W91364-21-Q-0011-P0002 Mod.pdf

W9136421Q0011

USPFO-OHIO ATTN: AMANDA BRITTON

2825 W. DUBLIN-GRANVILLE RD.

COLUMBUS OH 43235

0011560138

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The Solicitation Amendment, W91364-21-Q-0011-P00002, adds the second Question and Answ er document "QA W91364-21-Q-0011 19FEB21". As a result of the Questions submitted, full month roll ups for April, May, June, September, and December (uploaded to one excel document, "Full Month Roll Up") have been added to beta.SAM. As a result of Q&A's, the SOW has been amended and attached as updated.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Feb-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9136421Q0011

X 9B. DATED (SEE ITEM 11)

26-Jan-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Feb-2021

CODE

USPFO FOR OHIO

2825 WEST DUBLIN-GRANVILLE ROAD

COLUMBUS OH 432352788

W91364 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91364

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANWERS 19FEB21

Q&A Updated 19FEB21

Q1: On Menu “M16 Chicken Burgers” breaded chicken is listed. How many per 100 of chicken burger buns are needed?

A1: The description is wrong it should be Burger, Chicken unbreaded 4oz 40 to a case.

1 per person, 100 per 100 meals on the spreadsheet. Replaced Amorosa Roll with Kaiser Bun 1 per person, 100 per 100 meals.

Q2: On Menu M17, how many Vegetable Burgers per 100 and how many Kaiser Buns per 100 are required?

A2: This menu was hamburger/hot dog and changed to hamburger/veggie burger.

Vegetable burgers will be a “condiment” and ordered separately. 2 hamburgers per person 200 per 100 meals. Kaiser Bun 1 per person, 100 per 100 meals

Q3:Are there specific delivery time windows for the locations on the delivery days?

A3: Supplementing the SOW at para. 7, delivery times shall be 0800 – 1600. See SOW at para. 7.2.5.

Q4: Are there specific packaging or other receiving requirements or requests for each delivery?

A4: Supplementing the SOW at para. 7.3.3, items shall be in original packaging but may be bagged into smaller quantities as the order requires (e.g. margarine cups may come in a box of 500. Each cup is its own container. If only 200 cups are needed, 200 cups can be removed from the box of 500 and put into a clear plastic bag and the bag close with a twist tie, ends tied together, or some other method to keep the cups from coming out on their own). Different items may be placed in a container such as a cardboard box as long as there is not a potential for cross contamination (e.g. meat items in a box containing items that are ready to eat or require no cooking (e.g. lettuce heads). If more than one item is in a box the box shall be labeled with contents of the box (e.g. a cereal box ½ full of cereal bowls with boxes of coffee creamer could have a label with the item (cereal) and the count (48) and a label with coffee creamer 3 boxes). See SOW at 7.3.4.

Q5: Is the vendor required to be registered in WAWF prior to submitting an offer?

A5: No. A WAWF account is not required to submit an offer.

Q6: How does a vendor register for an account in Army Food Management System Access (AFMIS)?

A6: AFMIS access is not required to submit an offer. If a vendor is unable to access AFMIS, orders will be sent by Adobe PDF or Microsoft Excel.

Q7: Do the products have to match exactly the pack sizes in the ingredient list or can they vary as long as the total amount is the same per 100 personnel?

A7: Pack size from sources may vary but any deviation must meet the minimum amount per 100 or can be scaled down if headcount is less than 100. Example, if hamburger buns normally come in packs of 8 and only packs of 12 are available then however many packs of 12 will support the headcount is permissible.

Q8: Are the menu items rotated on a monthly or quarterly basis or can the locations order any item on the menu at any point throughout the year?

A8: All items may be ordered at any point throughout the year. Units are encouraged to follow the schedule but mission may determine items off-cycle.

Q9: Should ingredient list items and meal kits have the delivered cost factored into each price or should delivery be factored separately?

A9: Delivery will not be factored separately.

Q10: How many different locations receive products in a given month?

A10: See the attached “QA Monthly Roll Up” document uploaded to beta.SAM.

