretion of the COR. The estimated hours to be used per year for Service Calls, and Major Deficiencies Repair/ Routine Repair are 300 Regular/Urgent hours and 20 Emergency hours. Material costs are estimated to be $10,000 per year.

4.5.1.1 URGENT SERVICE CALLS

Generally, urgent calls will consist of correcting failures which do not immediately threaten personnel, or property, but which would soon inconvenience and/or affect the health or wellbeing of personnel, lead to property damage, or lead to disruptions in operations and/or training missions.

4.5.1.2 EMERGENCY SERVICE CALLS

Generally, emergency calls will consist of correcting failures that constitute an immediate danger to personnel, threaten to damage property, or threaten to disrupt activity operations and/or training missions.

4.5.2 SERVICE CALL RESPONSE

The Contractor shall have procedures for receiving and responding to service calls 24 hours per day, seven days a week, including weekends and holidays. A single telephone number shall be provided by the Contractor for receipt of all service calls. An individual fully familiar with the Contractor's work control procedures and the terms and conditions of this contract shall answer all telephone calls. Service calls shall be considered received by the Contractor at the time and date the telephone call is placed by an authorized Government representative.

4.5.2.1 URGENT SERVICE CALLS

The Contractor shall be on the job site and working by 12:00 Noon the following business day.

4.5.2.2 EMERGENCY SERVICE CALLS

The Contractor shall respond immediately and must be on the job site and working within 1 hours after receipt of an emergency service call.

4.5.3 SERVICE CALL PROCEDURE

1. Respond timely to each service call as required.

2. Check in with Security upon arrival on site.

3. Troubleshoot and diagnose problems with the system.

4. Adjust, calibrate, and lubricate, as necessary.

5. Correct any minor deficiencies as defined in paragraph C.4.2.

6. If no further action is necessary, the Contractor shall notify Security and the COR, that the alarm system is functioning properly, prior to departing the CRREL. If the service call is after normal business hours, the Contractor shall notify the guard at the Main Entrance prior to departure and the COR by noon the following business day.

7. If the system requires repair other than those listed, the Contractor shall immediately notify Security that the alarm is not functioning properly. The Contractor shall advise Security as to whether part or all of the alarm system has been disabled. The repairs shall then be accomplished as per paragraph C.4.3 Major Deficiency/Routine Repair. The Contractor shall also advise the COR of the status of the alarm prior to departing the CRREL or by 9:00 a.m. the following business day if after normal business hours.

4.5.4 SERVICE CALL PAYMENT INVOICES

The Contractor shall provide the Government with a separate itemized invoice for each service call. The invoice shall include material costs, and cost for labor. Labor shall be calculated using the Contractor’s composite labor rate for the appropriate service call as submitted on the applicable CLIN of the bid sheet.

4.5.5 RECORDS

The Contractor shall be responsible for maintaining ITM and Repair records for each system included in this contract. These records shall reflect maintenance performed, and the scheduled and completion dates. These records shall be made available to the COR upon request or at a minimum on the final day of every contract year. All ITM and Repair records and copies of reports shall be given to the COR within l5 days of contract termination.

D. GENERAL INFORMATION.

A. Quality Control: The Contractor shall develop, and submit to the COR for approval, a quality control program to ensure fire, safety and security services are performed in accordance with established standards, within 30 days contract award. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in the Performance Requirements Summary (PRS).

B. Quality Assurance: The government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan and PRS.

C. Hours of Operation: Normal working hours are 7:00 a.m. to 3:30 p.m., weekdays, excluding holidays unless otherwise authorized in advance by the COR. Emergency service and repair calls may require work outside of the specified normal work hours.

D. Contractor Liability: Government-owned or privately-owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

E. Security Requirements:

(1) Overview: All contractor personnel are required to follow all security regulations as directed by the CRREL Security Office, as written in this Work Statement, and as otherwise specified at the post award conference. General disruption by the contractor is limited to the immediate work site. The contractor is strictly responsible for the security of all products, materials, tools, and equipment used during the duration of this job.

