Instructions to Offerors Cable Headend v2.docx

Instructions to Offerors

1. ADMINISTRATIVE

1.1 Data Analytics and Statistical Services are required to support the Ohio Army National Guard (OHARNG) Human Resources Office (HRO).

1.2 This solicitation will result in one Firm-Fixed-Price contract.

1.3 This acquisition is issued on NAICS code 811210 and is solicited as a 100% Small Business set-aside under FAR 52.219-6.

1.4 The Offeror must be registered with the System for Award Management (SAM.gov). The Contractor must not appear on the Excluded Parties List System (EPLS) and must otherwise be eligible to receive an award of a contract.

1.5 Quotes shall be valid for 30 Days after solicitation closing date.

2. EVALUATION CRITERIA

2.1 Award will be made to in accordance with Federal Acquisition Regulation (FAR)

12.602 and FAR 13.106-1. The following factors will be used for evaluation: Factor 1 – Past Experience, Factor 2 – Past Performance, and Factor 3 – Price. Past Experience and Past Performance are equal to Price. The Government reserves the right to accept other than the lowest priced offer and reject all other offers. The basis of award will be a conforming offer with a firm fixed price or which may or may not be the lowest.

2.1.1 Factor 1 – Past Experience (experience is what (work) the offeror has done): The Offeror must indicate that they have experience performing requirements of the Performance Work Statement. Additionally, offerors must indicate that they have experience providing cable headend maintenance and repair services, as the prime contractor. Only Offerors with acceptable past experience will be eligible for award. The Offeror must demonstrate experience providing the specific services described in the statement of work.

2.1.2 Factor 2 - Past Performance (past performance is how well the offeror did it): Evaluation of this factor will assess the risk of successful performance by the contractor. The Government will review the contractor’s past performance to determine the likelihood that the contractor will successfully perform the requirement. Contracts submitted in the Past Performance section of the contractor's quote will not be considered if the Government determines them to be not recent, not relevant, or lacking any credible past performance information. If the contractor does not have a record of recent and relevant past performance information the contractor will be rated as "neutral,” which is neither favorable nor unfavorable. The contractor may be evaluated on past contract performance information utilizing internal Government or private sources and the Government reserves the right to use any information received as part of its evaluation. The Government may contact any of the references the contractor provides and reserves the right to use any information received as part of its evaluation. Unsatisfactory actions in SAM, FAPIIS/CPARS or SPRS in the last three years may render your quote unacceptable. The term “recent” means performance within the past three years, while “relevant” means performance effort that involved similar scope, magnitude of effort and complexities this solicitation requires. Not relevant would be a performance effort that involved little or none of the scope and magnitude of effort and complexities this solicitation requires. Scope means type of work, functions, skill mix or labor categories. Magnitude of Effort means dollar value and period of performance. Complexity means contract type for example Indefinite Delivery Contract, Firm-Fixed-Price, FAR-based, Other Government Transaction, UCC), Location (on-base, off-base, geographical), Terms and Conditions (e.g., private, Federal, DoD, Army, National Guard Bureau), etc.

2.1.3 Factor 3 – Price. Price will be evaluated based on competition of this solicitation and / or comparison to the Independent Government Estimate. The OHARNG reserves the right to award other than lowest price based on evaluation factors.

2.2 OHARNG intends to evaluate quotes and make an award without discussions. An Offeror may clarify certain aspects of a quote or resolve minor or clerical errors.

OHARNG reserves the right to communicate with any Offeror to better understand a quote, validate interpretation and assumptions of the quote, or facilitate OHARNG’s evaluation process. Such communications shall not be used to cure deficiencies, material omissions, materially alter technical or price elements, and/or otherwise revise the quote.