Q11: Are the sandwiches separate or part of the meal kit?

A11: Sandwiches are part of the meal kit. The meal kit is an individually contained meal with all required items. Multiple meal kits may be delivered in a box/case. However, the meal kit container shall not be smashed by other containers on top of it in the case.

Q12: Are substitutions permitted on products if a product outage occurs?

A12: Substitutions are permitted when approved in advance by the contracting officer

(KO).

CLARIFICATION01: On Menu RB07, Turkey Sausage Patty, Turkey sausage should be

1.47 oz and 1.85 cases per 100 meals (2 per person).

CLARIFICATION02: RD02, “sugar” is deleted.

CLARIFICATION03: On Menu M18 and M23, Yams are increased to four #10 cans per 100 meals.

The following have been deleted:

QUESTION & ANSWERS 08FEB21

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

1. This is a supply acquisition for subsistence items.

2. This acquisition will result in a Firm-Fixed-Price, Single Award, Indefinite Delivery / Indefinite

Quantity contract.

3. This acquisition is based on NAICS code 311991.

4. The Offeror must be registered with the System for Award Management (SAM) to receive an award. The Contractor must not appear on the Excluded Parties List System (EPLS) and must otherwise be eligible to receive award of a contract.

5. An example week order during the month of April, May, and September are included with the beta.SAM solicitation for illustrative purposes only. These rollups represent the type of items / quantities / delivery locations for one week of training in the respective months.

6. Vendor shall submit a completed "FAR and DFARS 889 Representation Form" with its offer or will complete the following clauses in their respective sections below: 52.204-24, 52.204-25, 52.204- 26, 252.204-7016, 252.204-7017, 252.204-7018.

7. QUESTIONS. All questions regarding this solicitation must be submitted by email to the contract specialist, Amanda Britton, at Amanda.L.Britton4.civ@mail.mil.

8. QUOTE SUBMISSION: Quotes shall be submitted by email to the contract specialist, Amanda Britton, at Amanda.L.Britton4.civ@mail.mil.

a. Several paragraphs of the Statement of Work (SOW) require additional information at the time of quote submission, including but not limited to, SOW at para. 2.3 Point of Contact Information, SOW at para. 2.0.1 – WAWF invoicing, SOW at para. 3.1 Army Food Management System access, SOW at para. 4.1 & 4.2 training certificates, SOW at para.

6.2.1 Quality Control Program –DRAFT-, SOW at para. 6.4.1 Inspection Reports, and SOW at para. 6.4.3 Pest Management Program, etc. These sections detail additional information to be submitted with the quote.

b. Quotes shall remain valid for 45 days following the last day for receipt of offers, in accordance with FAR provision 52.212-1 below.

c. In accordance with the information at provision FAR 52.212-1, para. (12) below:

“NARRATIVES REQUIRED: A quote which merely reiterates or promises to accomplish the requirements of the Statement of Work and incorporated documents will be considered unacceptable. Offeror shall provide narrative information for each of the technical sub-factors demonstrating that the offeror is able to accomplish each objective of the statement of work.”

d. As is stated below at FAR 52.212-2 Evaluation – Commercial Items, for each Technical Sub-

Factor a vendor shall submit a narrative demonstrating understanding of each sub-factor.