The Contractor shall report any vandalism, suspicious activities or devices to the COR or

CRREL Security as soon as possible. The COR will notify the Contractor of any heightened security measures and will expect vigilant monitoring of equipment, grounds and security fencing while working. At a heightened security posture, there may be work areas that are restricted. The COR will notify the Contractor of these restricted areas, and work may be delayed or restricted or will be performed in these areas, and work may be delayed or restricted or will be performed in these areas under the direct supervision of U.S. Army Corps of Engineers personnel.

(2) Identification: All contractor employees must have a positive picture I.D. (such as a valid picture driver’s license) to enter on to the site and must be prepared to show it at any time.

The Security Office may require each contractor employee to wear a badge issued by the Security Office and also to sign in and out when entering and leaving the work site. The contractor is responsible for all badges issued to his employees and shall ensure they are returned to the Security Office upon completion of the work, when leaving the site, or when otherwise directed.

(3) U.S. Citizens. Contractor personnel must be U. S. citizens. All Contractor personnel are required to sign in with Security to obtain and wear security identification badges. A picture ID is required. Contractor personnel shall follow all sign-in and security regulations as directed by the CRREL Security Office and the COR.

(4) No Weapons Allowed. All persons and vehicles entering a US Government facility are subject to inspection for firearms, explosives and dangerous weapons, per RA 190-22.

(5) Subcontractor Access/Deliveries. The Contractor shall notify the COR the day before or as soon as possible when subcontractors are to arrive, or deliveries of equipment and supplies are to occur. This will facilitate access on to the installation and prevent delays at the security gates.

(6) General Protection/Security Policy and Procedures. The Contractor and all associated subcontractor employees shall comply with applicable installation, access and local security policies and procedures. Policies and procedures will be provided by the local Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

(7) Access to DoD Facility: For contractors who do not require CAC, but may require access to a DoD facility or installation. The contractor will arrange visits via the COR. Visitor requests will be submitted by the government to allow contractor access. Contractors must disclose US citizenship status to the COR and must bring proof of identification for security inspection upon visit. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

(8) iWATCH Training. The Contractor and all associated subcontractors shall brief all employees on the USACE iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 45 days of new employees commencing performance on the contract.

The contractor shall provide certification of completion to the COR within 10 days of training completion. Training documents will be provided by the Security Office.

(9) Pre-screen Candidates Using the E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify ) website to meet the established employment requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

(10) Vehicles: Contractor personnel shall wear seatbelts at all times when driving on

CRREL premises. Contractors shall obey a speed limit of 10 mph. No weapons are allowed within a vehicle on site. Contractor vehicles shall be equipped with back-up alarms.

D.2 ACRONYMS/DEFINITIONS

D.2.1 ACRONYMS

As used throughout this PWS, acronyms shall have the meanings set forth below. This is not an all-inclusive list. Other acronyms and abbreviations are listed in applicable publications and in AR 310-50, Catalog of Abbreviations and Brevity Codes.

CDR Contract Discrepancy Report KO Contracting Officer COR Contracting Officer's Representative DA Department of the Army DPW Directorate of Public Works DOD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance with OSHA Occupational Safety and Health Administration POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAI Quality Assurance Inspector QASP Quality Assurance Surveillance Plan QC Quality Control SOW Statement of Work TE Technical Exhibit

D.2.2 DEFINITIONS

Special terms and phrases used herein shall have the meanings set forth below. This is not an all-inclusive list. The Contractor shall ensure that all terminology used in the PWS are understood by Contractor personnel. In the event that any term needs further explanation, the Contractor should request the COR to provide the necessary information.

Acceptable Quality Level (AQL): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable.

As long as the defective performance does not exceed the AQL, the Government will not reject the services. However, performance at an AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner.

Composite Labor Rate: The composite labor rate for each time and material repair category shall consist of direct wages, health and welfare benefits, FICA, and other fringe benefits. It shall also include travel, operational and material overhead and profit.

Contract Discrepancy Report (CDR): A report initiated by the Government, which the

Contractor is required to complete whenever performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

Contract Line Item Number (CLIN): Specific line item tasks listed in the contract.

Contracting Officer (KO): A person duly appointed with the authority to enter into and administer Contracts on behalf of the Government.

Contracting Officer Representative (COR): Individual designated in writing by a

Contracting Officer to act as his/her authorized representative within the scope and limitations as defined by the Contracting Officer.

