Modification_Document_W91364-19-Q-0005-0001_Amendment.pdf

USPFO-OHIO ATTN: AMANDA BRITTON

2825 W. DUBLIN-GRANVILLE RD.

COLUMBUS OH 43235

0011308744

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PWS Edits: 5.1- Change "Franklin County" to "Summit County". 5.3.3- Change "ten miles" to "fifteen miles" and "fifteen minutes" to "thirty minutes". Remove 5.3.3.1, 5.3.3.2, and 5.3.3.3.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9136419Q0005

X 9B. DATED (SEE ITEM 11)

05-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Mar-2019

CODE

USPFO FOR OHIO

2811 WEST DUBLIN-GRANVILLE ROAD

COLUMBUS OH 432352788

W91364 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91364

FACILITY CODECODE

EMAIL:TEL:

W9136419Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

This CLIN has been renumbered to CLIN 0003.

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job Lodging

FFP

Block of 100 rooms, check-in 17 May, check-out 18 May 2019. Block of 100 rooms, check-in 18 May, check-out 19 May 2019.

FOB: Destination

PSC CD: R499

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule Item has been deleted from CLIN 0002:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 18-MAY-2019 TO

19-MAY-2019

N/A FAMILY READINESS J1

SGT JULIA NELSON

2825 W. DUBLIN GRANVILLE ROAD

COLUMBUS OH 45235

W90N0J

The following Delivery Schedule item has been added to CLIN 0002:

CAGE

POP 17-MAY-2019 TO

19-MAY-2019

N/A FAMILY READINESS J1

SGT JULIA NELSON

2825 W. DUBLIN GRANVILLE ROAD

COLUMBUS OH 45235

The following Delivery Schedule for CLIN 0003 has been added:

CAGE

POP 18-MAY-2019 TO

19-MAY-2019

N/A FAMILY READINESS J1

SGT JULIA NELSON

2825 W. DUBLIN GRANVILLE ROAD

COLUMBUS OH 45235

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following have been modified:

PERFORMANCE WORK STATMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Conference, Catering & Lodging Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform conference, catering, and lodging Services, as defined in this PWS.

1.2 Background: This acquisition is for the 2019 Soldier Family Mobilization Briefing on 18 & 19 May 2019. Members of the Ohio Army National Guard will be present in Stow, Ohio to receive benefit information.

1.3 Period of Performance (PoP): 17-19 May 2019

1.4 General Information:

1.4.1 Quality Control (QC): Reserved

1.4.2 Quality Assurance (QA): Reserved

1.4.3 Recognized Holidays: Reserved

1.4.4 Place and Performance of Services: Within a 25 mile radius of Stow, Ohio 44224.

1.4.5 Security Requirements. Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel Reserved

1.4.13 Data Rights Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Reserved

3.2 Materials: Reserved

3.3 Equipment: Reserved

3.4 Services: Reserved

3.5 Utilities: Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Location: Venue(s) must be within the Franklin Summit County area, 25 miles or less from Stow, Ohio 44224. One venue for conference and lodging is preferred.

5.2: Parking: All venues must have parking accommodations for 400 vehicles.

Must provide free parking or validated parking at no cost to conference attendees.

5.3: Lodging: Must provide, or coordinate with neighboring hotels to provide, 100 room blocks at the government per diem rate check-in 17 May, check-out 18 May.

Second set of 100 room blocks at the government per diem rate, check-in 18 May, check-out 19 May.

5.3.1: Per Diem rates may be accessed at https://www.gsa.gov/travel/plan-book/per-diem-rates.

5.3.2: Guests will check-in with personal credit cards to cover incidentals.

5.3.3: Coordinating/Overflow Hotel: If coordinating/overflow hotel is used, it must be within ten fifteen miles and fifteen thirty minutes distance of the conference venue.

5.3.3.1: Coordinating/Overflow hotel must be identified on solicitation offer.

5.3.3.2: Coordinating/Overflow hotel must be AAA rated (www.AAA.com).

5.3.3.3: No Second Vendor Payment: If coordinating/overflow hotel is used, the host hotel must arrange for payment. No separate payments by the OHARNG will be made.

5.3.4: Room Lock Date: Rooms will be locked in on 03 May 2019.