STATEMENT OF WORK

Statement of Work

Subsistence Prime Vendor Indefinite Delivery / Indefinite Quantity

1. Introduction ………………………………………………………….. 3

1.1 Scope………………………………………………………………… 3

2. General Requirements………………………………………….….. 3

2.1. Incidental Non-Personal Services ………………………….… 3

2.2. Business Relations……………………………………………… 4

2.3. Communication Between Contractor & Government…….. 4

2.4. Subcontract Management…………………………………..…. 4

2.5. Contractor Availability…………………………………………. 4

2.6. Travel Costs……………………………………………………… 4

2.7. Completion of the ID/IQ………………………………………… 4

2.8. Reports………………..…………………………………………… 4

2.9. Invoicing ……………………………………………………..…… 5

3. Ordering System / Order Placement / Delivery Orders……….. 5

4. Required Security Training………………………………………… 5

5. Government Furnished Property………………………………… 6

6. Quality………………………………………………………………… 6

7. Delivery……………………………………………………………….. 9

8. Safety…………………………………………………………………. 10

9. References…………………………………………………………… 10

1. Introduction The United States Property and Fiscal Office for Ohio (USPFO-OH) proposes to establish a Subsistence Single Prime Vendor Contract for the Ohio National Guard (OHNG). The Prime Vendor Subsistence, Single Award Indefinite Delivery / Indefinite Quantity (IDIQ), concept has been in place since 1994. The OHNG is comprised of over 130 Army Units and Air Wings throughout Ohio. The approximate total of personnel supported yearly for weekend training for Ohio is 130,000, and 10,500 for annual training. Peak periods for weekend training (Friday, Saturday, Sunday; five (5) meals per soldier) are September, October, November, March, April, and May. Generally, the months of December, January, and February are low order months. Peak periods for Annual Training (AT) (15-21 continuous days; 43-64 meals per soldier) are May through August.

1.1 Scope

1.1.1. This requirement is for weekly deliveries of subsistence items. The period of performance shall be a base period of twelve months. The contract contains five ordering periods.

1.1.2. The contractor shall acquire, store, and complete weekly deliveries of subsistence items requested by the OHNG, selected from the OHNG meal menus and consolidated price list, to units and wings throughout Ohio.

1.1.3. The contractor shall be capable of acquiring, storing, and delivering the following categories of items: chilled products; frozen fish, meat, poultry; semi-perishable food items (e.g. canned foods, condiments, sauces, spices, seasonings, fats, oils, confectionery, nuts, sugars, etc.); frozen foods, (e.g. fruits, vegetables, prepared foods other than fish, meat, and poultry); fresh fruits and vegetables; cereals (hot and cold);

eggs; dairy and ice cream products; beverage and juices; bakery products; and prepared food box lunches.

1.1.4. All subsistence items, including the acquiring, storing, and delivering, shall meet health / sanitation standards required by United States Department of Agriculture (USDA), the Food and Drug Administration (FDA), the Department of Health, and Army Regulations. A requirement / regulation / statute that is more stringent than another is superseding.

2. General Requirements

2.1 Incidental Non-Personal Services

This is a supply acquisition for subsistence items. The Government shall neither supervise nor control the method by which the contractor performs its requirements.

2.2 Business Relations

The contractor shall coordinate all activity needed to successfully execute delivery orders.

The contractor shall manage the timeliness, completeness, and quality of performance.

The contractor will ensure its employees act safely, professionally, and ethically at all times during performance of this contract.

2.3 Communications between Contractor and Government

The contractor shall designate a single point of contact for communication between the contractor and the Government. This person shall be designated when submitting an offer. All communications with the Government shall be conducted through the Contracting Officer's Representative (COR), the contract specialist, or the Contracting Officer.

2.4 Subcontract Management

The contractor may add subcontractors to their team after notification and written approval by the Contracting Officer. The contractor shall be responsible and accountable for all subcontract management and performance of this requirement.

2.5 Contractor Availability

The contractor shall be available and responsive to Government communications at a minimum of Monday through Friday, except US Federal Holidays, between the hours of 0900 to 1600 Eastern Standard Time.

2.6 Travel Costs

No payments or adjustments shall be made for any travel-related costs incurred during performance of this ID/IQ.

2.7 Completion of the ID/IQ

The IDIQ will end once the contract ceiling is reached or the end of the last effective ordering period expires, whichever occurs first. All quantities included in the solicitation are estimates. The estimates do not obligate the Government beyond the guaranteed minimum over the life of the contract. At the end of the base year, if no orders have been placed, a delivery order for the guaranteed minimum will be issued for the contractor to invoice to be paid the guaranteed amount.

