PWS and PRS.docx

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Ohio National Guard Controlled Humidity Asset Protection Services
Solicitation number
W9136425QA044
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This Performance Work Statement (PWS) details preventative maintenance requirements for four Ohio Army National Guard (OHARNG) Controlled Humidity Asset Protection (CHAP) facilities' dehumidification systems. The contract involves providing comprehensive preventive maintenance services to CHAP systems located in McConnelsville, Woodlawn, Marysville, and Camp James A. Garfield, with the goal of reducing moisture-induced corrosion, preventing equipment failures, and maintaining military equipment readiness. The contract has a base year of twelve months, with four additional one-year option periods and a potential six-month extension.

The contractor will be responsible for performing detailed system checks, including visual inspections of dehumidifiers, safety devices, energy conservation components, and structural integrity of shelters and operational protection systems. Key responsibilities include developing maintenance checklists, performing corrective maintenance, managing warranties, conducting annual training, and submitting comprehensive field service reports. The services will be performed between 0800-1600 hours on Tuesday through Thursday, excluding recognized US holidays, with the contractor providing all necessary equipment and personal protective gear. The contract emphasizes maintaining system performance to original equipment manufacturer standards and ensuring minimal equipment downtime.

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PERFORMANCE WORK STATEMENT (PWS)

FOR

CONTROLLED HUMIDITY ASSERT PROTECTION (CHAP) SERVICES

1.0 General:

1.1 Scope: This Performance Work Statement (PWS) defines the preventative maintenance requirements to 4 full- time Ohio Army National Guard (OHARNG) facilities’ Controlled Humidity Assert Protection (CHAP) dehumidifiers. Contractor shall provide Preventative Maintenance (PM) to these dehumidifiers within these facilities to keep them in a fully operational status. Contractor will be responsible for all inspections, preventative maintenance and repairs of these systems.

1.1.1 Objectives

1.2 Background: The Army National Guard (ARNG) has been using Controlled Humidity Asset Protection (CHAP) as part of an overarching Corrosion Protection and Control (CPC) Program for over 20 years. The four OHARNG locations are McConnelsville, Woodlawn, Marysville, and Camp James A. Garfield (CJAG). This program utilizes controlled humidity storage either in shelters for entire equipment protection or Operational Protection (OP) lines to protect the crew/interior compartments of weapons systems and electronics shelters or containers. This controlled humidity treatment reduces corrective maintenance by eliminating moisture induced corrosion induced failures/damage, reduces backlog, and maintains readiness rates. The CPC-CHAP program serves as a critical maintenance multiplier for the ARNG full-time maintenance staffs. Additionally, Contractor Logistics Support (CLS) to maintain installed CHAP systems relieves State maintenance personnel from the added responsibility of budgeting for, training on and maintaining the CHAP dehumidifiers, controls and sensors, safety devices and for reporting CHAP system condition for CHAP systems the State has chosen to cover under this PWS.

1.3 Period of Performance (POP) will be Base Year of twelve (12) months, Four (4) Option Years twelve (12) months, and a Six (6) Month Extension, per 52.217-8.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1600 on Tuesday through Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at list provided below. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

List of Places and Performance of Services:

- 4499 Hawk Drive. McConnelsville, Ohio, 43756, Buildings SH1, SH2, SH3, SH4. Site Point of Contact WO1 Howard Dahmen at 614-336-4963

- 10050 Woodlawn Boulevard, Cincinnati, Ohio, Building SH1. Site Point of Contact CW3 Glenn Uecker at 614-336-6862

- 200 Colemans Crossing Boulevard, Marysville, Ohio, 43040, Building SH1, Site Point of Contact CW3 Brian Roeth at 614-336-6533

- 1440 OH 534 Newton Falls, Ohio, 44444 (CJAG), Buildings 805 Zones 1-4, 806 Zones 5-8, 807 Zones 9-12, 810 Zone 13, 811 Zone 14, 845 Zones 15-16, 846 Zones 17-18, CJAG OPS 1 and CJAG OPS 2. Site Point of Contact 1SG Jarkewicz at 614-336-6298

1.4.1.1 Reserved

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.6 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: No expense to the Government.