Corrective Action: Consists of those efforts required to correct deficiencies, determine that other products are not similarly defective; and ensure deficiencies do not re-occur.

Damage: Ineffective technical assistance that is not readily noticeable at the time of delivery of the technical service.

Deduct: An action taken by the Government to reduce the Contract price when the

Contractor does not provide a service or product meeting standards outlined in the specifications.

Defect: Each instance of non-compliance with a Contract requirement. A defect may be caused by either non-performance or poor performance. Each defect is subject to deductions.

Direct Material Costs: The direct cost to the Contractor for parts, installed equipment, and components required to complete the job.

Directorate of Public Works (DPW): The directorate with responsibility for maintenance of all facilities and grounds.

Environmental Protection: Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of navigable waters; near-shore, open, and any other surface waters; ground water; drinking water; land surface or subsurface area; and ambient air.

Frequency of Service:

Annual: Services performed once during each 12-month period of the contract at intervals of 350 to 365 calendar days.

Monthly: Services performed once each month during each 12-month period of the contract period. Intervals between inspections shall not be less than 25 calendar days.

Semi-Annual: Services performed twice during each 12-month period of the contract at intervals of 160 to 185 calendar days.

Hazardous Waste: A solid waste, or combination of solid wastes, that because of quantity, concentration, or physical, chemical or infectious characteristics may: (a) cause, or significantly contribute to, an increase in mortality or an increase in serious irreversible or incapacitating reversible illness or (b) pose a substantial actual or potential hazard to human health or the environment when improperly treated, stored, transported, disposed of, or otherwise managed.

One Hundred Percent (100%) Inspection: One hundred percent inspection is surveillance of all of the Contractor's work on a scheduled basis.

Percent of Sample Found Defective: Determined by dividing the number of defects by the sample size. When the reject number has been equaled or exceeded, this percentage is used to calculate an equitable deduction from the Contractor’s payments.

Performance Requirements Summary: Identifies the key product or service outputs of the contract that will be evaluated by the Government to assure contract performance of the Contractor meets established standards. (Other products or services may also be inspected under the authority of the Inspection of Services clause.) The PRS shows representative contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement, the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Performance Work Statement: A statement in the solicitation that identifies the technical, functional, and performance characteristics of the agency’s requirements. The PWS is performance-based and describes the agency’s needs (the “what”), and not specific methods for meeting those needs (the “how”). The PWS identifies essential outcomes to be achieved, specifies the agency’s required performance standards, and specifies the location, units, quality and timeliness of the work.

Procedure: The step-by-step method or way that the policy or plan is to be carried out.

Qualified Person: One having adequate knowledge, and thoroughly conversant in the installation, construction or operation of apparatus or equipment and hazards involved. One who possesses knowledge, skill, and ability to competently, effectively, and safely accomplish a task.

Quality Assurance (QA): Those actions taken by the Government to determine that the services received meet the Contract requirements.

Quality Assurance Evaluators (QAE): Government employees responsible for checking

Contractor performance.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance by the Government. The document contains sampling guides, checklists, and decision tables.

Quality Control (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the Contract are met.

Restricted Area: Areas designated by the Commander that, for security and safety purposes, require the control of personnel and equipment within.

Test: Procedure of obtaining, examining, analyzing and evaluating data to determine conditions or verify performance capability.

Upgrades: Upgrades are additions to, or replacement parts within, an existing piece of equipment. These will improve or add to its functioning over and above its capability as originally configured. Alternatively, or as an additional consequence, the function or the useful life of the original unit is extended.

E. SAFETY AND ENVIRONMENTAL REQUIREMENTS:

(1) Safety Regulations. Safety shall be in accordance with applicable provisions of U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, available at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf for review, and OSHA 29 CFR 1910 regulations, which covers personal protective equipment.

All applicable state and federal safety regulations relating to protection of eyes, other extremities, and hearing protection shall be followed. Machinery and equipment shall be operated in accordance with the manufacturer’s instructions and recommendations.

(2) Environmental Protection. Any hazardous waste generated by the Contractor in the performance of this contract shall be properly disposed of in accordance with all federal, state and local regulations by the Contractor

(3) Accident Prevention Plan (APP). Contractor shall prepare and submit an APP to the COR…