2.8 Required Reports

2.8.1 See the Contract Data Requirements List (CDRL) attachments C1 through C4:

R1 – Weekly Dashboard Summary (WDS) Report; frequency weekly R2 – Weekly Invoice Summary (WIS) Report; frequency weekly R3 – Monthly Invoice Summary (MIS) Report; frequency monthly R4 – Meal Usage Summary (MUS) Report; frequency monthly R5 – Menu Item Usage (MIU) Report; frequency monthly

2.9. Invoicing

2.9.1. After completion of a Delivery Order (DO), the contractor shall invoice through Wide Area Workflow (WAWF) at https://wawf.eb.mil. After acceptance of the invoice, payment will be made via electronic funds transfer (EFT) directly into the contractor’s bank account identified in the System for Award Management (SAM). It is the contractor’s responsibility to ensure their registration and account information is current in SAM.

2.9.2. The contractor agrees to accept the government purchase card (GPC) for external orders or occasional emergency DOs.

3. Ordering System / Order Placement / Delivery Orders

3.1. The OHNG G4 will input subsistence requirements into the Automated Food Management Information System (AFMIS). The contractor shall review AFMIS orders, (via AFMIS / .doc / .pdf) to view orders prior to issuance of a delivery order. This AFMIS documentation is an estimate of the upcoming weekly orders. All quantities in AFMIS are estimates. The contractor shall action orders on a weekly basis after receipt of a DO issued by a Contracting Officer.

3.2. The Government reserves the right to issue more or less than one DO each week.

The contractor shall be capable of adapting and responding to OHNG emergency situation for unspecified requirements.

3.3. Contractor shall split subsistence cases as required by the DO. Items ordered shall be rounded up to the nearest measure (pound, package, ounce, etc), at the convenience of the contractor.

3.4 Only personnel authorized to approve orders will send the AFMIS estimates to the vendor. These estimates do not obligate the OHNG. Only the contracting officer is authorized to issue a delivery order, negotiate changes to the delivery order, or otherwise modify, substitute, adjust or terminate or cancel the delivery order.

4. Required Security Training

4.1. AT Level 1: All contractor personnel, including subcontractor personnel, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 45 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 45 calendar days after training is completed by all personnel and subcontractor personnel. AT Level I awareness training is available online at http://jko.jten.mil/.

4.2. iWATCH: The contractor and all associated subcontractors will brief all personnel on the local iWATCH/iSALUTE program (training standards provided by the requiring activity training officer (ATO)). This locally developed training will be used to inform personnel of the types of behavior to watch for and instruct personnel to report suspicious activity to the COR. This training will be completed within 45 calendar days after the contract is awarded and within 30 calendar days after new personnel commence contract performance, with the results reported to the COR within 45 calendar days after the contract is awarded.

4.3. Access and General Protection: Contractor and all associated sub-contractors personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by installation provost marshal office, director of emergency services, or security office. Contractor workforce must comply with all personal identification verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the Department of Defense (DoD), Headquarters Department of the Army (HQDA), and / or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.4. National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB): For contractors that do not require CAC, but require access to a DoD facility or installation, the contractor, subcontractor, and all employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility, and area commander installation / facility access, and local security policies and procedures, provided by government representative, or at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5. Government Furnished Property (GFP) No GFP shall be provided in performance of this contract.

6. Quality

6.1 Quality Assurance Surveillance Plan (QASP): The Government shall monitor the contractor's performance under this contract in accordance with the Government's

QASP.

6.1.1. The government project manager will conduct sporadic product quality audits at the customer level for items for the purpose of verifying whether an item's quality and characteristics meet or exceed the contractually specified criteria.

6.1.2. Contractor shall coordinate with the COR on alternate menu items that will enhance Food Service Operations. Annually, the KO, the COR and contractor shall meet to discuss evaluation of food items and changes to the OHNG menus and to introduce new items.

6.2. Contractor Quality Control Plan (QCP): The contractor shall develop and maintain a QCP to ensure acquiring, storing, delivery as well as the subsistence provided, meet the applicable statutes, regulations, and standards set forth in this SOW. The Contractor's QCP is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective product and services.

6.2.1. A draft QCP is required at the time of quote submission. The finalized QCP will be accepted by the Government at the time of the award of the IDIQ contract. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change.