1.4.13 Data Rights The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEIArmy Enterprise Infostructure
ARArmy Regulation
AT/OPSECAntiterrorism/Operational Security
BIBackground Investigation
CMContract Manager
CORContracting Officer Representative
DADepartment of the Army
DD254Department of Defense Contract Security Classification Specification
DFARSDefense Federal Acquisition Regulation Supplement
DoDDepartment of Defense
DSCADefense Counterintelligence and Security Agency
FARFederal Acquisition Regulation
GFP/M/E/SGovernment Furnished Property/Material/Equipment/Services
HQDAHeadquarters, Department of the Army
HSPDHomeland Security Presidential Directive
IAInformation Assurance
ISInformation System(s)
KOContracting Officer
NGBNational Guard Bureau
OCIOrganizational Conflict of Interest
PIIPersonally Identifiable Information
PIPOPhase In/Phase Out
POCPoint of Contact
PRSPerformance Requirements Summary
PWSPerformance Work Statement
QAQuality Assurance
QASPQuality Assurance Surveillance Plan
QCQuality Control
QCPQuality Control Program
SCRService Contract Reporting
SSNSocial Security Number
TETechnical Exhibit
USD(I)Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide the property, material, equipment, and/or services for the purpose of performance under this contract:

3.1 Reserved

3.2 Reserved

3.3 Reserved

3.4 Reserved

3.5 Utilities: All utilities in the facility will be available for the contractor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): All equipment required for services will be provided by the contractor. Contractor shall provide all personal protective equipment (PPE) required to safely provide services as per OSHA standards. All PPE will abide by OSHA standards outlined in OSHA 3151- 12R, 2003.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall: The Contractor shall provide scheduled PM services based upon the recommendations of the equipment manufacturer which are designed to extend the useful service life of the equipment and maintain the equipment in an operational state. These preventive maintenance actions (i.e., filter cleaning, belt adjustment, rotor and seal inspections and tool/sensor calibration) are generally based on either hourly or calendar timeframes, but the Contractor shall ensure that the PM schedule supports the environmental conditions of each site above OEM recommendations if required. The Contractor shall document all system actions and observations on a Field Service Report (FSR) for each site visited. The Contractor shall provide copies of the FSR upon request. Otherwise, the FSRs will be available on the Contractor website and the OHIO ARNG POC can request access to the website.

5.1 The Contractor shall perform on-site system checks beginning with a visual walk- through to identify apparent system anomalies. These visual checks shall include inspection of all CHP Systems components, including: dehumidifier, controls, air distribution, adapters, safety devices, exhausting systems, building and power monitoring devices as appropriate.

5.2 For systems with shelters, the enclosure is inspected for structural integrity, damage, points of moisture intrusion and any other identifiable defects that impact upon the environment envelope.

5.3 For OP systems, the Contractor shall inspect the air distribution equipment (ADE) for structural integrity, damage, proper application of adapters, connection of a controlling sensor to one vehicle, and for proper storage or application of adapters and controlling sensor devices if the system is currently not being utilized.

5.4 The Contractor shall visually check the dehumidifier for system faults, damage, rotor rotation, and any other indication of system problems and complete a full system operational inspection to verify performance meets OEM guidelines. Filters will be cleaned and/or replaced.

5.5 In cases where an identified malfunction is determined to be simple, the Contractor shall attempt to resolve the malfunction and return the system to full mission capable (FMC) status. However, in no case, is a Contractor to bypass, tamper with or otherwise modify or alter explosion prevention, personnel safety and energy conservation devices installed as integrated components of the CHAP system. If a Corrective Maintenance (CM) option is not executed or has exceeded cost thresholds, the Contractor shall quote all costs associated with repair action and submit to ng.oh.oharng.list.g4-smo-chp@army.mil for disposition.

5.6 PM Checklists - The Contractor shall develop and utilize an established set of checklists for the performance of PM. The checklists shall be supplemented by information contained in Original Equipment Manufacturer (OEM) manuals for all CHP system components.

5.7 Battery Charging Systems (where installed) - The Contractor shall complete the following steps when performing the PM inspections:

5.8 The Contractor shall perform a visual inspection of each battery charging system power supply for any physical damage.

5.9 The Contractor shall perform a visual check of all wiring harnesses and reels. Check all system status lights for fault conditions. Initiate corrective actions.

5.10 The Contractor shall perform maintenance of the system from the power supply to the end of the plug on the male cord. Any problems with the vehicle battery charging system component or battery connections should be recorded and reported to the equipment owner.

5.11 Annually, the Contractor shall perform a random voltage survey of a minimum of four drops per zone and record the results on the survey sheet. If the required voltage is not present, investigate until the problem is determined and document all pertinent repair actions.

5.12 Personnel and Equipment Safety Devices - The Contractor shall complete the following steps when performing the PM inspections:

5.13 The Contractor shall perform a visual inspection of each safety device for any physical damage or tampering and document all pertinent repair actions.

5.14 The Contractor shall perform a visual check of all wiring. Check for fault conditions or error indications. Initiate corrective actions, perform combustible fume calibration on a quarterly or more often basis as required.

5.15 Annually, the Contractor shall perform a full system test of each safety device and record on the FSR.

5.16 Energy Conservation Devices - The Contractor shall complete the following steps when performing the PM inspections:

5.17 The Contractor shall perform a visual inspection of each Energy Conservation device for any physical damage or tampering and document all pertinent repair actions.