5.4 Conference Space: All space identified will be available from 0700-1800 on 18 & 19 May 2019 unless otherwise specified.

5.4.1: Meeting Room: Access to a meeting room from 0700-1800 to support six (6) adults. Set up is to be conference square style with chairs. Linens shall be white table cloths. Water service shall be available in the meeting room.

5.4.2: Conference Registration Tables: Four (4) six/eight-foot tables with linens, two (2) chairs each, in the foyer outside the main ballroom no later than 0700 until 1800.

5.4.3: Exhibit Tables: Fifteen (15) to twenty (20) six/eight-foot tables, two (2) chairs each, 0700-1800, no linens, set up in the back of the ballroom along the wall. If main conference room is unable to support the exhibit tables inside the main conference room, tables must be situated in close proximity to the main conference room to allow for attendees to easily assess the vendors during breaks.

5.4.4: General Session: Capability of holding 1000 adults at banquet rounds, covered with white linen table cloths. Must abide by applicable fire code regulations.

5.4.4.1: Audio/Visual (and stage if necessary) will be provided including a large screen, viewable by all conference participants, a microphone, podium, and a projector.

5.4.5: Catering: Capability of catering for approximately 1000 adults for a hot buffet lunch from approximately 1200-1300 in the same conference room to allow for working lunch/access to vendor tables. No separate payment will be made for catering.

5.4.5.1: Adult buffet will include a hot buffet meal with a minimum of one salad (minimum of two dressings), main entrée (minimum of two options), two additional side items (one vegetable, one starch, starch item can be used in main entrée if pasta type dish), bread/rolls, a dessert, a beverage service of lemonade, ice tea, and water. Adult buffet will not serve ‘fast food’ items (ie. Hot dogs, chicken nuggets, hamburgers, etc.) nor will it serve ‘cold items’ (ie. Cold cuts, subs, sandwiches.)

5.4.5.2: Child buffet for approximately 150 children with child-friendly options (ie.

Chicken nuggets, corn dogs, individual pizzas). Buffet will include at least one fruit item, one vegetable item, a main entrée (minimum two options), an additional side item

5.4.5.3: Food menu should avoid common allergies (fish, shellfish, peanuts, etc.)

and clearly label allergens when necessary.

5.4.5.4: Catering prices are inclusive of set-up, silverware, plates, condiments, and clean up.

5.4.5.5: Final menu will be approved by the Yellow Ribbon coordinator, SSG Julia Nelson, prior to the event.

5.4.6: Children’s Youth Room: Two (2) rooms next to each other that are capable of holding seventy-five (75) youth each.

5.4.6.1: One registration table in front of each youth room with linens and two chairs each.

5.4.6.2: Restrooms must be located in close proximity of the youth rooms.

5.4.6.3: Childcare rooms must be available by 1500 on Friday 17 May 2019 to allow for childcare room set-up.

5.4.6.4: Venue must allow outside food in the childcare room in order to accommodate any necessary childcare room snacks (small bags of chips, granola bars, cookies).

6.0 Contractor Manpower Reporting Application (CMRA):

6.0.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

6.0.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at http://www.ecmra.mil.

7.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/cur rent/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuances/d odm/

Federal Information Processing Standards

(FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FI PS.201-2.pdf

DoDM 5200.2 Regulation

5200.02 Procedures for the

DoD Personnel Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corres/pub1.

html

Army Directive 2014-05 Policy and Implementation Procedures for Common

Access Card Credentialing and Installation Access for

Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubFor m/ArmyDir.aspx

AR 190-13

The Army Physical Security

Program

02/25/2011 http://www.apd.army.mil/ProductMaps/PubFor m/AR.aspx

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common

Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense

Privacy Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.ht ml#

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.

html

DoDD 8140.01

Cyberspace Workforce Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.ht ml

DoD 8570.01-M Information Assurance

Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015)

OK http://www.dtic.mil/whs/directives/corres/pub1.

html

AR 25-2

Information Assurance

10/24/2007 OK http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx

DoD 5220.22-M National Industrial Security Program Operating Manual

02/28/2006 (Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub1.

html

AR 381-12

Threat Awareness and

Reporting Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 OK http://armypubs.army.mil/ProductMaps/PubFo rm/AR.aspx

(End of Summary of Changes)