6.2.2. The QCP shall be subject to the Government's review and approval. The Government may find the QCP "unacceptable" whenever the Contractor's procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 5 working days from receipt of notice that QCP is found "unacceptable."

6.3 Specific Guidelines for Labeling / Packaging / Shipping / Delivery: All subsistence items, including the acquiring, storing, and delivering, shall meet health / sanitation standards required by United States Department of Agriculture (USDA), the Food and Drug Administration (FDA), the Department of Health, and Army Regulations. A requirement / regulation / statute that is more stringent than another is superseding.

6.3.1. Labeling: Labeling shall be in accordance with commercial labeling requirements complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated thereunder. All products must include readable dates, (e.g. use by date, date of production, date of processing/pasteurization, etc.) according to industry standards, State and Federal statutes, and Army Regulation.

6.3.1.1. Dairy products shall have at least 50% shelf life remaining, and at a minimum milk products delivered within 72 hours after pasteurization.

6.3.1.2. Sour cream shall be delivered within 7 days after pasteurization.

6.3.1.3. All cheeses must have 50% shelf life remaining.

6.3.1.4. Butter shall be delivered within 30 days after pasteurization.

6.3.2. Fresh Fruits and Vegetables: Fresh fruit and vegetables shall be free from decay, well colored, and possess characteristics normally associated with U.S. No. 1 quality or better.

6.3.2.1. It is recognized that fresh produce during certain seasons of the year are in short supply. When sufficient quantities of fresh food stuffs as required are not available, the contractor may substitute canned or frozen produce after written notice to the COR.

6.3.3. Meat and Poultry: All meat and poultry items shall meet the minimum requirements of Table I-1, DA Pam 30-22; Operating Procedures for the Army Food Program.

6.3.3.1. Ground beef shall be no less than 85% lean, 15% fat.

6.3.4. Packaging: All packaging shall be in accordance with good commercial practice.

6.3.4.1. Non-perishable items requiring protection from heat shall be shipped and stored in temperatures below 70 degrees Fahrenheit. Items requiring chilled conditions shall be shipped and stored under refrigeration of 34-40 degrees Fahrenheit.

6.3.4.2. Beef, veal, lamb, and pork products shall be packaged in a vacuum process or individually wrapped in plastic food wrapping.

6.3.4.3. To assure that the receiving unit may properly handle and store items, standard commercial precautionary markings, (e.g. “KEEP FROZEN”, “KEEP REFRIGERATED”, etc.) shall be used on the shipping box when appropriate.

6.4 Sanitation & Warehousing: The contractor shall maintain a sanitary program which complies with, at a minimum, the Code of Federal Regulations (CFR, ref. Appendix A.), Title 21, part 110, to ensure sanitation and warehousing practices for food are monitored and evaluated in accordance with current industry standards .

6.4.1. Contractor will provide the Contracting Officer a copy of their food sanitation inspection reports that have been conducted by the supporting local, state, or government supporting activity at time of quote submission. The reports must have been completed within the preceding six-months. The most recent inspection report shall be due to the COR within fifteen days after request.

6.4.2. Without prior notice, contractor shall allow Government inspectors on site to inspect delivery trucks, buildings, and food storage locations.

6.4.3. The contractor shall maintain a stored products pest management program that assures pest management practices for food and other co-located non-food items are monitored and evaluated in accordance with current industry standards. These standards shall include, but are not limited to, 21 CFR part 110, ref., Good Manufacturing Practices;

the Federal Insecticide, Fungicide and Rodenticide Act (as amended), and pertinent State and local laws and regulations. This Stored Products Pest Management Program shall be incorporated into the vendors QCP.

7. Delivery

7.1. Delivery Vehicles

7.1.1. Delivery shall be made by the prime contractor or by a subcontractor who has prior approval from the Contracting Officer to make deliveries.

7.1.2. Delivery vehicles used to deliver items under this contract shall be subject to inspection for sanitation.

7.1.3. Delivery vehicles shall be clean and closed and covered under an insurance plan.

7.2. Delivery Schedules

7.2.1. Delivery shall follow a standard delivery schedule: Monday – consumption for Tuesday and Wednesday, Wednesday - consumption for Thursday and Friday, Friday-consumption for Saturday, Sunday, and Monday. Occasional Saturday deliveries may be required.