5.18 The Contractor shall perform a visual check of all wiring or wireless transmitter/receivers. Check and Test lights for fault conditions as indicated by a specific device. Initiate corrective actions, including battery replacement as required.

5.19 Annually, the Contractor shall perform a full system test of each energy conservation device and record on the FSR.

5.20 Damage Reporting

5.21 If, during the on-site inspection, the contractor identifies damaged system components, the Contractor will evaluate the damage to determine the severity and impact on system operation and if the damaged component can be repaired during the visit or whether it will require another visit with a replacement part.

5.22 Minor damage such as torn hoses and cut sensor wire, etc. will be repaired by the contractor where it will not impact costs of the visit.

5.23 Severe damage due to acts of nature, damage caused by any party other than the Contractor and damage to the system due to customer neglect are not covered by the CLS contract unless funded. Examples of damage not covered include but are not limited to: damage to vehicle interface adapters, control system components, OP system posts or metal duct, severe damage to metal building panels (not repairable by the contractor), damage to shelter support structure, damage to doors and locks and damage to the dehumidifier.

5.24 All damage will be recorded on a damage report. Following review by the Contractor, if damage is deemed severe, it impacts system operation and repairs will be costly, the Contractor will send the damage report and a quote for repair to the Customer for disposition instructions.

5.25 Inventory and Modernization Plan – The Contractor shall inventory major CHAP system components and present a plan for budgeting to the Customer for modernization of aging components including but not limited to cellular and control components, dehumidifiers, rotors, hoses and vehicle interface adapters.

5.26 Annual Consumables – The Contractor shall price and provide to the Customer an annual consumables package required for all PM Service needs including, but not necessarily limited to: fuses, filters, lights, patch kits, test and calibration gases, and cleaning supplies.

5.27 Corrective Maintenance (CM)

5.28 The Contractor shall perform CM to correct failures in system components or system performance due to mechanical or electronic failures and to return that equipment back to full mission capable status. CM repairs generally include repairs tasks such as replacement of indicator lights, belts, blower motors, heater banks, gas jet assemblies, fuses, contactors and valves, sensors and controllers, remote monitoring equipment, explosion prevention and energy conservation devices and adjustments to equipment to restore system performance.

5.29 CM will also include management of all in-force original equipment manufacturers’ (OEM) warranties for the duration of the CLS contract.

5.30 When any CM requirement is identified, including warranty, the Contractor shall initiate the corrective action necessary to return the system to operation with no additional cost. If parts are needed for repairs a quote will be provided by the Contractor to the POC. CM repairs will be completed during normally scheduled PM visits unless the Customer otherwise funds a separate CM repair visit.

5.31 The Contractor will maintain complete records of repairs and costs and provide to the State POC as part of the monthly reporting cycle and on demand as needed for the term of the contract.

5.32 In the event a repair or CM service is needed due to parts/supplies, the Contractor will submit a cost proposal to the Customer for consideration/action, and upon approval, the repairs will be completed on the next scheduled PM visit by a certified Contractor technician.

5.33 Repair or replacement of damaged equipment/components and associated labor and travel are not covered by CLS or the OEM warranty extension.

5.34 Annual and Periodic Training on System Usage - Part of the long-term success of the CPC-CHP program has been co-operation between the Contractor and owning units and the continuity such a relationship provides. The Contractor shall develop a training program on system concepts and usage, including connection instructions and system operation. The Contractor will provide training annually and as needed and when scheduled to units as part of a PM visit.

5.35 Reporting

5.36 Onsite Contacts - When possible and appropriate, the Contractor will check in and out with and provide a brief outline of services and findings to site POC. Any pertinent POC questions or concerns will be noted in the FSR.

5.37 Field Service Report (FSR) - After each Site Visit (PM or CM or combined) an electronic FSR will sent to the site and/or state POC. The Contractor shall maintain an online repository of all FSRs during the span of the contract.

The FSR shall include at a minimum the following information:

· Site Name

· Date of Visit

· Type or Reason for Visit

· System Usage Information (Points Used on OP, % of Shelter Utilized)

· Equipment Type

· System Status, Fully Mission, Partial Mission or Non-Mission Capable

· Any Discrepancies or Observations

· Dehumidifier Run Time

· Customer POC if available

The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication
Mandatory or Advisory
Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)
04/03/2017

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors 03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 25-2

Information Assurance 04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security 09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism 12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b) 06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form
Date
Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017
http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification 10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

Aug 2000
https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective
Performance Standard
Acceptable Quality Levels (AQL)
Surveillance Method / By Whom

5.1

Maintain all OHARNG CHP equipment equal or better condition than manufacturer standard. Complete service and repairs in a timely manner to provide little to no down time that could degrade equipment readiness.
Maintain Preventative Maintenance Services 95% of the time within a year.
Periodic Inspection

- COR will review delivery reports/ logs after each Service.

Ver. October 2022

File details come from the government source that posted it. Updated .