7.2.2. Deliveries will not be made on federal holidays: New Year's Day, Dr. Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day, unless approved by the Contracting Officer.

7.2.3. The Vendor will be responsible to deliver subsistence items to unit armories no earlier than three days prior to the consumption date.

7.2.4. Each subsistence order at the unit / armory level must be delivered in one delivery. Incomplete deliveries are not acceptable.

7.2.5 Delivery times shall be made from 0800 – 1600 EST for all locations. 7.2.5 Delivery times shall be made from 0800 – 1600 EST for all locations.

7.3. Transportation / Inspection / Acceptance

7.3.1. When transporting subsistence items, vehicles shall be maintained in good sanitary condition to prevent contamination and be set at appropriate temperatures. Supplies transported in vehicles that are not sanitary, or that are not equipped to maintain prescribed temperatures, may be rejected without further inspection.

7.3.2. Items not meeting the standards shall be replaced within a reasonable amount of time (not to exceed 24 hours), which at a minimum, will allow the item to be properly prepared in time for the appropriate meal. Replacement will be at no cost to the Government.

7.3.3. A Government representative will inspect all items upon delivery. An itemized delivery document shall be delivered with each shipment listing date of order; itemized list of food and nonfood supplies; quantity ordered; quantity delivered/issued, and total price of the order. A unit representative will sign the Vendor's itemized delivery document acknowledging acceptance of those items. Unit representative and Vendor will each keep a signed copy.

7.3.4 Items shall be in original packaging but may be bagged into smaller quantities as the order requires (e.g. margarine cups may come in a box of 500. Each cup is its own container. If only 200 cups are needed, 200 cups can be removed from the box of 500 and put into a clear plastic bag and the bag close with a twist tie, ends tied together, or some other method to keep the cups from coming out on their own). Different items may be placed in a container such as a cardboard box as long as there is not a potential for cross contamination (e.g. meat items in a box containing items that are ready to eat or require no cooking (e.g. lettuce heads). If more than one item is in a box the box shall be labeled with contents of the box (e.g. a cereal box ½ full of cereal bowls with boxes of coffee creamer could have a label with the item (cereal) and the count (48) and a label with coffee creamer 3 boxes).

8. Safety

8.1. The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E).

8.2. The contractor shall promptly report mishaps involving damage to Government property injury to Government personnel and to cooperate in any resulting safety investigation.

8.3. The contractor shall notify (via telephone) the contracting officer within four (4) hours of all incidents.

9. References Armed Forces Recipe Card:

https://quartermaster.army.mil/jccoe/publications/recipes/cover.pdf Army Regulation 40-25, https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1002833 Code of Federal Regulation Title 21, http://uscode.house.gov/browse/prelim@title21&edition=prelim Directory of Sanitary Approved Food Establishments for Armed Forces Procurement, HSC Circular 40-1, Food and Drug Administration Cosmetic Act, https://www.fda.gov/regulatoryinformation/lawsenforcedbyfda/federalfooddrugandcosme ticactfdcact/default.htm Joint Culinary Center of Excellence Meal Kit Standards, http://www.quartermaster.army.mil/jccoe/Operations_Directorate/QUAD/Meal_Kits_Poli cy.pdf Tri-Service Food Code, https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN15052_TB_MED_530_FI NAL.pdf United States Department of Agriculture, https://www.usda.gov Code of Federal Regulations, Title 21 Part 110, https://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfcfr/CFRSearch.cfm?CFRPart=110

Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E).

https://safety.army.mil/ON-DUTY/Workplace/Policy

R1 – Weekly Dashboard Summary (WDS) Report; frequency weekly

R2 – Weekly Invoice Summary (WIS) Report; frequency weekly

R3 – Monthly Invoice Summary (MIS) Report; frequency monthly

R4 – Meal Usage Summary (MUS) Report; frequency monthly

R5 – Menu Item Usage (MIU) Report; frequency monthly

(End of Summary of Changes)